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HomeMy WebLinkAboutAgenda Packet - PR - 2024.05.16• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I� Meeting Agenda Parks & Recreation Commission Thursday, May 16, 2024 7:00 PM Burlingame Community Center 850 Burlingame Avenue Members of the public may view the meeting by logging into the Zoom meeting listed below. The meeting video will be uploaded to the City's website after the meeting. Members of the public may provide written comments by email tojhelley@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 PM on May 16, 2024. The City will make every effort to read emails received after that time but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 PM deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. You are invited to a Zoom webinar. When: May 16, 2024 07:00 PM Pacific Time (US and Canada) Topic: Parks & Recreation Commission Meeting Please click the link below to join the webinar: httpsJ/us02web.zoom. us/j/83811652498?pwd=ZldUbO4zMXN3NzVVYXFybWRTcOxyQT09 Passcode: 309868 Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 669 444 9171 US +1 669 900 6833 US (San Jose) Webinar ID: 838 1165 2498 Passcode: 309868 1. Call to Order 2. Roll Call 3. Approval of Minutes a. April 18, 2024 Draft Minutes Attachments: Minutes City of Burlingame Page 1 Printed on 511012024 Parks & Recreation Commission Meeting Agenda May 16, 2024 4. Correspondence Presentation - Youth Advisory Committee 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 6. Old Business a. Resident / Non -Resident Registration Update Attachments: Staff Report b. City -Wide Dog Park/Off-Leash Update Attachments: Staff Report 7. New Business a. Approval to Modify Washington Main Baseball Field to Accommodate Additional Sports and Age Groups Attachments: Staff Report 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, June 20, 2024 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Comminuty Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 2 Printed on 511012024 R C1TfY ti o� `ls Rvoawreo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, April 18, 2024 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Milne at 7:00 pm. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Yu, Holzman, Pappajohn, Brunello & Wettan (arrived at 7:05) COMMISSIONERS ABSENT: Chang STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Manager Acquisti, Recreation Supervisor Coggins, Parks Supervisor Barron & Recording Secretary Helley OTHERS PRESENT: Tara Joos — Executive Director Burlingame Aquatic Club, Troy Hartman — Program Director Burlingame Aquatic Club Craig, Carlos, and David — Board Members 3. APPROVAL OF MINUTES Commissioner Yu made a motion to approve the March minutes. The motion was seconded by Commissioner Pappajohn, and the motion was approved. 5-0-2 (Chang & Wettan absent) 4. CORRESPONDENCE None Presentation — Burlingame Aquatic Club — Tara Joos, Executive Director of the Burlingame Aquatic Club introduced herself and Troy Hartman, Program Director. They have been with the Club for a year and have made many programming changes that have helped to grow the offerings to the community and club members and improved the financials. The Club works with the City and the San Mateo Union High School District to maintain the pool. In rebuilding the program, a Parks & Recreation Commission DRAFT Minutes April 18, 2024 new website improves customer experience and communication with the users. Offered are group swim lessons, private swim lessons, lap swimming (long and short course), a water polo program & swim team, and aqua aerobics. They have developed a Learn to Swim program called Ocean Learn to Swim, a progressive learning program. It creates a stepping stool from community programs into competitive programs. They also have a new Special Olympics team that is four weeks into practice, a Northern California approved Special Olympics team. BAC also now offers membership cards which are scanned upon arrival, a 10 pack drop -in pass for flexible use, and a monthly auto -renewing membership for a better customer service experience. Additionally, they have a new first responder program, Lifeguard Pro. This allows the Club to train their lifeguards in CPR and water safety. Commissioner Pappajohn asked how the Club deals with the private lessons demand and still have other classes. Joos responded that for the private lessons, the Club designated a couple of days a week and a certain amount of time for private lessons to allow for group lessons. Pappajohn also inquired if there is anything in their