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HomeMy WebLinkAboutMin - CC - 2024.01.27 (Goal Setting Session)CITY c- BURLINGAME 4-11--.- BURLINGAME CITY COUNCIL Approved Minutes Annual Goal Setting Session on Saturday, January 27, 2024 1. CALL TO ORDER A duly noticed meeting of the Burlingame City Council was held on the above date in person and via Zoom at 9:04 a.m. 2. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Ortiz, Stevenson MEMBERS ABSENT: None 3. REQUEST FOR AB 2249 REMOTE PARTICIPATION There were no requests. L, Wk9:%111L411191►1 Mayor Colson acknowledged that this was the City's first goal setting session in person since 2020. She thanked staff for giving up their Saturday for the meeting. City Manager Goldman thanked the community for showing up for the meeting. She noted that the meeting included a lot of updates from different City departments. 5. PUBLIC COMMENTS Jennifer Pfaff talked about the Broadway Burlingame sign on Broadway. She noted that it is missing some lights and would like the City to consider using LED lights in the future. Simon discussed the need for financial conservatism. (Comment submitted via publiccomment@burlingame.org). 6. DEPARTMENT HEAD UPDATES City Manager Goldman asked each of the department heads to discuss one thing they are proud of and one thing that keeps them up at night. 1 City Librarian McCulley stated that he was proud of his amazing staff and the Library Foundation, which raises a lot of money for the Library. He explained that what keeps him up at night is marketing all the services that the Library provides. HR Director Saguisag-Sid stated that she is proud of her department's ability to fill vacancies and the new team she has assembled in Human Resources. She explained that what keeps her up at night is labor negotiations. CCFD Ken Giacotto stated that CCFD has been going through a transitional period, and he is proud of the new staff that have joined the Fire Department. He explained that what keeps him up at night is fear of failure. Police Chief Matteucci stated that he is proud that the Police Department was able to bring back the Apple detail and add the Sephora detail. He explained that what keeps him up at night is staffing shortages. Parks and Recreation Director Glomstad stated that she is proud of the hard work of her staff and their ability to make things work. DPW Murtuza stated that he is proud of his staff and the $70 million grant the City received from the State for the Broadway Grade Separation project. He explained that what keeps him up at night is the Broadway intersection. CDD Gardiner stated that he is proud of the City's achievements in housing including the Housing Element. He explained that what keeps him up at night is State legislation. Finance Director Yu -Scott stated that she is proud of her staff and their hard work. She explained that what keeps her up at night is the City's long-term financial stability and staff retention. City Attorney Guina stated that he is proud of supporting Planning and getting the Housing Element done. He explained that what keeps him up at night is unknown claims and litigation. City Clerk Hassel -Shearer stated that she is proud of answering over 450 public record requests online this past year. She explained that what keeps her up at night is ensuring the public's faith in the election process and increasing youth voter turnout. City Manager Goldman stated that she is proud of her Department Head team and support staff. She discussed how well the departments work together and staff's collaborative relationship with the Council. She explained that what keeps her up at night is long-term projects and long-term financial liabilities. IIDZ0:11all aDIA14 Finance Director Yu -Scott reviewed the City's long-term financial liabilities. She began by reviewing the below chart that depicts the funding status of the PERS Miscellaneous Plan: Items June 30, 2021 June 30, 2022 Actuarial Accrued Liability $175,000,000 $182,100,000 Assets $141,900,000 $128,900,000 Unfunded Liability $33,100,000 $53,200,000 Funded Ratio 81.1% 70.8% CalPERS average funded ratio 83.7% 75.0% She noted an investment gain of 21.3% in FY 2020-21 and an investment loss of 6.1% in FY 2021.22. Councilmember Brownrigg asked if the increase in accrued liability is due to CAPERS forecasting a lower rate of