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HomeMy WebLinkAboutAgenda Packet - PR 2021.12.16• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I Meeting Agenda - Draft Parks & Recreation Commission Thursday, December 16, 2021 7:00 PM Via Zoom On September 16, 2021, Governor Newsom signed into law AB 361 which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency 2. State or local health officials have imposed or recommended measures to promote social distancing 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees On November 15, 2021, the City Council adopted Resolution Number 142-2021 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. There is still a declared state of emergency 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks 3. The City can't maintain social distancing requirements for the public, staff, Councilmembers, and Commissioners in their meeting spaces Pursuant to Resolution Number 142-2021, the City meeting rooms will not be open to the public for the December 16, 2021 Parks & Recreation Commission Meeting. Members of the public may view the meeting by logging into the Zoom Webinar listed below. Additionally, the meeting will be streamed live on YouTube and uploaded to the City's website after the meeting. Members of the public may provide written comments by email to publiccomment@burlingame.org. To access by computer: Go to www.zoom.us/join httpsJ/us02web.zoom. us/j/85911073186?pwd=bnlxZTZOeUpYUjRvSWpTVzZjb2x6dz09 Passcode: 801021 Or One tap mobile: US: +16699006833„ 85911073186#,,,, *801021 # or +12532158782„ 85911073186#,,,, *801021 # Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 859 1107 3186 Passcode: 801021 International numbers available: https://us02web.zoom.us/u/k9A9ekYGb City of Burlingame Page 1 Printed on 121912021 Parks & Recreation Commission Meeting Agenda - Draft December 16, 2021 1. Call to Order 2. Roll Call 3. Approval of Minutes a. November 18. 2021 Minutes Attachments: Minutes 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Members of the public may provide written comments by email to recreation@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on December 16, 2021. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. 6. Old Business 7. New Business a. Robert Barry Public Art Project on the Bayfront Attachments: Staff Report Exhibit A Exhibit B 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, January 20, 2022 City of Burlingame Page 2 Printed on 121912021 Parks & Recreation Commission Meeting Agenda - Draft December 16, 2021 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 121912021 CITY 0 Raoawteo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, November 18, 2021 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Holzman at 7:01 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Ardito (signed on at 7:06pm), Chang, Holzman, Brunello, and Wettan COMMISSIONERS ABSENT: Pappajohn STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Manager Acquisti, Recreation Coordinator Crandall & Recording Secretary Helley OTHERS PRESENT: Parks Supervisor Holtz 3. APPROVAL OF MINUTES Commissioner Brunello made a motion to approve the October minutes as written. The motion was seconded by Commissioner Wettan and was approved. 5-0-2 (Pappajohn & Ardito absent). 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS 1 Parks & Recreation Commission DRAFT Minutes November 18, 2021 a. Chair Rotation Director Glomstad noted the staff report states the Chair Rotation process and for this meeting Vice -Chair Holzman becomes the Chair and Commissioner Pappajohn becomes the Vice -Chair. New Chair Holzman thanked previous Chair Ardito for her service as Chair for the past year. b. Elementary and Middle School Youth Sports Programs Update Recreation Coordinator Kylie Crandall introduced herself to the Commission and gave a brief background on her previous experience as a former colligate softball player turned coach and has worked for the City of Palo Alto helping to run the middle school sports program, was recently the Youth and Teen Director for the YMCA Berkeley, and was the Family Program Director for the Bay Club in Redwood Shores. She introduced the Youth Sports Programs, focusing on what the Department has done prior to COVID-19 and what staff has done to program during COVID-19 on school campuses. Staff made modifications to address COVID protocols on school campuses. This included mask mandates, closed campuses, student drop off and pick up, and no spectators at games. In addition, the middle school students competed only within their school, not in the multicity league organization, NCRL, where schools in different districts play at other school sites. Staff live -streamed games and had coaches pick up and drop off players at the edge of campus to address some of these issues. Commissioner Brunello appreciated the live streaming of the games. However, he noted that in the catholic PPSL League each school had different restrictions. He inquired about the issue of pick up/drop off for games and the possible issue of a child being late due to limited access to campuses for parents. Crandall answered that