HomeMy WebLinkAboutAgenda Packet - CC - 2023.04.03CITY
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Monday, April 3, 2023
City of Burlingame
Meeting Agenda - Final
City Council
7:00 PM
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Consistent with Government Code Section 54953, this City Council Meeting will be held via
Zoom in addition to in person.
Council Chambers
To maximize public safety while still maintaining transparency and public access, members of
the public can observe the meeting from home or attend the meeting in person. Below is
information on how the public may observe and participate in the meeting.
To Attend the Meeting in Person:
Location: 501 Primrose Road, Burlingame, California 94010
To Observe the Meeting via Zoom:
To access the meeting by computer.
Go to www.zoom.us/join
Meeting ID: 868 1243 0617
Passcode:654878
To access the meeting by phone:
Dial 1-669-900-6833
Meeting ID: 868 1243 0617
Passcode:654878
To Provide Public Comment in Person:
Members of the public wishing to speak will be asked to fill out a "Request to Speak" card
located on the table by the door and then hand it to staff. The provision of a name, address, or
other identifying information is optional. Speakers are limited to three minutes each, however,
the Mayor may adjust the time limit in light of the number of anticipated speakers.
To Provide Public Comment via Zoom:
During the meeting, public comment may be made by members of the public joining the
meeting via Zoom. Zoom access information is provided above. Use the "Raise Hand" feature
(for those joining by phone, press "9" to "Raise Hand) during the public comment period for
the agenda item you wish to address. The Zoom Host will call on people to speak by name
provided or the last four digits of the phone number for dial -in attendees. Speakers are limited
to three minutes each, however, the Mayor may adjust the time limit in light of the number of
anticipated speakers.
City of Burlingame Page 1 Printed on 313012023
City Council Meeting Agenda - Final April 3, 2023
To Provide Public Comment via Email:
Members of the public may provide written comments by email to publiccomment@burlingame.org.
Emailed comments should include the specific agenda item on which you are commenting. Note that
your comment concerns an item that is not on the agenda. The length of the comment should be
commensurate with the three minutes customarily allowed for verbal comments which is
approximately 250-300 words. To ensure that your comment is received and read to the City Council
for the appropriate agenda item, please submit your email no later than 5:00 p.m. on Monday, April 3,
2023. The City will make every effort to read emails received after that time but cannot guarantee
such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are
not read into the record will be provided to the City Council after the meeting.
1. CALL TO ORDER - 7:00 p.m. - Council Chambers/Online
To access the meeting by computer:
Go to www.zoom.us/join
Meeting ID: 868 1243 0617
Passcode:654878
To access the meeting via phone:
Dial 1-669-900-6833
Meeting ID: 868 1243 0617
Passcode:654878
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. REPORT OUT FROM CLOSED SESSION
5. UPCOMING EVENTS
6. PRESENTATIONS
7. PUBLIC COMMENTS, NON -AGENDA
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Council agenda may do so during this public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter
that is not on the agenda.
8. APPROVAL OF CONSENT CALENDAR
Consent calendar items are usually approved in a single motion, unless pulled for separate discussion.
Any member of the public wishing to comment on an item listed here may do so by submitting a speaker
slip for that item in advance of the Council's consideration of the consent calendar.
City of Burlingame Page 2 Printed on 3/30/2023
City Council Meeting Agenda - Final April 3, 2023
a. Approval of City Council Meeting Minutes for the March 15, 2023 Closed Session
Attachments: Meeting Minutes
b. Approval of City Council Meeting Minutes for the FY 2022-23 Mid -Year Budget Study
Session
Attachments: Meeting Minutes
C. Adoption of
an Ordinance of the City of Burlingame
Amending
Chapter 8.18 of the
Burlingame
Municipal Code and Establishing a Temporary
Ban
on Smoking in the
Broadway
Business Improvement District Through
December
31, 2023; CEQA
Determination: Exempt Pursuant To State CEQA
Guidelines
Sections 15378 And
15061(b)(3)
Attachments:
Staff Report
Ordinance
March 20, 2023 Staff Report
d. Adoption of a Resolution of Intent to Amend the City of Burlingame Master Fee
Schedule For the 2023-24 Fiscal Year and Set the Public Hearing for Such
Amendment for May 1, 2023
Attachments: Staff Report
Resolution
FY2023-24 Proposed Master Fee Schedule
DOL San Francisco Area - February 2023 CPI
User Fee Cost Recovery Policy
e. Adoption of a Resolution of Intention to Lew Broadwav Area Business Improvement
District Assessments for Fiscal Year 2023-24; Setting a Public Hearing for May 1,
2023; and Approving the District's Annual Report for 2022-23
Attachments: Staff Report
Resolution
BABID Annual Report
Notice
9. PUBLIC HEARINGS (Public Comment)
10. STAFF REPORTS AND COMMUNICATIONS (Public Comment)
City of Burlingame Page 3 Printed on 313012023
City Council Meeting Agenda - Final April 3, 2023
a. Adoption of a Resolution Approving the Installation of a Public Art Sculpture and
Authorizing the City Manager to Enter Into an Art Donation Acceptance Agreement
Attachments: Staff Report
Resolution
Photographs
Trustee Minutes
Draft Agreement
b. Adoption of a Resolution Approving a Professional Services Agreement with SWA
Group in the Amount of $617,150 for Construction Documentation and Bid Phase
Services for a Town Square Protect on City Parking Lot E, City Proiect No. 86120, and
Authorizing the City Manager to Execute the Agreement; Transferring $800,000 From
the General Fund Reserve to the Capital Proiect Fund; and Appropriating $800,000 in
the Capital Proiect Fund for the Agreement and Related Activities
Attachments: Staff Report
Resolution
Professional Services Agreement
SWA Construction Documents and Bid Phase Proposal
11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
Councilmembers report on committees and activities and make announcements.
12. FUTURE AGENDA ITEMS
13. ACKNOWLEDGMENTS
The agendas, packets, and meeting minutes for the Planning Commission, Traffic Safety & Parking
Commission, Beautification Commission, Parks & Recreation Commission, and the Library Board of
Trustees are available online at www.burlingame.org.
14. ADJOURNMENT
Notice: Any attendees who require assistance, a disability related modification, or language
assistance in order to participate in the meeting should contact Meaghan Hassel -Shearer, City Clerk
by 10:00 a.m. on Monday, April 3, 2023 at (650) 558-7203 or at mhasselshearer@burlingame.org.
Any individual who wishes to request an alternate format for the agenda, meeting notice, or other
writings that are distributed at the meeting should contact Meaghan Hassel -Shearer, City Clerk by
10:00 a.m. on Monday, April 3, 2023 at (650) 558-7203 or at mhasselshearer@burlingame.org.
Notification in advance of the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting, the materials related to it, and your ability to comment.
City of Burlingame Page 4 Printed on 3/30/2023
City Council Meeting Agenda - Final April 3, 2023
NEXT CITY COUNCIL MEETING
Regular City Council Meeting on Monday, April 17, 2023 at 7:00 p.m.
VIEW REGULAR COUNCIL MEETING ONLINE
www.burlingame.org/video
Any writings or documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection via www.burlingame.org or by emailing City Clerk
Meaghan Hassel -Shearer at mhasselshearer@burlingame.org. If you are unable to obtain information
via the City's website or through email, contact the City Clerk at (650) 558-7203.
City of Burlingame Page 5 Printed on 3/30/2023
CITY 0
BURLINGAME
y P
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BURLINGAME CITY COUNCIL
Unapproved Minutes
Closed Session on March 15, 2023
1. CALL TO ORDER
Agenda Item: 8a
Meeting Date: April 3, 2023
A duly noticed closed session of the Burlingame City Council was held on the above date in Conference
Room A at 5:47 p.m.
2. ROLL CALL
MEMBERS PRESENT: Brownrigg, Colson, Ortiz, Stevenson
MEMBERS ABSENT: Beach (recused)
3. PUBLIC COMMENTS
There was no public comment.
4. REPORT OUT FROM CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION
54956.8
PROPERTY: 1200-1340 OLD BAYSHORE HIGHWAY; BURLINGAME, CA
AGENCY NEGOTIATORS: CITY MANAGER LISA K. GOLDMAN, CITY ATTORNEY MICHAEL GUINA
NEGOTIATING PARTIES: CITY OF BURLINGAME: DW BURLINGAME VENTURE. LLC — DIVCOWEST
UNDER NEGOTIATIONS: PRICE AND TERMS OF REAL ESTATE NEGOTIATIONS
Councilmember Beach recused herself from this item due to a conflict of economic interest.
City Attorney Guina stated that direction was given but no reportable action was taken.
1
5. ADJOURNMENT
Mayor Brownrigg adjourned the meeting at 6:28 p.m.
Agenda Item: 8a
Meeting Date: April 3, 2023
Respectfully submitted,
Meaghan Hassel -Shearer
City Clerk
2
Agenda Item: 8b
Meeting Date: April 3, 2023
CITY G
BURLN4GAME
;'- e
BURLINGAME CITY COUNCIL
Unapproved Minutes
FY 2022-23 Mid -Year Budget Study Session on March 15, 2023
1. CALL TO ORDER
A duly noticed meeting of the Burlingame City Council was held on the above date in person and via Zoom
Webinar at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
The pledge of allegiance was led by DPW Murtuza.
3. ROLL CALL
MEMBERS PRESENT: Beach, Brownrigg, Colson, Ortiz, Stevenson
MEMBERS ABSENT: None
4. PUBLIC COMMENTS. NON -AGENDA
There were no public comments.
5. STAFF REPORTS AND COMMUNICATIONS
a. ADOPTION OF A RESOLUTION AMENDING THE FY 2022-23 OPERATING AND CAPITAL BUDGET TO
REFLECT THE RECOMMENDED MID -YEAR ADJUSTMENTS AND ADOPTION OF A RESOLUTION
AUTHORIZING POSITION AMENDMENTS
Finance Director Yu -Scott stated that on June 6, 2022, the City Council adopted the $129.11 million FY
2022-23 Operating and Capital Improvement Budget. She then reviewed the breakdown of this budget:
• General Fund - $67.60 million
• Capital improvements - $21.91 million
• Utilities (water and sewer) - $27.75 million
• Other funds - $11.85 million
• TOTAL - $129.11 million
1
Agenda Item: 8b
Meeting Date: April 3, 2023
Finance Director Yu -Scott reviewed the following chart:
General Fund
FY 2022-23
Total Resources
$70.63 million
Total Requirements
$75.79 million
Resources (Under Requirements)
($5.16 million)
She stated that the City entered FY 2022-23 with a deficit of $5.16 million, which was funded by reserves.
Finance Director Yu -Scott stated that the General Fund revenues for FY 2022-23 of $70.63 million were
used to cover the General Fund expenditures of $67.60 million. She discussed the following transfers from
the General Fund:
• Support capital improvements- $5.19 million
• Debit service obligations - $3.60 million
• Cost recovery - $1.85 million
• Contribution to Pension Trust Fund - $1.25 million
She stated that after the transfers, the City was left with a net deficit of $5.16 million.
Finance Director Yu -Scott reviewed a chart of the projected revenues for all the General Fund sources in FY
2022-23. She stated that since the adopted budget, the projections for FY 2022-23 have increased by 6.9%.
Finance Director Yu -Scott reviewed the three main revenue sources for the City:
• Property tax — for FY 2022-23 is expected to be $1.2 million (or 4.1%) more than the adopted budget
due to
o ERAF Refund - $89,000 better than budgeted
o Property Tax in Lieu of VLF is $1.1 million more than budgeted
• Sales and Use Tax — this revenue source has recovered more than anticipated with an upward
adjustment of $352,000 ($161,000 from Measure 1)
• Transient Occupancy Tax (TOT) — is expected to be nearly $2.8 million (or 21.2%) more than the
adopted budget
She noted that these three sources make up approximately 83% of the City's revenue.
Finance Director Yu -Scott reviewed a bar chart that depicted the City's TOT revenue by month for FY 2018-
19 through the projected FY 2022-23. She noted that while the City's TOT revenue has not recovered to
the FY 2018-19 level (the last full year pre -pandemic), it has made a rebound.
Finance Director Yu -Scott reviewed the revenue amendments for the FY 2022-23 General Fund:
2
Agenda Item: 8b
Meeting Date: April 3, 2023
General Fund
FY 2022-23 Amendments
Property Tax
$1,154,500
Sales and Use Tax
$352,000
Transient Occupancy Tax
$2,750,000
Other Taxes — Franchise Tax
$91,500
Other Taxes — Property Transfer Tax
($300,000)
Charges for Services
$778,000
Other Revenue
$23,000
State Subventions
$10,000
TOTAL
$4,859,000
Finance Director Yu -Scott reviewed a bar chart depicting the City's General Fund Revenues since FY 2017-
18. She noted that the City's General Fund Revenues were $84.5 million in FY 2018-19 and are projected to
be $75.5 million in FY 2022-23.
Finance Director Yu -Scott reviewed the expenditure amendments for the FY 2022-23 General Fund:
General Fund
FY 2022-23 Amendments
General Government
$40,166
Public Safety
$419,356
Public Works
$87,823
Community Development
$301,397
Leisure and Culture
$2,413,275
TOTAL
$3,262,017
Finance Director Yu -Scott stated that based on the new projections for FY 2022-23, the City has a net
operating deficit of $2.6 million before the transfer of $1.25 million to the Pension Trust Fund.
Finance Director Yu -Scott reviewed the General Fund balance assignments for the City:
FY 2020-21 Actuals
FY 2021-22 Actuals
FY 2022-23
FY 2022-23 New
Adopted Budget
Projection
Economic Stability
$14,356,000
$16,441,000
$16,952,000
$18,118,000
Reserve
Catastrophic
$2,000,000
$2,000,000
$2,000,000
$2,000,000
Reserve
Contingency
$500,000
$500,000
$500,000
$500,000
Reserve
Subtotal Assigned
$16,856,000
$18,941,000
$19,452,000
$20,618,000
Fund Balance
Agenda Item: 8b
Meeting Date: April 3, 2023
Add: Restricted for
$15,723,356
$15,251,760
$18,825,956
$16,502,360
Pension Trust
Fund (PARS)
Add: Unassigned
$12,627,703
$13,201,060
$583,976
$7,650,231
Fund Balance
TOTAL Ending
$45,207,059
$47,393,820
$38,861,932
$44,770,591
Fund Balance
Mayor Brownrigg asked where the funds are kept for the Broadway Grade Separation. Finance Director Yu -
Scott replied that the funds are being set aside for the Broadway Grade Separation in the Capital Reserves.
Mayor Brownrigg asked about the additional costs that increased the expenditures for the City. Finance
Director Yu -Scott stated that a large part of the cost is due to the tree settlement. She added that the City
also had to make an additional payment to the OPEB fund due to vacancies.
Vice Mayor Colson asked if she was correct that the Economic Stability Reserve is funded at 24% of the
projected operating revenue. Finance Director Yu -Scott replied in the affirmative.
Finance Director Yu -Scott reviewed the revenue amendments for other funds in FY 2022-23:
Other Fund
FY 2022-23 Amendments
Gas Tax — Highway User's Tax
($64,100)
State Grant Fund
$140,000
Water Enterprise Fund
$36,000
Parking Enterprise
$59,000
Building Enterprise
$1,043,120
General Liability Insurance Fund
$1,500,000
OPEB Internal Services Fund
$400,000
TOTAL
$3,114,020
Finance Director Yu -Scott reviewed the expenditure amendments for other funds in FY 2022-23:
Other Fund
FY 2022-23 Amendments
State Grant Fund
$140,000
Housing Fund
$24,500
Water Enterprise Fund
$219,109
Sewer Enterprise Fund
$9,020
Parking Enterprise Fund
$72,306
Solid Waste Enterprise Fund
$40,908
Landfill Fund
$654
Building Enterprise Fund
$825,620
4
Agenda Item: 8b
Meeting Date: April 3, 2023
Facilities Services Fund
$103,543
Fleet/Equipment Service Fund
$3,970
General Liability Insurance Fund
$1,517,060
Information Technology Services Fund
$1,986
TOTAL
$2,958,676
Councilmember Ortiz asked if the approximately $1.5 million payment to the General Liability Insurance
Fund was a one-time payment. Finance Director Yu -Scott stated that there would be a few more payments
that would need to be paid.