partnership with the City and the District that the Club feels is lacking or could be enhanced. Joos responded that the only thing they truly need from the community would be a little help with the funding due to pool costs. The Club has been diligently working, and its revenue is high enough that it may get close to breaking even this year. They would love to have a re-evaluation of the subsidy. It has been about 5 years since the last evaluation. Pappajohn asked if the Club has thought about giving City employees discounts. Joos noted the Club does not currently offer discounts to City employees; however, it is something that can be discussed. Pappajohn asked if the Club served different incomes. Joos noted there is no program currently; however, if the fees cause someone financial hardship, the Club is willing to work with them. Currently, BAC provides this to the competitive program as they are not authorized to give anything beyond a senior discount for any community programs as the City subsidizes them. Commissioner Brunello congratulated the Club for its success and asked what the hours of operation are and if extending those hours has been considered to meet the community's demands. Joos noted the pool opens from 5:30 am to 9:00 pm Monday through Friday. On Tuesday and Thursday mornings, the hours are 5:30 to 8:00 am as the district does pool maintenance, then open again at 11:00 am to 9:00 pm. The Club is extending the hours from 7:00 am to 5:00 pm on Saturday and Sunday over the summer. Currently, during the off-season, the hours on the weekends are 7:00 am to 4:00 pm. Brunello also inquired if there was a demand for diving or if there was a capacity for diving. Joos noted there is no diving board, as the insurance requirements are too high. Commissioner Yu thanked Joos for the presentation and asked how the Club was marketing the changes to the community. Joos stated the new website, and they utilize onsite community boards with consistent updates. The Club is working on setting up a Facebook and Instagram account and 2 Parks & Recreation Commission DRAFT Minutes April 18, 2024 would be interested in partnering with the Recreation Department and the City to post updates on their social media. Yu inquired about the Club's priorities as they head into year two. Joos noted her one-year goal was to have a Special Olympics team in the pool, which had just started about three weeks ago. She foresees that the Club will do more fundraising and get sponsorships. She would also like to do more marketing next year. Commissioner Wettan asked if there are still lessons where a child can participate every day for two weeks. Joos noted the offerings this summer are two -week sessions consisting of four classes except the Fourth of July, which will be one whole session in four days. The program would be Monday & Wednesday or Tuesday & Thursday. Fridays would be private lessons. Wettan also asked about water polo and asked if the Club had talked to the BIS/BHS physical education department so the kids know water polo is an available sport. Joos noted that about half of the thirty plus kids on the BHS water polo team are Club employees, either lifeguards or instructors. 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. City -Wide Dog Park/Off-Leash Update This item will be deferred to the May meeting to allow staff to notify the public of the item being discussed by the Commission. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Glomstad reported the upcoming events of Board Games and Boba in the Teen Room, the Muddy Mile on April 27, the Compost Giveaway on April 20, the Lion King Sing -a -Long on April 19, and a drop -in quilting circle on April 28. Additionally, there will be an Ask a Lawyer for Seniors on the second Friday of every month when seniors can make a free appointment to ask questions offered by the Legal Aid Society of San Mateo County. b. Commissioners Reports Parks & Recreation Commission DRAFT Minutes April 18, 2024 Commissioner Wettan — Reported that the Field Use Policy Committee met with all the stakeholders on April 17. It was a very good working session and a good start to a complicated and important issue. Commissioner Yu — No Report Commissioner Holzman — No Report Commissioner Brunello — Noted the Field Use Committee Meeting was a good session. Commissioner Pappajohn — Reported this is her last Commission meeting as she has been appointed to the City council to finish out the leaving Mayor term. Commissioner Milne — Reported that the Burlingame Parks and Recreation Foundation is changing its name to the