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Home My WebLink AboutAgenda Packet - BC - 2023.02.02CITY v 0 ticow � � rPORATED Thursday, February 2, 2023 City of Burlingame Meeting Agenda Beautification Commission 6:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On September 16, 2021, Governor Newsom signed into law AB 361, which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency; 2. State or local health officials have imposed or recommended measures to promote social distancing; and 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees. Via Webinar On January 17, 2023 the City Council adopted Resolution Number 004-2023 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. The City is still under a local state of emergency; 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks; and 3. The City can't maintain social distancing requirements for the public, staff, Council members, and Commissioners in their meeting spaces. Pursuant to Resolution Number 004-2023, the Community Center will not be open to the public for the February 2, 2023 Burlingame Beautification Commission Meeting. Members of the public may view the meeting by logging on to the Zoom meeting listed below. Additionally, the meeting will be streamed live on YouTube and uploaded to the City's website after the meeting. Members of the public may provide written comments by email to vflores@burlingame.org no later than 5:00 p.m. on February 2, 2023. City of Burlingame Page 1 Printed on 112612023 Beautification Commission Meeting Agenda February 2, 2023 You are invited to a Zoom webinar. When: Feb 2, 2023 06:30 PM Pacific Time (US and Canada) Topic: Burlingame Beautification Commission Please click the link below to join the webinar: https://us02web.zoom. us/j/84939979552?pwd=TGVGNUkzTWowY2Y2YnVYMXhaeU8xdz09 Passcode:914304 Or One tap mobile: US: +16694449171„84939979552#.... *914304# or +16699006833„84939979552#,,,, *914304# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 444 9171 or +1 669 900 6833 or +1 253 205 0468 or +1 253 215 8782 or +1 346 248 7799 or +1 719 359 4580 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 9313860 or +1 689 278 1000 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 849 3997 9552 Passcode:914304 International numbers available: https://us02web.zoom.us/u/kcWWWgxvrQ 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Draft Minutes November 3, 2022 Attachments: Draft Minutes 4. CORRESPONDENCE 5. FROM THE FLOOR Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when the Commission takes up those items. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although provision of name, address or other identifying information is optional. Speakers are limited to three minutes each, although the Commission may adjust the time limit in light of the number of anticipated speakers. 6. OLD BUSINESS a. Trees of Burlingame Ad Hoc Committee Members Update 7. NEW BUSINESS City of Burlingame Page 2 Printed on 1/26/2023 Beautification Commission Meeting Agenda February 2, 2023 a. Introduction of Parks Supervisor Carlie Burow b. Oath of Office for New Commissioner Hadia Kh '�:3YK�liftPi: • . • � . •.\��fa ••C�7iiTa�C[ • �� uMq • Attachments: Staff Report d. Landscape Award Committee Chair Rotation Attachments: Staff Report e. Landscape Award Discussion 8. REPORTS 9. UPCOMING AGENDA ITEMS Next Regular Meeting: March 2, 2023 Notice: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7330 at least 24 hours before the meeting. The Agendas and minutes are available on the City's website: www.burlingame.org. Any writings or documents provided to a majority of the Burlingame Beautification Commission regarding any items on this agenda will be made available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 1/26/2023 BURLINGAME BEAUTIFICATION COMMISSION Draft Minutes November 3, 2022 The regularly scheduled meeting of the Beautification Commission was called to order via Zoom at 6:30 pm by Chair Kirchner. Present: Chair Kirchner, Commissioners Batte, Bauer, and Chu Absent: None Staff: Parks and Recreation Director Glomstad, Parks Supervisor Holtz, and Recording Secretary Flores Others: None MINUTES Commissioner Chu made a motion to approve the September 1, 2022, Regular Meeting minutes. The motion was seconded by Commission Batte and was approved 4-0-0. CORRESPONDENCE None. PUBLIC COMMENT None. 1, 117:31I.y 1►1 �1.Xy 1. Trees of Burlingame Ad Hoc Committee Members Update Chair Kirchner provided a summary of the recently completed chapter on Burlingame's groves. He explained that the next and final chapter will be about the future of trees of Burlingame and will be enlisting the help and feedback of all commissioners. He thanked members of the Historical Society for their assistance in fact -checking his work throughout the process. NEW BUSINESS None. REPORTS Director Glomstad mentioned the Commissioner Dinner scheduled for November 4, 2022. Further, she informed the Commission of the annual Tree Lighting event scheduled for December 2, 2022. Director Glomstad explained that the next Commission meeting scheduled for December 1, 2022, will include the Commission Chair rotation to appoint a new Chair and Vice -chair and Landscape Award Committee Chair and Vice -chair. She explained the January meeting is traditionally canceled because they fall close to the New Year holiday. Beginning in February 2023, in -person meetings will return. Director Glomstad thanked Commissioner Batte for volunteering at our Fall Fest event. Commissioner Bauer inquired about the holiday window decoration judging opportunity and asked whether there was any more information. Director Glomstad confirmed that no further information had been provided. Supervisor Holtz updated the Commission on the annual fall planting of approximately 135 trees. He explained that