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HomeMy WebLinkAboutReso - CC - 110-2023RESOLUTION NO. 110-2023 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE 2022-23 BURLINGAME AVENUE AREA BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT AND DECLARING ITS INTENTION TO ESTABLISH AND LEVY 2023-24 ASSESSMENTS FOR THE BURLINGAME AVENUE AREA BUSINESS IMPROVEMENT DISTRICT AND SETTING A PUBLIC HEARING FOR SEPTEMBER 18, 2023 WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq., the City Council of the City of Burlingame originally established the Burlingame Avenue Area Business Improvement District ("DBID") for the purpose of promoting economic revitalization and physical maintenance of said business district, and WHEREAS, a majority protest was made against renewal of the DBID in 2007 and, accordingly, the DBID was not renewed at that time; and WHEREAS, in 2010 the DBID was re-instituted after the City Council amended the ordinance to revise the method and amount of the assessments and no majority protest was made against the revised assessments; and WHEREAS, the DBID Advisory Board has filed its 2022-23 annual report with the City Clerk and has requested the Burlingame City Council to set a public hearing and to levy the DBID assessments for the 2023-24 year; and WHEREAS, the DBID has provided important services in enhancing the downtown Burlingame Avenue business area, its businesses and properties; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES HEREBY RESOLVE, DETERMINE, AND FIND AS FOLLOWS: 1.The City Council accepts and approves the 2022-23 annual report of the Burlingame Avenue Area Business Improvement District, a copy of which is attached as Exhibit “A”. 2.The Burlingame City Council intends to levy an assessment for the 2023-24 year, beginning October 1, 2023, on businesses in the DBID in order to pay for improvements and activities of the DBID. 3.The types of improvements and activities proposed to be funded by the levy of assessments on businesses in the DBID are set forth in Exhibit "B", incorporated herein by reference; these activities and improvements are without substantial change from those previously established for the DBID. 4.The method and basis of levying the assessments on the businesses in the DBID for the 2023-24 year shall remain the same as those used to determine the assessments levied on DBID businesses in the 2022-2023 year. 5.New businesses shall not be exempt from assessment. DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 6.The annual report of the DBID is on file at the Office of the City Clerk at 501 Primrose Road, Burlingame, California, and is available for review during regular business hours, 8 am to 5pm, Monday through Friday. 7.The City Council of the City of Burlingame hereby schedules a public hearing on the proposed DBID assessments for 2023-24 for Monday, September 18, 2023, at 7:00 p.m. The meeting will be held in the Council Chambers. Members of the public may view the meeting either in-person or by logging into the Zoom meeting through the link published within the meeting agenda on the City’s website, or by accessing the meeting by phone. Access information can be found at www.burlingame.org. 8.At the public hearing, the City Council will receive testimony and evidence, and interested persons may submit written comments before or at the public hearing, or they may be sent by mail or delivered to the City Clerk, Burlingame City Hall, 501 Primrose Road, Burlingame, CA 94010. 9.At the public hearing, any and all persons may make oral or written protests against the proposed assessments. In order for a protest to be counted in the majority protest against the proposed assessments or programs and services, the protest must be submitted in writing to the City Clerk at or before the close of the public hearing on September 18, 2023. Each written protest shall identify the business and its address, include a description of the business and the amount of the assessment proposed for that business. If the person signing the protest is not shown on the official records as the owner of the business, then the protest shall contain or be accompanied by written evidence that the person is the owner of the business or otherwise empowered to enter a protest on its behalf. A written protest that does not comply with the provision of this paragraph will not be counted in determining a majority protest. Any written protest as to the regularity or sufficiency of the proceeding shall be in writing and clearly state the irregularity or defect to which objection is made. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing. 10.At the conclusion of the public hearing, if the City Council determines that there are, of record, written protests by the owners of businesses within the downtown Burlingame Avenue Area Business Improvement District which will pay fifty percent (50%) or more of the total assessments of the entire District, as to the proposed assessments, the City Council shall not levy any assessment for the District. At the conclusion of the public hearing, if the City Council determines that there are, of record, written protests by the owners of businesses within the District which will pay fifty percent (50%) or more of the total assessments of the entire District only as to a particular improvement or activity proposed, then that particular improvement or activity shall not be included in the District. 11.Further information regarding the proposed assessments and the procedures for filing a written protest, may be obtained from the City Clerk, Burlingame City Hall, 501 Primrose Road, Burlingame, California, 650-558-7203. 12.The City Council directs the City Clerk to provide notice of the September 18, 2023, public hearing by publishing notice as well as this Resolution in a newspaper of general circulation in the City of Burlingame in accordance with the requirements of the Government and Streets & Highways Codes and mailing them in accordance with those requirements as applicable. DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 _____________________________ Michael Brownrigg, Mayor I, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council on the 21st day of August, 2023, and was adopted thereafter by the following vote: AYES: NOES: Councilmembers: BEACH, BROWNRIGG, COLSON, ORTIZ, STEVENSON Councilmembers: NONE ABSENT: Councilmembers: NONE ______________________________ Meaghan Hassel-Shearer, City Clerk DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 Downtown Burlingame Business Improvement District P.O. Box 563 Burlingame, CA 94011 - 0563 July 18, 2023 Burlingame City Council City of Burlingame 501 Primrose Road Burlingame, CA 94010-3997 Honorable Council Members: The DBBID Advisory Committee is planning no changes to the assessment or boundaries of the district. Current Checking Balance: (As of 7/18/23): $ 45,576.17 Executive Summary In our 12+ years representing local business owners, we have a rich array of diverse businesses from which to cull creative and trend setting ideas as well as solid financial reserves. We are a group of dedicated business owners and managers who volunteer as Board Members. The DBID has a strong voice representing business interests that have resulted in several benefits to the community. ✓DBID has a proven track record of hosting live events that have brought people out to Burlingame thus connecting businesses with customers. ✓DBID is the information hub for City departments regarding the current business climate and trends and we have been the conduit to voice concerns and be an advocate on behalf of local business owners to the City and Economic Development Council. Operationally, the board has taken action and continues to refine policies and procedures as well as our branding and visibility in the community. Recent action items were to update the title and functions of the administrator to Executive Director; initiate a call to action among businesses regarding recent Parklet and business license fees; establishing performance-based vendors, and continuing to update our Board membership vetting process and expectations of Board Members. While we continue to have a few open seats on our Board of Directors, we continue our outreach campaign to fill those spots. We continue to find that many business owners are electing to focus on their businesses as opposed to committing to a Board Position… however, will continue to attend meetings and volunteer as their Exhibit A DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 Downtown Burlingame Business Improvement District P.O. Box 563 Burlingame, CA 94011 - 0563 schedules permit. Our current Board Members are committed to our mission and we will notify you of any changes to the DBBID Board and Advisory Committee as they occur. Our Current Advisory Committee is: Jenny Keleher – DBBID President– A Runner’s Mind Nick Kosturos – DBBID Treasurer – Patronik Designs Our Current Board Members are: Jenny Keleher – President– A Runner’s