Finance Director Yu -Scott reviewed the transfer in and transfer out amendments for FY 2022-23:
Transfers
FY 2022-23 Amendments
Transfer Out from General Fund
($5,000)
Transfer In to Special Revenue Fund
Park Donation and Replacement Project CIP Project
Number 9560
$5,000
Finance Director Yu -Scott reviewed the proposed personnel classification and position changes in the mid-
year budget:
• Reclassification of two Parks Maintenance Worker positions to two Tree Maintenance Worker
positions
• Reclassification of one Parks Maintenance Worker to one Irrigation Repair Specialist position
Mayor Brownrigg opened the item up for public comment. No one spoke.
Councilmember Beach thanked Finance Director Yu -Scott for her report.
Councilmember Beach made a motion to adopt Resolution Number 025-2023; seconded by Councilmember
Ortiz. The motion passed unanimously by roll call vote, 5-0.
Councilmember Ortiz made a motion to adopt Resolution Number 026-2023; seconded by Vice Mayor
Colson. The motion passed unanimously by roll call vote, 5-0.
Finance Director Yu -Scott next reviewed the City's five-year financial forecast. She began by discussing the
breakdown of the General Fund's revenue sources for the FY 2022-23:
• Property Tax — 39%
• Sales and Use Tax — 23.1%
• Transient Occupancy Tax— 20.8%
• Other Revenue —17%
5
Agenda Item: 8b
Meeting Date: April 3, 2023
She noted that while TOT used to be the largest source of revenue for the City, it is now the third largest.
She then showed a bar chart that depicted how the different sources of revenue changed over the past six
yea rs.
Finance Director Yu -Scott discussed the City's projected property tax over the next five years. She stated
that the City is predicting an average year growth of 4% to 5%.
Finance Director Yu -Scott then reviewed the City's sales tax assumptions over the next five years:
• FY 2022-23 new projection - $17,468,000
• FY 2023-24 forecast
- $17,458,000
• FY 2024-25 forecast
- $17,919,000
• FY 2025-26 forecast
- $18,277,000
• FY 2026-27 forecast
- $18,643,000
• FY 2027-28 forecast
- $19,016,000
Finance Director Yu -Scott reviewed the City's TOT assumptions for the next five years:
• FY 2022-23 new projection - $15,725,000
• FY 2023-24 forecast
- $17,298,000
• FY 2024-25 forecast
- $20,758,000
• FY 2025-26 forecast
- $22,211,000
• FY 2026-27 forecast
- $23,322,000
• FY 2027-28 forecast
- $24,488,000
Finance Director Yu -Scott reviewed the City's General Fund revenue forecast for the next five years:
• FY 2022-23 new projection - $75,492,225
• FY 2023-24 forecast
- $80,465,800
• FY 2024-25 forecast
- $85,846,850
• FY 2025-26 forecast
- $89,321,680
• FY 2026-27 forecast
- $92,631,560
• FY 2027-28 forecast
- $96,152,340
She noted that an economic recession was not included in the predictions.
Councilmember Beach asked if the ERAF refund was figured into the property tax projections. Finance
Director Yu -Scott replied in the affirmative.
Finance Director Yu -Scott reviewed the City's expenditure forecast for the next five years:
N.
Agenda Item: 8b
Meeting Date: April 3, 2023
• FY 2022-23 new projection - $71,178,930
• FY 2023-24 forecast
- $73,829,709
• FY 2024-25 forecast
- $76,100,029
• FY 2025-26 forecast
- $78,760,029
• FY 2026-27 forecast
- $81,540,029
• FY 2027-28 forecast
- $84,344,029
She noted that the HR Director is currently working on new MOUs with the City's unions. She explained
that the new MOUs will affect the forecast for salaries and wages. She added that there are 17 different
benefit line items that must be considered when projecting the City's benefits for the next five years.
Mayor Brownrigg stated that in the future, he would find it helpful if the percentage growth in
expenditures is included in the five-year forecast. He added that he would also like to see a pie chart/ratio
of the City's different expenditures over the next five years. Finance Director Yu -Scott replied in the
affirmative.
Finance Director Yu -Scott reviewed a summary of the General Fund forecast. The summary depicted the
City's revenues, expenditures, transfers in and out of the General Fund, and transfers to the Pension 115
Trust Fund. She also reviewed the forecast of the General Fund's net surplus or deficit over the next five
years:
• FY 2022-23 new projection — ($3,873,829)
• FY 2022-24 forecast — ($3,160,469)
• FY 2024-25 forecast — ($6,525,299)
• FY 2025-26 forecast — ($774,079)
• FY 2026-27 forecast - $3,576,371
• FY 2027-28 forecast - $4,206,001
Vice Mayor Colson stated that it is important to note that the City is running a deficit because the City is
transferring a significant amount of funds into the debt service fund, CIP Project Funds, Capital Investment,
and the Pension 115 Trust Fund. She explained that she didn't want the community to get alarmed when
they saw the numbers in red.
Finance Director Yu -Scott reviewed the City's longer -term priority projects:
• Broadway Grade Separation
• Sea Level Rise Mitigations
• El Camino Real Undergrounding
• City Hall
7
Agenda Item: 8b
Meeting Date: April 3, 2023
Vice Mayor Colson stated that she appreciated the list of longer -term priority projects as it stresses the
need for setting aside funds for infrastructure projects. She explained that she would add the Parks Yard to
this list as it needs to be renovated.
Mayor Brownrigg concurred with Vice Mayor Colson.
Mayor Brownrigg stated that he wondered if the City was underestimating salaries and benefits in future
years. However, he noted that he is comfortable with the numbers currently listed.
Councilmember Stevenson stated that he thought the impact of inflation might also have an impact on
TOT.
Vice Mayor Colson stated that she agreed about the importance of including the impact of inflation in
future numbers. She noted that as the City's population increases, the City will also see the need to
increase resources to Parks and Recreation, Fire, and the Police Department.
Mayor Brownrigg thanked Finance Director Yu -Scott for her presentation.
b. REVIEW OF DRAFT FY 2023-24 CAPITAL IMPROVEMENT PROGRAM FUNDED BY THE GENERAL
FUND, MEASURE I, GAS TAX, MEASURE A, SENATE BILL (SB 1), PARKING ENTERPRISE FUNDS,
PUBLIC FACILITIES IMPACT FEES, AND DEVELOPMENT FEES
DPW Murtuza stated that in regard to Vice Mayor Colson's comments regarding the need to renovate the
Parks Yard, the project is in the Master Plan for City facilities.
Mayor Brownrigg discussed the need to improve accommodations that are sub -standard in the Parks Yard.
Senior Civil Engineer Okada reviewed the proposed draft CIP funding for FY 2023-24:
Funding Source
FY 2023-24 Requests
General Fund
$5,220,000
Measure 1 ($1 million for sidewalks / $1 million for
streets)
$2,000,000
Capital Reserve
$600,000
Gas Tax, Measure A, and SB 1
$1,820,000
Parking Enterprise Fund
$300,000
Impact Fees
$2,400,000
Developer Contributions
$2,000,000
Grants
$5,995,000
TOTAL
$20,335,000
H
Agenda Item: 8b
Meeting Date: April 3, 2023
Senior Civil Engineer Okada reviewed the General Fund CIP requests by category for FY 2023-24:
Programs
FY 2023-24 Requests
Parks and Recreation Improvements
$6,970,000
Bike, Pedestrian, and Traffic Improvements
$9,845,000
Building Facilities Improvements
$870,000
TOTAL
$17, 685,000
Senior Civil Engineer Okada reviewed the proposed Parks and Recreation Improvements for FY 2022-23:
Project
General Fund
Impact Fees
Grants/Revenue
Total Funding
Description
Recommendation
Cuernavaca Field
$3,000,000
$3,000,000
Renovation and
ADA
Improvements
(including
synthetic turf)
Town Square
$800,000
$2,000,000
$2,800,000
Burlingame Square
$200,000
$200,000
Transit Hub
Mills Canyon Slide
$250,000
$250,000
Repairs
BSD Synthetic Turf
$200,000
$200,000
Replacement Fund
Murray Field
$150,000
$150,000
Synthetic Turf
Replacement Fund
Bayside Parking
$100,000
$100,000
Lot ADA, Safety,
and EV Charging
Batting Cage at
$100,000
$100,000
Washington Park
Playground
$100,000
$100,000
Replacement Fund
Athletic Field
$50,000
$50,000
Renovations Fund
Annual Tree
$20,000
$20,000
Replacement
TOTAL
$4,720,000
$50,000
$2,200,000
$6,970,000
�9
Agenda Item: 8b
Meeting Date: April 3, 2023
Mayor Brownrigg asked about the $2 million under grants/revenue for the Town Square project. City
Manager Goldman stated that the grants/revenue for the Town Square project is actually $3.75 million.
She explained that the City is receiving Federal and State grants along with funds from the private
developer.
Mayor Brownrigg asked if the turf at Cuernavaca is for the baseball/soccer field. Mr. Okada replied in the
affirmative.
Mayor Brownrigg asked if this would mean that dogs can no longer run on these fields. Parks and
Recreation Director Glomstad stated that they would need to use other parks.
Vice Mayor Colson stated that there is a three -acre park near Cuernavaca that individuals could take their
dogs to.
Councilmember Beach asked about the cost analysis for installing turf versus upkeep of natural fields.
Parks and Recreation Director Glomstad stated that there is a lot to consider, including:
• Water conservation
• Field upkeep
• Saturation from rain storms
• ADA compliance
Vice Mayor Colson stated that she was happy to see that funds were set aside for the batting cage for girls'
softball. She asked if the $100,000 was enough to fund this project. Parks and Recreation Director
Glomstad replied in the negative. She stated that the Parks and Recreation Foundation is planning on
raising some funds to help assist with this project.
Vice Mayor Colson stated she thought the City should ensure that it has facilities available for girls' softball.
Councilmember Beach concurred with Vice Mayor Colson. She thought the City should explore options for
fully funding this project.
Mayor Brownrigg suggested that Parks and Recreation Director Glomstad come back with a staff report on
the cost of batting cages. He stated that the Council could take this up as a separate issue.
The Council concurred.
Senior Civil Engineer Okada reviewed the proposed Bicycle, Pedestrian and Traffic Improvements for FY
2022-23:
10
Agenda Item: 8b
Meeting Date: April 3, 2023
Project
General
Measure
Impact /
Grants /
Capital
Total Funding
Description
Fund
A, Gas
Development
Revenue
Reserve
Recommendation
/Measure
I
Tax, SB 1
Fees
North Rollins
$800,000
$3,100,000
$3,900,000
Road Bicycle
and Ped
Improvements
California Drive
$180,000
$1,620,000
$1,800,000
Class I Bike
Improvements
(Oak Grove to
Burlingame
Ave)
Sidewalk
$1,200,000
$100,000
$1,300,000
Repairs and
ADA Ramps
Program
South Rollins
$190,000
$440,000
$630,000
Road Traffic
Calming Project
Occidental Ave
$180,000
$435,000
$615,000
Bike and
Pedestrian
Improvements
and Traffic
Calming
Broadway
$600,000
$600,000
Grade
Separation
(construction
manager
/general
contractor)
Old Bayshore
$500,000
$500,000
Highway
Complete
Streets Project
Vision Zero
$100,000
$200,000
$300,000
Action Plan
11
Agenda Item: 8b
Meeting Date: April 3, 2023
Traffic and
$100,000
$100,000
Transportation
Studies
Citywide
$50,000
$50,000
Pedestrian
Safety
Improvements
Traffic Calming
$50,000
$50,000
Improvements
TOTAL
$1,500,000
$470,000
$1,480,000
$5,795,000
$600,000
$9,845,000
Mayor Brownrigg asked what the status is of the Old Bayshore Complete Streets project. DPW Murtuza
replied that last year, the Council approved a design concept. He explained that this year, the City is
looking for Federal and State funds to assist with the project.
Councilmember Beach stated that she would find it helpful to see where the funds in the grants/revenue
column come from whether State, Federal, or local. DPW Murtuza stated that all of the grants are Measure
A or Measure W except for the Federal grants assisting with the North Rollins Road project.
Mayor Brownrigg asked if the $50,000 for traffic calming improvements is sufficient. DPW Murtuza replied
that this is what staff is budgeting for now. However, if additional funds are needed, staff will come back to
Council.
Senior Civil Engineer Okada reviewed some of the measures that staff has been installing for bicycle,
pedestrian, and traffic improvements including:
• High visibility crosswalks
• Four-way stops where needed
• Rectangular rapid flashing beacon
• Bike boulevards
• Speed humps
• Striping
Senior Civil Engineer Okada reviewed the proposed Building Facility Improvements for FY 2023-24:
Project Description
General Fund
Impact Fees
Total Funding
Recommendation
Roof Replacement at
$600,000
$600,000
Police Department
HVAC and EMS Upgrade
$170,000
$170,000
at PW Corp Yard
12
Agenda Item: 8b
Meeting Date: April 3, 2023
Citywide Minor Building
Facilities
$100,000
$100,000
TOTAL
$870,000
$870,000
Councilmember Beach stated that the Police Department used to have a flagpole. She asked if this is
something that should be installed at this building. Vice Mayor Colson stated that she thought a flagpole
was a good idea as it highlights that it is a civic building.
Senior Civil Engineer Okada reviewed the proposed Parking and Garages Improvements for FY 2023-24:
Project Description
General Fund
Parking Fund
Total Funding
Recommendation
Public Parking Lot
$300,000
$300,000
Resurfacing
TOTAL
$300,000
$300,000
Senior Civil Engineer Okada reviewed the proposed Street Resurfacing Projects for FY 2023-24:
• Airport Boulevard from San Mateo city limit to 300 Airport Boulevard
• Airport Boulevard from Anza Boulevard to Bridge (northbound lane)
• El Prado Road from Canyon Road to Kenmar Way
• Broderick Road from Rollins Road to end
• Channing Road from Burlingame Avenue to Lexington Way
• Concord Way from Dwight Road to Lexington Way
• Cowan Road from Gilbreth Road to Bayshore Highway
• Oxford Road from El Camino Real to California Drive
• Vancouver Avenue from Broadway to Carmelita Avenue
He noted that the total cost of the above list is $2,350,000.
Senior Civil Engineer Okada reviewed the proposed CIP Recommendations for FY 2023-24:
Program
Draft FY 2023-24 Recommendations
Parks and Recreation Improvements
$6,970,000
Bike, Pedestrian, and Traffic Improvements
$9,845,000
Building Facilities Improvement
$870,000
Parking and Garages
$300,000
Street Resurfacing Projects
$2,350,000
TOTAL
$20,335,000
13
Agenda Item: 8b
Meeting Date: April 3, 2023
Senior Civil Engineer Okada reviewed the proposed CIP Funding for FY 2023-24:
Funding Source
FY 2023-24 Requests
General Fund
$5,220,000
Measure 1 ($1 million for sidewalks / $1 million for
streets)
$2,000,000
Capital Reserve
$600,000
Gas Tax, Measure A, and SIB 1
$1,820,000
Parking Enterprise Fund
$300,000
Impact Fees
$2,400,000
Developer Contribution
$2,000,000
Grants
$5,995,000
TOTAL
$20,335,000
Mayor Brownrigg opened the item up for public comment. No one spoke.
City Manager Goldman thanked staff for putting this information together. She noted that this is just part
one of the budget discussion, as the FY 2023-24 budget study session would be scheduled for May.
The Council thanked staff for their work.
6. ADJOURNMENT
Mayor Brownrigg adjourned the meeting at 8:01 p.m.
Respectfully submitted,
Meaghan Hassel -Shearer
City Clerk
14
A iix&
BURLINGAME
STAFF REPORT AGENDA NO: 8c
MEETING DATE: April 3, 2023
To: Honorable Mayor and City Council
Date: April 3, 2023
From: Scott Spansail, Assistant City Attorney — (650) 558-7204
Kevin Gardiner, Community Development Director — (650) 558-7253
Joseph Sanfilippo, Economic Development & Housing Specialist —
(650) 558-7264
Subject: Adoption of an Ordinance of the City of Burlingame Amending
Chapter 8.18 of the Burlingame Municipal Code and Establishing a
Temporary Ban on Smoking in the Broadway Business Improvement
District Through December 31, 2023; CEQA Determination: Exempt
Pursuant To State CEQA Guidelines Sections 15378 And 15061(b)(3)
RECOMMENDATION
Staff recommends that the City Council adopt the proposed Ordinance amending Chapter 8.18 of
the Burlingame Municipal Code to create a temporary ban on smoking in the Broadway Business
Improvement District through December 31, 2023.
