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HomeMy WebLinkAboutMin - CC - 2024.04.15 (Regular Meeting)CITY O- BURLINGAW s �AarEo� wEb. BURLINGAME CITY COUNCIL Approved Minutes Regular City Council Meeting on April 15, 2024 1. CALL TO ORDER A duly noticed meeting of the Burlingame City Council was held on the above date in person and via Zoom at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Councilmember Ortiz. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Ortiz, Stevenson MEMBERS ABSENT: None 4. REQUEST FOR AB 2249 REMOTE PARTICIPATION There were no requests. There was no closed session. 6. UPCOMING EVENTS Mayor Colson reviewed upcoming events in the city. 7. PRESENTATIONS a. PROCLAMATION HONORING COUNCILMEMBER RICARDO ORTIVS SERVICE TO THE CITY Mayor Colson read a proclamation recognizing the work of Ricardo Ortiz as City Councilmember. She noted that after over a decade of service to the City, Councilmember Ortiz would be stepping down. 1 Mr. Rendon from Congressman Kevin Mullin's Office read a proclamation from the Congressman honoring Councilmember Ortiz and noting all his work on the Airport Roundtable. Mr. Burruto and Ms. Fernandez from Assemblymember Diana Papan and State Senator Josh Becker's offices, respectively, read a proclamation recognizing Councilmember Ortiz's contributions to the community. They noted his ability to build bridges while keeping a sharp sense of humor. Ms. Wolin from Supervisor Dave Pine's Office presented Councilmember Ortiz with a proclamation for his hard work and service to the community. The Council thanked Councilmember Ortiz for his service. Councilmember Stevenson discussed Councilmember Ortiz's friendship and his ability to give great advice. Vice Mayor Beach thanked Councilmember Ortiz for always stepping up. Councilmember Brownrigg discussed the fact that Councilmember Ortiz always has an open mind and is able to succinctly make his point. Mayor Colson stated that Councilmember Ortiz is a valuable asset to the City and is always willing to help out. She thanked him for his friendship. City Manager Goldman thanked Councilmember Ortiz on behalf of the staff for always being a supportive boss. She noted that he was always able to find a middle ground. Mayor Colson opened the item up for public comment. Mark Lucchesi thanked Councilmember Ortiz for his service. JoAnneh Nagler thanked Councilmember Ortiz for his hard work in the community. Jennifer Pfaff stated that what she most appreciates about Councilmember Ortiz is that he cuts to the chase. Mike Nagler discussed Councilmember Ortiz's handshake that begins far behind him. He thanked Councilmember Ortiz for all his work in the community. Former Councilmember Root discussed their work on the School Bond Oversight Committee. He thanked Councilmember Ortiz for all the long hours and sacrifices he has made for the community. Andrea Pappajohn thanked Councilmember Ortiz for how well he has served the community. Kimathi Marangu discussed Councilmember Ortiz's work and thanked him for his friendship. 2 Kris Cannon thanked Councilmember Ortiz for his service to the community. Mayor Colson closed public comment. Councilmember Ortiz thanked his colleagues, staff, and most importantly his family for their support during his time on Council. On behalf of all staff, thank you Councilmember Ortiz for your friendship and support over the past decade. 8. PUBLIC COMMENTS John discussed wage theft regarding the construction of the parking garage in Burlingame. San Mateo County Labor Council representative Julie Lind discussed wage theft ordinances that the City could adopt. An individual asked about who pays for the police officers that are stationed outside Apple and Sephora. (Comment submitted via publiccomment@burlingame.org). Mayor Colson acknowledged that Sephora and Apple pay for this service. 9. APPROVAL OF CONSENT CALENDAR Mayor Colson asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Vice Mayor Beach requested 91 be pulled. Members of the public pulled item 9f. Vice Mayor Beach made a motion to approve the follow items from the Consent Calendar: 9a, 9b, 9c, 9d, 9e, 9g, 9h, 9i, 9j, and 9k; seconded by Councilmember Ortiz. The motion passed unanimously by roll call vote, 5-0. a. