Loading...
HomeMy WebLinkAboutAgenda Packet - PR 2022.11.17City of Burlingame BURLINGAME F, Meeting Agenda - Final Parks & Recreation Commission Thursday, November 17, 2022 7:00 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On September 16, 2021, Governor Newsom signed into law AB 361, which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency, 2. State or local health officials have imposed or recommended measures to promote social distancing; and 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees. On October 17, 2022 the City Council adopted Resolution Number 124-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. The City is still under a local state of emergency, 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks; and 3. The City can't maintain social distancing requirements for the public, staff, Council members, and Commissioners in their meeting spaces. Pursuant to Resolution Number 124-2022, the Community Center will not be open to the public for the November 17, 2022 Parks & Recreation Commission Meeting. Members of the public may view the meeting by logging on to the Zoom meeting listed below. Additionally, the meeting will be streamed live on YouTube and uploaded to the City's website after the meeting. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the consent agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on November 17, 2022. The City will make every effort to read emails received after that time, but cannot guarantee such emails will read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. Via Webinar City of Burlingame Page 1 Printed on 111812022 Parks & Recreation Commission Meeting Agenda - Final November 17, 2022 To join the webinar: https://us02web.zoom. us/j/89649363476?pwd=a 1 ZpaHpjYmx3dlB3VnV5bDhldmsvQT09 Passcode: 813893 Or One tap mobile: US: +16694449171„ 89649363476#,... *813893# or +16699006833„ 89649363476#.... *813893# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 444 9171 or +1 669 900 6833 or +1 346 248 7799 or +1 719 359 4580 or +1 253 215 8782 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 9313860 or +1 689 278 1000 or +1 929 205 6099 or +1 301 715 8592 or +1 309 205 3325 or +1 312 626 6799 or +1 360 2095623 Webinar ID: 896 4936 3476 Passcode: 813893 International numbers available: https://us02web.zoom.us/u/kdCnOD59i8 1. Call to Order 2. Roll Call 3. Approval of Minutes a. September 15, 2022 Draft Minutes A ffn hm #n - rlmff KAini ifee 4. Correspondence 5. Public Comments Members of the public may speak on any item not on the agenda. Members of the public wishing to suggest an item for a future Commission agenda may do so during this public comment period. The Ralph M. Brown Act (the State -Local Agency Open Meeting Law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are limited to three minutes each. The Commission Chair may adjust the time limit in light of the number of anticipated speakers. 6. Old Business 7. New Business a. Chair Rotation and Welcome New Commissioner Attachments: Staff Report b. Welcome New Recreation Supervisor and Recreation Coordinator C. Muddy Mile Successes, Challenges and Improvements Attachments: Staff Report City of Burlingame Page 2 Printed on 111812022 Parks & Recreation Commission Meeting Agenda - Final November 17, 2022 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, December 15, 2022 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. The agenda packet is available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 111812022 CITY 0 Raoawteo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, September 15, 2022 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Holzman at 7:00 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Brunello, Pappajohn, Holzman, Wettan, and Chang (arrived 7:25) COMMISSIONERS ABSENT: Ardito STAFF PRESENT: Parks & Recreation Director Glomstad, Manager Recreation Manager Acquisti, Parks Supervisor Holtz & Recording Secretary Helley OTHERS PRESENT: Linda Hower, Kathy Battat, Juanita Lucero 3. APPROVAL OF MINUTES Chair Holzman noted that she chaired the July meeting. Commissioner Brunello made a motion to approve the July minutes as amended. The motion was seconded by Commissioner Milne, and the motion was approved. 5-0-2. (Ardito & Chang absent) 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS 1 Parks & Recreation Commission DRAFT Minutes September 15, 2022 None 7. NEW BUSINESS a. Pickleball Update and Discussion Manager Recreation Manager Acquisti provided background via a PowerPoint presentation and noted the three items for Commission to discuss and consider. 1. Striping pickleball courts on Washington and Ray Tennis Courts. 2. Shared court rules. 3. The continuation of the $5 drop -in fee program. Over the past two months, the Parks and Recreation Commission has approved purchasing four portable pickleball nets to remain on Washington Court #1. On September 1, 2022, Washington Court #1 became dedicated for drop -in use for tennis and pickleball, and reservations for this court are no longer available. Despite the additional space for pickleball, Department staff has continued to receive requests for more pickleball play options. Recreation Manager Acquisti noted that any potential changes made tonight or in the future would impact the Tennis Use Policy. Therefore, this policy would need to be updated to be consistent with the addition of pickleball. Chair Holzman thanked Recreation Manager for the background of the content under discussion tonight. Commissioner Milne noted that they could line both Washington and Ray or just one