Loading...
HomeMy WebLinkAboutAgenda Packet - PR 2023.01.19• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I� Meeting Agenda - Final Parks & Recreation Commission Thursday, January 19, 2023 7:00 PM Via Zoom On September 16, 2021, Governor Newsom signed into law AB 361, which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency; 2. State or local health officials have imposed or recommended measures to promote social distancing; and 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees. On October 17, 2022 the City Council adopted Resolution Number 124-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. The City is still under a local state of emergency; 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks; and 3. The City can't maintain social distancing requirements for the public, staff, Council members, and Commissioners in their meeting spaces. Pursuant to Resolution Number 124-2022, the Community Center will not be open to the public for the January 19, 2023 Parks & Recreation Commission Meeting. Members of the public may view the meeting by logging on to the Zoom meeting listed below. Additionally, the meeting will be streamed live on YouTube and uploaded to the City's website after the meeting. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the consent agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on January 19, 2023. The City will make every effort to read emails received after that time, but cannot guarantee such emails will read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. City of Burlingame Page 1 Printed on 111112023 Parks & Recreation Commission Meeting Agenda - Final January 19, 2023 To join the webinar go to: https://us02web.zoom. us/j/82950407896?pwd=MUFIZDJjdWdFSnRZREtWcGwvROYwZzO9 Passcode: 757214 Or access by phone : Dial: 1-669-444-9171 Webinar ID: 829 5040 7896 Passcode: 757214 1. Call to Order 2. Roll Call 3. Approval of Minutes a. October, November and December 2022 Draft Minutes Attachments: 10.20.2022 PRC Minutes DRAFT 11.17.2022 PRC Minutes DRAFT 12.15.2022 PRC Minutes DRAFT 4. Correspondence 5. Public Comments Members of the public may speak on any item not on the agenda. Members of the public wishing to suggest an item for a future Commission agenda may do so during this public comment period. The Ralph M. Brown Act (the State -Local Agency Open Meeting Law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are limited to three minutes each. The Commission Chair may adjust the time limit in light of the number of anticipated speakers. 6. Old Business 7. New Business a. Introduction of Parks Supervisor Carlie Burow b. Multiiurisdictional Electric Bicycle Sharing Program Attachments: Staff Report Spin Parks Presentation 8. Staff and Commissioner Reports 9. Future Agenda Items City of Burlingame Page 2 Printed on 111112023 Parks & Recreation Commission Meeting Agenda - Final January 19, 2023 10. Adjournment Next Meeting: Thursday, February 16, 2023 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. The agenda packet is available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 111112023 CITY o° tica� `1� Rroawren PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, October 20, 2022 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Vice Chair Pappajohn at 7:01 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Brunello, Pappajohn, Chang, and Wettan COMMISSIONERS ABSENT: Holzman & Ardito STAFF PRESENT: Parks & Recreation Director Glomstad, Manager Acquisti, Parks Supervisor Holtz, Acting Parks Supervisor Brosnan, Recreation Coordinator Kaplan, and Recording Secretary Helley OTHERS PRESENT: Hoover Elementary PTA members Tony Polizzi and Tyson Scofield 3. APPROVAL OF MINUTES The minutes of the September 15, 2022, meeting will be ready for approval at the November 17, 2022, meeting. 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS 1 Parks & Recreation Commission DRAFT Minutes October 20, 2022 a. Review of Turfgrass Maintenance During Drought Conditions and Annual Field Renovations Parks Maintenance Lead Worker Brosnan introduced himself to Commission and noted he had been given the opportunity to work as a Parks Supervisor for three weeks. He enjoyed the experience and learned a lot. During this timeframe, he was tasked with reporting to the Commission on Turfgrass Maintenance and Annual Field Renovations. Brosnan presented a PowerPoint and reviewed the impacts of drought conditions on the maintenance of athletic turf areas in City parks. Staff worked to minimize drought effects by training staff on the appropriate use of irrigation systems, conducting daily field checks to ensure irrigation was working properly, ensuring monthly slit aeration of turfgrass fields was completed, and applying seed and fertilizer regularly for healthy turf conditions. Washington Park is on a well water system that has more nutrients than regular potable water and allows the turf to flourish and be more resilient to public use. Brosnan further explained the upcoming field renovations process, including aeration, leveling and damage repair, re -seeding, fertilizing, and