Burlingame Forever Foundation. FUTURE AGENDA ITEMS Field Use Policy City -Wide Dog Park/Off-Leash Update 9. ADJOURNMENT There being no further business, the meeting was adjourned at 8:07 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held in person on Thursday, May 16, 2024, at 7:00 pm. Respectfully submitted, Joleen Helley Recording Secretary 4 Parks & Recreation Commission DRAFT Minutes April 18, 2024 BURLINGAME STAFF REPORT 11'"'Z To: Parks and Recreation Commission Date: May 16, 2024 From: Claudia Vega, Recreation Supervisor Subject: Resident Priority Registration Period Update RECOMMENDATION Staff recommends the Commission review the enrollment data from the April 2024 registration dates to assess the impact of the new priority registration period for Burlingame residents. BACKGROUND When the summer of 2023 programming enrollment opened on March 1, 2023, 6 out of 185 camps filled within the first few minutes of registration opening. Staff and some commissioners received a couple of emails from residents who were upset that they could not get their children into the camps they wanted even though they were online at the opening of registration on March 1, 2023. They requested that more sessions be offered and suggested that a lottery system be used for enrollment. Another suggestion was to have different registration periods for residents and non- residents. At the October 19, 2024 Commission meeting, staff provided information about having two registration dates, one for residents and one for non-residents (Exhibit A). After discussion, the Commission directed staff to implement a priority registration date for residents and open registration for non-residents five days later. To do this, staff needed time to confirm the accurate addresses to ensure all participants were reflected correctly as resident/non-resident. Staff estimated it would take 1-2 weeks to verify. In addition, staff said they would develop a marketing program to ensure ample notice was provided to the community. To allow time to do both, staff suggested starting the new registration dates for summer 2024 registration. nmr_i i-qsinN Staff ensured all accounts in RecTrac, the online registration system, were categorized correctly. Addresses were double-checked, including those from the unincorporated area of Burlingame and the Town of Hillsborough. 1 Resident Priority Registration Period May 16, 2024 Concurrently, staff was marketing the new registration dates to the community. Marketing efforts were made to announce the new registration dates. This included the following: • Live, Play, Burlingame Spring 2024 Issue Cover • City of Burlingame eNews: 3/28/24, 4/4/24 • Social Media: 2/27/24, 3/11/24 Final preparations for the spring registration day included test runs of the system, ensuring the filters would work correctly, and filtering residents and non-residents appropriately. Several staff assisted in practice enrollments to troubleshoot any issues before the go -live date. Registration opened at 8am on April 3, 2024. A total of 350 registrations were processed that day, with the bulk of them, 202, happening during the first hour of registration. Non-resident registration opened at 8am on April 8, 2024. A total of 149 registrations were processed, with the largest amount during the first hour, 33 registrations. Overall, the launch of the priority registration period for residents went smoothly. Staff received a handful of complaints from non-residents who were not aware of the new registration dates. Staff will continue to push information out about the separate registration dates to inform participants for the next few seasons. The next registration period will open on Wednesday, August 7, 2024. This registration will be larger as it will include fall enrichment for Burlingame School District (BSD) school programs. A potential issue may be for non-residents who are enrolled in BSD schools if an enrichment class fills within five days. In fall of 2023 a total of 429 resident students enrolled in enrichment classes and sports programs. A total of 31 non-resident students enrolled in these same programs. Based on an evaluation of fall 2023 enrichment enrollment numbers, staff doesn't anticipate a significant problem. FISCAL IMPACT None EXHIBITS A. October 19, 2023 Staff Report B. Marketing Flyer 2 BU�RLINGAME STAFF REPORT To: Parks and Recreation Commission Date: October 19, 2023 From: Margaret Glomstad, Parks and Recreation Director Claudia Vega, Recreation Supervisor Subject: Resident/Non-Resident Registration Date RECOMMENDATION Staff recommends