of the locations. Milne asked if there is any user data to determine how often the courts are used during the week outside of drop -in times. Staff noted the data is based on reservations only. Commissioner Pappajohn asked if the five -dollar drop in fee was working and if there was another way to collect the fee. Staff noted a Pickleball punch pass could be purchased for $20. Chair Holzman asked if staff had heard any members from the pickleball community talking about being willing to set up the nets. Staff has heard two sides, one being, "we are taxpayers, and staff should set up the nets," and the other side, "yes, we will set up the nets, show us where they are." The one part that is always consistent as a complaint from the players is the cleaning of the courts. Staff believes this to be a staff duty and notes the courts are on a regular cleaning rotation by the Parks Division staff. Milne asked if enough people would be willing to continue paying the fee to have the time reserved. Staff noted that those who choose to talk during public comments might answer that inquiry. Milne also noted that it might be a good idea to revisit the Tennis Court policy at some point; however, at this time, he does not believe there is anything in the policy that negates the use of the courts for pickleball use. 2 Parks & Recreation Commission DRAFT Minutes September 15, 2022 Holzman inquired if the striping of Ray Park could potentially alleviate the pressure on the Washington courts. Staff noted that they did not believe striping Ray would make a difference in the use at Washington. It would, however, provide additional opportunities to play in another location in the City. Holzman also wondered if having other priority times outside of Monday/Wednesday would alleviate the Washington Court pressure. Staff noted that it seemed Monday/Wednesday drop -in times are popular and don't know if it would help reduce the impact on Monday/Wednesday. Chair Holzman opened public comments. Staff received the following emails from the public: Adrienne Leigh writes: "We pickleball players were hoping we could still reserve court 1 as we like to have social events on it. Short of court 1 being permanently made pickleball only; and it'd be great if you could separate the pickleball courts on the computer reservation system. Court IA, B, C and D. We'd like to be able to reserve designated pickleball Courts IA, 1B, 1C, and/or 1D for $6-8 per hour. Pickle can accommodate 16 people on one tennis court compared to 2 or 4. This price will help free up the basketball court for other purposes. I've witnessed a huge demand for pickleball courts and hope Burlingame will be able to help the situation. And that I enjoy drop in pickleball on Monday and Wednesdays." Jack Elward writes: "I have been hearing several complaints as well as suggestions about pickleball and tennis access at Washington Park. I hope my comments will be worthwhile. As a quick summary in response to Nicole's email of August 31 regarding the priorities of the tennis courts 2-4 and multi -use court 1. First, the addition of the high quality rolling nets has made a huge impact on the availability and access for pickleball players. We are still assessing the need for oversight on the courts but am very encouraged with the sharing at this time. I agree with the three exceptions noting that reservations in general are working very well. In preparing for tonight's meeting, I have a few thoughts to share: Both the tennis and pickleball communities are in reasonably happy state of mind; for pickleball — expanding from the Monday and Wednesday three hours slots to virtually unlimited hours of play is a fantastic achievement. Painting additional pickleball courts on tennis courts 2-4 will create an unreasonable situation for the tennis community. The lack of fencing across the courts 2-4 would only create more chaos thus raising the ire of many. It is common knowledge that having multiple lines leads to confusion and creates unnecessarily back calls for the players. Would like to note that Exhibit B in the staff report is incorrect, the widths of courts 2-4 is approximately 53 feet and only court 1 has 60 feet to support safe distances side to side in painting the new stripes. I understand the rules regarding the reservation system and feels that the pickleball on Monday and Wednesday fits into that. Opening the reservation free times makes charging the five dollars seem unnecessary. The use of signage is important and will eliminate many confrontations. I applaud the energy and cooperation of the recreation staff." Chair Holzman opened public comments to those in the audience who would like to speak. Linda Hower thanked the Commission for their time. She noted that she would like to have permanent pickleball courts. She said that she wants the new nets to be made permanent on Washington Court 1. She said having more availability will alleviate overcrowding on Monday Parks & Recreation Commission DRAFT Minutes September 15, 2022 & Wednesday because people know they can go on Saturday, Friday, or whatever. She said adding a 30-minute time limit to the rules isn't needed. When a game ends, and people are waiting, she said you let them go on the court. She said she added Washington Park to the playtime scheduler, a way for people to find people to play with. She stated that if all these things are in place, there will not be a need for the Monday & Wednesday five -dollar drop -in fee. Kathy Battat noted there is no fee for tennis. She stated she hoped there would be equal treatment for