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR THE MARCH 13, 2024 FY 2023-24 MID -YEAR BUDGET STUDY SESSION City Clerk Hassel -Shearer requested approval of the City Council meeting minutes for the March 13, 2024 FY 2023-24 Mid -Year Budget Study Session. b. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR THE MARCH 18. 2024 STUDY SESSION WITH THE PARKS AND RECREATION COMMISSION City Clerk Hassel -Shearer requested approval of the City Council meeting minutes for the March 18, 2024 Study Session with the Parks and Recreation Commission. 3 c. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR THE MARCH 18, 2024 REGULAR CITY COUNCIL MEETING City Clerk Hassel -Shearer requested approval of the City Council meeting minutes for the March 18, 2024 regular City Council meeting. d. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR APRIL 1. 2024 CLOSED SESSION City Clerk Hassel -Shearer requested approval of the City Council meeting minutes for the April 1, 2024 Closed Session. e. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR THE APRIL 1, 2024 REGULAR CITY COUNCIL MEETING City Clerk Hassel -Shearer requested approval of the City Council meeting minutes for the April 1, 2024 regular City Council meeting. f. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GALEB PAVING. INC. FOR THE CUERNAVACA PARK ATHLETIC TURF RENOVATION PROJECT IN THE AMOUNT OF 52,760,121.07; TRANSFERRING $230,000 FROM THE GENERAL FUND RESERVE TO THE CAPITAL PROJECT FUND; AND INCREASING THE PROJECT BUDGET BY $230,000, CITY PROJECT NO. 86070 An individual discussed their concerns about installing artificial turf due to both climate and health concerns. (Comment submitted via publiccomment@burlingame.org). Jamie Russo, Burlingame Soccer Club, and Shep Maher voiced their support for installing turf at Cuernavaca Park. (Comments submitted via publiccomment@burlingame.org). Councilmember Brownrigg voiced concern about artificial turf. He asked that the Council consider discussing whether future fields should be turfed. The Council agreed. Councilmember Ortiz made a motion to adopt Resolution Number 045-2024; seconded by Mayor Colson. The motion passed unanimously by roll call vote, 5-0. g. ADOPTION OF A RESOLUTION APPROVING A SOFTWARE LICENSE AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. TO PROVIDE GEOGRAPHIC INFORMATION SYSTEMS SOFTWARE IN THE AMOUNT OF S122.700 FOR A THREE-YEAR PERIOD AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT DPW Murtuza requested Council adopt Resolution Number 046-2024. 4 h. ADOPTION OF A RESOLUTION APPROVING THE PROCUREMENT OF FIVE VEHICLES FOR THE CITY'S FLEET SYSTEM AS PART OF THE FY 2023-24 VEHICLE REPLACEMENT PROGRAM IN THE AMOUNT OF $316,321.55 DPW Murtuza requested Council adopt Resolution Number 047-2024. L ADOPTION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ALCAL SPECIALTY CONTRACTING, INC., IN THE AMOUNT OF $557,958, FOR THE POLICE DEPARTMENT ROOF REPLACEMENT, CITY PROJECT NO. 86060, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE COSNTRUCTION CONTRACT DPW Murtuza requested Council adopt Resolution Number 048-2024. j. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE-YEAR AGREEMENT WITH MAZE & ASSOCIATES ACCOUNTANCY CORPORATION TO SERVE AS THE CITY OF BURLINGAME'S INDEPENDENT EXTERNAL FINANCIAL AUDITORS WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL YEARS, FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $272,800 Finance Director Yu -Scott requested Council adopt Resolution Number 049-2024. k. OPEN NOMINATION PERIOD TO FILL THREE VACANCIES ON THE MEASURE I CITIZENS' OVERSIGHT COMMITTEE City Manager Goldman requested Council open the nomination period to fill three vacancies on the Measure I Citizens' Oversight Committee. I. ADOPTION OF A PROPOSED ORDINANCE FOR A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF BURLINGAME AND DW BURLINGAME I OWNER LLC; DW BURLINAGME II OWNER LLC; DW BURLINGAME I OWNER A LLC; DW BURLINGAME II OWNER B LLC; AND DW BURLINGAME III OWNER LLC, RELATED TO THE DEVELOPMENT PROJECT AT 1200-1340 OLD BAYSHORE HIGHWAY; CEOA DETERMINATION: ENVIRONMENTAL IMPACT REPORT CERTIFIED BY CITY COUNCIL ON APRIL 1,202 Vice Mayor Beach recused herself from this item due to an economic conflict of interest. Mayor Colson opened the item up for public comment. No one spoke. Councilmember Brownrigg made a motion to adopt Ordinance Number 2027; seconded by Councilmember Stevenson. The motion passed by roll call vote, 4-0-1 (Vice Mayor Beach was recused). 