sufficient irrigation. Pappajohn thanked Brosnan for his report and opened the floor for Commission questions. Commissioner Brunello asked if additional wells have been considered for other fields and if a different variety of turf that is more resistant to drought has been considered. Glomstad spoke to the question of wells. Public works would be the City department that would explore the possibility of wells being used to irrigate other parks. Brosnan noted he would have to research the use of utilizing tall fescue. Supervisor Holtz noted tall fescue is used in some of the passive areas; however, fescue does not re -knit together as well as the Kentucky Blue Grass or the Perennial Rye Grass. Commissioner Chang asked if the City has looked at synthetic turf and any cost savings resulting from installing it. Staff noted that money is saved on water and staff time for annual maintenance; however, renovation of synthetic turf is costly. Staff is considering synthetic turf for Cuernavaca. Commissioner Milne asked if other landscaped areas could be replaced with non -water necessary surfaces. Brosnan noted that the renovation of Washington Park included drought -tolerant plants and drip irrigation to save water. Pappajohn asked how the Commission could support the Department via Nextdoor to educate the community. Brosnan thanked her for the support. Pappajohn opened the floor to public comments. There were no comments. Pappajohn closed the floor to public comments. 7. NEW BUSINESS 2 Parks & Recreation Commission DRAFT Minutes October 20, 2022 a. Welcome and Introduction to New Recreation Staff: Kelvin Coggins-Recreation Supervisor; Molly Kaplan -Recreation Coordinator & Paul Medeiros-Recreation Coordinator Glomstad noted that Recreation Supervisor Coggins and Coordinator Medeiros were unable to attend tonight as they were onsite at the schools running the sports programs or in class. They will attend the next meeting to be introduced. Coordinator Kaplan introduced herself and stated she would oversee the summer camp programs, afterschool programs, and adult sports and assist with Movies in the Park. 1. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported upcoming events: Ghostbusters Afterlife is the last movie in the park, and construction has started on Alpine Park. She noted all city meetings would be in person as of January 2023. Fall Fest is October 30 from 10-6pm. The Commissioner dinner is on November 3 at the new community center. At the last meeting, Commission approved the lining of Ray court with pickleball lines, and the nets and signage have been ordered. b. Commissioners Reports Commission Holzman — No Report Commissioner Ardito — No Report Commissioner Milne — No Report Commissioner Pappajohn — Asked for a follow-up on the yellow flag program. Commissioner Wettan — No Report Chair Brunello — No Report 2. FUTURE AGENDA ITEMS 3. ADJOURNMENT There being no further business, the meeting was adjourned at 8:08 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, November 17, 2022, at 7:00 pm via zoom webinar. Respectfully submitted, Joleen Helley 3 Parks & Recreation Commission DRAFT Minutes October 20, 2022 Recording Secretary Parks & Recreation Commission DRAFT Minutes October 20, 2022 R C1TfY ti o� `ls Rvoawreo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, November 17, 2022 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Holzman at 7:00 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Brunello, Pappajohn, Chang, Holzman, Wettan, and Yu COMMISSIONERS ABSENT: STAFF PRESENT: Parks & Recreation Director Glomstad, Manager Acquisti, Parks Supervisor Holtz, Acting Parks Supervisor Barron, Recreation Supervisor Coggins, Recreation Coordinator Medeiros & Recording Secretary Helley OTHERS PRESENT: None 3. APPROVAL OF MINUTES Commissioner Wettan made a motion to approve the September minutes. The motion was seconded by Brunello, and the motion was approved. 6-0-1 (Ardito absent) 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS 1 Parks & Recreation Commission DRAFT Minutes November 17, 2022 None 7. NEW BUSINESS a. Chair Rotation and Welcome New Commissioner Director Glomstad noted the staff report stated the Chair Rotation process, and for this meeting, Vice -Chair Pappajohn becomes the Chair, and Commissioner Milne becomes the Vice -Chair. Chair Pappajohn thanked previous Chair Holzman for her service as Chair for the past year. Holzman welcomed Commissioner Yu. Commissioner Yu introduced herself to the Commission and noted she is looking forward to working with them all. b. Welcome New Recreation Supervisor and Recreation Coordinator Recreation Supervisor Coggins introduced himself and noted he started in the Department in August. He oversees two Department coordinators, including the afterschool enrichment and afterschool sports programs. Recreation Coordinator Medeiros introduced himself. He started in the Department in October. He is a graduate student obtaining his Masters in Kinesiology. His focus will be the afterschool sports program. c. Muddy Mile Successes, Challenges, and Improvements Park Maintenance