pickleball. She also asked if the lights were on only on certain nights. She thinks the five -dollar fee is a hassle. Juanita Lucero noted that Foster City resurfaced its courts, and they have six dedicated pickleball courts. She stated she is an avid pickleball player, and she played in the previous Recreation Center. She noted that she is saddened by all the disgruntled complaints you hear. She played on Wednesday, and there was an instructor teaching on the sports court, and he was taking up one court with only three players, and then people couldn't play there. She wants the process streamlined in Burlingame. She said that the courts should be cleaned. Being no more public comment, Chair Holzman closed public comments and opened Commission discussion. Commissioner Brunello noted that he feels he has read all the information provided. However, he noted that there were a couple of ways to move forward. He feels uncertain he has enough knowledge about the topics and the concerns to vote on all three points tonight. Milne noted that in his discussions with the pickleball community, he had not heard a demand from the community for additional striping. There appears to be a pretty good balance between tennis and pickleball. He is leaning away from adding stripes to Washington Courts. He noted that he would support adding stripes to Ray's court. Pappajohn noted that after listening to the comments, it does not appear that striping more Washington courts 2, 3 & 4 was a priority. However, she is open to striping Ray courts. Commission made the following motions: Striping of additional courts at Washington and Ray Parks: MOTION by Milne to add striping to one court at Ray to make two pickleball courts and provide two nets. Motion seconded by Wettan. Motion approved 5-0-2. (Chang abstained & Ardito absent). Shared Court Rules: MOTION by Pappajohn to make Washington Court 1 a priority for pickleball play and add rules as stated by staff, effective September 22, 2022. Motion seconded by Milne. Motion approved 5-0-2. (Chang abstained & Ardito absent). Continuation of $5 Drop in Fee: 4 Parks & Recreation Commission DRAFT Minutes September 15, 2022 MOTION by Pappajohn to eliminate the drop -in pickleball fee for the sports court and have the players set up the nets, which are available at the community center offices, on Mondays & Wednesdays with priority for pickleball play from 10 am to 1 pm on those days effective as of September 22, 2022. Motion seconded by Wettan. Motion approved 5- 0-2. (Chang abstained & Ardito absent). 1. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported that Friday, October 23, is the Family Camp Out, Saturday, October 1, is the Muddy Mile, Sunday, October 9, is the Foundation Pickleball Palooza Tournament, Saturday, October 15, is the Commissioner Training at the Community Center, and on Saturday, September 17 is the Pet Parade. If any commissioners would like to volunteer for any of these events, please contact Manager Recreation Manager Acquisti. b. Commissioners Reports Commission Holzman — No Report Commissioner Ardito — No Report Commissioner Milne — No Report Commissioner Pappajohn — Mentioned she would like a follow-up on the yellow dog flag program. Commissioner Wettan — No Report Chair Brunello — No Report 2. FUTURE AGENDA ITEMS 3. ADJOURNMENT There being no further business, the meeting was adjourned at 9:25 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October 20, 2022, at 7:00 pm via zoom webinar. Respectfully submitted, Joleen Helley Recording Secretary 5 Parks & Recreation Commission DRAFT Minutes September 15, 2022 BURLINGAME STAFF REPORT To: Parks and Recreation Commission Date: November 17, 2022 From: Joleen Helley, Administrative Assistant II Subject: Chair Rotation RECOMMENDATION Staff recommends that the Commission review and approve the Rotation of the Commission Chair. BACKGROUND Commission Rotation: Pursuant to the Rules of Procedure for the Officers of the Parks & Recreation Commission of the City of Burlingame (adopted October 20, 2005), Section II, C. Rotations of Officers: "Officers will be rotated at the Commission's first regular meeting in November of each year. The rotation order is as follows: 1. Vice -Chair becomes Chair. 2. Commissioner who is not an officer, who has served the longest period of time on the Parks & Recreation Commission without or since serving as Chair becomes Vice - Chair. 3. If two or more Commissioners have the same length of service on the Parks & Recreation Commission, then the Vice -Chair shall be chosen from among them by a random draw. 4. If a Commissioner, eligible under this subpart, declines to serve either office, an additional Commission rotation will take place." DISCUSSION As there are no extenuating circumstances, staff recommends that this year's Commission rotation be approved with Commissioner Andrea Pappajohn becoming Chair and Ian Milne as Vice -Chair (Exhibit A). FISCAL IMPACT None EXHIBITS A. Commission Chair Rotation Exhibit A Park & Recreation Commission Rotation 2023 Position Commissioner Appointed Term Expires Terms Served Chair Andrea Pappajohn Nov-19 Oct-22 1 Vice Chair Ian Milne Mar-16 Oct-22 2 Dale Chang Oct-20 Oct-23 John Brunello Oct-21 Oct-24 Howard Wettan Oct-21 Oct-23 Leslie Holzman Nov-18 Oct-24 1 Cherie Yu Nov-22 Oct-25 BURLINGAME STAFF REPORT 11,",Z To: Parks and Recreation Commission Date: November 17, 2022 From: Pedro Barron, Interim Park Supervisor — (650) 558-7335 Subject: Muddy Mile Successes, Challenges, and Improvements RECOMMENDATION Staff recommends the Parks and Recreation