10. PUBLIC HEARINGS a. INTRODUCTION AND FIRST READING OF AN ORDINANCE RENEWING THE BURLINGAME POLICE DEPARTMENT MILITARY EQUIPMENT USE POLICY; CEQA DETERMINATION: EXEMPT PURSUANT TO STATE CEQA GUIDELINES SECTIONS 15378, 15061(b)(3) City Attorney Guina began with a brief background on AB 481. He explained that AB 481 requires municipalities/governing bodies to adopt a "Military Equipment Use Policy" prior to funding, acquisition, or use of military equipment. He stated that this includes equipment owned/acquired by the agency and equipment deployed in the jurisdiction/in collaboration with other law enforcement agencies. He noted that the Council first adopted the policy by ordinance in 2022 and stated that the policy has to be annually reviewed and reauthorized. City Attorney Guina reviewed the military equipment that the Burlingame Police Department currently owns: • AR-15 Rifle (30) • 40 mm less lethal launchers (14) and munitions • Pepper ball launchers (2) and munitions He noted that Burlingame PD does not possess tactical equipment designed for military use. City Attorney Guina stated that Burlingame PD is part of the North County Regional SWAT and that this agency deploys the following equipment: • Drones • Mine resistant ambush protected vehicles • Wheeled vehicles with breaching apparatus • Battering rams/slugs • AR-15 • Flashbang grenades, tear gas, pepper balls • Long range acoustic device City Attorney Guina discussed the annual review of the policy: • Summary of how military equipment was used and its purpose • Summary of any complaints regarding military equipment • Internal audit results; violations of policy; corrective actions • Annual cost of military equipment including acquisition, training, maintenance, and transportation • Quantity possessed • If agency intends to acquire additional military equipment City Attorney Guina stated that on March 7, the Police Department held a community meeting about the proposed military equipment use policy. City Attorney Guina reviewed the findings that are required to renew an agency's policy: • Military equipment is necessary because there is no reasonable alternative 0 • Policy will safeguard public welfare, safety, civil rights/liberties • If purchasing, the equipment is reasonably cost effective • Prior military equipment complied with policy in effect at the time; corrective action taken He noted that staff believes that the finds can be made by the Burlingame Police Department. Mayor Colson opened the public hearing. No one spoke. Vice Mayor Beach stated that she is convinced that the findings have been met. Vice Mayor Beach made a motion to bring the proposed ordinance back for a second reading; seconded by Councilmember Ortiz. The motion passed unanimously by roll call vote, 5-0. b. ADOPTION OF A RESOLUTION ESTABLISHING ANEW TOBACCO RETAILER APPLICATION FEE AND AN ANNUAL TOBACCO RETAILER PERMIT FEE FOR THE TOBACCO RETAILER PERMIT PROGRAM AND AMENDING THE MASTER FEE SCHEDULE ACCORDINGLY City Attorney Guina stated that staff recommends that the Council adopt two new fees that coincide with the new tobacco retailer program that was adopted in March. He noted that the proposed fee structure is intended to recoup some of the City's costs in administering the program. He explained the two new fees: • One-time new tobacco retailer permit application fee of $249 (this fee is waived if the applicant submits their application before mid -May) Annual fee of $672 used to administer the program including education and the two enforcement checks He added that these fees are commensurate with the fees in the County's program. Mayor Colson asked if the two enforcement checks were per retailer. City Attorney Guina replied in the affirmative. Mayor Colson