Recommended Procedure and Order of ODerations:
A. By motion, adopt the proposed Ordinance.
B. Direct the City Clerk to publish a summary of the Ordinance within 15 days of adoption.
DISCUSSION
At its March 20, 2023 meeting, the Council introduced and adopted the first reading of the proposed
Ordnance and directed that it be brought back for second reading and final adoption. The
Ordinance amends the Municipal Code to prohibit smoking in front of all street -facing business in
the Broadway commercial district. This includes all commercial frontages on side streets
(Capuchino, Chula Vista, Laguna, and Paloma). The Ordinance proposes the pilot to last
approximately eight months, through December 31, 2023. After this pilot phase, the Council can
consider whether to take action to adopt a permanent Ordinance for the Broadway Commercial
District, consider a new Ordinance to apply the ban to other commercial districts within the city, or
allow it to expire.
The staff report from the March 20, 2023 public hearing is attached for reference.
1
Temporary Smoking Ban in the Broadway Commercial District
April 3, 2023
FISCAL IMPACT
The Economic Development Subcommittee (consisting of Mayor Brownrigg and Vice Mayor
Colson) suggested that, should the City Council support moving forward with an ordinance to
introduce a pilot smoking ban in Broadway, some City funds be allocated for "Smoke -free
Broadway" signs for merchants to place in their windows. Depending on the nature of the signs,
they could be printed on City Hall printers, or sent to a local printer at relatively nominal cost.
Exhibits:
• Proposed Ordinance
• March 20, 2023 Staff Report
2
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF BURLINGAME
AMENDING CHAPTER 8.18 OF THE BURLINGAME MUNICIPAL
CODE AND ESTABLISHING A TEMPORARY BAN ON SMOKING
IN THE BROADWAY BUSINESS IMPROVEMENT DISTRICT
THROUGH DECEMBER 31, 2023; CEQA DETERMINATION:
EXEMPT PURSUANT TO STATE CEQA GUIDELINES SECTIONS
15378 AND 15061(b)(3)
WHEREAS, the U.S. Center for Disease Control and Prevention ("CDC") and the
U.S. Public Health Service estimates that exposure to secondhand smoke causes an
estimated 41,000 deaths each year'; and
WHEREAS, the U.S. Environmental Protection Agency ("EPA") has stated that the
adverse health effects of second-hand smoke remain the same regardless of whether the
exposure occurs indoors or outdoors, and that outdoor secondhand smoke inhalation poses
health risks to children2; and
WHEREAS, the California Department of Public Health ("CDPH") has found that as
of 2019, only 6.9% of Californians currently smoke cigarettes3; and
WHEREAS, the Burlingame Municipal Code currently prohibits smoking in various
portions of the City, including (but not limited to) buildings, restaurants, sports fields, and
within 25 feet of most city -owned parks and facilities; and
WHEREAS, in 2019, the City Council adopted Ordinance 1970, which prohibited the
sale of flavored tobacco products within City limits; and
WHEREAS, the City Council finds it necessary to further regulate smoking within
areas of Burlingame with high pedestrian traffic, to protect the 93% of the population who
abstain from smoking from secondhand smoke exposure; and
WHEREAS, prior to the proposed implementation at multiple higher pedestrian
traffic areas, the City Council finds that it is necessary to first implement a smoking
prohibition in one district for limited duration, to better determine how to successfully
U.S. Department of Health and Human Services. The Health Consequences of Smoking: 50 Years of
Progress. A Report of the Surgeon General. Atlanta, GA: U.S. Department of Health and Human Services,
Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health
Promotion, Office on Smoking and Health, 2014. Printed with corrections, January 2014.
2 U.S. Environmental Protection Agency, Is outdoor exposure to secondhand smoke comparable to indoors?
Accessed 10 March 2023. www.epa.gov/indoor-air-quality-iaq/outdoor-exposure-secondhand-smoke-
comparable-indoors
3 California Department of Public Health, California Tobacco Control Program. California Tobacco Facts and
Figures 2021. Sacramento, CA: California Department of Public Health; November 2021.
1
implement a larger, permanent program for other high pedestrian traffic locations in the
City; and
WHEREAS, the City Council finds that implementing a temporary smoking
prohibition in the Broadway Business Improvement District will provide the necessary data
to consider the successful implementation of a permanent smoking prohibition in high
pedestrian traffic districts in the City; and
WHEREAS, based upon the recitals above, the City Council finds that the proposed
amendments to this Chapter are necessary for the protection of public health, safety and
welfare.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
DOES ORDAIN AS FOLLOWS:
Section 1. The recitals set forth above are true and correct, and are hereby
incorporated herein by this reference as if fully set forth in their entirety.
Section 2. The City Council hereby finds that the proposed Ordinance is in the
public interest.
Section 3. The proposed Ordinance is not a project within the meaning of section
15378 of the CEQA Guidelines because it has no potential for resulting in physical change
in the environment, either directly or ultimately. In the event that this Ordinance is found
to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA
Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility
of a significant effect on the environment.
Section 4. If any section, subsection, clause or phrase of this Ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portion
or sections of the Ordinance. The City Council of the City of Burlingame hereby declares
that it would have adopted the Ordinance and each section, subsection, sentence, clause
or phrase thereof irrespective of the fact that any one or more sections, subsections,
sentences, clauses or phrases be declared unconstitutional.
Section 5. Chapter 8.18 of the Burlingame Municipal Code is amended as
reflected in Exhibit A, attached hereto and incorporated herein by reference. Exhibit A
generally shows additions with underlined text and deletions with strike Gut to.,+. The
Sections of the Chapter which do not include amendments are not shown in this exhibit,
and remain unchanged.
Section 6. This Ordinance shall go into effect 30 days following its adoption. This
Ordinance and amendments shall expire on December 31, 2023, unless extended by the
City Council.
VA
Section 7. The City Clerk is directed to publish this ordinance in a manner
required by law.
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that
the foregoing ordinance was introduced at a regular meeting of the City Council held on
20th day of March 2023 and adopted thereafter at a regular meeting of the City Council
held on the day of by the following votes:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
ATTEST:
Meaghan Hassel - Shearer, City Clerk
3
EXHIBIT A
Chapter 8.18 — Smoking
8.18.010 Findings and purpose.
8.18.020 Definitions.
8.18.030 Smoking limitations in city -owned or city -controlled facilities and vehicles.
8.18.040 Prohibition of smoking in public places.
8.18.050 Regulation of smoking in places of employment.
8.18.055 Multi -family housing.
8.18.060 Where smoking not regulated.
8.18.070 Posting of signs.
8.18.080 Violations.
8.18.090 Nondiscrimination and prohibition on retaliation.
8.18.100 Tobacco vending machines prohibited except in bars.
8.18.110 Enforcement of Labor Code Section 6404.5.
8.18.120 Sale of flavored tobacco products prohibited.
8.18.020 Definitions.
The following words and phrases, whenever used in this chapter, shall be construed as
defined in this section:
(a) "Bar" means an area which is devoted to the serving of alcoholic beverages for
consumption by patrons on the premises and in which the serving of food in that bar area
is only incidental to the consumption of such beverages. Although a restaurant may
contain a bar, the term "bar" shall not include the restaurant's primary dining area.
b) "Broadwav Pedestrian Retail District" means the area within the Broadwav Mixed
Use (BRMU) Zoning District, as shown on Figure 1.
Lc)(b) "Business" means any sole proprietorship, partnership, joint venture,
corporation or other business entity formed for profit -making purposes, including retail
establishments where goods or services are sold as well as professional corporations and
other entities where legal, medical, dental, engineering, architectural or other professional
services are delivered.
Ld)(E) "Employee" means any person who volunteers his or her services or who is
employed by any employer in consideration for direct or indirect monetary wages or profit.
(e)(d) "Employer" means any person, partnership, corporation or nonprofit entity who
ll
employs the services of one or more persons.
ff)(e) "Enclosed" means closed in by roof and at least three (3) walls.
&(f) "Multi -family housing" means any structure containing two (2) or more
contiguous dwelling units that share a wall, floor, or roof.
(h)(g) "Nonprofit entity" means any corporation, unincorporated association or other
entity created for charitable, educational, political, social or other similar purposes, the net
proceeds from the operations of which are committed to the promotion of the objects or
purposes of the organization and not to private financial gain. A public agency is a
"nonprofit entity" within the meaning of this section.
(i)(h) "Place of employment" means any enclosed area under the control of a public
or private employer which employees normally frequent during the course of employment,
including, but not limited to, work areas, employee lounges and restrooms, conference
and class rooms, cafeterias and hallways.
M(+) "Public place" means any enclosed area to which the public is invited or in
which the public is permitted, including, but not limited to: banks, educational facilities,
health facilities, public transportation facilities, reception areas, restaurants, retail food
production and marketing establishments, rail service establishments, retail stores,
theaters and waiting rooms. Public place also means that city -owned or operated
property —whether enclosed or open -air —described in Section 8.18.030.
(k)(}) "Restaurant" means any coffee shop, cafeteria, sandwich stand, soda fountain,
private or public school cafeteria and any other eating establishment, organization, club,
boardinghouse or guest house, which gives or offers food for sale to the public, guests,
patrons or employees.
(1)(k) "Retail tobacco store" means a retail store utilized primarily for the sale of
tobacco products and accessories.
(m)(1) "Service line" means indoor line at which one or more persons are waiting for
or receiving service of any kind, whether or not such service includes the exchange of
money.
(n)(m) "Smoking" means inhaling, exhaling, burning or carrying any lighted pipe, cigar
or cigarette of any kind, or any other combustible substance.
5
(o)(e) "Sports arena" means sports pavilions, gymnasiums, health spas, boxing
arenas, swimming pools, athletic fields, roller and ice rinks, bowling alleys and other
similar places where members of the public assemble to engage in physical exercise,
participate in athletic competition or witness sports events.
�0(e) "Tobacco vending machine" means any electronic or mechanical device or
appliance the operation of which depends upon the insertion of money, whether in coin or
paper currency, or other things representative of value, which dispenses or releases a
tobacco product. (Ord. 1344 § 1, (1987); Ord. 1475 §§ 1, 2, (1993); Ord. 1481 § 1, (1993);
Ord. 1901 § 1, (2014); Ord. 1919 § 1, (2015))
8.18.040 Prohibition of smoking in public places.
(a) Smoking shall be prohibited in all enclosed public places, including, but not limited
to, the following places:
(1) Elevators and restrooms;
(2) Buses, taxicabs and other means of public transit under the authority of the city of
Burlingame;
(3) Service lines;
(4) Retail stores;
(5) Restaurants;
(6) All areas available to and customarily used by the general public in all businesses
and nonprofit entities patronized by the public, including, but not limited to, business
offices, and banks;
(7) Public areas of aquariums, libraries and museums when open to the public;
(8) Any building not open to the sky which is used primarily for exhibiting any motion
picture, stage drama, lecture, musical recital or other similar performance, except when
smoking is part of any such production;
(9) Enclosed sports arenas;
n.
(10) Doctors offices, dentists offices, waiting rooms, hallways, wards and semi -private
rooms of health facilities, including, but not limited to, hospitals, clinics and physical
therapy facilities;
(11) Every room, chamber, place of meeting or public assembly, including school
buildings under the control of any board, council, commission, committee including joint
committees, or agencies of the city or any political subdivision of the state during such
time as a public meeting is in progress, to the extent such place is subject to the
jurisdiction of the city;
(12) Lobbies, hallways, and other common areas in apartment buildings,
condominiums, senior citizen residences, nursing homes, and other multiple -unit
residential facilities;
(13) Lobbies, hallways, and other common areas in multiple -unit commercial facilities;
(14) Polling places;
(15) Warehouse facilities of any size.
(b) In addition to, and not in place of, all other prohibitions in this Chapter and under
State and Federal Law, smoking shall also be prohibited in the following open spaces:
(1) Throughout the Broadway Pedestrian Retail District.
7
FIGURE 1
BROADWAY PEDESTRIAN RETAIL DISTRICT BOUNDARIES
149
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D�
qa a qa qg P
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as aaa 6 � .�aa a v, pp��FPO
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a a p
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a
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Q
a � p�
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:.]
BURLR E AGENDA ITEM NO: 9b
STAFF REPORT
MEETING DATE: March 20, 2023
To: Honorable Mayor and City Council
Date: March 20, 2023
From: Scott Spansail, Assistant City Attorney — (650) 558-7204
Kevin Gardiner, Community Development Director — (650) 558-7253
Joseph Sanfilippo, Economic Development & Housing Specialist —
(650) 558-7264
Subject: Introduction of an Ordinance of the City of Burlingame Amending Chapter
8.18 of the Burlingame Municipal Code and Establishing a Temporary Ban
On Smoking in the Broadway Business Improvement District Through
December 31, 2023; CEQA Determination: Exempt Pursuant To State CEQA
Guidelines Sections 15378 And 15061(b)(3)
RECOMMENDATION
Staff recommends that the City Council introduce the proposed Ordinance amending Chapter 8.18 of
the Burlingame Municipal Code to create a temporary ban on smoking in the Broadway Business
Improvement District through December 31, 2023.
Recommended Procedure and Order of Operations:
A. Receive the staff report and ask any questions of staff
B. Conduct a public hearing.
C. Following the public hearing, discuss the proposed Ordinance and determine whether to
bring it back for second reading and adoption. If the Council is in favor of the Ordinance,
direct the City Clerk to publish a summary of the Ordinance at least five days before its
proposed adoption.
BACKGROUND
The Economic Development Subcommittee of the City Council (consisting of Mayor Brownrigg and Vice
Mayor Colson) discussed the possibility of a smoking ban in the commercial districts at their November
17, 2022 meeting, after the idea was proposed by Broadway Business Improvement District (BID)
President John Kevranian. Mr. Kevranian explained that he had received many complaints over the
years related to smoking on the sidewalk, including increased air pollution and littering. These
complaints increased after the introduction of parklets on the street. Mr. Kevranian further explained
that the smoking presents challenges to proprietors and employees of Broadway businesses since the
1
Temporary Smoking Ban in the Broadway Commercial District March 20, 2023
smoke enters their workplaces. Mr. Kevranian encouraged education as an enforcement mechanism,
given the difficulties of enforcing a ban. Education could include storefront and/or street signage, press
releases, and reminders from business owners.
During this meeting, the Subcommittee suggested that a ban could be a tool for business owners to
guide the public. They also requested a petition of Broadway businesses before recommending the item
to the full City Council. Staff visited each Broadway business with a petition, asking whether the
respondents would be in favor of a smoking ban in the district. Of the 38 businesses reached, 25
supported a ban, one did not, and 12 declined to comment.
At the December 14, 2022 Subcommittee meeting, staff noted potential difficulties with enforcement
and suggested a long grace period prior to enforcement, partnered with widespread education. While
the November 17 discussion was proposed as a citywide ban, the Subcommittee suggested that the
Broadway BID would be prepared to "self -police" during a pilot phase of six months, given that
merchants broadly supported it. (The Downtown Business Improvement District Board noted at their
December meeting that they did not see a need for the ban Downtown at the time of the discussion.)
At the February 6, 2023 City Council meeting, the Council discussed the matter, received public
comment, and gave staff direction to proceed with the drafting of an ordinance to prohibit smoking in
the Broadway Business District for a pilot period through December 31, 2023. The ordinance as shown
in the exhibit is meant to protect public health from second-hand smoke and allow citizens and
merchants to educate the public on the pilot.
DISCUSSION
While smoking is prohibited within 20 feet of public buildings by State law, the ordinance proposed
before the City Council is intended to prohibit smoking in front of all street -facing business in the
Broadway commercial district. This includes all commercial frontages on side streets (Capuchino, Chula
Vista, Laguna, and Paloma). The ordinance proposes the pilot to last approximately eight months,
through December 31, 2023. After this pilot phase, the Council can consider whether to make the
ordinance permanent, amend it to apply it to other commercial districts within the city, or allow it to
expire.