the Commission review the enrollment times from three impacted summer camps and determine if a different registration date for non-residents is warranted. BACKGROUND When summer programming enrollment opened on March 1, 2023, 6 camps out of 186 camps filled within the 1s' few minutes of registration opening, three weeks of seven weeks were offered by Serve and Splash, two weeks of six weeks were offered by Kids Carpentry, and only one week was offered by Let Them Eat Cake. Camp Week Time Res./Non-Res. Summer Sessions Serve & Splash 6/19-6/23 1 minute 23/1 7 7/12-7/21 3 minutes 17/1 7/24-7/28 1 minute 19/1 Kids Carpentry 6/26-6/30 1 minute 16/1 6 8/7-8/11 3 minutes 16/1 Let Them Eat Cake 8/14-8/18 5 minutes 19 res only 1 Staff and some commissioners received an email from a resident who was upset that they were not able to get their children into the camps they wanted, even though she was online at the opening of registration on March 1, 2023. They requested that more sessions be offered and to use a lottery system for enrollment. At the March 16, 2023, Commission meeting under Commissioner Reports, Commissioner Milne raised the idea of having a later non-resident enrollment date. Since this item was not agenized, staff said it would be brought to the Commission for discussion at a future date. 1 Resident/Non-Resident Registration Date October 19, 2023 DISCUSSION The Recreation Division offers 186 camps over a 9-week period, not including Leaders -in -Training and Lunch Adventures. The two camps were not included in the calculations because they do not have enrollment limits. On average, each week has 20 camp options to choose from. The percentage of residents/non-residents enrolled in the Division camps is 85%/15% for the summer of 2023. While the Division offers three in-house camps each week for the nine weeks of summer, independent contractors teach most classes/camps the P&R Department offers. As independent contractors, they have greater control over the scheduling and how they teach their classes. While recreation coordinators work with the contractor, the contractor decides the number of sessions per season. When scheduling, the contractor and recreation coordinator consider the contractor's available staff, the amount of time per session, available space, and the contractor's bandwidth. City staff can advise on how many sessions the contractor could host, but ultimately, it is the contractor's decision. An idea that the resident suggested was to have a lottery for the camps. Staff explored this idea and determined having a lottery for all camps would be very cumbersome for staff and would cause frustration for the parents. Parents would need to wait a couple of days (due to the volume of camps) to know if they got into the camp, and their 2nd or 3rd choices may be full. Staff also discussed only using a lottery for some camps, but based on past enrollment, it is hard to determine which camps/weeks of camp would be popular each summer and, therefore, included in the lottery. Another suggested option was to have two registration dates, one for residents and one for non- residents. The current registration system can accommodate this idea. Staff would need to confirm the addresses are accurate to ensure all participants are reflected correctly as residents/non-residents and thoroughly advertise the change before the registration. If the Commission determined having two registration dates is appropriate, staff would develop and start the messaging platform to inform the community. However, the earliest it could be implemented is in the fall of 2024. It is too late to include it for summer 2024 since some of the summer camps will already be in the next edition of Live, Play, Burlingame. FISCAL IMPACT The fiscal impact is unknown at this time. FXHIRIT None 2 THIS � � ffffffffffAA SPRING! NEW REGISTRATION DATES We are rolling out a new priority registration date for residents. Burlingame residents will be able to register for summer classes beginning Wednesday, April 3rd at 8am. Non -Burlingame residents will be able to register beginning Monday, April 8th at 8am WHO IS A RESIDENT? A Burlingame resident is defined as someone who lives it the City of Burlingame. Homeowners and renters must reside at a Burlingame address in order to qualify. Those using a Burlingame business address or those located in unincorporated Burlingame Hills or Hillsborough are considered non - residents. � CITV O BUSTAFF RLINGA REPORI ;ti o Avorswl- To: Parks and Recreation Commission Date: May 16, 2024 From: Kelvin Coggins, Recreation Supervisor — (650) 