our tree contractor, West Coast Arborist, is currently working in grid section D, which encompasses the area between Adeline to Carmelita and El Camino Real to Vancouver. Further, he described the four-year pruning cycle. Supervisor Holtz reported that field renovations would begin and includes re -seeding and replenishing the area in preparation for spring use. The Department will embark on a media campaign through the City's eNews to better educate the public about the need for these closures and maintenance. Lastly, he shared that the Parks Division management team is returning to a three -person team, as was the case in the early 2000s and prior. Chair Kirchner suggested that the Commission recognize City Arborist Disco for his contribution at the next meeting. Also, he suggested that we include the concept of an Apartment Landscape Award to discuss at the next meeting. The Commissioners agreed. ADJOURNMENT There being no further business, the meeting adjourned at 6:47 pm. The next Beautification Commission meeting is scheduled for December 1, 2022. Respectfully submitted, Vervviicei Flores Veronica Flores Administrative Staff BIJRLIhlGAME STAFF REPORT To: Burlingame Beautification Commission Date: February 2, 2023 From: Veronica Flores, Administrative Assistant II Subject: Chair Rotation RECOMMENDATION Staffs recommends that Commission review and approve the Rotation of Commission Chair. BACKGROUND Commission Rotation: Pursuant to the Rules of Procedure for the Officers of the Beautification Commission of the City of Burlingame (adopted October 20, 2005), Section II, C. Rotations of Officers: "Officers will be rotated at the Commission's first regular meeting in November of each year. The rotation order is as follows: 1. Vice Chair becomes Chair, 2. Commissioner who is not an officer, who has served the longest period of time on the Beautification Commission without or since serving as Chair becomes Vice Chair, 3. If two or more Commissioners have the same length of service on the Beautification Commission, then the Vice Chair shall be chosen from among them by a random draw, & 4. If a Commissioner, eligible under this subpart, declines to serve either office, an additional Commission rotation will take place." niGri issinm As there are no extenuating circumstances, this year's Commission rotation will be: Chair Commissioner Marcia Bauer and Vice Chair Carol Batte (Exhibit A). FISCAL IMPACT None EXHIBITS A) Commission Chair Rotation EXHIBIT A Burlingame Beautification Rotation 2023 Position Commissioner Appointed Term expires #of terms BLA/RSLA Award Chair Marcia Bauer 11/5/2019 10/7/2025 2 Vice Chair Carol Batte 4/5/2021 10/7/2025 2 Secretary Sean Chu 10/4/2021 10/1/2024 1 Award Chair Hadia Khoury 11/21/2022 10/7/20241 1 Award Co -Chair Richard Kirchner 2/21/2012 10/1/20241 4 Burlingame Beautification Rotation 2022 Position Commissioner appointed Term expires # of terms BLA/RSLA Award Chair Richard Kirchner 2/21/2012 10/1/2024 4 Vice Chair Marcia Bauer 11/5/2019 10/1/2022 1 Secretary Carol Batte 4/5/2021 10/1/2022 1 Award Chair Sean Chu 10/4/2021 10/1/2024 1 Award Co -Chair Maria Ribera 1 10/4/2021 10/1/20241 1 Burlingame Beautification Rotation 2021 Updated Position Commissioner appointed Term expires # of terms BLA/RSLA Award Carol Batte 4/5/2021 10/1/2022 1 Chair Mary Hunt 2/2/2009 10/7/2021 4 Vice Chair Richard Kirchner 2/21/2012 10/7/2021 3 Secretary Marcia Bauer 11/5/2019 10/1/2022 1 Award Chair Mary Ellen Kearney 1 12/3/2015 10/7/20211 2 Award Co -Chair Burlingame Beautification Rotation 2021 Position Commissioner appointed Term expires # of terms BLA/RSLA Award Chair Qiva Dinuri 6/20/2017 10/1/2022 2 Vice Chair Mary Hunt 2/2/2009 10/7/2021 4 Secretary Richard Kirchner 2/21/2012 10/7/2021 3 Award Chair Marcia Bauer 11/5/2019 10/1/2022 1 Award Co -Chair Mary Ellen Kearney 1 12/3/2015 10/7/20211 2 Burlingame Beautification Rotation 2020 Position Commissioner appointed Term expires # of terms BLA/RSLA Award Chair Mary Ellen Kearney 12/3/2015 10/7/2021 2 Vice Chair Qiva Dinuri 6/20/2017 10/1/2022 2 Secretary Mary Hunt 2/2/2009 10/7/2021 4 Award Chair Richard Kirchner 2/21/2012 10/7/2021 3 Award Co -Chair BU.IRLINGAME STAFF REPORT lin 11 To: Burlingame Beautification Commission Date: February 2, 2023 From: Veronica Flores, Administrative Assistant II Business Landscape Award and Residential Sustainable Subject: Landscape Award Chair rotation RECOMMENDATION Staff recommends Sean Chu become Chair and Hadia Khoury becomes Vice Chair for the Business Landscape Award (BLA) and Residential Sustainable Landscape Award (RSLA) for 2023. BACKGROUND The BLA promotes and awards a Burlingame business for exceptional landscaping and attractive visual contribution to the streetscape. The RSLA is awarded to a Burlingame resident for outstanding landscaping with a focus on the section of sustainable plant material, support systems, and landscape design. DISCUSSION Does Commissioner Khoury feel comfortable Vice Chairing the (BLA) and (RSLA) when she hasn't participated in the awards process prior. The Awards processes requires publicity, committee reports, determining areas for Commissioners to inspect (RSLA), a timeline, submissions of nominations, selection of Award winners and City Council presentation. FISCAL IMPACT None FXHIRITS A) Draft Timeline 1 EXHIBIT A Residential Sustainable Landscape Award Timeline 2023 February agenda Committee Appointment March agenda Committee appoints areas of city to inspect April agenda Committee report on nomination progress June Nomination deadline • Commission & Committee notified of nominees • Commission conducts site visits of qualifying entries August agenda Committee discussion Commission selects award recipient October City Council presentation — garden plaque Arbor Day 2023 Tree planted in winner's honor