opened the item up for public comment. Don Gross voiced concern that the City's tobacco retailer permit program would effectively prohibit new retailers due to the requirement that the location not be within 1,000 feet of a youth populated area or within 500 feet of an existing retailer. He added that his business would not be able to move as there wouldn't be a location within the city that would meet the distance requirement. Mayor Colson closed public comment. Mayor Colson stated that if the Council wanted to look at the distance requirement, the City would need to amend the ordinance. She asked if her colleagues would like to review the distance requirements. The Council agreed. 7 Councilmember Stevenson made a motion to adopt Resolution Number 050-2024; seconded by Councilmember Ortiz. The motion passed unanimously by roll call vote, 5-0. 11. STAFF REPORTS AND COMMUNICATIONS a. ADOPTION OF A RESOLUTION OF INTENT TO AMEND THE CITY OF BURLINGAME MASTER FEE SCHEDULE FOR THE 2024-25 FISCAL YEAR: SETTING THE PUBLIC HEARING FOR SUCH AMENDMENT FOR MAY 6, 2024 Finance Director Yu -Scott stated that the City's last fee study was conducted in FY 2015-16. She noted that last November, staff contracted with Matrix Consulting Group to undertake a new fee study for the City. Matrix Consulting Group representative Courtney Ramos gave a brief background regarding the fee study: • City last conducted a fee study in FY 2015-16 • Best practice to conduct a comprehensive update every five to seven years • Current study reviewed all citywide user fees, excluding market -based fees • Comparative survey was conducted of surrounding jurisdictions for sample of fees from each department Ms. Ramos reviewed the objectives of a user fee study: • Streamline fee structures — consolidate and expand fees where appropriate to better reflect existing services • Average time assumptions — identify the average level of effort associated with different permits and applications • Fully burdened hourly rates — determine direct and indirect costs associated with staff time • Comparative survey— benchmark against other jurisdictions • Compliance with Props. 218 and 26 — ensure that the direct and indirect costs do not exceed current fees • Update fee schedule — provide an updated fee schedule reflective of current costs Ms. Ramos reviewed the methodology of the fee study: • Average staff time by position title per permit/application (represents the reasonable amount of time necessary to provide the services based upon City of Burlingame staff) multiplied by • Fully burdened hourly rate per position title (includes salaries, benefits, productive working hours, services and supplies, departmental overhead, and citywide overhead based on City of Burlingame expenses) equals • Full Cost — maximum justifiable fee that can be assessed to projects and applications Ms. Ramos reviewed the results of the study: Category Current Fee Revenue Annual Cost Difference Cost Recovery (Percentage) Building $4,719,374 $5,204,104 ($484,730) 91% Planning $743,094 $888,564 ($145,470) 84% 0 Engineering $1,260,981 $1,539,481 ($278,500) 82% Police $93,599 $195,675 ($102,076) 48% Total $6,817,048 $7,827,824 ($1,010,776) 87% She noted that the consultants found that the City is subsidizing approximately $1 million in fees. Ms. Ramos reviewed the key outcomes of the study: • Created square footage fees for commercial MEP projects to be consistent with residential projects. • Expanded valuation -based fees to capture larger projects and estimated level of effort. • Developed a city -specific multiplier for valuation -based fees. • Streamlined the Planning fee schedule to be more reflective of the services being provided. • Created new fees for encroachment permits to reflect the variation in the types of projects, including capturing large development projects. • Created a technology fee to be reflective of new components and costs. Ms. Ramos reviewed the three buckets for fees: 1. Primarily funded by user fees a. Zoning and site approvals b. Building permits and review c. Engineer development review 2. Mixture of user fees, taxes, and other sources a. Fire prevention