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HomeMy WebLinkAboutAgenda Packet - PR 2023.03.16• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I� Meeting Agenda - Final Parks & Recreation Commission Thursday, March 16, 2023 7:00 PM Burlingame Community Center 850 Burlingame Avenue Members of the public may come to the meeting or view it by logging into the Zoom meeting listed below. The meeting video will be uploaded to the City's website after the meeting. Members of the public may provide written comments by email tojhelley@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 PM on March 16, 2023. The City will make every effort to read emails received after that time but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 PM deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. Please click the link below to join the webinar.- https://us02web.zoom. us/j/82984439649?pwd=NI BnRHJ5SnFuR2tWNONZKOpvZThVUT09 Passcode: 136418 Or One tap mobile: US: +16699006833„82984439649#.... *136418# or +16694449171„82984439649#.... *136418# 1. Call to Order 2. Roll Call 3. Approval of Minutes Draft Minutes February 16, 2023 Attachments: 02.16.2023 PRC Draft Minutes 4. Correspondence 5. Public Comments City of Burlingame Page 1 Printed on 311012023 Parks & Recreation Commission Meeting Agenda - Final March 16, 2023 Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when the Commission takes up those items. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although provision of name, address or other identifying information is optional. Speakers are limited to three minutes each, although the Commission may adjust the time limit in light of the number of anticipated speakers. 6. Old Business New Recreation Coordinator - James Fox 7. New Business Review and Approval of Pickleball Use Guidelines Attachments: Staff Report 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, April 20, 2023 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 2 Printed on 311012023 R C1TfY ti o� `ls Rvoawreo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, February 16, 2023 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Pappaj ohn at 7:02 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Holzman, Brunello, Pappajohn, Chang, Wettan, Milne and Yu COMMISSIONERS ABSENT: None STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Manager Acquisti & Recording Secretary Helley OTHERS PRESENT: None 3. APPROVAL OF MINUTES Commissioner Brunello made a motion to approve the January minutes. The motion was seconded by Chair Pappajohn, and the motion was approved. 6-0-1 (Milne abstained) 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 1 Parks & Recreation Commission DRAFT Minutes February 16, 2023 7. NEW BUSINESS a. New Recreation Coordinator — James Fox Chair Pappajohn moved this item to the next meeting as Coordinator Fox was unable to attend tonight's meeting. b. Review and Approval of Tennis and Pickleball Court Use Policy Chair Pappajohn opened the item for Commission discussion. Commissioner Wettan asked for clarification on the insurance requirement noted in the policy. Director Glomstad replied that the insurance requirement is meant for organizations and instructors. One-time, short-term individual renters have only needed to pay a fee and sign a waiver but it wasn't clear in the document. Wettan noted it might be worth clarifying to avoid confusion going forward. Glomstad noted staff would check in with the City Attorney on the item. Pappajohn noted when she read the section on Tennis and Pickleball Court Allocation Process and Restrictions, she reached out to Recreation Manager Acquisti as one of the statements in the section says the courts can be rented. She recalls in the discussions with the public outreach listening sessions there was feedback that perhaps renting pickleball courts was not a good idea as there may be some inequity. She felt the way it is written in the policy, it is clear this is not for Washington Court 1 and that it cannot be rented. However, she would be open to anyone else's interpretation or if anyone else had any comments about renting the Laguna or Ray Park courts. Commissioner Milne noted in the listening sessions that at least one person noted there really was no need to rent them and that doing so may keep other people from playing. However, he recalls that being more in the context of Washington Court 1. MOTION by Milne to approve Tennis and Pickleball Court Use Policy as written. Motion seconded by Yu. Motion approved 7-0-0. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported registration for the Spring session is on March 1, and Arbor Day is scheduled for March 8 at 10 am at Murry Field. b. Commissioners Reports Commissioner Chang — Reported an initial meeting was held by the Dog Park Committee, and the process is ongoing. Commissioner Holzman — No Report 2 Parks & Recreation Commission DRAFT Minutes February 16, 2023 Commissioner Wettan — No Report Commissioner Milne - Reported that the Burlingame Parks & Recreation Foundation's 2023 Goal setting meeting had taken place, and he will report back to the Commission after their next meeting. Commissioner Yu — No Report Commissioner Brunello — No Report Commissioner Pappajohn— No Report 9. FUTURE AGENDA ITEMS 10. ADJOURNMENT There being no further business, the meeting was adjourned at 7:22 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, March 16, 2023, at 7:00 pm in person. Respectfully submitted, Joleen Helley Recording Secretary Parks & Recreation Commission DRAFT Minutes February 16, 2023 BURLINGASTAFF R • ;ti o Avovwi To: Parks and Recreation Commission Date: March 16, 2023 From: Nicole Acquisti, Parks and Recreation Manager — (650) 558-7337 Subject: Review and Approval of Pickleball Use Guidelines RECOMMENDATION Staff recommends the Parks and Recreation Commission review and approve the Pickleball Use Guidelines. BACKGROUND On September 15, 2022, the Parks and Recreation Commission approved: 1. Striping pickleball courts on Washington and Ray Tennis Courts 2. Creating shared court rules 3. Discontinuation of the $5 drop -in fee program Since that time, staff has: 1. Stripped Washington, Ray, and Laguna tennis courts for pickleball play 2. Created a draft of pickleball play guidelines 3. Removed the $5 drop -in fee 4. Purchased pickleball paddle holders for all 11 courts for $1,800 (not including staff installation time). 5. Numbered the court nets to identify which is a beginner court when others are waiting. The Pickleball Task Force held community meetings with randomly selected members of the Burlingame Pickleball community to focus on the draft for the Pickleball Use Guidelines. DISCUSSION Over the last several months, the Pickleball Use Guidelines have been posted at Washington, Ray, and Laguna pickleball courts. City staff has had conversations with the pickleball community regarding the guidelines. Staff received input from the public to add: 1. Verbiage/graphic regarding no bikes on courts 2. Verbiage/graphic regarding no dogs on courts 3. Verbiage/graphic regarding no food on courts The proposed guidelines are: 1. Pickleball is fun. Be courteous to fellow players. 1 Review and Approval of Pickleball Use Guidelines March 16, 2023 2. Pickleball Court #1 is a beginner court when others are waiting. 3. Limit warm-up/rally to 5 minutes maximum when others are waiting to play. 4. Only 2 to 4 players are permitted per court. 5. Gameplay to 11 points when others are waiting to play. 6. Pickleball uses an understand serve with the ball released below the waist. 7. 4 on the court, 4 off the court when others are waiting to play. 8. Pickleball and Tennis equipment only on the court. 9. The following are not permitted on the courts — bikes, dogs, & food. At the bottom of the signage, the website to USA Pickleball for the regulation play rules. If approved, four signs, one at each location, will be installed at Washington Court #1, Washington Sports Courts, Ray Park, and Laguna Park. FISCAL IMPACT A 24"x18" full -color aluminum sign with anti -graffiti lamination costs $153 per sign. Therefore, the total for four signs is $612, not including staff time for installation. EXHIBITS None 2