Commission review and provide feedback on the successes, challenges, and suggested improvements to the Muddy Mile Event. BACKGROUND The Muddy Mile has been a fun, successful event since February 2018. The idea for a mud run was born during the renovation of Murray Field. This renovation created a unique opportunity to utilize the venue for that purpose. After a successful inaugural event and significant public interest, the Muddy Mile has become an annual event. Each year brings successes, challenges, and potential improvements that can assist in better planning for future successful outcomes. DISCUSSION 1. Successes The City of Burlingame thrives for excellence and is happy to announce the success of our annual Muddy Mile. Year after year, staff put together this fun family community event; this year was no exception. • The communication between the Parks and Recreation Divisions staff was clear and often from the early stages, coordinating the necessary funds for materials to work on course updates. • Recreation Division staff contributed to the Muddy Mile logistics by establishing clear communication with participants, easy registration, and quickly distributing t-shirts after completing the course. • Parks staff prepared the course three weeks before the event's due day. This included clearing the area of debris, constructing the obstacles, and upgrading some of the obstacles. These upgrades improved the water features to decrease the amount of water used. Muddy Mile November 17, 2022 • Recreation staff decided to change the race system this year by allowing families and friends to group together rather than race by age group. This created a much smoother organized race than the previous year. Parks and Recreation Department staff received many compliments on the event from participants stating their satisfaction and appreciation for more than was expected. 2. Challenges Parks and Recreation Department staff tackled the following challenges during the preparation and execution of the Muddy Mile event. • Parks adjusted staff time needed away from regular duties for the preparation before the event's due date. This reduced the staff time available to complete park maintenance tasks. • Participants commented on the need for more event staff at crucial points of the course to ensure they did not miss the muddy areas. • Based on survey results, staff received comments to improve the difficulty level for more challenging experiences directed toward children 11 years and older. • Another comment was that younger participants and family members were confused about where the starting line was. They were also frustrated about how long they had walked from the suggested parking area to the starting line. The Parks and Recreation Department will work towards a solution to these challenges to better the participant's experience. We are actively brainstorming how to resolve this year's challenges among the staff by collecting suggestions for improvements. 3. Suggested Improvements Park and Recreation Department staff thrives for excellence. Therefore, to meet the needs and requests of the community, below are staff's suggestions for next year's Muddy Mile. • Parks staff are discussing starting the construction a month before the event date, including inspecting the condition of equipment and/or upgrading and adding new obstacles. This will help Parks have a better time frame to plan, repair, and build the obstacles without sacrificing park maintenance tasks. • To improve the clarity of direction on the course for participants. Staff will assign volunteers to the course in key transition areas (Exhibit A). In addition, staff will stripe the ground with arrows showing the direction of the course. This will address concerns from participants that missed the muddy area due to turning before the overpass that takes you to Sanchez Creek. Staff also recommends naming obstacles with specific names and creating a map to show designated areas. • To increase the challenge level of difficulty for older participants, staff is discussing building additional obstacles in some stations for a more challenging experience without sacrificing the safety of the younger groups. 2 • Moving the starting line to Murray Field Parking Lot will allow for a greater concentration of resources. A potential split of the parking lot is shown in Exhibit B. Staff will discuss the Muddy Mile event throughout the year to determine what modifications are needed to improve the participant's experience. FISCAL IMPACT The table below illustrates the breakdown of the number of staff, the staff hours, and the cost of prep work, set-up, and take -down for this year's Muddy Mile. Division Staff Activity Staff Hours Staff Cost Parks 12 Prep Work & Set up/Takedown 371 $29,680 Recreation 8 Full -Time Employees 40 $3,200 Recreation 5 Part -Time Employees 20 $385 Total $33,265 The table below illustrates the cost of supplies for this year's Muddy Mile. Division Supplies Cost Parks Materials, Caution Tape, Hardware, Marking Paint $865 Recreation T-shirts $1,602 Total $2,467 This final table illustrates the cost and revenue for this year's Muddy Mile. Revenue $7,320 Expense $35,732 Net -$28,412 As the fiscal breakdown shows, the Muddy Mile doesn't generate revenue like many of the Department's special events. However, staff will be reviewing the participant fee to determine if it is appropriate for next year's event. EXHIBITS A. Crucial points for key areas of transition (overpass to Sanchez Creek and return from Sanchez Creek) B. Proposed starting line at Murray Park 3