Mind Nick Kosturos – DBBID Treasurer – Patronik Designs Batya Berenfus – Jewels of Monaco Aim Orn Selig – Coconut Bay / Shama Thai Massage Rachel Ni – Coldwell Banker Homes Following enclosures include our financial statement to date and our proposed budget for the 2023 – 2024 fiscal year. Proposed expenditures for the remainder of the current year include: •$5,000 for Executive Director & Operations Costs •$1,000 for Accountant / Tax Preparation and Fees •$2,000 for Wine Walk Expenditures Our activities and programs completed for this fiscal year or in development to date include: •Fall Fest (October, 2022) – This was our 5th year hosting this event and it was a huge success (especially after the forced hiatus due to the pandemic). •Holiday Event on Burlingame Ave (December, 2022) – yearly event put on in conjunction with the Burlingame Parks and Rec to bring the community downtown to enjoy the Tree Lighting, Santa on the Avenue, Free Train Rides, Music and Entertainment to kick off the Holiday Season. •Merchant Mixers – an opportunity for our Merchants to meet, mix and mingle with one another and to learn about the DBID and happenings in Downtown Burlingame. •Wine Walk (August, 2023) – We are hosting a wine walk to raise funds to help us ‘light up the downtown’. •Member (business) Outreach and Safety – Information brought to us from the City Council, BPD, PW, City Manager has been distributed to our DBID members via social media and our newsletter. Surveys, which were requested by the City departments, were distributed, with results retuned to the City Council, PW and City Manager to aid in their decision making process. DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 Downtown Burlingame Business Improvement District P.O. Box 563 Burlingame, CA 94011 - 0563 •Acted as conduit between the City departments and restaurants with Parklets to handle surveys and information with regards to parklets, fees and information dissemination. •DBBID Website, Interactive Map development and maintenance •Continued to grow and maintain Social Media presence of the DBBID and Downtown Burlingame Merchants (Instagram, Facebook, Twitter, etc.) •Maintain Kiosk Maps with bi-annual updates to showcase the downtown businesses •Maintain communication network for important information dissemination •Merchant communication efforts include: email / Newsletter contact regarding downtown updates, parking updates, street closures, upcoming events, etc. New Merchant Outreach (individually contacting new merchants to introduce the DBBID and welcome them to the community and to engage in future DBBID efforts. •Newsletters to merchants and subscribed members regarding community events and notices regarding events / issues happening in Downtown area. •Continued Marketing efforts to promote ALL businesses downtown (not just retail, restaurants and salons). •Set up and remove American Flags to celebrate patriotic holidays. Looking Forward: 2023 - 2024 •Fall Fest – October, 2023 •Holiday Event – December 2023 •2nd Annual Holiday “Display Window Competition” •Spring Merchant Mixer, 2024 •Fall Merchant Mixer, 2024 •Wine Walk, 2024 •Increase Social Media Awareness of Downtown Burlingame •Continue Due Diligence/Fiduciary Responsibilities / Best Practices and assure that standard operating procedures continue to be followed We continue to believe we all continue to work together to promote the success of Downtown Burlingame with the tools and expertise we have in place. We are committed to this and look forward to continuing this effort. Respectfully submitted by, The DBBID Advisory Committee Jenny Keleher – DBBID President– A Runner’s Mind Nick Kosturos – DBBID Treasurer – Patronik Designs Laurie Hilt – Executive Director DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 Accrual Basis Tuesday, July 18, 2023 10:34 AM GMT-07:00 1/2 Downtown Burlingame Improvement District Profit and Loss October 2022 - September 2023 TOTAL Income Direct Public Support Fall Fest 2022 Income 20,133.47 Member Dues 2021 - 2022 5,618.23 Member Dues 2022 - 2023 64,565.75 Total Direct Public Support 90,317.45 Other Types of Income 49,636.35 Miscellaneous Revenue -48,690.87 Total Other Types of Income 945.48 Uncategorized Income 262.02 Total Income $91,524.95 GROSS PROFIT $91,524.95 Expenses Events (deleted) Mixer 87.70 Total Events (deleted)87.70 Marketing and Advertising 343.27 Hotel Advertising Maps and Schedules 238.50 Print 219.90 Total Hotel Advertising 458.40 Web Site Hosting 252.00 Total Marketing