Lead Worker Barron stated he was given the opportunity to work as a Parks Supervisor for three weeks. During this timeframe, he was tasked with reporting to Commission on the Muddy Mile's successes, challenges, and improvements. He gave a brief history of the event that started in 2018 when Murray Field was being renovated. The event's successes include communicating between the two divisions on coordinating the funds for materials to update the course. The logistics involved establishing clear communication with participants, an easy registration process, and distributing the shirts to the participants at the end of the event. Parks staff starts the preparation of the course three weeks before the event, including the clearing of the area of debris, the upgrading & construction of the obstacles, and the upgrading of the water stations to reduce the amount of water use. In addition, the Park's staff suggested reorganizing the running groups to allow families to run together instead of by age groups. This resulted in a smoother and more organized race with many positive comments on the change from the participants. With any event, there are challenges, including adjusting the preparation time for the event, the need for more staff at crucial points on the course, improvement of the difficulty level for 11 years and older, and confusion about the location of the starting line. Suggested improvements for the upcoming year are to begin the course preparation a month in advance, including inspection of the equipment condition and construction of new obstacles, 2 Parks & Recreation Commission DRAFT Minutes November 17, 2022 improve the course direction, name obstacles, increase the difficulty, and adjust the location of the starting line. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the tree lighting is on December 2. The Department is expecting a new Parks Supervisor to start on December 5 and currently has an open Recreation Coordinator position and a couple of part-time staff positions. b. Commissioners Reports Commission Holzman — Noted on the last meeting, there was a request for an update on the Yellow Flag program. Supervisor Holtz noted that the program was not as successful as the staff had hoped. Most damage to the turf comes from dog urine which is difficult to tell how many times an area has been urinated on. In addition to this unknown, staff would find flags everywhere, as kids like to play with them. Commissioner Milne — Reported he volunteered at the Fall Fest and noted it was a nice event. Noted there were a lot of questions from the public about the winter guide. Commissioner Pappajohn — Thanked staff for the Yellow Flag program. Commissioner Wettan — Reported he spoke with Recreation Manager Acquisti about establishing continuity with coaching and will continue to discuss. Chair Brunello — No Report 2. FUTURE AGENDA ITEMS 3. ADJOURNMENT There being no further business, the meeting was adjourned at 7:48 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, December 15, 2022, at 7:00 pm via zoom webinar. Respectfully submitted, Joleen Helley Recording Secretary Parks & Recreation Commission DRAFT Minutes November 17, 2022 R C1TfY ti o� `ls Rvoawreo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, December 15, 2022 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Pappaj ohn at 7:01 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Brunello, Pappajohn, Chang, Wettan, and Yu COMMISSIONERS ABSENT: STAFF PRESENT: OTHERS PRESENT: 3. APPROVAL OF MINUTES Holzman Parks & Recreation Director Glomstad, Recreation Supervisor Crossfield, Recreation Coordinator Bliss & Recording Secretary Helley Youth Advisory Committee members The September and October minutes are not available for approval. PRESENTATION: YOUTH ADVISORY COMMITTEE (YAC) Coordinator Bliss introduced the group and presented a PowerPoint in which the members gave an update on the activities the group has accomplished in the school year to date and the upcoming events for the remainder of the school year. The YAC members are Shaina Lubarsky, Adrian Su, Penny Reed, Ashley Fong, Liz Forsell, Dylan Lachance, Ethan Wan, Zach Wong, Clair Guglielmi, Sylvie Olson, Dylan Aguinaldo, and Hannah Osinski. Ashley reported the YAC is a group of thirteen 7-12t' grade students that live or go to school in Burlingame. The Committee advises the Parks and Recreation Commission and Recreation program staff on the concerns and interests of teens in Burlingame, including programs relating to 1 Parks & Recreation Commission DRAFT Minutes December 15, 2022 safety, alcohol and drug awareness, education, special interests, sports, community involvement, socialization, politics and policy, and environmental concerns. Past initiatives have been Going Green, anti-vaping, and mental health. This year due to recent incidents of hate speech in Burlingame, they will be working on creating a community where everyone feels they belong. The initiative for this year is Belong in Burlingame. So far this school year, the YAC has been involved in the Family Campout, the Muddy Mile, and the