HomeMy WebLinkAboutMin - LB - 2022.08.16Burlingame Library
Board of Trustees' Minutes
Approved
August 16, 2022
I. Roll Call
Trustees Present: Kris Cannon, Danielle Garcia. Mark
Lucchesi, Mike Nagler, Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
II. Library Board of Trustees Minutes.
The Trustees unanimously approved the minutes of the July 19,
2022 Trustee meeting. M/S/C (Nagler/Garcia)
III. Presentation From Cheryl Platon of SVCF
Cheryl Platon, the account manager for the library's portfolio, and
the Trustees discussed the pros and cons of the library accepting
the suggestion of the SVCF to change its procedure of requesting
funds on a annual basis from the Roger and Jean Hunt Duncan
Fund.
A. SVCF's proposal.
• The annual distribution is usually 5% of the total balance of
the fund. However, if the Trustees decide to change the
request process, they have the option of selecting a different
annual distribution percentage at this time.
• Once the distribution of funds is scheduled on an annual
basis it has to stay at the same percentage and only one
payment per year can be allocated. If a change in the
percentage of the annual distribution is requested at a later
date, it has to be approved by SVCF management.
• Cheryl Platon advised the Trustees that the purpose of the
change in how funds are requested is to allow the non-profit
entity to budget more efficiently and provide more flexibility
on selecting projects to fund.
• Cheryl also noted that changing the disbursement process
would ensure that the fund remains active. Administrative
costs to SVCF are minimal.
• If the Trustees decided not to spend the annual distribution,
SVCF would reinvest the funds. The next year the Library is
entitled to take the distribution it refused the year before.
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B. Conclusion to SVCF's Proposal
• Trustees agreed not to accept SVCF's proposal at this time
but will consider it again in 2024.
• Trustees will begin the process of developing a spending
budget through 2023 and set priorities that will best serve
the library's needs.
• Trustees will research what projects they are able to fund.
• The Trustees will provide guidelines to future Trustees by
having a budget process in place.
IV. Public Comment — No one from the public attended.
V. Correspondence and Information
The Trustees reviewed the July statistics from the Children's
Department and Adult Services.
VI. New Business
Trustee Professional Development
The Trustees continued last month's discussion regarding the
possibility of the Trustees providing funds for staff who want to
work towards obtaining their MLIS. Brad, the City Librarian,
suggested some ideas on how the Trustees could move forward with
professional development.
• Determine who will be eligible.
• Create a document with all the terms and conditions.
• Determine the amount of funding and meet with applicant to
get exact amount of cost.
VII. Action Items
• Trustee Nagler requested ideas of how to spend our SVCF
distribution from the Roger and Jean Hunt Duncan Fund be
placed on the September agenda.
• The City Librarian, Brad McCulley, will meet with Scott
Spansail, the Assistant District Attorney, to discuss professional
development by the Trustees for Library staff.
VIII. Meet and Greet
The trustees unanimously passed a motion to fund future Meet
and Greet events with Library staff in the amount of $500.00.
M/S/C (Nagler/Ostrow)
IX. Agenda Building
Eva Chen, Poet in Residence, will open the September Trustee
meeting by reading one of her poems.
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X. Announcements
Trustee Cannon noted the passing of Dale Perkins last week.
Dale was one of the original founders of the Burlingame Library
Foundation in 1994. Dale was a loyal Library supporter as well as an
accomplished artist.
XI. Adjournment
The meeting was adjourned at 7:OOPM M/S/C (Nagler/Garcia)
The next Zoom meeting of the Library Trustees will be held on
September 20, 2022 at 5:30pm.
Respectfully Submitted
/s/
Brad McCulley
City Librarian
Burlingame Public Library