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HomeMy WebLinkAboutAgenda Packet - PR 2022.03.17• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I� Meeting Agenda - Final Parks & Recreation Commission Thursday, March 17, 2022 7:00 PM Via Zoom On September 16, 2021, Governor Newsom signed into law AB 361, which allows a local agency to meet remotely when: 1) The local agency holds a meeting during a declared state of emergency; 2) State or local health officials have imposed or recommended measures to promote social distancing; or 3) Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees. On January 18, 2022, the City Council adopted Resolution Number 007-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1) The City is still under a local state of emergency, 2) County Health Orders require that all individuals in public spaces maintain social distancing and wear masks; and 3) The City can't maintain social distancing requirements for the public, staff, Council Members, and Commissioners in their meeting spaces. Pursuant to Resolution Number 012-2022, the City Council Chambers will not be open to the public for the March 17, 2022 Parks & Recreation Commission. Members of the public may view the meeting by logging into the Zoom meeting listed below. Additionally, the meeting will be streamed live on Youtube and uploaded to the City's website after the meeting. Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Members of the public may provide written comments by email to recreation@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on March 17, 2022. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. City of Burlingame Page 1 Printed on 311012022 Parks & Recreation Commission Meeting Agenda - Final March 17, 2022 To access by computer: Go to www.zoom.us/join https://us02web.zoom. us/j/84378801804?pwd=UUJmQUIRdmh2QVRBZVVOTOpPL2NYZzO9 Passcode:568018 Or One tap mobile: US: +16699006833„84378801804#.... *568018# or +12532158782„84378801804#.... *568018# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 843 7880 1804 Passcode:568018 International numbers available: httpsJ/us02web.zoom.us/u/kdcOA03xPf 1. Call to Order 2. Roll Call 3. Approval of Minutes a. February 17. 2022 Minutes Attachments: Minutes 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 6. Old Business 7. New Business a. Design Approval for the Alpine Park Playground Renovation Attachments: Staff Report 8. Staff and Commissioner Reports City of Burlingame Page 2 Printed on 311012022 Parks & Recreation Commission Meeting Agenda - Final March 17, 2022 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, April 21.2022 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. The agenda packet is available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 311012022 CITY 0 Raoawteo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, February 17, 2022 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Holzman at 7:00 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: OTHERS PRESENT: 3. APPROVAL OF MINUTES Milne, Ardito, Chang, Holzman, Brunello, Pappajohn, and Wettan None Parks & Recreation Director Glomstad, Recreation Manager Acquisti, Recreation Coordinator Bliss, Parks Supervisor Holtz & Recording Secretary Helley Commissioner Wettan requested the following change to the December 16, 2021 minutes under 8b. Staff and Commissioner Reports, second paragraph to read "Commissioner Wettan reached out to user groups, OLA and Lacrosse, and requested contact information for St. Catherine." Commissioner Brunello made a motion to approve the December minutes with changes to read: second paragraph to read "Commissioner Wettan reached out to user groups, OLA and Lacrosse, and requested contact information for St. Catherine." The motion was seconded by Commissioner Wettan, and the motion was approved. 7-0. 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS Parks & Recreation Commission DRAFT Minutes February 17, 2022 None 7. NEW BUSINESS a. Community Center Programming Survey Results Recreation Coordinator Bliss introduced herself to the Commission and gave a brief background on her work experience. Bliss previously worked for the City of Burlingame about five years ago. In the interim, she worked in Moro Bay and the City of Pacific with teens and seniors, facility rentals, special events, and during COVID, she was involved in Pacifica's Senior Meal Program. Coordinator Bliss shared the results of the recent Community Center programming survey to ascertain what the community would like to see programmed in the new Center. The survey was distributed via Facebook, City eNews, Nextdoor, and Burlingame community groups and generated 203 responses. The survey asked the community to choose what type of programs they or their family would like to see offered in the new Community Center. When analyzing the responses from the community, staff was able