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HomeMy WebLinkAboutMin - LB - 2023.12.16Burlingame Library Board of Trustee Minutes Approved December 19, 2023 I. Roll Call Trustees: Kris Cannon, Jill Goldsmith, Elisabeth Ostrow Staff Present: Jenny Miner, Teen Librarian Maryam Refahi, Staff Graphic Artist Ray De Lara, Technical Services Manager Sidney Poland, Recorder Absent: Brad McCulley, City Librarian Danielle Garcia, Trustee Mark Lucchesi, Trustee Former Trustee: Mike Nagler II. Agenda Items Approved by Trustees A. Approval of November Minutes B. Approval of the Concept and Funds for Plaque Project C. Approval to Table Agenda Items Discipline Policy and Staff Morale. III. Library Board of Trustee Minutes The Trustees approved the November 21, 2023 Minutes. M/S/C (Cannon/Ostrow) IV. Correspondence and Information Adult Services held 31 programs with an attendance of 343 and the Children's Dept. held 55 programs with an attendance of 1,185. V. Presentations/Reports A. Jenny Miner — Teen Librarian • Jenny thanked the Trustees for being so supportive of the Teen Programs and especially their enthusiastic response for the Poet Laureate program. The library would not have been able to be an active member without the Trustees providing funding for this program. • Jenny has taken a position as the Youth Services Librarian at the Hampton Branch of the Austin, Texas Library. B. Maryam Refahi — Graphic Artist — Library Plaque Quotes Maryam reviewed the draft mock-ups of plaques and requested comments. • Trustee Cannon explained the concept of the plaques, which is to draw the public into the building, and where the idea came from. • The Trustees focused on the area below the windows in the Children's room as a possible area for the plaques. • Trustee Ostrow noted that the location of the plaques should be made first as that decision will determine the size of plaques and font for quote. • Trustee Ostrow made a motion for the Trustees to accept the concept of quotes on a plaque and allocate $3,000 for this project, details to be determined with further research, mock-ups and debate. M/S/C (Ostrow/Goldsmith) C. City Librarian's Report — Ray DeLara —City E-Mails • The Trustees were unable to access City a -mails from their home computer. • Ray held a training class and was able to assist the Trustees in resetting their individual passwords which made it possible for them to access City e-mails. D. Foundation Report — Report Unavailable VI. Old Business A. AMH — Ray has been working with his AMH contact for an update on the project but has not received any current information at this time. B. Lane Room Upgrade There is not any current information at this time. C. Progressive Discipline Policy The Trustees passed a motion to table discussion of the Progressive Discipline Policy and Staff Morale until the January 16, 2024 meeting of the Library Board of Trustees. M/S/C Cannon/Goldsmith. D. Staff Appreciation Luncheon in January The staff appreciation luncheon will be held in the Lane Community Room on January I1th at 12:OOPM. Trustee Ostrow will send out a Google document for staff to RSVP. VII. New Business A. Staff Morale was tabled by the Trustee motion as stated under Old Business, Item C. VIII. Announcements Trustee Ostrow suggested purchasing a key board with ear phones that patrons could check out and use in the library. This will be an agenda item for the January meeting. IX. Adjournment The Trustees closed the meeting in honor of Sally Krakow. The next meeting of the Library Board of Trustees will be held January 16, 2024 in the Library Conference Room. /s/