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HomeMy WebLinkAboutAgenda Packet - PR 2022.10.20• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F, Meeting Agenda - Final Parks & Recreation Commission Thursday, October 20, 2022 7:00 PM Via Zoom Webinar On September 16, 2021, Governor Newsom signed into law AB 361, which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency, 2. State or local health officials have imposed or recommended measures to promote social distancing; and 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees. On May 16, 2022 the City Council adopted Resolution Number 054-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. The City is still under a local state of emergency, 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks; and 3. The City can't maintain social distancing requirements for the public, staff, Council members, and Commissioners in their meeting spaces. Pursuant to Resolution Number 054-2022, the Community Center will not be open to the public for the October 20, 2022 Parks & Recreation Commission Meeting. Members of the public may view the meeting by logging on to the Zoom meeting listed below. Additionally, the meeting will be streamed live on YouTube and uploaded to the City's website after the meeting. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the consent agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on October 20, 2022. The City will make every effort to read emails received after that time, but cannot guarantee such emails will read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. City of Burlingame Page 1 Printed on 1011312022 Parks & Recreation Commission Meeting Agenda - Final 1. Call to Order October 20, 2022 To join the webinar https://us02web. zoom. us/j/81095723467?pwd=WTJhVGlvcHZkTXo 1 eDA 1 dHpidTdTdz09 Passcode: 374615 Or One tap mobile: US: +16699006833„ 81095723467#,... *374615# or +16694449171„ 81095723467#,... *374615# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 669 444 9171 or +1 719 359 4580 or +1 253 215 8782 or +1 346 248 7799 or +1 564 217 2000 or +1 646 9313860 or +1 929 205 6099 or +1 301 715 8592 or +1 309 205 3325 or +1 312 626 6799 or +1 386 347 5053 Webinar ID: 810 9572 3467 Passcode: 374615 2. Roll Call 3. Approval of Minutes a. The September 15, 2022 minutes will be ready for approval at the November 17.2022 regular meeting. 4. Correspondence 5. Public Comments Members of the public may speak on any item not on the agenda. Members of the public wishing to suggest an item for a future Commission agenda may do so during this public comment period. The Ralph M. Brown Act (the State -Local Agency Open Meeting Law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are limited to three minutes each. The Commission Chair may adjust the time limit in light of the number of anticipated speakers. 6. Old Business a. Review of Turfwass Maintenance During Drought Conditions and Annual Field Renovations Attachments: Staff Report 7. New Business a. Welcome Introduction to New Recreation Staff: Kelvin Coggins - Recreation Supervisor; Molly Kaplan - Recreation Coordinator & Paul Medeiros - Recreation Coordinator 8. Staff and Commissioner Reports 9. Future Agenda Items City of Burlingame Page 2 Printed on 1011312022 Parks & Recreation Commission Meeting Agenda - Final October 20, 2022 10. Adjournment Next Meeting: Thursday, November 17, 2022 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. The agenda packet is available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 1011312022 BURLINGAME STAFF REPORT To: Parks and Recreation Commission Date: October 20, 2022 From: Neil Brosnan, Interim Parks Supervisor — (650) 558-7335 Subject: Review of Turfgrass Maintenance During Drought Conditions and Annual Field Renovations RECOMMENDATION Staff recommends that the Parks and Recreation Commission review the following three items: 1. Current conditions of athletic turf areas in City parks. 2. Use of well water on athletic turf. 3. Overview of planned field renovations during the winter closure. BACKGROUND On June 10, 2022, the City Council established a water regulation restricting commercial and residential landscape irrigation to no more than two days a week. This posed a challenge for staff to maintain turf health at a high standard. The present water restriction represents a 25%-33% reduction in available time to irrigate. As a result, staff has had to adjust typical irrigation scheduling to continue to meet the need to provide safe and healthy turf. One area that was not of as much concern with newly implemented water restrictions was Washington Park. Washington turf areas are watered by the use of well water, and no restrictions were put on that type of irrigating at this time. With no present well water restrictions, the Washington Park turf areas could still remain to receive the same amount of water as it has in recent non -drought years. Last year's water usage was approximately 2,305,361 gallons, so not having that restriction is a great advantage to the City's turf maintenance practices. In the upcoming months, staff will be implementing our annual winter