to identify the top requested program areas. The top 6 choices were low impact fitness, fine arts, hobbies, music, dance, and language. The top choices are consistent with the 2018 survey, where the top choices were fitness, creative arts, special events, performing arts, and languages. The gaming/streaming option did not receive significant votes. However, the response from the teen population was low. Therefore, staff will be conducting additional outreach to this population. Also, on the survey was a question about additional services the new Community Center can provide. The most popular answers were Passport Renewal and drop -in hours, which will allow the community to enjoy the new maker's space, tech lab, senior lounge, and various workspaces. Coordinator Bliss noted that staff is utilizing the information from the survey to recruit new instructors to engage the community with classes they are interested in and encourage them to participate in the program offerings. Coordinator Bliss concluded by thanking the Commission and inviting any questions. Chair Holzman thanked Coordinator Bliss for her report and opened Commission discussion and comments. Commissioner Pappajohn thanked Coordinator Bliss for her report and hard work. She was curious about the drop -in times and the possible fee/cost involved. She asked if it would be possible to have times with no charge as there are so many places on Burlingame Avenue where people have to pay. Coordinator Bliss said that drop -in for the senior lounge would be free. She noted that the fee could be associated with an activity such as bicycle repair where the instructor needed to be paid. Chair Holzman asked if there was any duplication of respondents between the current survey and the 2018 survey or if this survey reached an alternative group of people. Recreation Manager Acquisti stated that in the time between the two surveys, there was some turnaround in members 2 Parks & Recreation Commission DRAFT Minutes February 17, 2022 of some of the groups that the Department reached out to, such as the Mother's Club, PTA groups, etc. Commissioner Wettan asked if the Department would try to do an ongoing extension of the survey, such as a suggestion box to obtain ideas from the community. Coordinator Bliss noted the Department would continue to survey as the programs are concluded to keep up to date on the community's interest. Wettan suggested reaching out to those living in apartment complexes as there is a concentrated source of possible responses and input from those residing there. Commissioner Brunello thanked Coordinator Bliss for the time it took to put the presentation together and appreciated the breadth of the responses. He inquired about the passport renewal because it scored high. Director Glomstad said the Library offered the service; however, during COVID, they were unable to do it. When the Library offered the service, it was very popular. Recreation Manager Acquisti noted that the survey also asked about other services such as blood pressure screening. In addition, there will be a police sub -station on site. Commissioner Milne asked about the youth that did not appear to be fully responsive and asked if YAC could spearhead outreach to make the Teen Scene a vibrant and active room. Coordinator Bliss expressed being excited about the Teen Scene and noted she will be overseeing the YAC and would love to see teens come to the Center. She noted that this could be done with word of mouth via YAC. Commissioner Milne also suggested free drop -in time when it is cold or windy outside for children to play. Coordinator Bliss agreed and noted several cities on the Peninsula offer that as well. Milne asked if anything was revealed from the new survey that was not something the City already offers. Coordinator Bliss noted she was recruiting a new guitar instructor and noted the music classes are very much requested. Manager Acquisti noted there were requests for dog training and that Coordinator Bliss is recruiting an instructor. Commissioner Brunello asked if there had ever been any programs offered that allowed community members to interact with the Chief of Police, the Fire Department, or the Mayor. Coordinator Bliss recalled having offered an afternoon or evening with the Mayor who would chat with different groups. Director Glomstad said that a Conversations with Council program occurred in the old Recreation Center where Council members would rotate meeting with different groups such as youth and seniors. Staff noted that this would more than likely be returning when we are in the new Community Center. Chair Holzman inquired about a food cart to draw people into the Center. Glomstad noted that, at this time, there would be no food service. Wettan asked if the Department asked people if they were interested in teaching something. Acquisti noted that was part of the survey. Pappajohn