HomeMy WebLinkAboutAgenda Packet - PR 2023.10.19• City of Burlingame BURLINGAME CITY HALL
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BURLINGAME BURLINGAME, CA 94010
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Meeting Agenda
Parks & Recreation Commission
Thursday, October 19, 2023 7:00 PM Burlingame Community Center
850 Burlingame Avenue
Consistent with Government Code Section 54953, this Parks & Recreation Commission Meeting will
be held via Zoom and in person.
To Attend the Meeting in Person:
Location: 850 Burlingame Ave, Burlingame, CA 94010
Members of the public may view the meeting by logging into the Zoom meeting listed below. The
meeting video will be uploaded to the City's website after the meeting. Members of the public may
provide written comments by email tojhelley@burlingame.org.
Emailed comments should include the specific agenda item on which you are commenting or note that
your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length
of the emailed comment should be commensurate with the three minutes customarily allowed for
verbal comments, which is approximately 250-300 words. To ensure that your comment is received
and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your
email no later than 5:00 PM on October 19, 2023. The City will make every effort to read emails
received after that time but cannot guarantee such emails will be read into the record. Any emails
received after the 5:00 PM deadline which are not read into the record will be provided to the Parks &
Recreation Commission after the meeting.
Please click the link below to join the webinar.
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Or One tap mobile:
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1. Call to Order
2. Roll Call
3. Approval of Minutes
The June and August 2023 Draft Minutes will be ready for approval at the November 16, 2023 meeting
4. Correspondence
5. Public Comments
City of Burlingame Page 1 Printed on 1011312023
Parks & Recreation Commission Meeting Agenda October 19, 2023
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
7. New Business
a. Resident/Non-Resident Registration Date
Attachments: Staff Report
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: Thursday, November 16, 2023
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 1011312023
BU�RLINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: October 19, 2023
From: Margaret Glomstad, Parks and Recreation Director
Claudia Vega, Recreation Supervisor
Subject: Resident/Non-Resident Registration Date
RECOMMENDATION
Staff recommends the Commission review the enrollment times from three impacted summer
camps and determine if a different registration date for non-residents is warranted.
BACKGROUND
When summer programming enrollment opened on March 1, 2023, 6 camps out of 186 camps
filled within the 1s' few minutes of registration opening, three weeks of seven weeks were offered
by Serve and Splash, two weeks of six weeks were offered by Kids Carpentry, and only one week
was offered by Let Them Eat Cake.
Camp
Week
Time
Res./Non-Res.
Summer Sessions
Serve & Splash
6/19-6/23
1 minute
23/1
7
7/12-7/21
3 minutes
17/1
7/24-7/28
1 minute
19/1
Kids Carpentry
6/26-6/30
1 minute
16/1
6
8/7-8/11
3 minutes
16/1
Let Them Eat Cake
8/14-8/18
5 minutes
19 res only
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Staff and some commissioners received an email from a resident who was upset that they were
not able to get their children into the camps they wanted, even though she was online at the
opening of registration on March 1, 2023. They requested that more sessions be offered and to
use a lottery system for enrollment.
At the March 16, 2023, Commission meeting under Commissioner Reports, Commissioner Milne
raised the idea of having a later non-resident enrollment date. Since this item was not agenized,
staff said it would be brought to the Commission for discussion at a future date.
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Resident/Non-Resident Registration Date
October 19, 2023
DISCUSSION
The Recreation Division offers 186 camps over a 9-week period, not including Leaders -in -Training
and Lunch Adventures. The two camps were not included in the calculations because they do
not have enrollment limits. On average, each week has 20 camp options to choose from. The
percentage of residents/non-residents enrolled in the Division camps is 85%/15% for the summer
of 2023.
While the Division offers three in-house camps each week for the nine weeks of summer,
independent contractors teach most classes/camps the P&R Department offers. As independent
contractors, they have greater control over the scheduling and how they teach their classes.
While recreation coordinators work with the contractor, the contractor decides the number of
sessions per season. When scheduling, the contractor and recreation coordinator consider the
contractor's available staff, the amount of time per session, available space, and the contractor's
bandwidth. City staff can advise on how many sessions the contractor could host, but ultimately,
it is the contractor's decision.
An idea that the resident suggested was to have a lottery for the camps. Staff explored this idea
and determined having a lottery for all camps would be very cumbersome for staff and would
cause frustration for the parents. Parents would need to wait a couple of days (due to the volume
of camps) to know if they got into the camp, and their 2nd or 3rd choices may be full. Staff also
discussed only using a lottery for some camps, but based on past enrollment, it is hard to
determine which camps/weeks of camp would be popular each summer and, therefore, included
in the lottery.
Another suggested option was to have two registration dates, one for residents and one for non-
residents. The current registration system can accommodate this idea. Staff would need to
confirm the addresses are accurate to ensure all participants are reflected correctly as
residents/non-residents and thoroughly advertise the change before the registration.
If the Commission determined having two registration dates is appropriate, staff would develop
and start the messaging platform to inform the community. However, the earliest it could be
implemented is in the fall of 2024. It is too late to include it for summer 2024 since some of the
summer camps will already be in the next edition of Live, Play, Burlingame.
FISCAL IMPACT
The fiscal impact is unknown at this time.
FXHIRIT
None
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