return. Finance Director Yu -Scott replied in the affirmative. Finance Director Yu -Scott reviewed a graph that depicted the City's contribution projections for Miscellaneous employees from FY2023-24 ($7.29 million) to FY 2034-35 ($9.92 million). Finance Director Yu -Scott reviewed the below chart that depicts the funding status of the PERS Safety (Police) Plan: Items June 30, 2021 June 30, 2022 Actuarial Accrued Liability $108,700,000 $112,900,000 Assets $82,100,000 $73,600,000 Unfunded Liability $26,600,000 $39,300,000 Funded Ratio 75.5% 65.1% CalPERS average funded ratio 80.9% 73.0% She discussed the City's contribution projections for Police from FY 2023-24 ($3.92 million) to FY 2034-35 ($6.86 million). Finance Director Yu -Scott reviewed the citywide net pension liability as found in the FY 2022-23 audit: Plan Net Pension Liability Miscellaneous Plan $50,054,520 Safety Plan — Police $36,669,124 Sub -total $86,723,644 CCFD (City's share) $24,616,308 Total $111,339,952 Section 115 Trust account balance as of June 30, 2023 $20,816,735 Mayor Colson asked if she was correct that the above numbers don't include the outstanding pension bonds. Finance Director Yu -Scott replied in the affirmative. Finance Director Yu -Scott discussed ways of addressing the City's unfunded pension liability including: • Continue with the City's annual Section 115 Trust contribution • Fund a Pension Internal Service Fund • Make additional payments to CalPERS Mayor Colson asked if the City is paying $10 million a year in payroll, what is the percentage paid towards pensions. Finance Director Yu -Scott stated that for FY 2023-24, the City is paying 32.6% of payroll for the Miscellaneous plan for pension liabilities and 76.6% for Public Safety. Finance Director Yu -Scott discussed the City's Capital Investment Reserve. She noted that the projected June 30, 2024 balance is $20,597,670. She reviewed the FY 2024-25 funding plan of $14.1 million: • $2.9 million for Parks and Recreation • $1.4 million for Facilities • $3.4 million for Street — Bike, Pedestrians, Paving, and Sidewalk • $3 million for El Camino Real Undergrounding • $3.4 million for the Town Square Finance Director Yu -Scott reviewed the City's longer -term priority projects: Project Funding Broadway Grade Separation • Estimated Cost - $320 million • Funding Gap - $56 million City Hall • Estimated Cost - $87 to $109 million • Funding Gap — Not Funded Old Bayshore Highway • Estimated Cost - $25 to 30 million • Funding Gap — Not Funded Park Yard • Estimated Cost $10 to $15 million • Funding Gap — Not Funded PG&E Undergrounding on El Camino Real • Estimated Cost - $25 to $30 million • Funding Gap - $5 to $6 million Town Square • Estimated Cost - $10 million • Funding Gap - $3 million City Hall Traffic Improvements • Estimated Cost - $6 million • Funding Gap — Not Funded Downtown Side Streets Infrastructure • Estimated Cost - $25 to $30 million Improvements • Funding Gap — Not Funded Fire Administration Building Upgrades • Estimated Cost - $3 to $4 million • Funding Gap — Not Funded Fire Station 34 Renovation • Estimated Cost - $4 to $5 million 4 • Funding Gap — Not Funded Future Local Storm Drainage Improvements to • Estimated Cost - $30 to $40 million Address Climate Protection • Funding Gap — Not Funded Sea Level Rise/Shoreline Protection • Estimated Cost - $200 to $250 million • Funding Gap — Not Funded She noted that the grand total was an estimated cost of $745 to $849 million. and the funding gap was $454 to $554 million. City Manager Goldman noted that the City will not be responsible for fully funding all of the projects listed above. Vice Mayor Beach stated that the City will never be able to fund a $300 to $400 million project; instead, it will be cobbled together with grants; federal, state, and county funds; and matching requirements. 