would like to see high school students sharing their skills with others in an instructive capacity. Parks & Recreation Commission DRAFT Minutes February 17, 2022 Commissioner Ardito asked if there was any discussion about extended hours on Friday and Saturday nights to allow teens to have access and early morning hours for seniors. Coordinator Bliss noted the Department is working on the facility hours. Commissioner Chang asked if there has been any pushback from local businesses that offer similar classes. Coordinator Bliss has not had that experience and noted that the Department does its best to fill the blanks in programming to the community. b. Financial Analysis for Youth Programming Manager Acquisti gave a brief background on the staff report and noted in November 2021 staff presented an update on Elementary and Middle School Youth sports to the Commission. The presentation focused on the impact of the pandemic and how the Department pivoted to offer sports programs to Burlingame's youth. At that time, the fiscal impact was unclear since the season had not concluded, and staff said they would return in the New Year with financial analysis for after - school programming, including enrichment and sports. When the pandemic began, the Department worked to create alternatives to traditional programming. Traditionally, youth sports were in gyms (and outside depending on the sport) and part of the North County Recreation League (NCRL). The pandemic sports programming was done outside and not as part of NCRL. Enrichment classes were held in classrooms and then canceled and offered online when the pandemic occurred. In the fall of 2021, the schools opened onsite programming. Manager Acquisti noted the information is a three-year review starting in 2018 with enrollment and revenue numbers sorted by season. She also stated that after a full year's revenue, staff would report back to Commission. The charts in the Staff Report showed the impact of the COVID closure. Staff is using outdoor space and City parks to augment the program due to limited access to the school gym. Fall of 2020 revenue show low numbers, however, the trend is in the upward recovery direction as evidences by Fall of 2021. Commissioner Chang asked if the participant numbers were at capacity. Manager Acquisti confirmed this to be the case. He also asked about the revenue per participant, seeing it to be dramatically higher. Acquisti stated the fees were raised minimally to cover some the costs of cleaning/sanitizing and scheduling our part-time field monitors to ensure all the responses to COVID guidelines were being followed by the participants and any other participant's spectators/parents/guardians. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported that City Council approved the Robert Barry words. The Top Golf agreement is progressing and may be ready for Council review at the end of March, and if approved, it would be about eight to twelve months before construction begins. The Victoria Park 4 Parks & Recreation Commission DRAFT Minutes February 17, 2022 ribbon -cutting is scheduled for March 3; Arbor Day is on March 7 at Village Park, and spring registration will start on March 2. Manager Acquisti reported on the ongoing implementation of the new registration system and the reservation portion for picnics, fields, and tennis courts. She also reported that the Yellow Flag program for the public to report dog feces, digging, etc., would begin on Monday in Washington Park. b. Commissioners Reports Commissioner Brunello reached out to BYBA and BGS to schedule a time to meet with them. Commissioner Wettan has met with all three user groups OLA, Lacrosse, and St. Catherine. Commissioner Chang noted he and Chair Holzman attended the first meeting of the Alpine Playground Committee and are excited to be a part of the process. Chair Holzman noted that Victoria Park was almost completed, and the ribbon -cutting would be soon. She also noted that the Anson Burlingame Public Art project would be opening soon. She contacted Mercy High School and spoke with the new athletic director. Commissioner Milne reported he attended his first Parks Foundation Meeting in the capacity of a liaison from the Commission. He noted it was nice to see how much the Foundation has grown in fundraising and applauded the efforts and progress. The Foundation is interested in ideas of goals for the Foundation from the Commission and interested parties. One suggestion was to have the Foundation cover the cost of the running power to the Robert Barry Art installation. Commissioner Ardito reported she reached out to Burlingame Soccer Club but had not heard back. However, she wanted to commend Senior Management Analyst Hager for the wonderful work she has done with the Alpine Playground Committee. She is excited about the plan proposed for a relatively small space. Commissioner Pappajohn reported that Coordinator Houghton had reached out to her to help find volunteer callers for the Senior Bingo program. She was able to find a community member who could help when the program resumes. Commissioner Pappajohn presented the idea of having "Guest Callers" once a month to keep the program interesting, such as having a Commissioner, Council Member, etc., to engage with the senior population. 