HomeMy WebLinkAboutMin - LB - 2024.01.16Burlingame Library Board of Trustee
Approved Minutes
January 16, 2024
I. Roll Call
Trustees: Kris Cannon, Danielle Garcia, Jill Goldsmith,
Mark Lucchesi, Elisabeth Ostrow
Staff Present: Geralyn O'Brien, Circulation Manager
Brad McCulley, City Librarian
Ray Delara, Tech Services Manager
Sidney Poland, Recorder
II. Agenda Items Approved by Trustees
A. Approval of December 2023 Minutes
B. Approval of Progressive Discipline Policy
C. Approval for Trustees to fund cost of Staff Appreciation
Luncheon if necessary.
III. Library Board of Trustee Minutes
The Trustees approved the December 19, 2023 Minutes.
M/S/C Goldsmith/Ostrow)
IV. Correspondence and Information
The Trustees reviewed the December statistics and noted the
successful turn out for the month -long Gingerbread-themed
Scavenger Hunt.
V. Presentations/Reports
A. Geralyn O'Brien — Circulation Manager
• The Circulation Department has a staff of 3 full-time and 14 part
time employees.
• It is the Circulation staffs responsibility to keep the library
materials moving i.e., books, magazines, DVD's, CD's. This
includes checking materials in and out, processing holds,
shelving materials, and assisting patrons in locating items they
wish to check out or use in the library.
• Geralyn emphasized that as a supervisor the well-being of her
staff is a main concern, and she thanked the Trustees for
providing the funding for a new AMH.
• Essential functions of the AMH are to check in and sort library
items in preparation for shelving. This process alleviates
continued physical stress on the wrists and hands of staff.
• Circulation staff also provides library cards to patrons and sends
out welcome post cards to new residents.
B. City E-Mails — Ray DeLara, Technical Services Manager
Ray checked with the Trustees to confirm that they were able to log
into their City E-mails.
C. City Librarian's Report — Brad McCulley
• Furniture in the Teen Room was rearranged by moving some of
the chairs and tables away from the stair well in the hopes of
decreasing the noise level which has become excessive.
• Form 700 will be sent on-line to the Trustees from the City
Finance Department. The purpose of this form is to determine
if a Trustee has investments in the City of Burlingame that
would be considered a conflict of interest with their position as
a Library Trustee.
D. Foundation Report — Brad McCulley
• The Foundation accepted the City Librarian's yearly request for
library programs and special projects such as upgrading the
Lane Community Room.
• Janice Scattini, Randi Murray and Amy Barry, long time
members of the Foundation, have resigned. There will be a
recruitment for new members.
VI. Old Business
A. AMH
• Lyngsoe has given the library mid -April as a possible timeline
for the arrival of the new AMH.
• Payment of the second installment for the AMH is due at the
end of January. Brad, the City Librarian, will request these
funds from the Silicon Valley Foundation.
B. Lane Room Upgrade
There is not any current information at this time.
C. Progressive Discipline Policy
The Trustees unanimously passed a motion to approve the
guidelines of the Progressive Discipline Policy as presented.
M/S/C (Cannon/Garcia)
D. Library Quote Plaques
• The Trustees discussed different scenarios for placement of the
plaques. Underneath the windows of the Children's Dept. where
there are already indentations in the building was one of the
suggestions. Brad, the City Librarian, advised the Trustees that
a committee was being formed to oversee the plaque process.
• Brad, also brought up the idea of implementing a process to
have a permanent display of quotes from notable figures on the
sidewalk leading to the library front porch. Brad will discuss
this idea with the Facilities staff.
E. Review of Staff Appreciation Luncheon
• Staff and Trustees enjoyed the event and the Trustees felt that
the staff appreciated the opportunity to interact with them.
• The Trustees unanimously passed a motion to fund the cost of
the event if the Brad, the City Librarian, is not able to use funds
from his Professional Development account to pay for food and
beverages. M/S/C (Goldsmith/Cannon)
VII. New Business
A. Staff Morale
The Trustees discussed the subject of Staff Morale.
B. Electric Keyboard Acquisition
• The suggestion to purchase an electric piano keyboard was made
due the fact that the grand piano in the Lane Room has recently
been used consistently by a few patrons. Availability of an
electric keyboard could be an alternative for an interested patron
if the piano is in use.
• Brad, the City Librarian, will research piano keyboards and
present the idea to the managers.
VIII. ACTION ITEMS
A. Brad, the City Librarian, will request funds for the AMH from the
Silicon Valley Foundation.
B. Brad, the City Librarian, will discuss the possibility of placing brass
plaques with quotes from notable figures on the library sidewalks
with Facilities staff.
C. Brad, the City Librarian, will research the possibility of purchasing
an electric keyboard.
IX. ADJOURNMENT
The meeting was closed at 7:OOPM. The next meeting of the Burlingame
Library Board of Trustees will be held on February 20, 2024.
/s/