When considering the pilot program, it is important to note that the City Council would be using their
police power to provide for the public health, safety, and welfare of Burlingame citizens by discouraging
the inherently dangerous effects of second-hand cigarette smoke. For that reason, any extension of the
program would need to consider applying the ban to other pedestrian -oriented districts in the city,
including Burlingame Avenue.
FISCAL IMPACT
The Subcommittee suggested that, should the City Council support moving forward with an ordinance
to introduce a pilot smoking ban in Broadway, some City funds be allocated for "Smoke -free Broadway"
signs for merchants to place in their windows. Depending on the nature of the signs, they could be
printed on City Hall printers, or sent to a local printer at relatively nominal cost.
2
Temporary Smoking Ban in the Broadway Commercial District
March 20, 2023
Exhibits:
• Draft Ordinance
�C7 AGENDA ITEM NO: 8d
BURLINGAME STAFF REPORT
MEETING DATE: April 3, 2023
be
To: Honorable Mayor and City Council
Date: April 3, 2023
From: Helen Yu -Scott, Finance Director — (650) 558-7222
Subject: Adoption of a Resolution of Intent to Amend the City of Burlingame Master
Fee Schedule for the 2023-24 Fiscal Year and Set the Public Hearing for Such
Amendment for Mav 1. 2023
RECOMMENDATION
Staff recommends that the City Council review staff recommendations for changes to the City's
Master Fee Schedule for fiscal year 2023-24, and schedule a Public Hearing for May 1, 2023, in
connection with updates to the document.
BACKGROUND
The City Council has traditionally approved a Master Fee Schedule as part of the budget process
so as to reflect the annual increase in costs that are anticipated in the upcoming fiscal year. The
fee adjustments are not automatic. They require an annual review and approval by the City
Council. An annual review and update ensures that fees reflect current costs to provide services,
allow the addition of fees when applicable for new City services, and provide for the elimination
of fees for discontinued services.
A comprehensive cost allocation plan (CAP) and user fee study assists the City in determining
the actual cost of providing City services and helps the departments establish appropriate user
fees. The most recent CAP and updated Cost of Services study assisted departments in
determining the actual cost of providing City services/programs paid for by user fees, based on
the FY 2015-16 operating budget. At the time, the Cost of Services study revealed dramatic
differences between actual costs and the fees charged to recover those costs. In order to allow
more gradual increases to the fees charged for City services, and to fully incorporate Council
input and comments on the establishment of user fees, the Master Fee Schedule has been
adjusted in recent years to better align fees with a level of cost recovery appropriate forthe various
services being offered. The City Council's direction allowed staff to develop the User Fee Cost
Recovery Policy adopted in June 2018. The policy provides values -based and data -driven
guidance for setting fees relative to the cost of the various services offered by the City.
As noted in the Cost of Services study, to raise all fees to achieve 100% full cost recovery is not
feasible or desirable. In recognition that City services are funded through a combination of user
Master Fee Schedule Fiscal Year 2023-24 April 3, 2023
fees, taxes, grants, and donations, the User Fee Cost Recovery Policy distinguishes between
services that provide a high level of community benefit and those that provide benefit mostly to
the individual receiving the service. Of course, many City services provide a blend of community
and individual benefit, making it difficult to determine how each service should be funded. In
establishing the appropriate level of cost recovery, the formal policy helps guide departments in
establishing fees for all City services.
City fees should therefore reflect varying rates of cost recovery amongst departments, and
amongst programs within each department, due to the wide variety of services provided. For
departments that provide social or public safety services, policy concerns and market factors (as
opposed to actual costs) tend to influence fee levels more than for other types of services.
DISCUSSION
California law gives cities the ability to impose fees for governmental services when an individual's
use of the City service is voluntary, and the fee charged is reasonable to the level of service and
the cost of providing the service.
In general, the City's Master Fee Schedule reflects user fees that are intended to represent 100%
cost recovery of fully burdened rates, with the exception of user fees that are highly sensitive
and promote citizen engagement. Fully burdened rates include the cost of direct labor (direct staff
time spent on the service), indirect labor (administrative and supervisory time), and central
services overhead (other budgetary support for the department providing the service). To reflect
general cost increases, some fees were increased last year based on the Bay Area Consumer
Price Index (CPI), which increased 5.2% from February 2021 to February 2022. The CPI
increased 5.3% as of February 28, 2023 as compared to the prior year.
Because the User Fee Cost Recovery Policy documents an appropriate cost recovery level for all
City services, the policy itself does not require an annual review. All fees in the Master Fee
Schedule are reviewed annually to ensure that the cost factors associated with each service have
not deviated significantly from the prior year. If significant changes have occurred, the
departmental staff will reassess the cost factors and propose an adjusted fee in line with the
appropriate cost recovery level. For all other services, an adjustment based on the current CPI
should suffice to keep fees in line with the cost recovery level indicated in the policy.
Pursuant to State law, certain fees to be charged by the Planning and Building Divisions, the Fire
Department, and the Engineering Division of the Public Works Department cannot become
effective until 60 days after adoption of the adjusted fees as delineated in the attached Master
Fee Schedule. Staff is requesting that a Public Hearing for the update of the City of Burlingame's
Master Fee Schedule be established for May 1, 2023, at 7:00 p.m. The intent is for the new fees
to become effective July 1, 2023.
Proposed changes to the Master Fee Schedule for the upcoming fiscal year are summarized
below, by department.
2
Master Fee Schedule Fiscal Year 2023-24
April 3, 2023
Administration
Administrative Services primarily provides support to other City departments, and therefore the
fees were not reviewed in the 2015 user fee study. Staff recommendations for changes are based
on staff's analysis of the cost of the service or activity.
Although certain city-wide administrative fees and fees charged by Finance and the City Clerk's
Office have been increased from time to time by CPI, certain fees that are established as a fixed
dollar amount (such as Filing of Nomination Papers) cannot be increased. The City adopted an
Ordinance to add Chapter 6.25 to the Burlingame Municipal Code, establishing a program to
regulate and permit sidewalk vending on October 3, 2022. A new permit fee of $100 was added
to the Administration section of the Master Fee Schedule.
Building
As with many comparably -sized cities, Burlingame's building permit fees are largely based on a
project's valuation, adjusted by criteria that define the scope of work. Specific services that are
required beyond the actual permitting process are funded through "unit fees". For the most part,
the Cost of Services Study in 2015 evaluated only the unit fees for services provided by the
Building Division. Since the time of the study, staff has not proposed changes to those building
permit fees based on total valuation, finding them to be consistent with other jurisdictions that use
total valuation for setting these rates, and adequate in covering City costs. Note that all activities
of the Building Division are accounted for in the City's Building Fund, a separate enterprise fund.
This year, staff's recommended changes focused largely on fees based on per -hour charges for
inspections and plan checks. These unit fees are proposed to be increased by the 5.3% CPI.
Engineering
The Engineering Division charges fees for development -related services including Improvement
Planning Application Reviews; Encroachment Permits; Construction, Demolition and Grading
Permits; and Subdivision Maps. Many of the fees were increased over the past few years to
provide greater cost recovery. This year, most of the fees charged for engineering services are
proposed to be increased by a CPI of 5.3%.
Under the Planning Application Reviews section, the Public Works' Engineering Division added a
new line — Commercial/Industrial (Remodel/Addition) to distinguish the fees that are collected
from new Commercial/Industrial Planning Application.
In general, amounts needed to be held on deposit were not changed unless past experience
indicated that these amounts were frequently not adequate.
3
Master Fee Schedule Fiscal Year 2023-24
April 3, 2023
Library
The City of Burlingame's Library is a member of the Peninsula Library System (PLS). Service
rates and fines (which have largely been eliminated in past years) are largely coordinated
throughout the system by the PLS Administrative Council.
No changes are proposed to the fees particular to the Burlingame Library, which were also
reviewed for purposes of the annual Master Fee Schedule update.
Parks and Recreation
Most fees related to Parks and Recreation services and outdoor facilities rentals have been
adjusted by the CPI, to retain fees at the level of cost recovery provided in the User Fee Cost
Recovery Policy.
Security deposit amounts were not changed unless past experience indicated that these amounts
were not adequate.
Planning
For many of the permits and services provided by the Planning Division, full cost recovery is
justified, as these development activities are driven by an applicant or property owner who will
benefit from the service. Therefore, the fees for most Planning services are recommended to be
increased by the CPI of 5.3% for fiscal year 2023-24.
Planninq — Development Impact Fees
The Burlingame Avenue Parking in Lieu Fee (per parking space) is recommended to be adjusted
by CPI as of February 28, 2023.
The establishing ordinance of the Public Facilities Impact Fee provides no annual escalator. An
update of all Public Facilities Impact Fees is currently underway, but will not be completed within
the timeframe of the 2023-24 fiscal year Master Fee Schedule adoption. Updated fees can be
proposed at a later date once the study has been completed.
Planning —Affordable Housinq Impact Fees
Commercial Linkage Fees, adopted in June 2017, and Residential Impact Fees, adopted on April
1, 2019, were established to address the community's need for workforce housing and were first
added to the Master Fee Schedule for the 2019-20 fiscal year. Per the establishing ordinances,
the Council may amend these fees through the public hearing process for the City's Master Fee
Schedule.
In fiscal year 2021-22, the City of Burlingame contracted with Century Urban to update its 2020
feasibility study for the Commercial Linkage Fees to reflect current commercial market conditions.
Ell
Master Fee Schedule Fiscal Year 2023-24 April 3, 2023
The study recommended that fees remain at current levels and not be raised due to rising
construction costs and uncertainties in the commercial real estate market.
Staff is not suggesting an amendment to the Residential Impact Fees at this time. However, the
City has contracted with Seifel Consulting to update the Residential Impact Fees feasibility study
to consider possibly altering the proportion of affordable housing units required of new
developments in lieu of payment of the Residential Impact Fees, and/or the fees themselves. The
work is underway, but will not be completed within the timeframe of the 2023-24 fiscal year Master
Fee Schedule adoption. Updated fees can be proposed at a later date once the study is
completed.
Police
The Cost of Services Study in 2015 revealed an overall cost -recovery rate of 17% for Police
Department services. None of the fees had been set to recover the full cost of service, providing
a significant subsidy to fee payers. This was a largely anticipated result in that police services
are generally provided out of public funds for the benefit of the public at large. However, the User
Fee Cost Recovery Policy does identify a limited range of activities where it is appropriate for the
department to set charges to fully or partially recover costs. A CPI increase has been applied to
those fees to retain the appropriate cost recovery in the policy.
Public Works - Sewer and Water Utilities
Water rates were last amended effective January 1, 2019, the last year of three annual rate
increases based on a rate study by Bartle Wells Associates Consultants in 2016. The rate
increases were necessary to cover the wholesale cost of water to the City, as well as capital
improvements to the system. At its November 15, 2021 meeting, the City Council approved an
overall composite sewer utility rate increase of approximately 9.0% annually in 2022, 2023, and
2024 to meet its operational and capital needs.
Therefore, in the proposed Master Fee Schedule for fiscal year 2023-24, changes were made for
sewer services to reflect the increases that were approved and implemented in compliance with
Proposition 218, and effective January 1, 2023. The Sewer Capacity Charges are adjusted to
conform to the Engineering News Record Construction Cost Index for San Francisco each year
(8.374% increase from January 1, 2022, to January 1, 2023). No changes were made for regular
water services.
Other Fees
Fees for Fire services are established by the Central County Fire Department (CCFD). As a
separate JPA that is funded by the City of Burlingame, the Town of Hillsborough, and the City of
Millbrae, CCFD fees are separately adopted by the CCFD Fire Board with the Department's
operating budget. The City will amend the Master Fee Schedule once any adjustments to the
CCFD fees have been approved by their board, and they will be effective July 1, 2023.
Master Fee Schedule Fiscal Year 2023-24
April 3, 2023
Animal Control fees are set by the County of San Mateo. As the structuring of these fees, as well
as the timing of fee updates, is not under the City's control, these fees were previously removed
from the City's Master Fee Schedule. However, a link to these fees, provided at the County's
Animal Control website, has been included.
Review of the User Fee Cost Recovery Policy
As part of the Master Fee Schedule Update each year, all departments reviewed the portions of
the City's User Fee Cost Recovery Policy related to their activities for which a fee is charged. No
changes are recommended to the policy at this time, but the User Fee Cost Recovery Policy is
attached to this staff report.
FISCAL IMPACT:
The recommendations presented by staff in this report ensure not only that charges keep pace
with the costs of providing certain services, but that they are also competitive with comparable
programs (where applicable) and are responsive to demands for the service within the community.
The changes to the fee schedule should result in some additional revenue in the new fiscal year.
However, the actual amounts are difficult to calculate because the use of some services is
voluntary, and the volume of activity varies.
Exhibits:
• A Resolution of Intent of the City Council of the City of Burlingame to Amend the Master Fee
Schedule for City Services
• City of Burlingame Proposed Master Fee Schedule for fiscal year 2023-24
• DOL Consumer Price Index, San Francisco Area — February 2023
• User Fee Cost Recovery Policy
0
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME DECLARING ITS
INTENTION TO AMEND THE MASTER FEE SCHEDULE FOR CITY SERVICES AND SETTING
A PUBLIC HEARING TO CONSIDER SAID AMENDMENTS FOR MAY 1, 2023
WHEREAS, the City of Burlingame regularly reviews the fees that the City charges persons
or entities for the use of City facilities, or the provision of City services; and
WHEREAS, in order to ensure that the cost of such services and facilities is borne by the
users of said services and facilities in a fair and equitable manner, the City periodically adjusts the
fees for services and facility use to ensure that the fees charged reflect the actual costs to the City
and the City's taxpayers in providing those services and facilities; and
WHEREAS, the fees reflected in the Master Fee Schedule will be carefully reviewed by
each City department, and specific recommendations to amend fees will be provided to ensure that
charges keep pace with the costs for providing City services, where appropriate.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
HEREBY RESOLVE AND ORDER AS FOLLOWS:
1. The Burlingame City Council intends to amend the Master Fee Schedule.
2. The Master Fee Schedule, with proposed adjustments for fiscal year 2023-24, will
be posted and available on-line at www.Burlingame.org with the staff report
associated with the May 1, 2023, public hearing related to Amendment of the Master
Fee Schedule.
3. The Master Fee Schedule, with proposed adjustments for fiscal year 2023-24, will
also be posted and available on the City's website on the Finance Department page
at https://www.burlingame.org/departments/finance/master fee schedule.php.
4. The City Council of the City of Burlingame hereby schedules a public hearing on the
proposed amendments to the Master Fee Schedule for Monday, May 1, 2023, at
7:00 pm. The meeting will be held in the Council Chambers. The City Clerk shall
post various methods of accessing the public hearing. Members of the public may
view the meeting either in -person or by logging into the Zoom meeting through the
link published within the meeting agenda on the City's website, or by accessing the
meeting by phone. Access information can be found at www.burlingame.org.
5. At the public hearing, the City Council will receive testimony and evidence, and
interested persons may submit written comments before or at the public hearing by
email, or such comments may be sent by mail or delivered to the City Clerk,
Burlingame City Hall, 501 Primrose Road Burlingame, CA 94010.
6. At the public hearing, any and all persons may make oral or written comments of the
proposed amendments.
7. At the conclusion of the public hearing, the City Council will deliberate upon the
proposed fees as outlined in the Master Fee Schedule and will consider further
amendments and adoption of the 2023-24 Master Fee Schedule.
8. All of the facts recited above, in the staff report and supporting documentation are
true and correct and the Council relies upon same.