8. HOUSING UPDATE CDD Gardiner reviewed the housing projects that were completed in 2022 and 2023: Address Total Units Affordable Units Information Page The Village at Burlingame 132 132 www.burlingame.org/villageatburlingame 1095 Rollins Road ("The Bower") 150 15 www.burlingame.org/1095rollins 920 Bayswater Avenue ("Bayswater Apartments") 128 13 www.burlingame.org/920bayswater TOTAL 410 160 (39%) CDD Gardiner next reviewed the housing projects that are in the pipeline in the following categories: 1. Under Construction Address Total Units Affordable Units Estimated Completion Information Page 1 Adrian Court 265 38 2024 www.burlingame.org/ladriancourt 1875 California Drive 69 69 2025 www.burlingame.org/1875california 1766 El Camino Real 311 22 2025 www.burlingame.org/1766ecr 1433 Floribunda Avenue 8 2024 www.burlinagme.org/1433floribunda 30 Ingold Road 298 43 2025 www.burlingame.org/3�d 1855-1881 Rollins Road 420 35 2025 www.burlingame.org/1855rollins TOTALS 1,371 207 (15%) 2. Approved Address Total Units Affordable Units Information Page 1418 Bellevue Avenue 15 2 www.burlingame.org/1418bellevue 601 California Drive (Live/Work) 25 Fee www.burlingame.org/601california 619-625 California Drive (Live/Work) 44 Fee www.burlingame.org/619-25california 1214 Donnelly Avenue 14 www.burlingame.org/1214donnelIV 1128-32 Douglas Avenue 27 2 www.burlingame.org/1128-32douglas 556 El Camino Real 21 www.burlingame.org/556elcaminoreal 1431 El Camino Real 6 www.burlinagme.org/1431elcaminoreal 1457 El Camino Real 9 www.burlingame.org/1457elcaminoreal 1870 El Camino Real 169 17 www.burlingame.org/1870elcaminoreal 128 Lorton Avenue 19 2 www.burlingame.org/128Lorton 1814-1820 Ogden Drive 90 5 www.burlingame.org/18140gden 1868 Ogden Drive 120 6 www.burlingame.org/186OOEden 123-135 Primrose Road 14 www.burlingame.org/123-35primrose 21 Park Road 7 www.burlingame.org/21park TOTALS 580 34(6 % ) 3. Under Review Address Total Units Affordable Units 1213 Capuchino Avenue 6 1200 Howard Avenue 80 8 1819 Trousdale Drive (Peninsula Wellness Community) 377 175 TOTALS 463 183 (40%) CDD Gardiner reviewed the total number of units in the residential pipeline: Total Units Affordable Units Under Construction 1,371 207 Approved 580 34 Under Review 463 183 TOTALS 2,414 424 (18%) Councilmember Stevenson asked what the RHNA gap will be if all the pipeline projects are completed. CDD Gardiner replied that the gap is in the very low and low-income categories. Councilmember Brownrigg stated that if you add in the 400 units that have already been built, the City is increasing its housing supply by approximately 25%. He explained that if all other cities in California increased their housing stock by 20%, there would be no housing shortage in the state. Mayor Colson discussed making deed restrictions permanent for affordable units. CDD Gardiner discussed the City's Housing Trust Fund. He noted that the current approximate balance of the fund is $8.2 million, but $1,432,138 is being utilized for the Eucalyptus Grove Apartments project. He stated that this was a great investment as the City will get 69 affordable units. He explained that this leaves a balance of $6,767,862 in the Housing Trust Fund. CDD Gardiner discussed future commercial linkage fees that will be added to the fund including: • 1669 Bayshore Highway/810 Malcolm Road - $8 million • 777 Airport Boulevard - $8 million Mayor Colson noted that the $1.4 million for the Eucalyptus Grove Apartments project was a loan. She also added that the City's funds helped the project obtain County funds. CDD Gardiner reviewed different options for how to use the Housing Trust Fund including: • Land donations • Notice of funding availability • Property acquisition • Project financing assistance • Partnerships Councilmember Brownrigg asked if the City is staffed appropriately for the amount of work that is coming through the Community Development Department. CDD Gardiner replied that he feels pretty good right now. He added that the City has brought in consultants when necessary. 9. SUSTAINABILITY INITIATIVES AND COLLABORATION WITH PCE Sustainability Program Manager Michael reviewed highlights of the City's sustainability efforts in 2023: • Spin Bikes — 11,076 trips, 2,944 users, 13,719 miles traveled • Reach Codes — 32 projects under 2022 reach code; 100 permits with waived fees for heat pumps • Lawn Be Gone — 8 projects completed/in process • Induction Cooktop — 70 plus residents signed up • EV Stations — 2 new EV stations at Corp Yard 7 • Sunshares —19 residents signed up for solar and/or battery storage • Reusable Foodware Pilot — 3 participating restaurants Ms. Michael discussed a few ongoing projects including: • EV Charging Stations • Leaf Blower Ordinance Amendment • SB 1383 Compliance Ms. Michael stated that the focus for 2024 will be on electrification. She discussed Peninsula Clean Energy's ("PCE") surplus and that PCE is providing grant opportunities to local cities. She explained that $500,000 will be given to Burlingame. Ms. Michael asked the Council to help her determine what to focus on over the coming year by answering the following questions: 1. On a scale from 1 to 5, with 1 as low priority and 5 as the highest priority, how should these efforts be prioritized in 2024? a. Building policies for renovations and replacements b. Increase EV charging access c. Incentives to support electrification d. Other Ms. Michael reviewed Council's responses to this question. She noted that incentives for residents and building policies for renovations were both voted as a high priority. Vice Mayor Beach discussed the importance of policies and incentives to help limit greenhouse gas emissions. She noted the importance of an education component in regard to rebates. Councilmember Ortiz discussed the importance of reducing vehicle miles traveled. He explained that the City should work with regional partners to push people to utilize public transportation. Councilmember Brownrigg discussed the importance of helping residents understand the costs behind new building policies. He suggested that the City set a goal for itself to get the City's infrastructure to net -zero. Mayor Colson stated that PCE decided to take $68 million and reinvest it in the community. She noted that $12 million of those funds are being given to local programs. She added that the remaining funds will be invested in photovoltaics for government buildings. 2. Regarding building policies for renovations and replacements, which efforts if any should the City focus on: a. Require panel projects to upgrade panel space for future electrification b. Require kitchen/laundry room renovations to install outlets for future electric appliances c. Require electric AC when installing or replacing AC 8 Require heat pump water heaters for projects that include water heater replacement Other Ms. Michael reviewed Council's responses to this question. She noted that the clear front runner was requiring kitchen/laundry room renovations to install outlets for future electric appliances. However, she added that there was strong support for requiring panel projects to upgrade panel space for future electrification and requiring heat pump water heaters for projects that include water heater replacement. 3. Regarding incentives, on a scale from 1 to 5, with 1 as the least worthwhile and 5 the most worthwhile, where should the City allocate funding for incentives? a. Rebates for heat pump water heaters b. Rebates for electric leaf blowers c. Assist businesses with electrification d. Assist multi -family buildings with electrification e. Fund home energy audits f. Other Ms. Michael reviewed Council's responses to this question. She explained that there was a lot of support for rebates for heat pump water heaters and assisting businesses with electrification. Councilmember Brownrigg asked about making rebates means -tested. Vice Mayor Beach and Councilmember Ortiz both stated that they liked it but didn't know how the City would do it. Mayor Colson stated that she was against making rebates means -tested. She explained that every person has contributed to the excess reserves that PCE has to distribute to the community. She discussed the importance of helping the middle class electrify their homes. Therefore, she wanted to ensure that all could participate. Councilmember Stevenson asked where the best return on investment was in terms of having the biggest impact on the City's carbon footprint. Ms. Michael replied that in general, 50% of the City's carbon footprint is from transportation. However, she noted that this was a more difficult category to tackle, and therefore cities usually focus on building infrastructure. 4. Regarding EV charging, on a scale from 1 to 5, with 1 as the least worthwhile and 5 as the most worthwhile, where should the City invest for EV charging? a. Multi -family buildings b. Public lots and parks c. Fast charging (-30 minutes for a full charge) d. Level 2 charging (-4 hour for a full charge) e. Other 9 Ms. Michael reviewed Council's responses to this question. She explained that there was a lot of support for fast charging stations, and public lots and parks. Councilmember Brownrigg discussed the importance of allowing technology to catch up to the requirement of electrification. Vice Mayor Beach discussed exploring means -testing for rebates. Mayor Colson stated that 90% of the programs at PCE are only for low-income individuals. She discussed PCE's electric bike rebate. She noted how quickly the funds were utilized. She suggested that the City look into potentially starting its own rebate program for electric bikes. 