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HomeMy WebLinkAboutMin - LB - 2023.02.21Burlingame Library Board of Trustee Minutes Approved February 21, 2023 I. Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Geralyn O'Brien, Circulation Supervisor Sidney Poland, Recorder II. Library Board of Trustee Minutes The Trustees unanimously approved the January 17, 2023 Board of Trustee Minutes. M/S/C (Nagler/Ostrow). III. Correspondence and Information The Trustees reviewed the monthly statistics for Adult, Children's and Teen Programs and noted that attendance continues to increase. IV. Public Comments — There were not any members of the public who attended the meeting. V. Reports A. City Librarian's Report — Highlights • The Benny Bufano Owl now resides just inside the front door of the library. The Foundation funded the conservation process which restored the bronze that had deteriorated from being exposed to the elements at its former site. B. Foundation Report • The Foundation's April book sale will be held April 20th through April 23rd. • The Foundation is planning an event in May. Details to follow. C. Presentation by Geralyn O'Brien, Circulation Manager Geralyn, gave an overview of the main duties of the Circulation staff and emphasized that the Circulation staff play a key role in interacting and serving library patrons. • Monthly statistics for the Main and Easton average 28,000 patrons. • Staff is composed of 3 full time employees and 14 casual (hourly) non -benefited employees. • Our library subscribes to Data Axel which is a data base that gives us the ability to contact new residents by sending out a post card with a QR code to an online library card application. VI. Old Business A. Duncan Trust 1. Gifting Law — At the request of the Trustees, Brad, the City Librarian, included an article entitled "The Gift That Keeps Giving: Gift of Public Funds" which stated that the California Constitution does not permit public agencies such as public schools, and community colleges to make a gift from public funds. The article gives examples of what would be considered "a gift of public funds". 2. PLS Equipment End of Life — The Trustees reviewed a spread sheet which itemizes purchased equipment and tracks such categories for its years of service, repairs, end of life, and replacements cost. 3. $30K Request for Collection — Brad, the City Librarian, provided the Trustees with a 3 year summary of the donations the Trustees supported to benefit the library from calendar years 2006-2008. • Categories included Library Collections, Staff Support, Programs and Services, and Facilities. • Brad, the City Librarian, and the Trustees discussed the best way to use funds from the Duncan Trust to financially support the needs of the library and that would be acceptable to the City Council. • Brad, the City Librarian, also mentioned that the managers would possibly have ideas of how the Trustees could best spend a portion of these funds for the benefit of the library and its staff. • The outcome of the discussion was that Brad, the City Librarian, would prepare a staff report requesting approval from the City Council to permit the Trustees to use funds from the Duncan Trust in the amount of $5,000 to donate to future library needs and projects. • The same categories listed in the above mentioned 3 year summary would function as a guide line to these donations. 4. Historical Trustee Record Trustee Ostrow suggested that the Trustees begin to put together a historical record of their most significant actions. List of Trustees should be updated every year. The Trustees requested that this item be placed on the March agenda. B. Meet and Greet Dates for 2023 Trustee Ostrow reported on the status of the Meet and Greet events. • Meet and Greet events for the remainder of 2023 will be held in March, June and September. • March 17th will be the next time for Trustees and staff to get together. Trustee Garcia and Cannon will host the breakfast event. Brad, the City Librarian, will send out an invitation to staff. • Trustee Cannon proposed a budget of $1,500 for Meet and Greet 2023 events to be noted on the March agenda. VII. New Business A. Art in the Library 1. Ralph Lorenzo Sculpture Donation — The Trustees passed a motion to accept the gift of a Ralph Lorenzo sculpture and possibly a second sculpture to be placed in the landscaped area outside the Children's Department. M/S/C Ostrow/Nagler 2. Mural Acknowledgement — In a plaque placed below the mural is a statement created by the Equity Committee expressing the views held by the library staff and the Library Trustees emphasizing that the library is a "safe and welcoming space for all" 3. Barbara Berk — Barbara Berk, formerly of the Peninsula Art Museum has created a hanging sculpture made out of bronze ribbon, hopefully to be hung in the stairwell when the proper lighting for this area has been completed. B. "Day in the District" Day in the district is sponsored every year by the California Library Association. Brad, the City Librarian, encouraged the Trustees to attend one of the sessions with a representative to discuss funding issues, as well as any issue specific to the Burlingame Library. Congressperson Kevin Mullin, Congressperson Diane Papan and State Senator Josh Harder will be conducting the sessions this year. VIII. Future Agenda Items A. Approval of $1,500 for the yearly budget of Meet and Greet. B. Create historical record of Board of Trustees' important actions. XI. Announcements Photos of Trustees reading their favorite book will be taken and displayed on the wall across from the bathroom. X. Adjournment The meeting was adjourned at 7:OOPM. M/S/C/ (Nagler/Ostrow) /s/