Michael Brownrigg, Mayor
I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
Burlingame City Council held on the 3rd day of April 2023, by the following vote to wit:
AYES: Councilmembers
NOES: Councilmembers:
ABSENT: Councilmembers:
Meaghan Hassel -Shearer, City Clerk
BURLIN AM1E
,. . r o n y J n
City of Burlingame
Master Fee Schedule
EFFECTIVE ON JULY 1, 2023
Fiscal Year 2023-24 Master Fee Schedule
CITY-WIDE FEES
SERVICE
REFERENCE
FEE
Returned Check
Resolution No. 31-2003
$30.00
Copying of Routine Document
Gov't Code § 6253(b)
$0.25 per page
(Copies of sizes other than 8- %"
by 11" or 8 - %11 by 14" or 11" by
17 or color copies will be charged
at cost)
To be paid in advance
Copies of Reports/Statements
Gov't Code § 81008
$0.10 per page
filed pursuant to Political Reform
Act
Audio tape copies (except for
Police)
If blank tape supplied
Resolution No. 32-2009
$18.00 per tape
If no tape supplied
Resolution No. 32-2009
$18.00 per tape plus
purchase costs of tape
Page 1
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
BUILDING PERMIT FEES BASED ON TOTAL VALUATION
$1.00 to $500.00
Resolution No. 27-2011
$37.00
$501.00 to $2,000.00
Resolution No. 27-2011
$37.00 for the first
$500.00 plus $5.28 for
each additional $100.00
or fraction thereof up to
and including $2,000.00
$2,001.00 to $25,000.00
Resolution No. 27-2011
$116.00 for the first
$2,000.00 plus $22.15 for
each additional $1,000.00
or fraction thereof up to
and including $25,000.00
$25,001.00 to $50,000.00
Resolution No. 27-2011
$625.00 for the first
$25,000.00 plus $16.30
for each additional
$1,000.00 or fraction
thereof up to and
including $50,000.00
$50,001.00 to $100,000.00
Resolution No. 27-2011
$1,032.00 for the first
$50,000.00 plus $11.07
for each additional
$1,000.00 or fraction
thereof up to and
including $100,000.00
Page 2
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
$100,001.00 to $500,000.00
Resolution No. 27-2011
$1,585.00 for the first
$100,000.00 plus $9.40
for each additional
$1,000.00 or fraction
thereof up to and
including $500,000.00
$500,001.00 to $1,000,000.00
Resolution No 27-2011
$5,345.00 for the first
$500,000.00 plus $8.57
for each additional
$1,000.00 or fraction
thereof up to and
including $1,000,000.00
More than $1,000,000.00
Resolution No. 27-2011
$9,630.00 for the first
$1,000,000.00 plus $5.80
for each additional
$1,000.00 or fraction
thereof
OTHER BUILDING PERMIT FEES
Building inspections outside
Resolution No. 27-2011
$289.00 per hour
normal business hours
(minimum charge of 2
hours
Re -inspection fees (minimum — one
Resolution No. 27-2011
$289.00 per hour
hour)
Page 3
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
General fire inspections for new
Resolution No. 27-2011
Determined by CCFD —
building and tenant remodels
pass -through costs
limited to building permits of
commercial or multi -family
residential
PLAN REVIEW FEES
Basic Fee — Building Division
Resolution No. 104-2002
65% of Building Permit
Fee
Energy Plan Check Fee (where
Resolution No. 104-2002
Additional 25% of
applicable; includes review of
Building Permit Fee
Green Points Checklist)
Disabled Access Plan Check Fee
Resolution No. 104-2002
Additional 35% of
(where applicable)
Building Permit Fee
Review of Request for Alternate
Resolution No. 27-2011
$351.00 per hour
Materials and Methods
Review of Unreasonable Hardship
Resolution No. 27-2011
$351.00 per hour
Request
Planning Department Plan Check
Resolution No. 104-2002
Additional 25% of
Fee (where applicable)
Building Permit Fee
Minimum fee of $84.00
Plan Revisions for Planning
Resolution No. 27-2011
$351.00 per hour
Department
Page 4
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Plan Revisions Subsequent to
Resolution No. 27-2011
$351.00 per hour plus
Permit Issuance
cost of any additional
review
Engineering Division Plan Review
Resolution No. 104-2002
Additional 25% of
(where applicable)
Building Permit Fee
Imaging Fee
Resolution No. 104-2002
Additional 5% of Building
Permit Fee with minimum
fee of $5.00
Arborist Review
Resolution No. 33-2008
$284.00
PLUMBING PERMIT FEES
*These fees do not include connections fees, such as for sewer connections or water meter
fees charged by other City departments nor any fees charged by public utility companies.
For issuance of each plumbing
Resolution No. 27-2011
$49.00
permit
**The following items are in addition to the Basic Permit Issuance Fee:
New Residential Building -
Resolution No. 32-2009
$0.14 per square foot of
including all plumbing fixtures,
habitable area
connections and gas outlets for
new single- and multi -family
buildings
Page 5
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Fixtures and vents
Resolution No. 27-2011
$21.00
For each plumbing fixture or trap
(including water and waste piping
and backflow prevention)
Sewer and interceptors
For each building sewer
Resolution No 27-2011
$76.00
For each industrial waste
Resolution No. 27-2011
$64.00
pretreatment interceptor
(except kitchen -type grease traps)
Water Piping and Water Heaters
For installation alteration or repair
of water piping or water -treatment
Resolution No. 27-2011
$64.00
equipment
For each water heater including
vent
Resolution No. 27-2011
$64.00
Gas Piping Systems
For each gas piping system of one
Resolution No. 27-2011
$42.00
to five outlets
For each additional outlet over five
Resolution No. 33-2008
$8.00
Page 6
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Irrigation Systems and Backflow
Prevention Devices
Irrigation systems including
backflow device(s)
Resolution No. 27-2011
$64.00
Other backf low prevention
devices:
2 inches (50.8 mm) and smaller
Resolution No. 27-2011
$64.00
Over 2 inches (50.8 mm)
Resolution No. 27-2011
$67.00
Swimming Pools
For each swimming pool or spa, all
plumbing:
Public pool
Resolution No. 27-2011
$259.00
Public spa
Resolution No. 27-2011
$195.00
Private pool
Resolution No. 27-2011
$259.00
Private spa
Resolution No. 27-2011
$195.00
Miscellaneous
For each appliance or fixture for
Resolution No. 27-2011
$42.00
which no fee is listed
Inspections outside normal
Resolution No. 27-2011
$289.00 per hour
business hours
(minimum charge of 2
hours)
Re -inspection fees
Resolution No. 27-2011
$289.00 per hour
(minimum — one hour)
Inspections for which no fee is
Resolution No. 27-2011
$289.00 per hour
specifically indicated
(minimum charge is one-half hour)
Page 7
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Imaging fee
Resolution No. 32-2009
Additional 5% of
plumbing permit fee with
minimum fee of $5.00
Plan review (where applicable)
Resolution No. 104-2002
Additional 25% of
plumbing permit fee
MECHANICAL PERMIT FEES
*These fees do not include connections fees, such as for sewer connections or water meter
fees charged by other City departments nor any fees charged by public utility companies
Basic Permit Issuance Fee
Resolution No. 27-2011
$49.00
For issuance of each mechanical
permit**
**The following items are in addition to the Basic Permit Issuance Fee:
New Residential Building including
Resolution No. 32-2009
$0.15 per square foot of
all mechanical work including
habitable area
appliances, exhaust fans, ducts,
and flues
Furnaces
To and including 100 MBTU
Resolution No. 27-2011
$64.00
Over 100 MBTU
Resolution No. 27-2011
$67.00
Boilers, compressors, absorption
systems
To and including 100 MBTU or 3HP
Resolution No. 27-2011
$64.00
Over 100 MBTU or 3 HP
Resolution No. 27-2011
$67.00
Page 8
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Air Conditioners
Resolution No. 27-2011
$64.00
Air Handlers
To 10,000 CFM including ducting
Resolution No. 27-2011
$42.00 each
Over 10,000 CFM
Resolution No. 27-2011
$67.00 each
Ventilation and Exhaust
Each ventilation fan attached to a
Resolution No. 27-2011
$21.00 each
single duct
Each hood including ducts
Resolution No. 27-2011
$33.00 each
Miscellaneous
For each appliance or piece of
Resolution No. 27-2011
$33.00 each
equipment not specifically listed
above
Inspections outside normal
Resolution No. 27-2011
$289.00 per hour
business hours
(minimum charge of 2
hours)
Re -inspection fees
Resolution No. 27-2011
$289.00 per hour
(minimum charge is one hour)
Inspections for which no fee is
Resolution No. 27-2011
$289.00 per hour
specifically indicated
(minimum charge is one-half hour)
Imaging fee
Resolution No. 32-2009
Additional 5% of
mechanical permit fee
with minimum fee of
$5.00
Page 9
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Plan review (where applicable)
Resolution No. 104-2002
Additional 25% of
mechanical permit fee
ELECTRICAL PERMIT FEES
*These fees do not include connections fees, such as for sewer connections or water meter
fees charged by other City departments nor any fees charged by public utility companies
**The following items are in addition to the Basic Permit Issuance Fee:
For issuance of each electrical
Resolution No. 27-2011
$49.00
permit"
New Residential Building -
Resolution No. 32-2009
$0.15 per square foot of
including all wiring and electrical
habitable area
devices in or on each building,
including service
SYSTEM FEE SCHEDULE
Swimming Pools
Public swimming pools and spas
Resolution No. 27-2011
$257.00
including all wiring and electrical
equipment
Private pools for single-family
residences
Resolution No. 27-2011
$198.00
Page 10
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Temporary Power
Temporary service pole including
Resolution No. 27-2011
$64.00
all attached receptacles
Temporary power pole and wiring
for construction sites, Christmas
Resolution No. 27-2011
$67.00
tree lots, etc.
UNIT FEE SCHEDULE
Receptacle, switch and light outlets
Resolution No. 27-2011
$63.00
First 20 units
Each additional
Resolution No. 32-2009
$4.00
Residential Appliances
For fixed residential appliances
Resolution No. 32-2009
$11.00 each
including cook tops, ovens, air
conditioning, garbage disposals,
and similar devices not exceeding 1
HP in rating
(For other types of air conditioners
or other motor -driven appliances
having larger ratings, see Power
Apparatus below)
Page 11
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Nonresidential Appliances
Self-contained factory -wired non-
Resolution No. 32-2009
$11.00 each
residential appliances not
exceeding 1 HP, KW, or kVA in
rating including medical and dental
devices; food, beverage and ice
cream cabinets; illuminated
showcases; drinking fountains;
vending machines; laundry
machines; etc.
(For other types of devices having
larger electrical ratings, see
Power Apparatus below)
Page 12
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Power Apparatus
For motors, generators, air
conditioners and heat pumps and
commercial cooking devices as
follows (ratings in horsepower,
kilowatts, kilovolt -amperes, or
kilovolt -amperes -reactive):
Up to 10
Over 10 to and including 100
Resolution No 27-2011
$33.00
Over 100
Resolution No. 27-2011
$64.00
Notes:
For equipment or appliances
Resolution No. 27-2011
$128.00
having more than one motor,
transformer, heater, etc., the sum
of the combined ratings may be
used.
These fees include all switches,
circuit breakers, contractors,
thermostats, relays, and other
related control equipment.
Page 13
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Photo voltaic systems
Residential systems
Permit
Resolution No. 32-2009
No Charge
Plan Check
Resolution No. 32-2009
No Charge
Commercial Systems
Permit
Resolution No. 27-2011
$433.00
Plan Check
Resolution No. 27-2011
$351.00 per hour
Busways
For trolleys and plug-in type
Resolution No. 27-2011
$35.00 for each 100 feet
busways
(30,500 mm) or fraction
thereof
Signs, Outline Lighting and
Marquees Permits
Signs, outline lighting, or marquees
Resolution No. 27-2011
$67.00 each
supplied from one circuit
For additional branch circuits
within the same sign, outline
Resolution No. 32-2009
$21.00 each
lighting, or marquee
Page 14
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
Services
600 volts or less and not over 200
Resolution No. 27-2011
$67.00 each
amperes in rating
600 volts or less, over 200 amperes
Resolution No. 27-2011
$102.00 each
to 1,000 amperes
Over 600 volts or over 1,000
amperes
Resolution No 27-2011
$136.00 each
Miscellaneous
For apparatus, conduits, and
Resolution No. 27-2011
$42.00
conductors for which a permit is
required but for which no fee is set
forth
Inspections outside normal
Resolution No. 27-2011
$289.00 per hour
business hours
(minimum charge of 2
hours)
Re -inspection fees
Resolution No. 27-2011
$289.00 per hour
(minimum charge is one hour)
Inspections for which no fee is
Resolution No 27-2011
$289.00 per hour
specifically indicated
(minimum charge is one-half hour)
Imaging fee
Resolution No. 32-2009
Additional 5% of electrical
permit fee with minimum
fee of $5.00
Plan review (where applicable)
Resolution No. 104-2002
Additional 25% of
electrical permit fee
Page 15
Fiscal Year 2023-24 Master Fee Schedule
BUILDING
SERVICE
REFERENCE
FEE
GENERAL FEES
Building Moving
Resolution No. 32-2009
(Section 18.07.030)
$432.00
General Plan and Title 25 Zoning
Ordinance Maintenance Fee
Additional 0.005% of
Building Valuation
Page 16
Fiscal Year 2023-24 Master Fee Schedule
CITY CLERK & ELECTIONS
SERVICE
REFERENCE
FEE
Video recording of City Council
Resolution No. 32-2009
$88.00 per VHS tape plus
meeting or other proceeding that
photo service charge
has been video recorded — to be
paid in advance of copying
Resolution No. 32-2009
$88.00 per DVD plus
recording
photo service charge
Audiotape of City Council meeting
Resolution No. 32-2009
$17.00 per tape if tape is
or other City proceeding that has
supplied by requestor
been taped — to be paid in
advance of copying tape
Resolution No. 32-2009
$17.00 per tape if tape is
not supplied plus
purchase cost of tape
All Certifications
Resolution No. 32-2009
$17.00 each
Filing of Nomination Papers
Burlingame Municipal
$25.00 per candidate
Code section 2.20.020
(Ordinance No. 1703
(2003)
Page 17
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
ENCROACHMENT PERMITS
Work without the benefit of an Encroachment Permit will be double the permit fee.
Minor (no excavation involved)
$276.00
Sewer Lateral Test
Resolution No. 32-2009
$493.00 — If fail, one time
free retest
Sewer Lateral Replacement (with
Resolution No. 32-2009
$506.00
Sidewalk fee)
Storm Service Connection (with
$506.00
sidewalk fees)
Water Service Connection (with
Resolution No. 32-2009
$662.00
Sidewalk fee)
Fire System Connection (with
Resolution No. 32-2009
$662.00
Sidewalk Add No. 5)
Sidewalk/Driveway up to 200 S.F.