turf renovations and field closures. Staff performs these activities for multiple reasons. Safety for park users is the most important priority. The staff's goal is to have healthy turf to maximize playability for user groups. Wet season weather can have negative effects on turf areas. This is caused by turf removal from sliding, and compaction from activity performed when the turf is too saturated. It is for this reason that staff closes these areas during rainy periods. The closure allows turf areas to recover and their new growth after renovations are completed. Burlingame athletic turfgrass receives significant use, being in constant demand from February Athletic Turf Update and Discussion October 20, 2022 1 through November. This leaves Parks staff two months in less than ideal turf growing conditions to renovate and regrow healthy grass. This renovation process consists of four maintenance tasks. They are as follows: aeration, leveling, damage repair, re -seeding, fertilizing and watering. After this process is complete, the turf areas will be closed and reopened for use in March. This closure period allows for the protection of turf areas during the wet season and recovery from the previous year's use. In the discussion below, we will go over these tasks in more detail. DISCUSSION 1. Current Conditions Washington Park, Ray Park, Cuernavaca Park, Bayside Fields, and Village Park have natural turf. In order to comply with water restrictions, staff reduced the irrigation to two days a week. Despite the reduction of irrigation frequency, staff minimized the drought effects by following the below maintenance practices. • Training staff on the appropriate use of irrigation systems. • Daily field checks to ensure irrigation is working properly. • Ensuring monthly slit aeration of turfgrass fields completed. • Applying seed and fertilizer regularly for healthy turf conditions. • Ensuring all users of turf fields are using the fields appropriately. • Immediately repairing damage to the turf. • Documenting all completed to account for labor resources. 2. Athletic Turf Irrigated with Well Water Washington Park is the only turfgrass that is irrigated by well water. The advantages of using well water are: • Non -potable water displaces potential potable water use. • Reduces the cost to the City. • Promotes healthy turf since well water has minerals such as magnesium and calcium. As a result, turf stays greener longer and is able to weather drought conditions better. • Turf roots are deeper as a result of irrigation penetrating lower soil profiles. This leads to a greater rate of turf survival during drought periods. • More resilient and healthier turf after field renovation due to faster recovery time and regular watering. 3. Overview of Upcoming Field Renovations Over the last several years, staff has engaged in quarterly turfgrass maintenance and annual renovations. This maintenance practice was implemented to retain healthy and safe playing surfaces. This process is conducted as listed below. • Aeration: Aerating helps allow more air into the root zone. This provides access to nutrients, fertilizers, seed, and water to penetrate deeper soil depths. This also takes stress off of compacted soil and provides downward and lateral growth of roots. Aeration Athletic Turf Update and Discussion October 20, 2022 2 occurs quarterly. • Leveling and Damage Repair: City fields are used at a high rate. This causes increased wear and tear. After aeration is complete, staff level any uneven ground or fill in low spots with soil. Leveling and damage repair occur weekly on smaller repairs and annually for large -grade issues. • Re -seeding: Staff uses a Kentucky bluegrass and perennial ryegrass blend on City fields. Staff maintain detailed records of turf maintenance to evaluate previous plantings. Re- seeding occurs quarterly for field over -seeding and annually for repairs. • Fertilize: Fertilizers are composed primarily of nitrogen, phosphorus, and potassium. Records of previous turf maintenance and periodic soils testing are utilized to determine fertilizer rates. Fertilizing occurs quarterly. • Irrigation: Irrigation is the most important step in the renovation process. New grass seeds will not begin to grow without the right amount of water. Too much water could displace newly applied seed. It is critical during the germination (new growth) process that the irrigation scheduling be accurate. FISCAL IMPACT The average staff labor and materials cost for turf maintenance is noted below. This does not include other maintenance such as trash pickup, irrigation work, routine landscape tasks, baseball field maintenance, setting up or breaking down recreational camp activities, lining fields for different sports groups, or any other general maintenance tasks associated with the parks. Activity Staff Hours Staff Cost Mowing 1,800 Annually $144,324 Edging & Weed Control 960 Annually $76,973 Field Renovations 1,020 Annually $81,784 Total 3,780 $303,081 Materials Top Dressing Soil Mix $5,000 Seed $6,700 Fertilizer $4,500 Total $16,200 $319,281 Athletic Turf Update and Discussion October 20, 2022 3