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HomeMy WebLinkAboutMin - LB - 2022.11.15Burlingame Library Board of Trustee Minutes Approved November 15, 2022 Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Library Board of Trustee Minutes The Trustees unanimously approved the October 18, 2022 Board of Trustee Minutes. M/S/C (Nagler/Garcia). III. Correspondence and Information The Trustees reviewed the monthly statistics for Adult and Children's Programs. Winter Reading will begin in the Children's Department December 1, 2022 to January 14, 2023. IV. Public Comments There were not any members of the public who attended the meeting. V. Reports A. City Librarian's Report — Bay Area Mutual Aid Network Brad, the City Librarian, advised the Trustees that the Bay Area Mutual Aid Network is an agency that provides big box facilities for libraries that contain emergency equipment. There is one located in San Francisco at Turk and Laguna and another in the East Bay. B. Foundation Report • Brad, the City Librarian, presented his request for library needs to the Foundation in the amount of $158,000,000. Approval of this amount is scheduled for the January 2023 meeting. • The Foundation event "Mortified" had an attendance of 100 guests. The event raised approximately $13,000. VI. Old Business A. Strategic Plan • Managers are in the process of reviewing the plan specifically the goals and making them easier for staff to understand and implement. • Some managers felt the wording sounded fluffy and want to make the plan more specific. • After the managers have made their changes, the staff will be given the opportunity to review the plan. If staff wants to add to the document or make changes, a staff committee will be created. B. Presentation by Mario De Andri Director of SVCF's Scholarship Fund and Trustee Discussion. Mario De Andrea presented a power point to the Trustees that provided the requirements to become associated with their scholarship fund and details of fund management. Highlights of the Trustees' review of the presentation follow. • Expenses: $50,00 to establish fund, $10,000 Annual Awarding, $2,500 Minimum Annual Fee • Trustees have to form a committee to prepare application forms, review applications and possibly interview applicants. • Minutes are required from all meetings and interviews for SVCF to assure transparency of the process. • The Trustees felt that the time required for the committee to complete these tasks was not clearly explained. • Amount of donation and number of donations to be awarded was discussed. • The City Attorney, Michael Guina, has met with Brad, the City Librarian to discuss the matter of whether the funds held by the SVCF belong to the Trustees or are the funds considered City money. The Trustees requested that the scholarship fund be placed on the agenda for the next meeting and suggested that the City Attorney be invited to the December meeting if he has sufficient information on the subject of the scholarship. C. "ALA Read These Banned Books" (Approval) Trustee Nagler noted that Teen Librarian, Jennie Miner, was interested in developing a program on banned library books and using "Read These Banned Books" as a resource. The cost of the book is $13.00. The Trustees unanimously passed a motion to fund up to $750 for the Purchase of "Read These Banned Books". M/S/C (Nagler/Ostrow) VII. New Business A. Discussion of Brown Act Sessions • Trustee Cannon acknowledged the City's effort to train the City commissioners on the Brown Act regulations that oversee the procedures commissioners use to conduct their meetings. • Each City commissioner should receive a Commissioner's Handbook. • Brad, the City Librarian, will resend the handbook to each Trustee. B. Staff and Foundation Appreciation Event • The Trustees discussed hosting a mixing and mingling event for the Foundation to express their appreciation for all the efforts made by the members to raise donations to fund the needs of the library not funded by the City or the Trustees. • The Foundation should be consulted with regard to date and time. Staff would be invited to be a part of the event as many staff are not acquainted with Foundation members. C. Pitch Your Idea Grant (Approval) The Trustees agreed to table this item until the December meeting. VIII. Future Agenda Items IX. Announcements On November 30, 2022, Roger Krakow will give a presentation on his role in World War II as a B-17 Flying Fortress navigator on active duty in World War II. He will be joined by Starlifter pilot Colonel James Eustis. X. The meeting ended at 7:1OPM. The next meeting of Library Trustees will be December 20, 2022 in the Upper Level Meeting Room. /s/