558-7308 Subject: City -Wide Dog Park/Off-Leash Update RECOMMENDATION Staff recommends the Parks and Recreation Commission review the updates regarding dog activity throughout Burlingame's dog park/off-leash areas. BACKGROUND Ten years ago, the City of Burlingame had three off -leash dog options: Bayside Dog Exercise Park, Washington Park (near the rose garden), and Cuernavaca upper grass area. Based on community demand, the City has since added four more off -leash options: Washington Ballfield, Cuernavaca Ballfield, Skyline Park, and Ray Dog Park. Even with the additional off -leash options throughout the community, dogs on fields, parks, and throughout the City continue to be challenging. The staff has continued to experience many dog owners violating off -leash times/rules throughout the City. The Dog Park Advisory Group was created as an Ad Hoc Committee to make recommendations to the Parks and Recreation Commission and City Council regarding all things involving dogs in Burlingame. Over the last year, the Dog Park Advisory Group has met to discuss current issues and possible solutions to the ongoing dog challenges. DISCUSSION In a review of all dog correspondence over the last year, a few reoccurring patterns exist. Below is a list of common complaints staff receive, ordered by frequency: • People allowing dogs to be off -leash outside posted times and/or in areas not designated for dogs to be off -leash. • People are not cleaning up dog waste. • Dogs damage the grass by digging holes. • Dog walkers bring more than two dogs at a time into the off -leash area. For the past three months, Field Monitors have been scheduled more regularly to monitor the behaviors of people with dogs. This has included being assigned every morning to patrol each park throughout the City to curb complaints about the number of dogs walkers bring into the park, enforce hours, and educate the community regarding the rules. Since starting this, while it has been an added expense to the Department budget and time-consuming, staff has noticed a City -Wide Dog Park Update May 16 2024 decrease in complaints. Although the four main complaints are prevalent throughout the City, other concerns are exclusive to individual locations. For the grass areas open from 6:OOam-7:30am (Washington Park near the rose garden and Cuernavaca grass), there have been requests for extended hours in the morning and additional hours in the evening. On the other hand, there have been complaints about off -leash dog attacks against people walking through Washington Park. Although it doesn't occur often, when staff hear from the public regarding Skyline Park, it is typically for a maintenance request. Most recently, it was to fix a loose step on the newly installed stairs. Parks staff responded quickly out of caution for safety. Set in a residential neighborhood, Ray Dog Park has been the most discussed park as of late. A neighbor submitted complaints to the Parks and Recreation Commission, staff, and the Burlingame Police Department about dogs excessively barking and being left unattended inside Ray Dog Park. In January 2024, the Dog Park Advisory Group decided to change the opening time to 9am (previously sunrise) to help curb the excessive barking and the hardship on the neighbors early in the morning. Staff received significant pushback from the community of dog owners who wanted to exercise their dogs in Ray Dog Park after dropping their kids off at Lincoln Elementary School. Therefore, in March 2024, the Ray Dog Park opening time changed from 9:OOam to 8:OOam based on a recommendation from the Dog Park Advisory Group. Having a Field Monitor onsite to educate dog owners on the rules on most mornings has decreased the number of complaints. The most pressing issue at Ray Park is that, almost nightly, dog owners show up and run their dogs off -leash at nighttime on Ray Athletic Field (where dogs are not permitted off -leash at any time). This typically occurs during nighttime hours (6:30pm — 8:OOpm). When Field Monitors patrol and witness violations, they educate dog owners that their dogs cannot be off -leash on the athletic field. However, it doesn't seem to be curving the group of nighttime dog owners coming out seemingly daily. This is particularly challenging since Ray Athletic Field was recently renovated at a cost of $1.4 million and the heavy dog usage is damaging the integrity of the field for athletic use. The Dog Park Advisory Group will continue to monitor and discuss dog -related issues and, when necessary, bring suggestions and recommendations to the Commission