9. FUTURE AGENDA ITEMS 10. ADJOURNMENT There being no further business, the meeting was adjourned at 8:11 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, March 17, 2022, at 7:00 pm via zoom webinar. Respectfully submitted, 5 Parks & Recreation Commission DRAFT Minutes February 17, 2022 Joleen Helley Recording Secretary Parks & Recreation Commission DRAFT Minutes February 17, 2022 I BURLINGAME STAFF P • R Avovw To: Parks & Recreation Commission Date: March 17, 2022 From: Karen Hager, Senior Management Analyst — (650) 558-7317 Subject: Design Approval for the Alpine Park Playground Renovation RECOMMENDATION Staff recommends that the Parks & Recreation Commission approve the playground design for Alpine Park playground as recommended by the Alpine Park playground committee. BACKGROUND In the 2020-21 budget, City Council approved capital improvement funds to complete the conceptual plans and construction documents to replace Alpine Park playground. Conceptual Plan: Staff contracted John Cahalan, Landscape Architect, to design a conceptual plan and serve as our consultant as we identified how the playground fits in the overall context of Alpine Park. The interest was to make ADA improvements to the walkways and access points, upgrade the play equipment and surfacing for ADA compliance, and maximize the playground's playable space by expanding the play area to the south allowing for a small picnic area. The conceptual plan is attached (Exhibit A). Alpine Playground Committee: To commence the Alpine Playground project, in the fall of 2021, a letter was sent to the Alpine Park neighbors informing them about the Alpine Park playground renovation effort and inviting neighbors to serve on the Alpine Park conceptual design committee. Staff received six applications and chose four neighbors for the committee. The Alpine Park playground committee included the following members: Christine Ardito — Parks & Recreation Commissioner Dale Chang — Parks & Recreation Commissioner Isolda Duenas — Alpine Park neighbor with grandchildren who use the playground Chloe Fung —Alpine Park neighbor with a school -aged child Lindsay Morris — Alpine Park neighbor (who lives next door to Alpine) with school -aged children Mark Sparhawk - Alpine Park neighbor with school -aged children Richard Holtz — Parks Supervisor, Certified Playground Safety Inspector 1 Juan Cuevas — Parks Division Lead Worker John Cahalan — Landscape Architect, Consultant Karen Hager — Senior Management Analyst, Project Manager The committee convened via Zoom on several occasions. The first meeting on November 16, 2021, included reviewing the survey results, discussing the project timeline, reviewing the site plan identifying needs to provide input to John Cahalan, Landscape Architect, and our playground vendor, Ross Recreation, to develop preliminary design options. Subsequent meetings included selecting and refining the proposed playground designs based on the survey results and identifying the final selection of the playground equipment and surfacing (Exhibit C). Alpine Park Survey: A link to an online Alpine Park playground survey was included in the neighborhood letter to encourage broad participation. Additionally, staff posted the survey posted on the Parks & Recreation Department homepage, the Parks & Recreation's Facebook page, Nextdoor, and included it in the City of Burlingame eNews. There were 50 responses to the survey, and the results were used to help guide the committee's decisions. Playground Elements based on survey results: The list below includes the playground elements that were considered high priority based on the community survey and feedback from the Alpine Park conceptual plan. 1. Climbing structures 2. Multiple slide options 3. Creative/imaginative elements 4. Tot and belt swings 5. Spinning element The survey also indicated that the playground should include both a 2-5 year -old and 5-12 year -old play area. A train theme was identified as the most popular theme choice, and committee members wanted the theme to be represented throughout the playground design. The final Committee meeting took place on Tuesday, February 8, 2022. Committee members reviewed the revised design that was rendered based on the feedback from the previous meetings and approved the design and color scheme as presented tonight (Exhibit B). Timeline: If additional funding needed to complete the Alpine Playground Renovation Project can be secured in the FY2022-23 Capital Improvement budget, staff anticipates the project would go out to bid in August 2022. When the construction contract is issued, staff will notify Alpine Park neighbors of the project timeline. 