and Advertising 1,053.67 Operations 242.83 Contract Services 5,333.32 Accounting Fees 100.00 Administrative Assistant 18,666.62 Total Contract Services 24,099.94 Dues and Subscriptions 1,641.69 Insurance 615.00 Office Supplies_Storage 1,771.34 Stamps, PO Rental 1.44 Total Operations 28,372.24 Special Events Fall Fest 2022 30,452.96 Fall Fest 2023 339.00 Holiday Event 2022 26,971.56 Total Special Events 57,763.52 Total Expenses $87,277.13 NET OPERATING INCOME $4,247.82 DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 Accrual Basis Tuesday, July 18, 2023 10:34 AM GMT-07:00 2/2 TOTAL Other Expenses Reconciliation Discrepancies 57.51 Total Other Expenses $57.51 NET OTHER INCOME $ -57.51 NET INCOME $4,190.31 DocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 DBID Budget 2023 - 2024 Item 2023/2024 Income: City of Burlingame Assessment Coverage 80,000.00 $ Total Income:80,000.00 $ Expenses: Operations Administrator 32,000.00 $ Accountant / Legal 1,100.00 $ Office supplies / PO Rental / Storage 3,000.00 $ Dues and Subscriptions 500.00 $ Insurance 700.00 $ Total Operations:37,300.00 $ Marketing / Advertising Online Map Maintenance 650.00 $ Website (Hosting and Domain)300.00 $ Marketing/Branding 8,000.00 $ Total Marketing: 8,950.00 $ Member Enhancements Beautification / Labor / Supplies 500.00 $ Total Member Enhancements:500.00 $ Events/ Downtown lighting Fall Fest 2022 15,000.00 $ Holiday Event 2023 / Lighting 25,000.00 $ Merchant Mixers 600.00 $ 40,600.00 $ Events/ Downtown Lighting Total Expenses:87,350.00 $ 1 Exhibit BDocuSign Envelope ID: FA81CBFB-1929-4C9D-B832-CA8D48074B49 NOTICE OF PUBLIC HEARING TO CONSIDER PROPOSED ASSESSMENTS FOR THE BURLINGAME AVENUE AREA BUSINESS IMPROVEMENT DISTRICT FOR 2023-24 AND TO DETERMINE WHETHER A MAJORITY PROTEST HAS BEEN MADE PLEASE TAKE NOTICE that on September 18, 2023 at 7:00 p.m., in the Council Chambers, Burlingame City Hall, 501 Primrose Road, Burlingame, the City Council of the City of Burlingame will conduct a public hearing to consider the following: 1. The adoption of a Resolution imposing proposed assessments on businesses in the Burlingame Avenue Area Business Improvement District for the 2023-24 fiscal year, the amounts of those assessments, the types of improvements and activities proposed to be funded by the assessments, and the method and basis of levying the assessments 2. Any and all written protests against said assessments. 3. Whether there are written protests to the proposed assessments by the owners of businesses within the Burlingame Avenue Area Business Improvement District which will pay fifty percent (50%) or more of the total assessments of the entire District. 4. Whether there are written protests to a particular District improvement or activity by the owners of businesses within the Burlingame Avenue Area Business Improvement District which will pay fifty percent (50%) or more of the total assessments of the entire District. The proposed basis for the 2023-24 assessment is the same as that used for the 2022-23 fiscal year. The purposes, programs and activities to be supported by the proposed assessments are descri bed in the Resolution of Intention, a copy of which is available for review at the City Clerk’s Office, 501 Primrose Road, Burlingame California. The public hearing on the proposed Burlingame Avenue Area Business Improvement District programs and the assessments for the 2023-24 fiscal year is set for September 18, 2023 at 7:00 p.m. before the City Council of the City of Burlingame. The meeting is scheduled to be held in the Council Chambers. Members of the public may view the meeting either in-person or by logging into the Zoom meeting through the link published within the meeting agenda on the City’s website, or by accessing the meeting by phone. Access information can be found at www.burlingame.org. At that time, the Council will hear from any interested person who wishes to submit written or oral testimony regarding the proposed assessments. Oral or written protests may be made before or at that public hearing, but no later than the close of the public hearing. See the Resolution of Intention for information on how protests are made and what effect protests have. Further information regarding the proposed assessments may be obtained from the City Clerk at City Hall, 501 Primrose Road, Burlingame, California 94010 (650-558-7203). Written comments and/or written protests may be directed to the City Council, Burlingame City Hall, 501 Primrose Road, Burlingame, CA 94010.