for discussion and approval. In addition, staff will continue to be diligent with the Field Monitors' schedule, educate the public (Exhibit A), and maintain close communication with the Dog Park Advisory Group regarding any of the City's dog issues. FISCAL IMPACT Staff added the Field Monitor's hours to include weekday mornings and the already scheduled afternoon and evening hours. The additional part-time expense is approximately $3,800 per month. EXHIBIT A: Live PlayBurlingame Dog Poster 2 Exhibit A N a, , .aawaa,^a.Ad' MedI cal CV, P+�c Society B sFca:.. " Maea,ra^4r °`o village Par�C v o^ut°j �y'a ° t eOe a d Cro za Q O San Fraws"o ! aJ'�`' eeBa J" ai � Bq0` ^ori, o' fe, eve o V 4 'sn S"Aingame 0 RAY PARKeq°RU RLI NGAME rrallon5 v 0 V"•�} termediate chool e` a GATE In o F' ae v veo" Wal,greens PhC[o - -' raa� G v 4 4r. Oavrvse Walgreens tare^ Osherg Field ^aa Sales todev RURLINGAME a7i or Mi115 Es€a[e Park '0a9 bur Lacy of a° ^ Cafe Fgaro GARDENS ' Pn ,15 Ca1h01Cv 13 ltalan Fxtl- N � L•5`AnC, R 4 -s Restau�a°, Near Rk qa RURLINGAME CN%% °° �a LP` OMANO11 Merc'r Cenam ter5urlinge Q p 0` 'n Burlingame LID—i TERRACE 01 a MILLS ESTATES g` FT Ler•. EASTON a Easton Biafch c WI pB ADDITION n.e" �d RURLINGURLINGAMEME ' S'4 D, 'e° t� • ��' TERRACE 1 Dr `a, s °r• ° rw�a` Pe-. Temple©ak. car •°" wai4 ara d `aF,° aR.a s^° 0 L S chcci e M ''a, Saa`O• ao a ". ..-. i rl, ngame Mllfs 4 e^w°q °ko k a �' Powersirea Fo F t, Canyon Park q,� a.^4& Appliance Repar -- lxlygneOr s oJC °`e DOWNTOWN 9 Ck Hillsborougn Town Hall v /a Roove: Burlingame r EIen1C111afy 5Ch001v HILLSROR OUGH 9ilaa.,a A> = N" I1�CGa-- ®®GPeaI CIIpS DAKSRRIDGE a'h Rmwse agme s >� ClipsB a' AA Sales To ed°fit ray` � a RYAN TRACT c o GURLINGAME � pR '� Fw �rPa�sM •R a� HILLS fBURL b ffe``' p+a L G` p I INGAME �V 4Q Hillsborough BeRmgham� P„�sa�� Pe,'ectly StagedQ PARK I Off Leash lions Reminders O Bayside Dog Daily ,Sunrise to Sunset Ir Exercise Park The Dog Park is closed Thursdays from 7:00 - 9:00 for �ifprl, am am maintenance. • Not all community members love dogs. Cuernavaca Park © Grass Daily from 6:00 am-7:30 am • Some community members are scared of dogs. Monday - Friday 7:30 am-2:00pm Cuernavaca Outfield Closed Dec -Feb for field maintenance and • Constant barking is frustrating for some June -Aug. for Summer Camps community members. • Dog waste must be picked up and disposed of © Ray Dog Park Daily, 8:00 am -to Sunset. properly for the safety and enjoyment of park users. • No more than two off -leash dogs per person Skyline Park Daily, Sunrise to sunset. are allowed in off -leash dog areas Being considerate of others Will Washington Park Daily from 6:00am-7:30am © make Burtingame an amazing Monday-Friday7:30am-2:OOpm place to Gve for alto Washington Outfield Closed Dec-Febfor field maintenanceand June -Aug. for Summer Camps 0 0 or BURLINGAME STAFF REPORT To: Parks and Recreation Commission Date: May 16, 2024 From: Nicole Acquisti, Recreation Manager Subject: Approval to Modify Washington Main Baseball Field to Accommodate Additional Sports and Age Groups RECOMMENDATION Staff recommends the Parks and Recreation Commission review the staff report and approve one of the proposed modifications to the Washington Main Baseball field. BACKGROUND Over the past year, there has been a notable escalation in the frequency of conversations with organizations that use the Burlingame fields regularly. Regardless of the specific sport or City program, each organization is experiencing an increase in participation numbers. This has resulted in greater requests for more time on the already highly used City -managed fields each season. The lack of field space also impacts the City's Adult Softball program, which the Parks and Recreation Department runs. Staff has been working with the Burlingame Youth Baseball Association (BYBA) to facilitate a fair division of field space to accommodate both programs. Bayside Park is the only location that can presently accommodate adult softball. This is because of regulations for adult slow -pitch softball regarding base and outfield distance, as well as the need for field lighting for evening play. Currently, Bayside #1 and #2 fields are the only options for adult softball. These fields are predominantly allocated to the BYBA. However, despite the best efforts in scheduling, there still isn't adequate field time for both programs' needs. To address the lack of space and update the Field Use policy, an Ad Hoc Committee comprised of two City Council members, three Parks and Recreation Commissioners, and three City staff is working with the field