2 DISCUSSION Attached is the proposed Alpine Park playground design recommended by the Alpine Park Playground Committee. FISCAL IMPACT City Council authorized $50,000 for the design development phase of Alpine Park Playground renovation as part of the FY20-21 Parks & Trees Capital Improvement Program. Playground replacement capital improvement funds have also been saved over several budget cycles to assist in funding playground projects and ADA improvements. Funds to complete the Alpine Playground Renovation Project have been requested as part of the FY2023-23 Parks & Trees Capital Improvement Program. EXHIBITS A. Alpine Park Conceptual Plan B. Proposed Alpine Park Playground Design C. Alpine Park Playground Design showing fall zones 3 Exhibit A PROPOSED IMPROVEMENTS • Park entries and walkways: Ensure that park access points and walkways are ADA compliant. • Play and picnic area renovation / expansion: The new play area is approx. 3,570 square feet in size (existing play area is 2,700 sf). The expansion to the south will provide an additional 870 square feet of play area and a patio for picnicking. All of the raised perimeter curbs will be replaced with flush banding for better accessibility. The entire play area will have poured -in -place surfacing. • New play equipment and surfacing: All of the dated, non -conforming equipment will be replaced with new, state -of -the art play features. The wood chips will be replaced with new poured -in -place rubberized surfacing. • Site Furnishings: Where budget permits, upgrade and/or add to existing picnic tables, benches, bike racks, trash/recycling and drinking fountains/bottle fillers. • New landscaping and park entry sign: Colorful, drought -resistant M r-MI Alter MA I CI r-PI MI A\/ AMr-A /-11M P7 DCKAn\/C CCAIrIC: AMn DC: Al If-_KI landscaping and entry sign will provide a fresh and inviting appearance at 0' 10, 20' 40, North N LJ o Lr')� CZ) -o CV) _'_ U Y M Z Of J Q U o i r7 _LLJ > U N m r7 z zo oa,Q !61 S Z L0 - o �J N(no c¢.> z w a a Z � o z J zo oLL 0- J J Q w U Q 0 W W 0� < Z U) z W— U Qm Z J o o U o 0 U uJ Q W d DRAWN JC/BL CHECKED JC DATE 9/27/21 SCALE AS NOTED JOB No. 21.021 SHEET OF 1 SHEETS Exhibit B 5S ,qu i pm ni 202 LndscaNL;-uctures_ All Rights Reserved_ Exhibit C 5-12 EQUIPMENT 2-5 EQUIPMENT TOTAL ELEVATED PLAY COMPONENTS 6 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY RAMP 0 REQUIRED 0 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY TRANSFER 6 REQUIRED 3 OTAL ACCESSIBLE GROUND LEVEL COMPONENTS SHOWN 9 REQUIRED 2 TOTAL DIFFERENT TYPES OF GROUND LEVEL COMPONENTS 7 REQUIRED 7 / TOTAL ELEVATED PLAY COMPONENTS 7 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY RAMP 0 REQUIRED 0 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY TRANSFER 7 REQUIRED 4 TOTAL ACCESSIBLE GROUND LEVEL COMPONENTS SHOWN 3 REQUIRED 2 TOTAL DIFFERENT TYPES OF GROUND LEVEL COMPONENTS 3 1%, REQUIRED 3 / SYSTEM TYPE: Alpine Park Ross Recreation P1ayBooster Equipment Co. 1 11 Ir ^° Burlingame, CA Alex Hailey DRAWING #: 1160300-04-01 landscape structures �NUPUP ru aeio �, a CE ED THIS PLAY AREA A, PLAY EQUIPMENT IS DESIGNED FOR AGES 2-12 YEARS UNLESS OTHERWISE NOTED ON PLAN. IT IS THE MANUFACTURERS OPINION THAT THIS PLAY AREA DOES CONFORM TO THE A.D.A. ACCESSIBILITY STANDARDS, ASSUMING AN ACCESSIBLE PROTECTIVE SURFACING IS PROVIDED, AS INDICATED, OR WITHIN THE ENTIRE USE ZONE. THIS CONCEPTUAL PLAN WAS BASED ON INFORMATION AVAILABLE TO US. PRIOR TO CONSTRUCTION, DETAILED SITE INFORMATION INCLUDING SITE DIMENSIONS, TOPOGRAPHY EXISTING UTILITIES, SOIL CONDITIONS, AND DRAINAGE SOLUTIONS SHOULD BE OBTAINED, EVALUATED, & UTILIZED IN THE FINAL DESIGN. PLEASE VERIFY ALL DIMENSIONS OF PLAY AREA, SIZE, ORIENTATION, AND LOCATION OF ALL EXISTING UTILITIES, EQUIPMENT, AND SITE FURNISHINGS PRIOR TO ORDERING. SLIDES SHOULD NOT FACE THE HOT AFTERNOON SUN. CHOOSE A PROTECTIVE SURFACING MATERIAL THAT HAS A CRITICAL HEIGHT VALUE TO MEET THE MAXIMUM FALL HEIGHT FOR THE EQUIPMENT (REF. ASTM F1487 STANDARD CONSUMER SAFETY PERFORMANCE SPECIFICATION FOR PLAYGROUND EQUIPMENT FOR PUBLIC USE, SECTION B CURRENT REVISION). THE SUBSURFACE MUST BE WELL DRAINED. IF THE SOIL DOES NOT DRAIN NATURALLY IT MUST BE TILED OR SLOPED 1/8" TO 1/4" PER FOOT TO A STORM SEWER OR A 'FRENCH DRAIN°. AREA OF AC C ESSI B LEAP ROTECTIVE SURFACING (POURED —IN —PLACE SUGGESTED) IT IS THE MANUFACTURER'S OPINION AND INTENT THAT THE LAYOUT OF THESE COMPONENTS CONFORM WITH THE U.S. CONSUMER PRODUCT SAFETY COMMISSION'S (CPSC) "HANDBOOK FOR PUBLIC PLAYGROUND SAFETY". DESIGNED BY: DTG COPYRIGHT: 2/ 1 /22 LANDSCAPE STRUCTURES, INC. 601 Rh ET STRESOUTH — P.'. DElANo, MINNESOTA PH'. 1-800-328-0035 Date Previous Drawing # Initials ISO 14001:2015 Certified