b. Recreation 3. Primarily funded by tax revenues a. Police b. Fire suppression c. Streets Ms. Ramos reviewed things to consider when setting fees: • No fee can be set at more than 100% cost recovery. Any fees showing over -recovery will need to be reduced. • Any state or local ordinance -based fees should remain unchanged. • Setting fees at less than 100% cost recovery means fees are subsidized through other funding sources and funding is unavailable for other activities (such as public safety, streets, parks, etc.) • Typically, lower cost recovery is for fees that: o Encourage compliance (such as water heaters) o Don't serve as a barrier to entry (such as appeals) Councilmember Brownrigg discussed the City's fees in comparison to other cities. He noted that he found in doing some spot checking that fees were all over the map. He asked why this was. Ms. Ramos replied that one of the reasons for the varying costs is because of the process that a permit is put through. She gave the example of one city allowing a permit to be processed administratively versus another requiring 9 the permit to go before the planning commission. She added that staffing costs are also vastly different in the Bay Area. Vice Mayor Beach stated that the building permit fees increased a lot. She asked why they had changed so much. Ms. Ramos replied that there was a directive for close to 100% cost recovery. She discussed code changes in the past seven years and salary increases that have led to the increase. CDD Gardiner concurred with Ms. Ramos. He added that buildings and the building codes have become more complex, which increases staff's time. Vice Mayor Beach stated that she hopes that smaller projects are not being forced to pay exorbitant fees. She discussed looking at the fees through a common sense lens. She gave the example of replacing an existing fence where the individual would have to pay fees for review and for an encroachment permit, which would create a large cost on the resident. Mayor Colson opened the item up for public comment. No one spoke. The Council discussed how best to phrase the Vice Mayor's concern about fees charged on some types of smaller projects so that staff could address this issue. Councilmember Brownrigg made a motion to adopt Resolution Number 051-2024; seconded by Vice Mayor Beach. The motion passed unanimously by roll call vote, 5-0. b. DIRECTION ON CITY COUNCIL APPOINTEE INTERVIEW PROCESS AND QUESTIONS City Manager Goldman stated that the City received two applications by the deadline for the interim District 1 City Council seat. She added that the two candidates would be interviewed on Wednesday, April 17, 2024. City Manager Goldman stated that when former Councilmember Jerry Deal stepped down, the Council submitted questions to the City Manager, and then she selected at least one question per Councilmember. She recommended that each Councilmember submit at least two questions to her, and that she would select two from each Councilmember to be asked. City Manager Goldman reviewed the order of events for the April 17 meeting. She noted that staff is presenting Council the option to decide that night on which candidate should be appointed. Councilmember Brownrigg asked about the length of the interviews. City Manager Goldman replied that they should each be about 30 minutes. Mayor Colson opened the item up for public comment. No one spoke. Mayor Colson directed her colleagues to submit questions related to their areas of expertise. 10 Councilmember Ortiz stated that he would like to see some questions that are specific to District 1. 12. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reviewed their committee appointments. 13. FUTURE AGENDA ITEMS Vice Mayor Beach asked for a study session on wage theft and what if any local policy levers the City could use to promote payment. The Council agreed. 14. ACKNOWLEDGMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks & Recreation Commission, and Library Board of Trustees are available online at www.burlingame.org. 15. ADJOURNMENT Mayor Colson adjourned the meeting at 9:42 p.m. Respectfully submitted, /s/ Meaghan Hassel -Shearer City Clerk 11