10. MAJOR PROJECTS UPDATE City Manager Goldman discussed three large development projects in the city: 1. 220 Park Road/Town Square o Class A office building includes 12,402 square feet of retail/restaurant space, 129,938 square feet of office space, and underground parking o Bacchus Management Group (Village Bakery, Village Pub, and Selby's) will have a restaurant on the ground floor o Town Square on the adjacent City property will feature seating areas, plantings, a water feature, restrooms, etc. City Manager Goldman reviewed the funding that the City received for the Town Square project: • $2 million from Sares Regis • $750,000 from the Federal government • $1 million from the State • $500,000 from the County She added that the City will need to figure out how to make up the funding gap. She stated that the City might use General Funds or Measure I funds for this project. 2. Life Sciences Construction City Manager Goldman stated that there is a lot of life sciences construction on the Bayfront, including several million square feet of office space including: • 1200-1340 Bayshore (proposed) o 12-acre site o Three 11-story buildings o Two 10-story parking structures (more than 3,500 parking spots) 0 1.46 million square feet (includes 5,000 square feet of restaurant/cafe space) o Handling Bay Trail improvements and sea level rise • 1669/1699 Bayshore (under construction) o One 8-story building, one 7-story building 10 o Parking garage with 945 spots o Over 475,000 square feet City Manager Goldman stated that there are other big projects that have been approved but not yet under construction: • 620 Airport Boulevard o Two 9-story buildings 0 481,660 square feet 0 835 parking spots • 777 Airport Boulevard o One 13-story building 0 403,400 square feet 0 1,009 parking spaces 3. Topgolf City Manager Goldman stated that in May 2020, the Planning Commission approved an application for environmental review, design review, and a conditional use permit. She noted that it took several years of negotiations before the City and Topgolf signed a lease agreement. However, Topgolf is now under construction and taking shape! She added that the plan includes 102 hitting bays, a restaurant, event space, and parking. Next, City Manager Goldman discussed the following infrastructure and planning initiatives: 1. El Camino Roadway Renewal Project o The City is working closely with Caltrans on this project o The City has funds set aside to underground the powerlines o Caltrans is still working on project phasing — may start in San Mateo and Millbrae first as those blocks are less complicated She noted that this project will assist the community by: • creating a better roadway for drivers • ADA compliant sidewalks • better drainage, lighting, and landscaping • replanting and maintenance of trees City Manager Goldman discussed the Rule 28A credits that the City purchased from other cities for $0.30 on the dollar to pay for the undergrounding utilities. 2. Broadway Grade Separation o The total cost of the project is approximately $325 million 0 92 Caltrain weekday trains use this crossing 0 28,049 average daily vehicle counts for Broadway in year 2014 o Lack of grade separation increases vehicular and train delays o Highest ranked crossing on CPUC Grade Separation Priority List 11 o The City has worked with a federal lobbyist and advanced to late rounds of consideration for grants from the US DOT City Manager Goldman stated that in July 2023, the City received $70 million in Transit and Intercity Rail Capital Program funding. She stated that the current funding gap is roughly $56 million 3. Reclaimed Water Study o The City is exploring opportunities for recycling wastewater o The City received a $1 million grant from State Senator Becker to launch a feasibility study to provide recycled water to properties along the Bayfront 4. New City Hall (Preliminary research) o The City hired an architect and real