Tree Lighting. At the events, YAC worked to strengthen community bonds and connect with families by overseeing the mini golf, guiding/cheering on participants on the course, handing out festive necklaces, and monitoring the Picture with Santa line. In addition, they made and delivered cookies to the schools and the retirement homes in the area and participated in a gift -wrapping event with the Moms Against Poverty Organization. YAC also attended the annual YAC Social with other YACs from across the Bay Area and shared and learned ideas and inspiration for future events. In addition, the YAC assisted with two Kid's Night Out and will be assisting with the Royal Ball and Senior Dance, hosting an Anti -Hate Movie night, and participating in the annual Mills Canyon Clean up. Commissioners thanked the group for all their hard work and for the report on the activities they have accomplished this year. 4. CORRESPONDENCE Administrative Assistant Helley read an email received by Doug Bojack: "Dear Commissioners, It is my understanding that the Parks and Recreation Department is involved with the landscaping of medians, islands, and roundabouts in the city right-of-way. urge the Commission to recognize the city's ability to do small-scale, tactical improvements around Burlingame to better utilize these spaces. As an example, I recommend the Commission reach out to the Public Works Department and possibly the Library Board and its foundation to do something with hundreds of square feet of crosshatched, purposeless asphalt abutting the island directly outside of the library's entrance. At a minimum, this space could be activated with a public mural that would improve pedestrian safety and enhance the streetscape of our civic core. Better yet, the Commission could help the city to remove the asphalt and expand the center island with a shade tree and summer -dry landscaping. Thanks, Doug Bojack" 5. PUBLIC COMMENTS 2 Parks & Recreation Commission DRAFT Minutes December 15, 2022 Kathy Strem — Lives next to Washington Park and loves the new Community Center. She has been an avid pickleball player for two years and would like clear signage about rules so that when people come in from other cities, they know the rules. The game is social, and she wants to ensure everyone has a good time. She would like to see adding signage added to the agenda. Adrienne — She is currently a Transportation, Safely, and Parking Commissioner. She stated she has three things to discuss. The first is a transportation safety parking issue. She received an email as a Commissioner from her friend on Concord Way requesting ten more feet of red curb in front of the Community Center building near the ballot drop and the mailbox. By adding this, kids will not have to walk into the street to see around cars before crossing. The second item occurred around 9:15 am. While playing pickleball, she counted nine dogs off -leash, with one of the dogs running around the playground. She said she approached some of the owners and requested the dog be leashed as the off -leash hours ended at 7:30 am, to which none complied. She called the police after one of the owners proceeded to yell at her over the fence while she was playing pickleball. By the time the police arrived, eight of the dogs were gone. She is hoping to get better signage about the off -leash hours. She also said that she would like to see the Parks & Recreation Department create a committee with a tennis player or two, pickleball players, and staff to come up with clear and concise rules to determine what is open play, what is a priority on tennis court one, reserving tennis court one or pickleball A, B, C or D court as players would like to be able to reserve a court in Burlingame at Washington Park with lights. Lisa Kowlaski - Stated she appreciated Adrienne's comments. She noted there is standard, accepted, and ratified pickleball regulations and feels Burlingame needs to spend the time and money to have a commission. If we can abide by and enforce those regulations, she thinks the community will be much happier, and it will go much smoother. It would be wonderful if there was some process and signage so that people understand both new players and seasoned players know the Pickleball USA organization rules. 6. OLD BUSINESS None 7. NEW BUSINESS a. Introduction: Molly Crossfield — Recreation Supervisor Supervisor Crossfield stated she came from San Carlos, where she was for six years overseeing the Youth and Athletic programs. She also noted she worked in Burlingame as a part-time staff several years ago, and it was nice to be back. She will oversee Village Preschool and seniors and the Recreation Coordinator overseeing the vacation camps and most of the classes at the recreation center. b. Commission Assignments 2023 3 Parks & Recreation Commission DRAFT Minutes December 15, 2022 Director Glomstad reviewed the current committees, the Dog Advisory Group with Commissioners Holzman and Pappajohn and the Pickleball Task Force with Commissioners Pappajohn, Milne, and Brunello. The current liaisons with the non -profits groups are: P & R Foundation Milne BYBA Brunello BGS Brunello AYSO Pappajohn Coyotes Lacrosse Wettan Burlingame Soccer Club OLA / St. Catherine Wettan Mercy Holzman Burlingame Aquatics Club Chang Pappajohn requested a volunteer to replace her on the Dog Advisory Committee as she is also on the Pickleball Committee. She asked if Commissioner Chang would be willing to take her place. He agreed. Pappajohn asked if Commissioner Yu would be interested in filling the Burlingame Soccer Club liaison vacancy. She agreed. The remaining assignments will remain the same. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the holiday house decorating contest closes on December 19 and the Senior Jingle Jam lunch is on Wednesday, December 20. She stated that Bob Disco, the Parks Superintendent, is retiring, and the Council will be presenting him with a proclamation at the next Council Meeting. With the recent anti-Semitic papering at the high school, the Burlingame High School Principal has scheduled a community meeting at the Community Center on Wednesday, February 1, 2023, from 6:30-7:30 pm. b. Commissioners Reports Commissioner Milne — Reported the Burlingame Parks & Recreation Foundation is conducting the Visits with Santa, and their annual goal -setting is in January. It is also a good time for Commission to provide input for him to take to them. The Pickleball Committee held a couple of meetings to get input from the community. Commissioner Pappajohn — No Report Commissioner Wettan — No Report Commissioner Brunello — There is new leadership with BYBA, and he has contacted them and BGS to set up a meeting with them. 4 Parks & Recreation Commission DRAFT Minutes December 15, 2022 Commissioner Chang — Inquired if there was any news of when meetings will be held in person. Glomstad believes in -person will start again in January unless Council decides otherwise. Commissioner Yu — No Report 2. FUTURE AGENDA ITEMS 3. ADJOURNMENT There being no further business, the meeting was adjourned at 7:45 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, January 19, 2023, at 7:00 pm via zoom webinar. Respectfully submitted, Joleen Helley Recording Secretary 5 Parks & Recreation Commission DRAFT Minutes December 15, 2022 e To: Date: From: Subject STAFF REPORT Honorable Mayor and City Council January 19, 2023 AGENDA NO: MEETING DATE: January 19, 2023 Sigalle Michael, Sustainability Program Manager — (650) 558-7274 Presentation on the City's Multijurisdictional Electric Bicycle Sharing Program with the City of Millbrae and Spin RECOMMENDATION Staff recommends the Parks and Recreation Commission review and provide feedback on the City's Multijurisdictional Electric Bicycle Sharing Program to be implemented in partnership with the City of Millbrae and operated by Spin. BACKGROUND In October 2022, the City Council adopted a resolution authorizing the City Manager to negotiate and execute an Agreement with the City of Millbrae and Spin to implement the Multijurisdictional Electric Bicycle (e-bike) Sharing Program (Program); and authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the City of Millbrae. Spin would implement and operate the Program on behalf of the cities of Burlingame and Millbrae at no cost to the cities. DISCUSSION During a study session in March 2022, the City Council directed staff to explore an electric bicycle - sharing program as an effective alternative transportation option in the city. Working in partnership with the City of Millbrae, staff released a Request for Proposals for bicycle -sharing operators in July 2022 and selected Spin as the Operator in October 2022. Burlingame and Millbrae staff are currently finalizing the Agreement with Spin and expect the Program to start operating in Spring 2023. The Agreement with Spin includes the following Program elements: - 200 electric bicycles throughout both cities. - A hybrid parking system with incentivized parking in preferred parking zones, such as parking corrals marked with on -ground stencils and existing bicycle racks. Parking corrals will be located by Burlingame's downtown corridors, Caltrain stations, and in neighborhood parks. - User fees of $1.00 to unlock the bike and $0.42 per minute to ride. 1 Multijurisdictional Electric Bicycle Sharing Program January 19, 2023 - Discount rates for monthly passes, student pricing, and low-income users. - Geofencing options for slow, no -park, and no -ride zones. - Data sharing for program analytics. The cities of Burlingame and Millbrae were each awarded a $200,000 San Mateo County Transportation Authority (SMCTA) grant to implement a bicycle -sharing program. The total sum for the award equals $440,000, including a $20,000 match by each city. Burlingame and Millbrae will apply the funds toward purchasing new bicycle racks and signage for preferred parking zones. The cities will also subsidize rides for new users and subsidize a portion of Spin's cost to purchase e- bikes for the Program. Staff, in partnership with Spin, will engage in outreach to Burlingame's businesses, residents, and the overall community about the Program. FISCAL IMPACT None. 2