Resolution No. 32-2009
$477.00 plus $15.00 for
(Includes Curb Drain)
Sections
each square foot over 200
12.10.030/12.08.020/
12.04.030
*Fee waived for owners
who undertake stand-alone
sidewalk trip hazard repairs
(Section 12.12.070)
Sidewalk Closure/Pedestrian
Resolution No. 32-2009
$476.00 per review
Protection
Traffic Control
Resolution No. 33-2008
$388.00 per review
Block Party (includes up to 6
Resolution No. 27-2006
$64.00 plus $5.00 for each
barricades)
add'I barricade over 6
Page 18
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
Commercial Areas and
$246.00 plus $12.00 space
Construction Purposes (i.e.
per day or meter rates
Dumpsters/Containers)
Moving Only Purposes (Residential
$39.00 processing fee plus
Areas)
$12.00 per space per day
Page 19
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
GENERAL FEES
Demolition Permit (in addition to
Resolution No. 32-2009
$1,820.00
any Building Department -issued
Demolition or Construction Permit)
Includes sewer, water and
sidewalk replacement
Add fire line
Resolution No. 32-2009
$97.00
Add curb drain
Resolution No. 32-2009
$260.00
Add sidewalk closure
Resolution No. 32-2009
$260.00
Add PG&E
Resolution No. 32-2009
$260.00
Address Change
Resolution No. 32-2009
$378.00
Single Trip -Transportation Fee
Senate Bill SB 372
$16.00
(Fixed rate set by Caltrans)
Leaf Blower Testing Certification
Ord. No. 1871 (2012)
$39.00 for up to 5 leaf
Fee
blowers
$5.00 for certification decal
if certified by manufacturer
Page 20
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
Creek Enclosures
Resolution No. 32-2009
$3,528.00
Section 18.24.020
Abandonment of Public Utility
$5,785.00
Easement
Hauling Permit
Section 13.60.120
$282.00 application fee
plus $1.00 per ton per mile
from project site to HWY
Inspection/Investigation Fee
Section 12.10.070
$276.00 per hour
SPECIAL ENCROACHMENT PERMITS
Subsurface Shoring Systems that
encroach into the public right-of-
way
• Per 10'-20' deep tieback
$2,000.00 each
• Per >20' deep tieback
$1,000.00 each
• For permanent area used
50% of appraised land
(i.e. shoring wall)
value per square foot (sf)
multiplied by the area (sf)
of encroachment
Permanent structures, such as
Resolution No. 32-2009
$3,068.00
retaining walls, fences
Section 12.10.020
Page 21
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
Non -permanent installations, such
Resolution No. 32-2009
$1,801.00
as tables, chairs, planters
Section 12.10.020
DEPOSITS OR BONDS FOR ENCROACHMENT PERMIT WORK
Openings in Public Right -of -Way
Resolution No. 33-2007
$1,000.00 Minimum (in
(not in sidewalk or street)
easement area) $15.00/sf
for area excavated
Openings in Public Right -of -Way in
Resolution No. 33-2007
$35.00 per square foot in
sidewalk (not in street)
sidewalk area, $1,000.00
minimum
Street Roadway Opening (AC
Resolution No. 33-2007
$20.00 per square foot in
Pavement Restoration)
Section 12.10.025
paved area, $2,500.00
minimum including curb
replacement
Water Main Modification
Resolution No. 33-2007
$12,000.00 per connection
(refundable bond)
Sewer Main & Storm Drain
Resolution No. 33-2007
$12,000.00 per connection
Modification (refundable bond)
Street Lighting
$20,000.00 per street light
Page 22
e4 FMM!'A ME
Fiscal Year 2023-24 Master Fee Schedule
SERVICE
Lot Line Adjustment
Lot Combination
Subdivision Map
City Benchmark Maintenance
Condominium Map
ENGINEERING
REFERENCE
SUBDIVISION MAPS
Resolution No. 32-2009
(Section 26.24.090)
Resolution No. 32-2009
Section 26.24.090
Resolution No. 32-2009
Sections 26.24.090/
26.16.151
Applies to development
projects that require a
map action by Council
Resolution No. 32-2009
Sections 26.24.090/
26.16.151
FEE
$3,097.00 (application fee)
+ actual City consultant
costs
$3,097.00 (application fee)
+ actual City consultant
costs
$4,597.00 plus deposit, plus
$280.00 for each additional
lot in excess of 5 lots; plus,
actual City consultant costs
$4,000 per map action
(parcel or final map)
$3,739.00, plus $703.00 for
each additional unit over 4
units, plus actual City
consultant costs
Page 23
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
STORMWATER POLLUTION PREVENTION CONSTRUCTION PERMITS
** The fees represent the labor cost to inspect and security deposit
Type 1 Project: Single family
$212.00 plus $1,500.00
dwellings with 15Y or 2nd floor
security deposit
additions on a 10,000 sf lot or
smaller
Type 2 Project: Multi -family
$423.00 plus $5,000.00
dwellings or commercial additions
security deposit
(excluding tenant improvements)
that are on a 10,000 sf lot or
smaller
Type 3 Project: Any project 10,000
$848.00 plus $15,000.00
sf up to an acre lot
security deposit
Type 4 Project: Any project greater
$1,695.00 plus $30,000
than one acre in size
security deposit
Page 24
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
WIRELESS COMMUNICATION FACILITIES
Review of Wireless Permit
Resolution 092-2021
$1,000 deposit per location
Applications
Fee based on actual
charges against the deposit.
Charges will include staff
time for permit review,
processing and inspections
calculated at hourly rates
plus actual consultant
costs, if any
Wireless Permit Application Appeal
Resolution 092-2021
$632.00
Fee
PLANNING APPLICATION REVIEWS
Single Family Dwelling (Addition)
$551.00
Single Family Dwelling (New)
$1,100.00
Multi -family
$2,198.00
Commercial/Industrial (New)
$2,198.00
Commercial/Industrial
$523.00
(Remodel/Addition)
Environmental Review
$1,770.00
Page 25
Fiscal Year 2023-24 Master Fee Schedule
ENGINEERING
SERVICE
REFERENCE
FEE
Traffic and Parking Studies
$4,177.00
GRADING PERMIT
1-100 cubic yards
$1,484.00
101-1,000 cubic yards
$2,240.00
1,001-10,000 cubic yards
$2,619.00
Over 10,000 cubic yards
$3,563.00
ENVIRONMENTAL COMPLIANCE
Stormwater Inspection for
Industrial/Commercial Facilities
$162.00 per hour
Page 26
Fiscal Year 2023-24 Master Fee Schedule
FINANCE
SERVICE
REFERENCE
CURRENT FEE
Duplicate business license
Section 6.04.120
$10.00
Application for first business
Section 6.04.170
$35.00
license
Submittal of surety bond for
Resolution No. 27-2006
$150.00 for every 15 days
transient occupancy after
bond is late
expiration of bond
Special business license for long-
Section 6.08.085
5% of gross receipts
term parking
Short Term Residential Rental
Resolution 142-2020
Zoning Permit Application Fees:
Section 6.56
Initial Short Term Residential
$200.00
Rental Registration Fee
Renewal Fee
$100.00
Sidewalk Vending Permit
Section 6.25
$100.00
Page 27
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
The Central County Fire Department (CCFD) is governed by the Fire Board, and as such, its fees are
enacted via a process that is separate from that of the City of Burlingame. The following fees were
adopted, and approved as of July 1, 2021.
SERVICE
REFERENCE
FEE
CARE FACILITIES INSPECTION
Pre -inspection of licensed
community care facility
Health & Safety Code §
13235
$190.00 per hour
Residential Care Facility for Elderly
serving 6 or fewer persons — fire
inspection enforcement
Health & Safety Code §
1569.84
No Charge
Residential Care Facilities
Resolution No. 33-2008
$381.00
Large Family Day Care
Resolution No. 33-2008
$111.00
Skilled Nursing Facility
Resolution No. 33-2008
$741.00
Hospital/Institution
I Resolution No. 33-2008
$3,621.00
RE -INSPECTIONS
Second re -inspection
Resolution No. 33-2008
$126.00 per inspection
Third and subsequent
re -inspections
Resolution No. 33-2008
$157.00 per inspection
Page 28
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
SERVICE
REFERENCE
FEE
CONSTRUCTION FEES
General Fire & Life Safety Services
12% of Building Permit fees
• Consultation & Research
for Commercial and Multi-
• Pre -application meetings &
Family Residential
Design Review
• Property Survey
• General Construction
Inspections
• Processing, Scheduling, and
Record Keeping
Building or Planning Plan Check
Resolution No. 33-2008
$224.00 per hour
Expedite Building or Planning
Resolution No. 33-2008
$412.00 per hour
Check Fees
(2 hour minimum)
Consultation and Planning
Resolution No. 33-2008
$302.00 per hour
Alternate Means of Protection
Resolution No. 33-2008
$423.00 per hour
Review
Additional Construction Inspection
New
$185.00 per hour
(all permits) (per hour)
Page 29
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
SERVICE
REFERENCE
FEE
Fire Alarm Systems
Permit for Monitoring System
Resolution No. 33-2008
$228.00
Permit for Manual System
Resolution No. 33-2008
$228.00
Permit for Automatic System
Resolution No. 33-2008
$408.00
Permit for Combination
System
Resolution No. 33-2008
$588.00
Multi -Residential or Commercial
$228.00
Fire Alarm System remodel or
extension
Multi -Residential or Commercial
$183.00
Minor Fire Alarm Remodel or
Repair (Device
relocation/adjustment)
Emergency Responder Radio
§510, CFC
$465.00
Coverage System Permit
Title 24 Part 9
Fixed Fire Extinguishing System
Resolution No. 33-2008
$318.00
Permit
Standpipe System Permit
Resolution No. 33-2008
$408.00
Page 30
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
SERVICE
REFERENCE
FEE
Storage Tank (above or below
Resolution No. 33-2008
$228.00
ground) Permit
SPRINKLER SYSTEMS
One or two Family Dwelling Fire
Resolution No. 33-2008
$588.00 - flat fee including
Sprinkler System (NFPA 13D)
2 inspections (additional
inspections will be charged
at the hourly rate of the
staff who actually perform
each inspection)
Fire Pump Permit
Resolution No. 33-2008
$228.00
Multi -Residential or Commercial
Resolution No. 33-2008
$948.00 flat fee including 2
Fire Sprinkler System (NFPA 13 or
inspections (additional
13R)
inspections will be charged
at the hourly rate of the
Permit — Single Story (incl. T.I.)
staff who actually perform
each inspection)
Permit - Multi -story
Multi -Residential or Commercial
Resolution No. 33-2008
$273.00
Fire sprinkler system remodel or
extension
Page 31
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
SERVICE
REFERENCE
FEE
Multi -Residential or Commercial
Resolution No. 33-2008
$183.00
Fire sprinkler minor Remodel &
Repair (Sprinkler Head
relocation/adjustment only)
Underground Fire Service Line
$408.00
Permit
Fire Flow Information Processing
$39.00 plus individual city
fees
MISCELLANEOUS FEES AND PERMITS
Labor Rate for Mechanic Services
$125.00
Community CPR/AED Class
$40.00 Resident
$50.00 Non -Resident
Change of Use Inspection (usually
Resolution No. 33-2008
$158.00
triggered by new business license)
Accounts referred to Collection
+47% of original invoice
Agencies
Photographs from investigations
Resolution No. 61-2004
Cost of reproduction
Photocopies
New
$1.00 plus 20 cents/page
Fire Incident Reports (not including
Resolution No. 33-2008
$15.00
photographs)
Non -Sufficient Funds I Returned
New
As charged by Bank
Check Fee
Page 32
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
SERVICE
REFERENCE
FEE
Work without a construction
Resolution No. 33-2008
Up to 10 times the permit
permit
fees
Emergency Response Costs for
Govt. Code §53150-58
Costs according to
Driving under the Influence (Billing
Personnel Schedule below
upon conviction)
plus apparatus cost of
$140.00 per hour as set by
State
False Alarms
Resolution No. 33-2007
$540.00 for 3 to 5
$1,080.00 for 6 or more
Wildland-Urban Interface (WUI)
$200.00
Inspection
Change of Use Inspection (Usually
$155.00
trigged by new business license)
Hazardous Materials Clean-
Resolution No. 33-2008
Costs according to
up/Response
Personnel Schedule below
plus apparatus costs of
$140.00 per hour as set by
State
Page 33
e4RL1NGA ME
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
STANDBY SERVICE
Firefighter
Resolution No. 33-2008
$127.00 per hour
(minimum of 3 hours)
Fire Captain
Resolution No. 33-2008
$146.00 per hour
(minimum of 3 hours)
Battalion Chief
Resolution No. 33-2008
$168.00 per hour
(minimum of 3 hours)
Engine Company
Resolution No. 33-2008
$480.00 per hour
(minimum of 3 hours) plus
apparatus costs of $141.96
per hour as set by State
PERSONNEL COSTS
Personnel Costs by Job Class
Resolution No. 33-2008
Administration
$ 73.00 per hour
Firefighter
$127.00 per hour
Fire Captain
$146.00 per hour
Fire Prevention Specialist
$ 90.00 per hour
Fire Inspector
$180.00 per hour
Deputy Fire Marshal
$190.00 per hour
Battalion Chief
$168.00 per hour
Division Chief or Fire Marshal
$232.00 per hour
Deputy Fire Chief
Fire Chief
$238.00 per hour
$289.00 per hour
Page 34
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
GENERAL PERMITS
Aerosol Products
Resolution No. 33-2008
$206.00
Amusement Buildings
Resolution No. 33-2008
$341.00
Apartments, Hotels and Motels —
10 or less units
Resolution No. 33-2008
$161.00
Apartments, Hotels and Motels —
11 to 25 units
Resolution No. 33-2008
$184.00
Apartments, Hotels and Motels —
26 or 100 units
Resolution No. 33-2008
$206.00
Apartments, Hotels and Motels —
101 or 300 units
New
$356.00
Apartments, Hotels and Motels —
301 or more units
New
$446.00
Apartments Assigned to
Prevention
$116.00
Aviation Facilities
Resolution No. 33-2008
$611.00
Battery System
Resolution No. 33-2008
$611.00
Carnivals and Fairs
Resolution No. 33-2008
$341.00
Christmas Tree Lot
Resolution No. 33-2008
$341.00
Combustible Fiber Storage
Resolution No. 33-2007
$341.00
Combustible Material Storage
Resolution No. 33-2008
$341.00
Commercial Occupancy Assigned to
Prevention
Resolution No. 33-2008
$116.00
Page 35
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
Commercial Rubbish -Handling
Operation
Resolution No. 33-2008
$341.00
Compressed Gases
Resolution No. 33-2008
$341.00
Cryogens
Resolution No. 33-2008
$341.00
Dry Cleaning Plants
Resolution No. 33-2008
$341.00
Dust -Producing Operations
Resolution No. 33-2008
$341.00
Exhibits & Trade Shows — Display
Booth
Resolution No. 33-2008
$341.00
Exhibits & Trade Shows — With
Open Flame
Resolution No. 33-2008
$341.00
Exhibits & Trade Shows — Display
Fuel Powered Equipment
Resolution No. 33-2008
$341.00
Explosives or Blasting Agents
Resolution No. 33-2008
$611.00
Fire Hydrants and Water Control
Valves
Resolution No. 33-2008
$336.00
Fireworks
Resolution No. 33-2008
$611.00
Flammable or Combustible Liquids
Resolution No. 33-2008
$611.00
Hazardous Materials
Resolution No. 33-2008
$611.00
High -Piled Combustible Storage —
20,000 square feet or less
Resolution No. 33-2008
$621.00
High -Piled Combustible Storage —
more than 20,000 square feet
Resolution No. 33-2008
$711.00
Highrise
H&S§13214(b)
$636.00
Page 36
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
Hot -Work Operations
Resolution No. 33-2008
$341.00
Liquefied Petroleum Gasses
Resolution No. 33-2008
$611.00
Liquid- or gas -fueled Vehicles or
Equipment in Assembly Buildings
Resolution No. 33-2008
$611.00
Live Audiences
Resolution No. 33-2008
$611.00
Lumber Yards storing in excess of
100,000 board Feet
Resolution No. 33-2008
$476.00
Magnesium Working
I Resolution No. 33-2008
$341.00
Motor Vehicle Fuel -Dispensing
Stations
Resolution No. 33-2008
$341.00
Open Burning
Resolution No. 33-2008
$341.00
Organic Coating
Resolution No. 33-2008
$341.00
Ovens, Industrial Baking and
Drying
Resolution No. 33-2008
$341.00
Parade Floats
Resolution No. 33-2008
$341.00
Places of Assembly
Resolution No. 33-2008
$566.00
Production Facilities
Resolution No. 33-2008
$566.00
Pyrotechnical and Special Effects
Material
Resolution No. 33-2008
$611.00
Radioactive Materials
Resolution No. 33-2008
$341.00
Refrigeration Equipment
Resolution No. 33-2008
$476.00
Repair Garage
Resolution No. 33-2008
$341.00
Page 37
Fiscal Year 2023-24 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
Spraying and Dipping
Resolution No. 33-2008
$341.00
Tents, Canopies, and Temporary
Membrane Structures
Resolution No. 33-2008
$516.00
Tire Storage
Resolution No. 33-2008
$341.00
Wood Products
Resolution No. 33-2008
$341.00
Page 38
Fiscal Year 2023-24 Master Fee Schedule
LIBRARY
SERVICE
REFERENCE
FEE
CITY OF BURLINGAME FEES
Photocopies — Black and White
$0.15 per page at vending
machine
Photocopies - Color
$0.45 per page at vending
machine
Internet /Database copies or
Resolution No. 27-2011
First 3 pages free
printouts — Black and White
$0.15 per page
Internet /Database copies or
Resolution No. 27-2011
First page free $0.45 per
printouts — Color
page
Page 39
Fiscal Year 2023-24 Master Fee Schedule
LIBRARY
SERVICE
REFERENCE
FEE
Facilities Rental
Lane Community Room rental
Resolution No. 32-2009
$130.00
Tech Media Lab rental
$90.00 first 4 hours. $10.00
each additional hour
Laptop set-up/breakdown
$50.00 flat fee
U.L. Meeting Room rental
$70.00 first 4 hours. $10.00
each additional hour
Outside System Book Loan
Resolution No. 27-2011
$5.00 + additional fee from
lending library if applicable
Photo/filming fee (only for shoots
$50.00/hour
requiring staff oversight during
closed hours)
PENINSULA LIBRARY SYSTEM CONSORTIUM CONTROLLED FEES
Lost Book Replacement Fee
Peninsula Library System
Costs of replacement of
item
Page 40
e4RL1NGA ME
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
Group Classifications for Purposes of Parks & Recreation Facilities Usage:
Group A: City of Burlingame, Burlingame School District
Group A-1: Recognized & validated Burlingame based non-profit youth sports groups (for field use & Board
meetings only)
Group B: Non-profit groups or organizations with IRS Section 501c(3) tax exempt status
Group C: Private parties, commercial, business, and profit -making organizations
School District Fees: Fees shall be applied to the district and affiliated organizations (examples: PTA,
Boosters, Foundations) as follows:
A. San Mateo Union High School District
a. Unless otherwise specified in an adopted facility use agreement, indoor and athletic facility
fees shall be calculated administratively to be comparable to the SMUHSD fee schedule as it
pertains to City use of similar SMUHSD facilities.
b. Picnic and special park facility fees, and staffing fees charged to SMUHSD shall be at the rates
described in other sections of the fee schedule.