the issue isn't significant because the school isn't blocked off completely, and they can walk to the practice if a player is late. Commissioner Ardito expressed being impressed with the Department's creativity in trying to make this program work for everybody. She has heard a lot of comments from parents who are grateful that sports are going on at all. She asked as we move forward if more parents will be allowed on -site once the vaccination status improves. She also asked if all the coaches were vaccinated. Crandall noted the Department staff hoped campuses would open more once students were vaccinated and that the City would take direction from the District. Coaches are either vaccinated or must be tested weekly, which is consistent with City and District staff protocols. Commission Wettan asked if there is a way to publicize the exact date registration opens for future seasons. Glomstad noted the registration dates are set around the mailing of the Activity Guide and noted in the Guide. The Activity Guide is posted on the website before the registration date. In general, spring is issued in early March, summer is issued in early to mid -April, fall is issued in late July to mid -August, and winter is issued in early December. Manager Acquisti noted that staff could also post it in the eNews and on social media sites in the future. Wettan also asked about the lack of gym space and wondered if anything could be done to augment the current space availability, like outreach to other sites that could provide gym space. Glomstad 2 Parks & Recreation Commission DRAFT Minutes November 18, 2021 stated gym space has always been an issue. The high school has the most gym space; however, the City would have to rent the space, and the cost is prohibitive to the programs. Wettan asked if the elementary school gyms could be made available for practices. Supervisor Acquisti noted those courts are not close to regulation size, and most of the rooms are multi- purpose rooms, and the lines go almost right up to the walls. Commission welcomed Recreation Coordinator Crandall to the Department and thanked her for her report. c. Commissioner Assignments 2022 Chair Holzman made the following assignments for 2022. Special Committee Commissioner Dog Park Advisory Group Holzman and Pappajohn North Rollins Committee Wettan Alpine Playground Chang and Ardito Non -Profit Organizations P & R Foundation Milne BYBA Brunello BGS Brunello AYSO Pappajohn Coyotes Lacrosse Wettan BSC Ardito OLA / St. Catherine Wettan BAC Chang Mercy Holman 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the annual Tree Lighting is on Friday, December 3, and she hopes to see all the commissioners at the fun event. b. Commissioners Reports Commissioner Brunello - None Commissioner Wettan - None Commissioner Chang — None Parks & Recreation Commission DRAFT Minutes November 18, 2021 Chair Holzman - None Commissioner Milne - None Commissioner Ardito — Reported attending the first Alpine Park meeting with Commissioner Chang and gave kudos to Senior Management Analyst Hager on the organized and informative meeting. She also thanked the Commission for the opportunity of serving as Chair for the past year. 9. FUTURE AGENDA ITEMS a.) Robert Barry Public Art Installation at Bayside Park — December 16, 2021 Meeting b.) ADJOURNMENT There being no further business, the meeting was adjourned at 7:50 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, December 16, 2021, at 7:00 pm via zoom webinar. Respectfully submitted, Joleen Helley Recording Secretary 4 Parks & Recreation Commission DRAFT Minutes November 18, 2021 BURLINGAME STAFF REPORT 11,",Z To: Parks and Recreation Commission Date: December 16, 2021 From: Margaret Glomstad, Parks and Recreation Director Subject: Recommendation to the City Council for the Installation of a Robert Barry Public Art Project on the Bayfront RECOMMENDATION Staff recommends the Commission support the Robert Barry Public Art Project installation on the Bayfront and recommend the project to the City Council for approval. BACKGROUND City staff has been working with Fung Collaboratives to install the Anson Burlingame Public Art project in Washington Park. (The project is expected to have a ribbon -cutting ceremony in January 2022.) Lance Fung & John Talley are the owners of Fung Collaboratives & FC Projects. Both organizations advise, manage, and consult with global clients about their public art needs. An opportunity to increase public art displays in Burlingame has presented itself due to the relationship with Fung Collaboratives. Lance Fung and John Talley have offered to donate an important public artwork by artist Robert Barry. The artwork would be seen during the day by foot, car, or plane and would also be visible during evening hours due to the LED lights in the artwork. Robert Barry Biography Barry's work focuses on escaping the art object's previously known physical limits to express the unknown or unperceived. Barry has explored a number of different avenues toward defining the usually unseen space around objects, rather than producing the objects themselves. In 1974, Barry moved to Teaneck, NJ. He gave