HomeMy WebLinkAboutMin - LB - 2023.06.20Burlingame Library
Board of Trustee Minutes
Approved
June 20, 2023
I. Roll Call Trustees Present: Kris Cannon, Danielle Garcia, Mark
Lucchesi, Mike Nagler, Elisabeth Ostrow
Staff Present Brad McCulley, City Librarian
Sidney Poland, Recorder
Ray DeLara, Tech. Services Manager
Guest: Jill Goldsmith, Candidate for
Trustee Position
II. Library Board of Trustee Minutes
The Trustees unanimously approved the May 16, 2023, Board of
Trustee Minutes. M/S/C Nagler/Ostrow).
III. Approvals
The Trustees approved the purchase of a new AMH System.
IV. Correspondence and Information
The Trustees reviewed the statistics for Childrens, Teens and Adult
Services and especially noted that 106 school class visits were made
to promote the summer reading program and events that the
Children's Department is providing for the summer.
V. Public Comments
Jill Goldsmith attended the meeting as a candidate for one of the
open Trustee positions on the Library Board of Trustees.
VL Reports
A. Librarian's Report
Brad, the City Librarian, advised the Trustees that Easton Library
would be closed for termite tenting July 5th through July 8th.
B. Foundation Report - Technical Equipment Upgrade in Lane Room
• The Foundation paid for the technical assessment upgrade by
the same company that installed the equipment when the
library was rebuilt in 1995. Brad, the City Librarian, would like
to use this company for the project.
• The time line is for 6 months with a start date in November of
2023.
VII. A. AMH Presentation — Ray DeLara
Ray presented the Trustees with an update on the necessity of
upgrading to a new AMH System and how significant the AMH
System is to the workings of the Circulation Department and the
library as a whole.
• Circulation needs to have upgraded software and hardware;
current AMH software and hardware are outdated.
• Upgraded AMH provides improved ergonomic features. The
current AMH system was also partially purchased to reduce
wrist injuries due to constant opening of DVD cases.
• Ergonomic bins, conveyer belt system, less sorting errors and
faster returns are upgraded features of a new AMH.
• Sorting materials into their specific bins will be faster and
large collections such as children's would benefit as picture
books will have a separate bin.
• Materials will be returned to the shelves in a more timely
manner due to faster check in and immediate removal from
patron's record.
• Lyngsoe, the selected AMH, is less expensive to purchase than
the current system the library has. Multiple libraries have
already purchased their AMH systems from Lyngsoe
• An important factor in approving the AMH from Lyngsoe is
that the actual purchase of this system has to be through
PLS. PLS helps our library maintain the machine and our
payments are made through PLS.
• PLS will require that all AMH Systems in the PLS network
have their approval.
B. Trustees' Approval
The Trustees unanimously passed a motion to provide
funding for the purchase of a new AMH system made by
Lyngsoe in the amount of $272,127.
VIII. Old Business
A. Meet and Greet Event is June 21, 2023 on the staff patio
from 9:00-10:00 AM
B. Art Update
• Barbara Berk declined the City Librarian's offer to install her
art piece from the rafters in the Reading Room.
• Ray Lorenzato's marble sculpture entitled "Offering Site" will
be placed in the garden in front of the Children's Department
on Friday, June 30tn.
• 900 names have been submitted for naming the Benny Bufano
owl.
IX. New Business
A. Cooling Center - (City Wide Policy)
The Trustees reviewed the "Cooling Center Policy". The City
Librarian, Brad, provided the Trustees with a few operating
details.
• The Library and the Community Center are designated Cooling
Centers. The sites will not be open at the same time and will
alternate holidays.
• Only 5 staff members have to be present at a time.
• Temperatures have to be in the 95-degree range for a two day
period without a 30 degree drop in the evening before the
cooling centers will open.
X. Future Agenda Items
XI. Announcements
Trustee Nagler is leaving the Library Board of Trustees after 9
years of services. Interviews for a new Trustee will be held in
July,
Trustee Lucchesi will be applying for a 3-year position. He
currently is filling out the term of Kristen Capkin.
XII. Adjournment
The meeting was adjourned at 7:15PM. The next meeting of the
Burlingame Library Trustees will be held on July 18, 2023, at the
Easton Branch Library.
/s/