HomeMy WebLinkAboutMin - LB - 2023.01.17Burlingame Library
Board of Trustee Minutes
Approved
January 17, 2023
I. Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler,
Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
City Staff: Scott Spansail, Assistant City Attorney
for the City of Burlingame
II. Library Board of Trustee Minutes
The Trustees unanimously approved the November 15, 2022 Board of Trustee
Minutes. M/S/C (Nagler/Ostrow).
III. Correspondence and Information
The Trustees reviewed the monthly statistics for Adult, Children's and Teen
Programs and noted that attendance continues to increase.
IV. Public Comments
There were not any members of the public who attended the meeting.
V. Reports
A. City Librarian's Report — Highlights
• An internal recruitment for the Tech Services Manager will take place
when Human Resources completes the updated job description.
• Administration Dept. — Jeannine Culligan, Accounting Admin.
Assistant retired December 30th. Olma O'Neill is now serving in that
position.
B. Foundation Report
• The Foundation approved the City Librarian's request in the amount of
$158,000,000 for the year 2023. These funds will be used to fund
future library programs and other library needs that are not funded by
the City or the Trustees. Hoopla will be a new addition to the library
collection that the Foundation will fund.
• The Foundation is hosting a "Trivia" event on Friday, January 20th in
the Reading Room of the library.
VI. Old Business
A. Duncan Trust — Scott Spansail, Assist. City Attorney and Michael Guina,
City Attorney for the City of Burlingame, reviewed all the documentation
that related to the origin of the Roger E. and Jean Hunt Duncan Trust
Charitable Fund and the manner in which monies from this fund can be
distributed to the Burlingame Public Library. Their findings are as follows.
1. Division of Funds —The monies held in the Silicon Valley Community
Foundation is composed of two parts. The City of Burlingame
purchased the Duncan property for the amount of $500,000
from the now Silicon Valley Community Foundation. The Foundation
controls these funds. The monies that the Duncan Trust provides for
the benefit of the library are the dividends earned from the $500,000.
The distribution of funds to the library is considered a Grant.
2. New Approval Procedure for Requesting a Grant — Trustees determine a
project that will benefit the library. The City Librarian writes a Staff
Report with details of project that is presented to City Council for
approval or disapproval. If approved, request is sent to the Silicon
Valley Community Foundation for final approval.
B. Gifting Statutes
The Trustees requested that Brad, the City Librarian, provide them
with the gifting statutes that pertain to the terms of the Roger E. and
Jean Hunt Duncan Trust Charitable Fund for the next meeting.
C. Library Tuition Assistance Appreciation Application
The Trustees tabled this item until the February meeting due to time
constraints.
D. Staff and Foundation Appreciation Event
The Trustees tabled this item until the February meeting due to time
constraints.
VII. NEW BUSINESS
A. Library Holiday Closure Schedule (Approval)
The Trustees unanimously passed the motion to approve the Holiday
Closure Schedule for 2023-2024 with the change that the library would
remain open Saturday December 23, 2023 and Saturday December 30,
2023. M/S/C (Nagler/Ostrow)
VIII. ADJOURNMENT
The meeting was adjourned at 7:38PM M/S/C/ (Ostrow/Nagler)
/s/