up painting and began making art using invisible media, including electromagnetic energy, ultrasonic radiation, and inert gases. He describes his art as affecting other things as much as it is affected by those things. He also began incorporating text into his artworks, making the viewer a part of his pieces. Major nonvisible works from his early period include Carrier Wave, in which Barry used the carrier waves of a radio station for a prescribed length of time "not as a means of transmitting information, but rather as an object," Radiation Piece, and Inert Gas Piece, in which Barry opened various 1 containers of inert gases in different settings before groups of spectators, such as a canister of helium released in a desert. Barry is included in the permanent collections of renowned museums, including the Museum of Modern Art, New York; the Hirshhorn Museum and Sculpture Garden, Washington, D.C.; the Solomon R. Guggenheim Museum, New York; the Musee d'Orsay, Paris; the Whitney Museum of American Art, New York; the Musee National D'Art Moderne, Centre Georges Pompidou, Paris; the Museum of Contemporary Art (MOCA), Los Angeles; and the National Gallery of Art, Washington, D.C. Artwork History Several years ago, Lance Fung was invited to curate a multi -year / multi -million dollar changing public art exhibition series in Atlantic City (2012-2015). In the first year, Robert Barry was invited to create his largest outdoor public artwork to date. His 27-word installation encircled a newly designed 7.5-acre park. The words rested on a manmade grassy berm at varied and skewed angels. The artwork was on view 24/7 for four years and could be seen from within the park and from bird's eye views of adjacent hotels and office buildings. The artwork has received much acclaim, but had to be broken up into several installations due to the sheer size of the overall installation. Five works were sold and installed at 1440 Multiversity located in Scotts Valley, CA. Eight works were also installed at the Fung/Talley residence in Woodside. DISCUSSION Of the eight works at the Fung/Talley residence, six are available for installation in Burlingame. 1. Becoming (red) 2. Believe (red) 3. Purpose (blue) 4. Possible (green) 5. Together (orange) 6. Another (yellow) The words are between 10'6" x 20' in length, and the letters are 2' tall. The Library is interested in installing one of the red words at the Burlingame Library. Staff requests that the Commission choose between "Becoming" and "Believe" for the installation on the Bayfront as part of the approval process and then recommend the installation of that word, along with the words Purpose, Possible, Together, and Another to the City Council for consideration. (The remaining word would be installed at the Library.) The proposed location of the words is City land on the hillside below the Bayfront Park Corporation Yard, between the Bayside Dog Exercise Park and the Public Works Storage Yard (Exhibit A). The location was chosen for its visibility from incoming planes and the Bay Trail. In addition, the area is fenced in and not easily accessible, which will reduce the chances of vandalism. Fung Collaboratives designed the placement of the words (Exhibit B). 2 The hillside vegetation will need to be cleaned before installation. This includes removing dead vegetation, clearing weeds, and mowing. Each word has five LED lights, which staff estimates will need two service hookups. This will need to be verified once staff has installed the words. Depending on the complexity of illumination (due to the different locations of the words), staff may need to retain a consultant to assist with the illumination process. If the costs are prohibitive for the consultant and illumination, funds could be raised through donations to complete the infrastructure for illumination. Solar options for illumination were explored and determined not to be an option. John Talley would work with City staff to oversee the transition of the words from their current storage area to Burlingame. City staff would provide transportation of the individual words. The words would be stored at the Bayfront Park Corporation Yard until the hillside is ready for installation. Since the words are not easily moved once installed, and to maintain visibility, staff is estimating 36 hours per year of additional maintenance to keep the site clear of weeds. FISCAL IMPACT The staff time cost is anticipated to be $10,516, to prepare the location and install the words with the additional cost of $1,000 for CalFire to help with the initial vegetation management. Task # of staff # of hours Rate Cost Transport Words from SJ to COB 2 4 $77.33 $618 Staff Time to Clear Site 2 32 $77.33 $4,949 CalFire Assistance to Clear Site $1,000 $1,000 Install Words 4 16 $77.33 $4,949 Total Staff Time and Cost $11,516 The Parks Division Operating Budget has adequate funds to absorb this cost. The illumination costs are unknown at this time, but the words can remain unilluminated until such time as funds are available and do not impact the installation. EXHIBITS Exhibit A — Location of the Words Exhibit B — Placement of the Words 3