estate advisor to conduct preliminary research to determine the City's space needs and the financial feasibility of building a new City Hall o The current City Hall has a leaky roof, asbestos, seismic issues, technology challenges, and inadequate space for the public and staff o The City is considering utilizing a parking lot in downtown Burlingame to build a future City Hall 5. Sea Level Rise (One Shoreline) o Sea level is rising by 10 to 17 inches by 2050 and 17 to 32 inches by 2070 o The City is working with OneShoreline on potential solutions, including a lagoon barrier o New City zoning regulations include guidelines for new development to be resilient to sea level rise Councilmember Brownrigg asked if the construction on the Bayfront has pretty well consumed the City's General Plan allocation of commercial development. CDD Gardiner replied in the affirmative. Councilmember Brownrigg discussed the need to think about development on the Bayfront and what the City wants this portion of Burlingame to look like. 11. COUNCILMEMBER INITIATIVES City Manager Goldman asked each Councilmember to list a project that they are going to take a lead on in 2024. Mayor Colson stated that she is working on two projects over the coming year. She noted that her big project is that on June 8, at the Community Center, she is going to help host a community engagement fair that showcases the different avenues the public has to volunteer and serve the community. She added that her smaller project is hosting Conversations with Council where Councilmembers will be asked to host office hours at the Community Center and the Library for the public to stop in and ask questions. 12 Vice Mayor Beach stated that over the next year, she will be focusing her energy on the Broadway Grade Separation project. She explained that she would be utilizing her knowledge of transit and connections to contact local organizations and officials for letters of support for the project. She will also assist the Sustainability Program Manager to disseminate information on sustainability related rebates. Councilmember Ortiz stated that his main project will be working on how to improve communication strategies between the City and the public to ensure more stakeholder engagement. He added that he also wanted to work with the Parks and Recreation Director to determine potential locations for disc golf in local parks. Councilmember Stevenson stated that he wanted to research and help develop an Artificial Intelligence Policy for the City. He added that it would be important to understand how Al can benefit the City and what potential risks could be involved. Councilmember Brownrigg stated that he has two projects he will be working on in 2024. The first project is to utilize his role as Chair of the Housing Endowment and Regional Trust of San Mateo County ("HEART") to obtain more funding to build more housing in San Mateo County. He stated that his second project will be to work with the Community Development Director to publicize the ways in which Burlingame is changing as a city. 12. PUBLIC COMMENTS Former Mayor Terry Nagel talked about Redwood City's mandate that a percentage of housing be dedicated to low and very -low income. She also discussed the need for childcare facilities. Jennifer Pfaff talked about the importance of preserving trees in the community. David stated that the Goal Setting Session was very informative. He asked about how the increase in housing was affecting the school district. He also asked about the 101 Peninsula Avenue Overpass project. City Manager Goldman stated that the City of San Mateo currently didn't have the funds for the 101 project, and therefore it is not moving forward at this time. She also added that the City regularly meets with the school district. Mark Lucchesi thanked the City Council and staff for all their hardwork. Manito Velasco voiced concern about keeping streets open during commute and school hours. He asked that the City consider not allowing lane closures during these hours. (Comment submitted via public comment@burlingame.org). 13. FINAL THOUGHTS Mayor Colson thanked her colleagues, staff, and the public for their hard work on behalf of the community. 13 14. ADJOURNMENT Mayor Colson adjourned the meeting at 12:02 p.m. Respectfully submitted, /s/ Meaghan Hassel -Shearer City Clerk 14