B. Burlingame School District
a. Unless otherwise specified in an adopted facility use agreement, indoor and athletic facility
fees shall be calculated administratively to be comparable to the BSD fee schedule as it
pertains to City use of similar BSD facilities.
Picnic and special park facility fees, and staffing fees charged to BSD shall be at the rates
described in other sections of the fee schedule. Pool fees for BSD use shall be charged at the
non-profit rate.
Page 41
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
INDOOR FACILTIES
Burlingame Based Non -Profit Board Meeting $42.00 per hour
Community Hall
Sequoia Room - Whole
Group A:
Burlingame Residents
No Charge
Non -Residents
No Charge
Group B:
Monday — Thursday
Burlingame Residents
$190.00 per hour
Non -Residents
$227.00 per hour
Friday — Sunday
Burlingame Residents
$265.00 per hour
Non -Residents
$318.00 per hour
Group C:
Monday — Thursday
Burlingame Residents
$315.00 per hour
Non -Residents
$378.00 per hour
Page 42
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Friday — Sunday
Burlingame Residents
$441.00 per hour
Non -Residents
$529.00 per hour
Deposits:
Burlingame Residents
$1,000.00 per event
Non -Residents
$1,000.00 per event
Large Rooms
Elm Meeting Room (Whole), Maker's Space, Maple Meeting Room, Grand Oak Lounge, Kids
Town, STEAM Lab, Fine Arts Studio.
Group A:
Burlingame Residents
No Charge
Non -Residents
No Charge
Group B:
Burlingame Residents
$108.00 per hour
Non -Residents
$130.00 per hour
Group C:
Burlingame Residents
$180.00 per hour
Non -Residents
$216.00 per hour
Page 43
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Deposits:
Burlingame Residents
$500.00
Non -Residents
$500.00
Sequoia A or B
Group A:
Burlingame Residents
No Charge
Non -Residents
No Charge
Group B:
Burlingame Residents
$180.00 per hour
Non -Residents
$216.00 per hour
Group C:
Burlingame Residents
$300.00 per hour
Non -Residents
$360.00 per hour
Deposits:
Burlingame Residents
$500.00 per event
Non -Residents
$500.00 per event
Medium Rooms
Magnolia Meeting Room, Dance/Fitness Studio, Kitchen, Teen Scene, Elm Meeting Room A
or B, Musical Arts Room.
Page 44
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Group A:
Burlingame Residents
No Charge
Non -Residents
No Charge
Group B:
Burlingame Residents
$96.00 per hour
Non -Residents
$115.00 per hour
Group C:
Burlingame Residents
$160.00 per hour
Non -Residents
$192.00 per hour
Deposits:
Burlingame Residents
$500.00
Non -Residents
$500.00
In conjunction with Community
Hall/Sequoia Room Rental
Additional Rental Charges:
Tables/Chairs-up to 50
Resolution No. 33-2008
$21.00
Tables/Charis-51 to 100
Resolution No. 33-2008
$31.00
Tables/Chairs-over 100
Resolution No. 33-2008
$47.00
Page 45
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Dance Floor
$105 per event
Building Attendant*
Resolution No. 33-2008
$42.00 per hour
Second Building Attendant
$42.00 per hour
(Over 150 guests)
Custodian (4 hours)
$160 per event
Extra, Non -Scheduled Hours
Resolution No. 27-2006
2x's the hourly room
rental rate
OUTDOOR FACILITIES
Field Attendant
Resolution No. 41-2008
$45.00 per hour
Large Special Event Deposit for
Athletic Fields:
Less than 100 in attendance
$281.00 per event
More than 100 in attendance
$562.00 per event
Group A-1: Validated Field Use
Resolution No. 27-2011
$20.00 per Resident
per Season by Burlingame-
$90.00 per Non -Resident
based non-profit youth sports
plus $3.00 per hour per
group.
field for Resident groups,
$12 .00 per hour per field
for groups less than 50%
Resident
Page 46
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Fields used by Validated
Security Deposit $500.00
Burlingame -based non-profit
youth sports groups
Bayside Ball Fields #1 and #2
Resolution No. 31-2003
No Charge
Group A
Group B:
Burlingame Residents
Resolution No. 61-2006
$26.00 per hour
Non-residents
Resolution No. 33-2008
$38.00 per hour
Group C:
Burlingame Residents
Resolution No. 31-2003
$38.00 per hour
Non-residents
Resolution No. 33-2008
$62.00 per hour
Bayside Field Lights
Resolution No. 24-2010
$43.00 per hour
Bayside Ball Fields #3,#4 or #5
for Softball or Baseball
Group A
Resolution No. 31-2003
No Charge
Group B
Burlingame Residents
Resolution No. 61-2006
$22.00 per hour
Non-residents
Resolution No. 33-2008
$33.00 per hour
Page 47
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Group C
Burlingame Residents
Resolution No. 61-2006
$33.00 per hour
Non-residents
Resolution No. 33-2008
$49.00 per hour
Bayside Field Lights
Resolution No. 24-2010
$43.00 per hour
Bayside Soccer Fields
Group A
Resolution No. 31-2003
No Charge
Group B:
Burlingame Residents
Resolution No. 61-2006
$26.00 per hour
Non-residents
Resolution No. 33-2008
$38.00 per hour
Group C:
Burlingame Residents
Resolution No. 61-2006
$38.00 per hour
Non-residents
Resolution No. 33-2008
$62.00 per hour
Bayside Field Lights
Resolution No. 24-2010
$43.00 per hour
Cuernavaca Park
Group A
Resolution No. 31-2003
No Charge
Group B:
Burlingame Residents
Resolution No. 61-2006
$26.00 per hour
Page 48
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Non-residents
Resolution No. 33-2008
$38.00 per hour
Group C:
Burlingame Residents
Resolution No. 31-2003
$38.00 per hour
Non-residents
Resolution No. 33-2008
$62.00 per hour
Murray Field
Group A
Resolution No. 31-2003
No Charge
Group B:
Burlingame Residents
Resolution No. 61-2006
$66.00 per hour
Non-residents
Resolution No. 33-2008
$90.00 per hour
Group C:
Burlingame Residents
Resolution No. 61-2006
$90.00 per hour
Non-residents
Resolution No. 33-2008
$114.00 per hour
Murray Field Lights
Resolution No. 24-2010
$43.00 per hour
Ray Park Ball Fields #1 or #2
Resolution No. 31-2003
No Charge
Group A
Group B:
Burlingame Residents
Resolution No. 61-2006
$26.00 per hour
Page 49
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Non-residents
Resolution No. 33-2008
$38.00 per hour
Group C:
Burlingame Residents
Resolution No. 31-2003
$38.00 per hour
Non-residents
Resolution No. 33-2008
$62.00 per hour
Washington Park Main Ball
Field for Baseball
Group A
Resolution No. 41-2008
No Charge
Group B:
Burlingame Residents
Resolution No. 41-2008
$38.00 per hour
Non-residents
Resolution No. 41-2008
$62.00 per hour
Group C:
Burlingame Residents
Resolution No. 41-2008
$62.00 per hour
Non-residents
Resolution No. 41-2008
$86.00 per hour
Washington Park Lights
Resolution No. 24-2010
$43.00 per hour
Grandstands
$22.00 per hour + Field
attendant $168.00
cleaning fee
Page 50
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Washington Park Bullpen
Group A
Resolution No. 31-2003
No Charge
Group B:
Burlingame Residents
Resolution No. 61-2006
$20.00 per hour
Non-residents
Resolution No. 61-2006
$26.00 per hour
Group C:
Burlingame Residents
Resolution No. 33-2007
$38.00 per hour
Non-residents
Resolution No. 33-2008
$49.00 per hour
Washington Park Main Ball
field Outfield for Soccer
Group A
Resolution No. 31-2003
No Charge
Group B:
Burlingame Residents
Resolution No. 61-2006
$38.00 per hour
Non-residents
Resolution No. 33-2008
$62.00 per hour
Group C:
Burlingame Residents
Resolution No. 61-2006
$62.00 per hour
Non-residents
Resolution No. 33-2008
$87.00 per hour
Washington Park Lights
Resolution No. 24-2010
$43.00 per hour
Page 51
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Washington Park Small Ball
Field
Group A
Resolution No. 31-2003
No Charge
Group B:
Burlingame Residents
Resolution No. 61-2006
$20.00 per hour
Non-residents
Resolution No. 33-2008
$33.00 per hour
Group C:
Burlingame Residents
Resolution No. 61-2006
$33.00 per hour
Non-residents
Resolution No. 33-2008
$49.00 per hour
Washington Small Lights
Resolution No. 24-2010
$43.00 per hour
Tennis Courts
USTA Tournaments
Burlingame Residents
Resolution No. 31-2003
$40.00 per hour
Non-residents
Resolution No. 61-2006
$65.00 per hour
For Profit Rental
Burlingame Residents
Resolution No. 103-2009
$24.00 per hour
Non-residents
Resolution No. 103-2009
$28.00 per hour
Page 52
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
PICNIC PERMITS
West -end of Washington Park
Resolution No. 27-2011
$515.00 Permit Fee
(for Burlingame residents and
$500.00 Deposit
non-profit groups only)
Electrical Service Hook-up at
Resolution No. 32-2009
$91.00
West -end of Washington Park
Oak Tree Playground Picnic
Area
Burlingame Residents
$192.00 Permit Fee
No Deposit
Non -Residents
$230.00 Permit Fee
No Deposit
Redwood Grove Picnic Area
Burlingame Residents
Resolution No. 24-2010
$251.00 Permit Fee
No Deposit
Non -Residents
Resolution No. 24-2010
$315.00 Permit Fee
No Deposit
Non-profit Group Picnic Fees:
Resolution No. 103-2009
$120.00 Permit Fee
Cuernavaca & Ray Parks
No Deposit
Both Washington Park Picnic
Areas (Redwood Grove +Oak
Tree)
Burlingame Residents
$355.00 Permit Fee
No Deposit
Page 53
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Non -Residents
$461.00 Permit Fee
No Deposit
Olive Tree Picnic Area
Burlingame Residents
$127.00 Permit Fee
No Deposit
Non -Residents
$170.00 Permit Fee
No Deposit
Washington Park Sports Court
Washington Park Basketball
$19.00 per hour
Court
Rental of Pickleball Net
$100 fee if returned
damaged.
$200 fee if returned
beyond repair
Washington Park Bocce Ball
Courts (reservations)
Burlingame Residents
Resolution 34-2013
$32.00/hour per court
No Deposit
Non -Residents
$37.00/hour per court
No Deposit
Rental of Bocce Ball and
Resolution 34-2013
$11.00 Flat Rate + $40.00
Horseshoes
Refundable deposit
Page 54
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Washington Park Horseshoe
Pits
(reservations)
Burlingame Residents
Resolution 34-2013
$32.00/hour per court
No Deposit
Non -Residents
Resolution 34-2013
$37.00/hour per court
No Deposit
Rental of Park Space for Private
Classes (Exercise Boot Camps,
Stroller Exercise Classes &
Other Private Uses)
Burlingame residents
Resolution No. 103-2009
$22.00 per hour
Non-residents
Resolution No. 103-2009
$26.00 per hour
Village Park Picnic Fee (3
tables
Burlingame residents
Resolution 24-2010
$126.00 Permit Fee
No Deposit
Non-residents
Resolution 24-2010
$170.00 Permit Fee
No Deposit
Offsite: Non -Profit Community
Resolution No. 32-2009
$21.00 per table/per day
Groups Equipment Rental Fees
Collapsible Picnic Table
Tables
$6.00 per table/per day
Page 55
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Chairs
$3.00 per chair/per day
Tents
$26.00 per tent/per day
Inflatable Jump House
Washington Park
Resolution No. 27-2011
$126.00 Permit Fee
No Deposit (Must be done
in conjunction with a
picnic permit)
Wedding Ceremony
Washington Park Rose Garden
Resolution No. 27-2011
$126.00
Burlingame Residents
Resolution No. 27-2011
$190.00
Non -Residents
Washington Park Anson
$126.00
Burlingame Portals
$190.00
Burlingame Residents
$63.00
Non -Residents
$126.00
With Facility Rental
Page 56
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Photo Shoots in Parks
Application Fee
Resolution No. 27-2011
$62.00 non-refundable fee
Rental Fee Per Day
Resolution No. 27-2011
$157.00 per day
Student Photo Shoot
No Charge
Film Shoot in Parks
Application Fee
$360.00 non-refundable
fee
Commercial or Corporate
$503.00 per day
Feature Film/Documentary
$755.00 per day
Community Garden
Annual Fee
Burlingame Residents
$100/year per plot
Non -Residents
$115/year per plot
Deposit
$100 deposit
Brochure Ads
Resolution No. 27-2011
1 issue/3 issues (1 year -
20% Discount)
1/8 page
$87.00/$281.00
1/4 page
$175.00/$558.00
Page 57
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Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
1/2 page
$351.00/$1,124.00
Full page
$701.00/$2,243.00
Full Page Inside Front Cover
$945.00/$3,022.00
Full Page Inside Back Cover
$881.00/$2,820.00
Full Page Back Cover
$1,050.00/$3,360.00
Layout
$90.00 per hour
Discount for Non -Profits
25% resident groups
0% non-resident groups
CLASSES
Class Fees
Resolution No. 31-2003
To be set based on class
provider and
materials/facilities
provided
Registration Fees
Resolution No. 24-2010
$12.00
Non-resident Fee on Classes
Resolution No. 31-2003
Add 20% to class fee
rounded to nearest dollar
Senior discount — Burlingame
Resolution No. 103-2009
25% off class fee on
residents age 65 and over
classes held at Temporary
Facilities
Page 58
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Senior discount — non-residents
Resolution No. 31-2003
Waive non-resident fee
age 65 and over
Registration cancellation
Resolution No. 33-2008
$8.00 per class or event
charge
TREE AND PARKS FEES
Memorial tree plantings
Resolution No. 33-2008
$342.00/$545.00
15 gallon/24" box size
Memorial Bench
Resolution No. 27-2011
$3,500.00
Additional street tree plantings
Resolution No. 32-2009
$125.00/$518.00
15 gallon/24" box size
Protected Tree Removal
Resolution No. 33-2008
Application Fee
$150.00
Residential/$450.00
Failure to Meet Replanting
Commercial
Requirements of Permit
$1,500.00 / tree plant
required
Arborist's plan review for
Resolution No. 33-2008
$284.00
landscaping requirements on
planning applications
(See also planning fee
schedule)
Page 59
Fiscal Year 2023-24 Master Fee Schedule
PARKS & RECREATION
SERVICE
REFERENCE
FEE
Arborist check of construction
Resolution No. 33-2008
$284.00
plans and inspection of
landscape requirements on
building permit submittals
Appeal to City Council from
Resolution No. 33-2008
$527.00
Beautification Commission
decision (does not include
noticing costs)
Noticing, City Council Appeal
Resolution No. 33-2008
$120.00
Street Banner Hanger
Resolution No. 24-2010
$225.00
Private Tree Emergency Work
$90.00 per hour
Business Hours (M-F; 7-3:30)
After Hours (Weekends &
$115.00 per hour
Holidays)
Page 60
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
PRE -APPLICATIONS
Preliminary Plan Check, New
Resolution No. 27-2011
$1018.00
Construction*
Preliminary Plan Check,
Resolution No. 27-2011
$510.00
Addition/Remodel*
Zoning Verification/Property Profile
$120.00
Letter
APPLICATIONS
Ambiguity/Determination Hearing
Resolution No. 33-2008
$1,702.00
before Planning Commission
(applies to Planning, Fire, and
Building requests)
Amendment/Extension of Permits
Resolution No. 27-2011
$917.00
Appeal to Planning Commission of
Resolution No. 33-2008
$664.00
administratively approved
permits/appeal to City Council of
Planning Commission decisions
Noticing to be charged separately.
