Loading...
HomeMy WebLinkAboutAgenda Packet - BC - 2022.04.07CITY m growwre Thursday, April 7, 2022 City of Burlingame Meeting Agenda - Final Beautification Commission 6:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Via Zoom 850 Burlingame Avenue City of Burlingame Page 1 Printed on 3/31/2022 Beautification Commission Meeting Agenda - Final April 7, 2022 On September 16, 2021, Governor Newsom signed into law AB 361, which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency 2. State or local health officials have imposed or recommended measures to promote social distancing 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees On September 20, the City Council adopted Resolution Number 007-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. The City is still under a local state of emergency 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks 3. The City can't maintain social distancing requirements for the public, staff, Councilmembers, and Commissioners in their meeting spaces. Pursuant to Resolution Number 025-2022, the Burlingame Beautification Commission Meeting will not be open to the public for the April 7, 2022 Meeting. Welcome! Members of the public may view the meeting by logging into the Zoom meeting listed below. The meeting video will be uploaded to the City's website after the meeting. Members of the public may provide written comments by email to gborba@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Beautification Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on April 7, 2022. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Beautification Commission after the meeting. All votes are unanimous unless separately noted for the record. You are invited to a Zoom webinar. When: Apr 7, 2022 06:30 PM Pacific Time (US and Canada) Topic: Burlingame Beautification Commission Please click the link below to join the webinar: httpsJ/us02web.zoom. us/j/82622961988?pwd=anBwaE4zRjhWczNoSkIDaUOrOUZgQT09 Passcode: 329229 Or One tap mobile: US: +16699006833„ 82622961988#,,,, *329229# or +12532158782„ 82622961988#,,,, *329229# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 826 2296 1988 Passcode: 329229 International numbers available: https://us02web.zoom.us/u/kDBsgKgcS City of Burlingame Page 2 Printed on 3/31/2022 Beautification Commission Meeting Agenda - Final April 7, 2022 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Minutes Attachments: March 3, 2022 4. CORRESPONDENCE 5. FROM THE FLOOR Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when the Commission takes up those items. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although provision of name, address or other identifying information is optional. Speakers are limited to three minutes each, although the Commission may adjust the time limit in light of the number of anticipated speakers. 6. OLD BUSINESS a. Trees of Burlingame Ad Hoc Committee Members Update b. Business Landscape Award and Residential Sustainable Landscape Award Update 7. NEW BUSINESS a. Review of Policies Regarding Planter Strips Attachments: Staff Report 8. REPORTS 9. UPCOMING AGENDA ITEMS Next Regular Meeting: May 5, 2022 Notice: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7330 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The Agendas and minutes are also available on the City's website: www.burlingame.org. Any writings or documents provided to a majority of the Burlingame Beautification Commission regarding any items on this agenda will be made available for public inspection at 850 Burlingame Avenue during normal business hours. City of Burlingame Page 3 Printed on 3/31/2022 Beautification Commission Meeting Agenda - Final April 7, 2022 City of Burlingame Page 4 Printed on 3/31/2022 BURLINGAME BEAUTIFICATION COMMISSION Draft Minutes March 3, 2022 The regularly scheduled meeting of the Beautification Commission was called to order via Zoom at 6:30 pm by Chair Kirchner. ROLL CALL Present: Chair Kirchner, Commissioners Bauer, Batte, Chu, and Ribera Absent: None Staff. Parks and Recreation Director Glomstad and Parks Superintendent/City Arborist Disco, Recording Secretary Borba Others: None MINUTES Commissioner Batte made a motion to approve the November 4, 2021 minutes. The motion was seconded by Commissioner Ribera and was approved 5-0. CORRESPONDENCE None PUBLIC COMMENT None OLD BUSINESS 1. Trees of Burlingame Ad Hoc Committee Members Update Chair Kirchner stated that he had recruited the Parks and Recreation Foundation to help with the brochure, and one of the members, Laura Heselgren, has agreed to take photographs of Palm trees. Chair Kirchner reported that he is working on Eucalyptus trees and shared with the Commissioners his findings. 2. Business Landscape Award and Residential Sustainable Landscape Award Outline Commissioner Batte confirmed the sections for nominations of the Residential Sustainable Landscape Award. Commissioner Batte selected section 2, Commissioner Chu selected section 3, Chair Kirchner selected section 1, Ribera selected section 4, and Commissioner Bauer selected section 5. Chair Kirchner requested the Commissioners take pictures of their nominees for both awards and include the picture when submitting their nominations. Secretary Borba stated that the Business Landscape Award nomination form was printed in the Live Play Burlingame brochure and will be posted in the eNews once a month until June. Commissioner Bauer stated she would introduce Dale Perkins to Commissioner Batte, and she can inquire if he is still willing to paint a picture of the Business Landscape Award winner. Chair Kirchner requested the list of former winners of both awards to be sent to the Commissioners. Secretary Borba stated she would forward the lists. NEW BUSINESS 1. Arbor Day March 7, 2022, at Village Park at 2:30pm Director Glomstad stated that we had received poems and posters for the event from the students. Arborist Disco said that four Acer rubrum `Red Maples' would be planted. Secretary Borba reminded the Commissioners that one of the trees planted would be in honor of the Residential Sustainable Landscape Award winner from last year. REPORTS 1. Director Glomstad Director Glomstad informed the Commissioners the Anson Burlingame Public Art Project unveiling and ribbon cutting would be on March 23, in Washington Park at 11:30 am. She stated the Commissioners would be receiving an invitation. Director Glomstad stated the Community Center is still on schedule. She stated that if any of the Commissioners would like a tour, contact her to schedule a date and time. Director Glomstad reported that she had scheduled a meeting with Public Works staff and the City Attorney's office to talk about the paving planter strip areas and will have more information for the Commissioners at the April meeting. 