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HomeMy WebLinkAboutMin - LB - 2023.01.17Burlingame Library Board of Trustee Minutes Approved January 17, 2023 I. Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder City Staff: Scott Spansail, Assistant City Attorney for the City of Burlingame II. Library Board of Trustee Minutes The Trustees unanimously approved the November 15, 2022 Board of Trustee Minutes. M/S/C (Nagler/Ostrow). III. Correspondence and Information The Trustees reviewed the monthly statistics for Adult, Children's and Teen Programs and noted that attendance continues to increase. IV. Public Comments There were not any members of the public who attended the meeting. V. Reports A. City Librarian's Report — Highlights • An internal recruitment for the Tech Services Manager will take place when Human Resources completes the updated job description. • Administration Dept. — Jeannine Culligan, Accounting Admin. Assistant retired December 30th. Olma O'Neill is now serving in that position. B. Foundation Report • The Foundation approved the City Librarian's request in the amount of $158,000,000 for the year 2023. These funds will be used to fund future library programs and other library needs that are not funded by the City or the Trustees. Hoopla will be a new addition to the library collection that the Foundation will fund. • The Foundation is hosting a "Trivia" event on Friday, January 20th in the Reading Room of the library. VI. Old Business A. Duncan Trust — Scott Spansail, Assist. City Attorney and Michael Guina, City Attorney for the City of Burlingame, reviewed all the documentation that related to the origin of the Roger E. and Jean Hunt Duncan Trust Charitable Fund and the manner in which monies from this fund can be distributed to the Burlingame Public Library. Their findings are as follows. 1. Division of Funds —The monies held in the Silicon Valley Community Foundation is composed of two parts. The City of Burlingame purchased the Duncan property for the amount of $500,000 from the now Silicon Valley Community Foundation. The Foundation controls these funds. The monies that the Duncan Trust provides for the benefit of the library are the dividends earned from the $500,000. The distribution of funds to the library is considered a Grant. 2. New Approval Procedure for Requesting a Grant — Trustees determine a project that will benefit the library. The City Librarian writes a Staff Report with details of project that is presented to City Council for approval or disapproval. If approved, request is sent to the Silicon Valley Community Foundation for final approval. B. Gifting Statutes The Trustees requested that Brad, the City Librarian, provide them with the gifting statutes that pertain to the terms of the Roger E. and Jean Hunt Duncan Trust Charitable Fund for the next meeting. C. Library Tuition Assistance Appreciation Application The Trustees tabled this item until the February meeting due to time constraints. D. Staff and Foundation Appreciation Event The Trustees tabled this item until the February meeting due to time constraints. VII. NEW BUSINESS A. Library Holiday Closure Schedule (Approval) The Trustees unanimously passed the motion to approve the Holiday Closure Schedule for 2023-2024 with the change that the library would remain open Saturday December 23, 2023 and Saturday December 30, 2023. M/S/C (Nagler/Ostrow) VIII. ADJOURNMENT The meeting was adjourned at 7:38PM M/S/C/ (Ostrow/Nagler) /s/