user organization representatives. DISCUSSION Recognizing the financial limitations of expanding field infrastructure, staff have redirected their efforts towards optimizing the utilization of existing fields efficiently and equitably. This has occurred by 1 Modifying Washington Main Baseball Field May 16, 2024 evaluating each field and, where possible, increasing the number of available slots. In addition, staff looked for opportunities where simple modifications to existing fields could increase usage. When evaluating Washington Main infield, staff noticed that its current configuration caters exclusively to participants aged twelve and older who play baseball, thereby restricting its use to only Burlingame High School (BHS) baseball and the Burlingame Youth Baseball Association (BYBA). By reconfiguring the infield layout, Washington Main would generate additional opportunities for other ages and programs. The field's design features infield grass with a raised pitching mound, resulting in a baseline distance of ninety feet and a pitching rubber placement of 60.5 feet. While this setup suits baseball players aged twelve and above, it excludes participants of all ages in softball and youth baseball under twelve. Introducing a more adaptable baseline configuration would enhance the field's versatility, allowing a broader spectrum of community members to utilize it. Furthermore, removing the pitching mound would further expand the field's appeal across various age groups. Both proposals have the same effect: an increase in the options for youth baseball and all levels of softball. If the Adult Softball League transitioned to use Washington Main, it would free up between 6 to 8 slots a week at Bayside Fields when in season. Washington Main's modification will also potentially lead to higher utilization rates of Washington Main during the weekdays and weekends for softball groups of all levels. Last fall, Burlingame Girls Softball (BGS) was strained for field usage due to flag football on Ray Park between 3:30-6:30pm Monday through Thursday. Modifying the field would open slots for BGS at Washington Main in the fall. BYBA would also have additional slots to practice and play games. Proposal 1: Keep a portion of the infield grass and remove the pitching mound. This option would include: Cut the grass back to create a baseline for the different base distances. a. Possible options include 55, 60, 65, 70, 80, and 90 feet, depending on the age of participants. 2. Removal of the pitching mound. a. Install multiple pitching rubbers at required distances to accommodate baseball and softball at varying age levels. 3. Parks staff would need to change the underground irrigation system to maintain the adjusted area of grass surrounding the unraised pitching mound. 4. Organizations that require an elevated mound would need to have one onsite. Proposal 2: Remove the infield grass and pitching mound. This option would include: 1. Removal of all of the grass. 2. Removal of the current irrigation system (thereby saving water and significant staff time). 2 Modifying Washington Main Baseball Field May 16, 2024 3. Removal of the pitching mound. a. Install multiple pitching rubbers at required distances to accommodate baseball and softball at varying age levels. Organizations that require an elevated mound will need to have one onsite. b. Allow the ability to install different base distances with minimal limitations. i. Possible distances include 40, 55, 60, 65, 70, 80 and 90 feet. FISCAL IMPACT The cost varies depending on the modifications to the field, as noted below. Proposal 1 Staff Amount of Time Direct Cost/hr. Total Lead Worker 40 hours $97 $3,880 Irrigation Specialist 40 hours $70 $2,800 Park Maintenance 1 40 hours $75 $3,000 Park Maintenance II 40 hours $90 $3,600 Staff Total $13,280 Decomposed Granite Square Footage Converted to tons Price per ton 3,056 s . ft. 70 tons $90 $6,300 Total $19,580 Proposal 2 Staff Amount of Time Direct Cost/hr. Total Lead Worker 40 hours $97 $3,880 Park Maintenance 1 40 hours $75 $3,000 Park Maintenance II 40 hours $90 $3,600 Staff Total $10,480 Decomposed Granite Square Footage Converted to tons Price per ton 7,200 sq. ft. 124 tons $90 $11,160 Total $21,640 Staff believes that the Parks Capital Improvement Program Athletic Field Renovation Fund has adequate funds to cover either proposal. Exhibits A. Diagram of the Current Layout of Washington Main B. Proposed Diagram of Renovated Washington Main 3 _ •yam.+�14/l} � rk �^ `4� A Burlingame High School Baseball �TF R1porar IV [lo5ed Exhibit B Proposal 1 Proposal