2. Parks Superintendent/City Arborist Disco City Arborist Disco stated a large Eucalyptus was removed on Easton and Vancouver by PG&E. While the power was out, the City Tree Contractor, West Coast Arborist, removed a Eucalyptus at 1704 Easton Drive. He states the City will be replanting both trees. Arborist Disco informed the Commissioners that the City was working on the Eucalyptus trees on California Drive near Oak Grove. He stated that 19 Eucalyptus were removed, and the rest were trimmed. Arborist Disco stated that the Winter Street Tree Planting is in progress, and the Tree Crew will be planting 92 trees. 3. Commissioner Kirchner Commissioner Kirchner asked Arborist Disco why the Eucalyptus tree on Easton and Vancouver was removed. Arborist Disco stated he had monitored the tree for the last six years. He said the tree was growing a sulfur fungus which is a sign of decay, and two years ago, he scheduled the tree for removal. He stated that due to the tree being over high voltage wires, PG&E agreed to remove it with their contractor trained to remove large trees over high voltage wires. Arborist Disco stated two Eucalyptus trees would be planted in the planting strip area east of where the tree was removed. 4. Commissioner Bauer Commissioner Bauer inquired about the Victoria Park ribbon -cutting ceremony. Director Glomstad stated that Commissioner Batte attended. Commissioner Batte said that it has a very futuristic theme and the children enjoyed playing on the new playground. 5. Commissioner Batte None 6. Commissioner Chu None 7. Commissioner Ribera None The next Beautification Commission meeting is on April 7, 2022. There being no further business, the meeting adjourned at 7:05 pm. Respectfully submitted, Gina Borba Administrative Staff BURLINGAME STAFF REPORT To: Beautification Commission Date: April 7, 2022 From: City Arborist Bob Disco Subject: Information about Paving of City Planter Strips RECOMMENDATION Staff recommends that the Commission review the policies and information about paving of planter strips and ask questions as needed. BACKGROUND At the November 2021 Commission meeting, Commissioner Chu asked for more information about residents paving over City planter strips, remedial actions the City could take, and if it was a prevalent issue in the City. Since paving of planter strips involves three departments, the Parks and Recreation Department, the Public Works Department, and the City Attorney's office, staff responded that they would bring the item back as a future agenda item once they consulted with the other department staff. DISCUSSION On March 14, 2022, Park and Recreation Director Glomstad and City Arborist Disco met with Public Works Division Manager Horne, Public Works Associate Engineer Voong, and Assistant City Attorney Spansail to discuss the issue of paved planter strips. Planter strips, identified as the areas between the curb and sidewalk typically used for tree planting, are the City's right of way and belong to the City of Burlingame. The strip often contains underground utilities such as sewer lines and cleanouts, water meters, gas lines, and underground electrical wires. The area is intended to be free of non -permeable hardscape that would prevent easy access to underground utilities during routine maintenance or in emergencies. This strip also serves as a planting area for City -owned trees. A tree list has been established that dictates the appropriate size species of trees that will survive in the variety of planting widths that these planter strips occupy. The property owner maintains the planter strips, and any hardscape, irrigation, and plant material (other than the City street tree) is the property owner's responsibility. F1 Information about Paving of City Planter Strips April 7, 2022 Property owners must submit a permit for any work that is proposed to be done in the City -owned planter strip. Permits are issued for hardscape, but only if the material is permeable and easily removable for maintenance of underground utilities. This is typically in the form of pavers set in the sand where water can permeate into the ground, provide moisture to street trees, and be easily accessible for underground utility maintenance. In the past, planter strips were paved over in concrete without City knowledge. According to Public works, there are a few of these areas, but they are not overwhelming compared to the number of planter strips throughout the City. There is no penalty for previously paved planter strips, and the City does not employ staff to actively look for paved planter strips. Enforcement is complaint based. For example, if a complaint was made to Code Enforcement that a property owner recently paved over an open and free of hardscape strip, they would be notified by Code Enforcement staff to remove the pavement and restore the area, or apply for a permit. In addition, when Public Works staff encounter a paved planter strip during maintenance or emergencies and needs to access the utilities below, they routinely remove the pavement and leave the strip free of pavement when their job is completed. Another way staff encounter a paved planter strip is when a new permit is requested through the Community Development Department for property improvements. Public Works and the Parks Division staff review the plans and make comments during plan checks. Public Works often requires new sidewalks and curbs, and gutters to be installed and will require paved planter strips to be removed. The Parks Division automatically requires the paved strips to be removed and placement of one or two new street trees depending on the planter strip size. The prevalence of paved planter strips thoughtout the City without a permit is unknown, however staff estimate that approximately two per year are discovered by the above methods. 2