*Fifty percent (50%) of fee will be credited toward required application fees if and when project is submitted as a complete
application.
Page 61
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
Legal Review -Substantive work by
Resolution No. 48-2015
$224.00/hour
City Attorney for development
projects requiring discretionary
review before the Planning
Commission under Title 25
Conditional Use Permit
Resolution No. 27-2011
$2,257.00
Multi -Unit Residential, 10 Units or
Resolution No. 33-2008
$4,018.00
Fewer
Multi -Unit Residential, 11 Units to 25
Resolution No. 33-2008
$4,720.00
Units
Multi -Unit Residential, 26 Units to 50
$5,539.00
Units
Multi -Unit Residential, 51 Units to
$6,503.00
100 Units
Multi -Unit Residential, 101 Units and
$7,636.00
Greater
Design Review, Amendment
Resolution No. 27-2011
$1,250.00
Design Review Deposit**
Resolution No. 27-2006
$1,634.00
Design Review — Handling Fee
Resolution No. 33-2008
$634.00
Minor "FYI" Amendment to
$482.00
Approved Project —Applicant
**Minimum deposit. Formula for ultimate calculation is design review consultant fee times hours spent. Project not set for hearing
until actual time paid.
Page 62
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
Initiated
As -Built "FYI" Variation from
Approved Project
$1,775.00
Design Review, Single -Unit
Residential
Resolution No. 27-2011
$1,446.00
Design Review, Multi -Unit
Residential 25 Units or Fewer
$2,326.00
Design Review, Multi -Unit
Residential 26 Units or Greater
$3,434.00
Design Review, Commercial 5,000
Gross Square Feet or Less
$1,446.00
Design Review, Commercial 5,001-
10,000 Gross Square Feet
$2,326.00
Design Review, Commercial 10,001
Gross Square Feet or Greater
$3,434.00
Information Submittal to Planning
Commission & Pre -Application
Development Agreement
$1,394.00
Fence Variance
Resolution No. 27-2011
$1,271.00
Minor Modification
Resolution No. 27-2011
$2,661.00
Hillside Area Construction Permit
Resolution No. 27-2011
$2,66100
Accessory Dwelling Unit
Resolution No. 27-2011
$823.00
Reasonable Accommodation
Resolution No. 27-2011
$518.00
Page 63
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
General Plan Amendment/Re-zoning
Resolution No. 27-2011
$8,654.00
Accessory Dwelling Unit Amnesty
Resolution No. 27-2011
$598.00
Permit,
Building Official Inspection Deposit
Special Use Permit
Resolution No. 27-2011
$4,939.00
Variance
Resolution No 27-2011
$5,162.00
Wireless Communications
Municipal Code Section
$2,294.00
Administrative Use Permit
25.48.300
Plan Recheck Fee
More than two revisions to plans
Resolution No. 32- 2009
$837.00
Major redesign of project plans
Resolution No. 32- 2009
$1,008.00
Cannabis Operator Permit
Municipal Code Section
Application Fees
25.48.060
Delivery only, no fixed location
$1,571.00
Fixed location, non -storefront retail
delivery
$6,283.00
Municipal Code Section
Page 64
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
Cannabis Operator Permit Renewal
25.48.060
Fees
Delivery only, no fixed location
$1,571.00
Fixed location, non -storefront retail
delivery
$393.00
ENVIRONMENTAL
Environmental, Categorical
Resolution No. 27-2011
$141.00
Exemption
Environmental, Negative Declaration
Resolution No. 27-2011
$7,274.00
If prepared by staff
Environmental, Initial
Resolution No. 27-2011
Pass -through of actual
Study/Mitigated Negative
contractor cost, plus 10% of
Declaration Checklist/Streamlining
contract handling fee,
Exemption and/or with a
deposit to be determined by
Responsible Agency
Director of Community
Development
Environmental Impact Report
Resolution No. 31-2003
Pass -through of actual
contractor cost, plus 20% of
contract handling fee,
deposit to be determined by
Director of Community
Development
Environmental Posting Fee,
Resolution No. 27-2011
$995.00
Page 65
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
Mitigated Negative Declaration and
EIR
Fish & Wildlife Fee for Negative
Fish & Game Code §
$2,764.00 (Fish & Wildlife
Declaration, whether mitigated or
711.4
Fee is updated annually on
not (pass -through fee)
January 1 by the California
Department of Fish &
Wildlife)
Fish & Wildlife Fee for
Fish & Game Code §
$3,839.25 (Fish & Wildlife
Environmental Impact Report (pass-
711.4
Fee is updated annually on
through fee)
January 1 by the California
Department of Fish &
Wildlife)
County Clerk Processing Fee for Fish
Fish & Game Code §
$50.00
& Game (pass -through fee)
711.4
PARKS
Arborist Review (when required)
Resolution No. 33-2008
$284.00
NOTICING
Noticing, All Other
Resolution No. 27-2011
$768.00
Noticing, Design Review
Resolution No. 27-2011
$1,067.00
Noticing, Minor Modifications,
Resolution No. 27-2011
$892.00
Hillside Area Construction Permits
Noticing, General Plan Amendment —
Resolution No. 33-2008
$1,595.00
Re -zoning
Noticing, Environmental Impact
Code Section 25.48.300
$1,595.00
Page 66
Fiscal Year 2023-24 Master Fee Schedule
PLANNING
SERVICE
REFERENCE
FEE
Report
Noticing, City Council Appeal
Code Section 25.48.300
$120.00
Noticing, Accessory Dwelling Unit
Amnesty Permit
Resolution No. 61-2004
$77.00
Noticing— Wireless Communications
Municipal Code Chapter
25.48.300
$702.00
Noticing — Replacement of Design
Review Sign
$400.00
SIGNS
50 square feet or less
Resolution No 27-2011
$299.00
Over 50 SF and less than 200 square
feet
Resolution No. 27-2011
$426.00
Over 200 square feet
Resolution No. 27-2011
$491.00
Sign Variance/Master Sign Program
Resolution No. 27-2011
$3,631.00
Removal of Illegal Sign
Resolution No. 33-2008
$145.00
Page 67
Fiscal Year 2023-24 Master Fee Schedule
DEVELOPMENT IMPACT FEES (PLANNING)
The Public Facilities Impact Fee is a general category of fees based on the uses, number of dwelling units
and/or amount of square footage to be located on the property after completion of a development
project. The fees are committed to public improvement, public services, and community amenities
affected by new development (Burlingame Municipal Code Chapter 25.80).
The purpose of the fee is established upon approval of a permit for construction or reconstruction, and is
intended for improvements in one or more of the following categories:
• General Facilities & Equipment • Streets & Traffic
• Libraries • Fire
• Police • Storm Drainage
• Parks & Recreation
Single Family
Multifamily
Commercial
Office
Industrial
Fee per Dwelling
Unit
Fee per Dwelling
Unit
Fee per 1,000 sq.ft.
of Building
Fee per 1,000 sq.ft.
of Building
Fee per 1,000 sq.ft.
of Building
General
$ 2,756
$ 1,636
$ 640
$ 930
$ 305
Library
$ 2,383
$ 1,415
$ 478
$ 695
$ 228
Police
$ 437
$ 259
$ 102
$ 147
$ 48
Parks
$ 590
$ 350
$ 118
$ 172
$ 56
Traffic/Streets
$ 1,573
$ 1,105
$ 1,810
$ 7,285
$ 1,146
Fire
$ 642
$ 381
$ 248
$ 360
$ 118
Storm Drainage
$ 781
$ 391
$ 442
$ 717
$ 628
Total Impact Fee:
$ 9,162
$ 5,537
$3,838
$10,306
$2,529
The establishing ordinance provides no annual escalator for the Public Facilities Impact Fee.
Page 68
Fiscal Year 2023-24 Master Fee Schedule
DEVELOPMENT IMPACT FEES (PLANNING)
Burlingame Avenue Parking In Lieu Fees are applicable only to commercial properties within
Downtown Burlingame and are collected in those instances where a land -use requires additional
parking, but the site cannot physically accommodate additional spaces. The fee is based upon a per -
space, or portion thereof that is not being provided on the property. The funds are to remain in the
City's Parking fund to help defray the cost of building a City -owned and operated parking structure.
The fees are updated annually based on the February Consumer Price Index — Urban Wage Earners
and Clerical Workers (CPI-W) for the San Francisco Area.
SERVICE
REFERENCE
FEE
Burlingame Avenue Parking in Lieu
Resolution 48-2000
$65,037.00
Fees
Page 69
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Fiscal Year 2023-24 Master Fee Schedule
AFFORDABLE HOUSING IMPACT FEES (PLANNING)
Commercial Affordable Housing Linkage Fees were adopted by the City Council in 2017 to provide a
dedicated source of funding for programs supporting workforce housing in Burlingame.
• Retail - $7.00 per square foot ($5.00 w/ prevailing wages)
• Hotel - $12.00 per square foot ($10.00 w/ prevailing wages)
• Office projects of 50,000 square feet or less - $18.00 per square foot ($15.00 w/
prevailing wages)
• Office projects greater than 50,000 square feet - $25.00 per square foot ($20.00 w/
prevailing wages)
Residential Impact Fees were adopted by the City Council in 2019. The fees are to be used to increase,
improve, and/or protect the supply of housing affordable to moderate-, low-, very low-, and extremely
low-income households. An "in -lieu" option is available where the developer chooses to provide an
affordable unit or units on site.
Impact Fee — Per Square Foot
Base With Prevailing / Area Wage
Rental Multifamily — 11 units and above
Up to 50 du/ac
$17.00 / sq ft
$14.00 / sq ft
51-70 du/ac
$20.00 / sq ft
$17.00 / sq ft
71 du/ac and above
$30.00 / sq ft
$25.00 / sq ft
For Sale Multifamily Condominiums — 7 units and above
$35.00 / sq ft $30.00 / sq ft
Notes:
1. Rental Multifamily with total of 10 units or fewer are exempt.
2. For Sale Multifamily (Condominiums) with total of 6 units or fewer are exempt.
3. Rental projects that convert to condominiums within 10 years of completion of construction would be subject
to the fee differential as a condition of conversion. The fee differential shall be based on the fee structure in
place at the time of conversion to condominiums, minus the fees originally submitted at the time of
construction.
Page 70
Fiscal Year 2023-24 Master Fee Schedule
POLICE
SERVICE
REFERENCE
FEE
Vehicle Release
Resolution No.32-2009
$160.00
Police Reports
Resolution No.32-2009
$0.25 per page
Report Copies
Gov't Code § 6253(b)
Fingerprint Rolling Fee
Live scan Fee Set by State
$35.00 plus appropriate State
of California Department of
Dept. of Justice and/or Federal
Justice
processing fee
CD's/DVD's Containing
Resolution No.32-2009
$112.00 per CD/DVD
Digital Files
Clearance Letter
Resolution No. 32-2009
$33.00
Repossessed Vehicle
Gov't Code § 41612
$15.00
Preferential Parkin
Permits
(Residential Permit
Parking Program)
Resolution No. 22-2008
$66.00
Issuance (up to 2 permits
(Section 13.36.070)
for same address)
Resolution No. 22-2008
$66.00
Annual renewal (up to 2
(Section 13.36.070)
permits for same
address)
Resolution No. 22-2008
$66.00
(Section 13.36.070)
Charge for replacement
of lost permit
Page 71
Fiscal Year 2023-24 Master Fee Schedule
POLICE
SERVICE
REFERENCE
FEE
Burlingame Avenue
Section 13.32.020
$66.00/month
Downtown Area Parking
Permits
Driving Under Influence
Resolution No. 32-2009
$267.00 per hour
(DUI) Fees
Resolution No. 33-2007
$155.00 per blood test
$58.00 per breath or urine test
Resolution No. 33-2007
$155.00 per refused blood test
Resolution No. 33-2007
Security Service (Outside
Resolution No. 33-2008
$167.00 per hour
Detail) (minimum charge
of four hours)
Alarm Permit Application
Resolution No. 116-2003
$18.00
Fee
(Section 10.10.110)
Resolution No. 116-2003
$32.00 per year
Alarm Permits (Annual
(Section 10.10.110)
Renewal)
Page 72
Fiscal Year 2023-24 Master Fee Schedule
POLICE
SERVICE
REFERENCE
FEE
False Alarm Charge
1 to 2 false alarms
No Charge
3 to 5 false alarms
Resolution No. 116-2003
$50.00 each
(Section 10.10.090)
6 or more false alarms
Resolution No. 116-2003
$100.00 each
Any false alarm for which
(Section 10.10.090)
$50.00 (includes cost of alarm
no alarm permit has
Resolution No. 28-2006
permit plus $18.00 initial
been issued
application fee)
Live Entertainment
Resolution No. 32-2009
$695.00
Permit
(Sections 6.16.030)
Single Event
(Section 6.16.090)
$120.00
Entertainment Permit
Peddlers and Solicitors
Resolution No. 41-2008
$739.00 for investigation plus
(Section 6.24.030)
fingerprinting fees
Curb Painting
Resolution No. 33-2007
$67.00 for investigation
Tanning Salon
Application
Resolution No. 41-2008
$1,131.00 plus fingerprinting fees
(Section 6.42.060)
$1,036.00 plus fingerprinting fees
Sale or Transfer
Resolution No. 41-2008
(Section 6.42.120)
$775.00 plus fingerprinting fees
Renewal
Resolution No. 41-2008
(Section 6.42.160)
Page 73
Fiscal Year 2023-24 Master Fee Schedule
POLICE
SERVICE
REFERENCE
FEE
Massage Operator
Application
Resolution No. 32-2009
$1,463.00 plus fingerprinting fees
(Section 6.40.060)
$1,463.00 plus fingerprinting fees
Sale or Transfer
Resolution No. 32-2009
(Section 6.40.120)
$917.00 plus fingerprinting fees
Renewal
Resolution No. 32-2009
(Section 6.40.160)
Model/Escort Service
Resolution No. 41-2008
$1,240.00 plus fingerprinting fees
Application
(Section 6.41.040)
$1,132.00 plus fingerprinting fees
Sale or Transfer
Resolution No. 41-2008
(Section 6.41.100)
$775.00 plus fingerprinting fees
Renewal
Resolution No. 41-2008
(Section 6.41.130)
Private Patrol Company
Resolution No. 41-2008
$417.00 plus fingerprinting fees
Application
(Section 6.44.050)
$208.00 plus fingerprinting fees
Renewal
Resolution No. 41-2008
(Section 6.44.080)
Taxi Operator
Application
Section 6.36.050
Business license fee plus
fingerprinting fees
Business license fee plus
Renewal
Section 6.36.190
fingerprinting fees
Page 74
e4RL1NGA ME
Fiscal Year 2023-24 Master Fee Schedule
POLICE
SERVICE
REFERENCE
FEE
Taxi Driver
Application
Section 6.36.050
$84.00 plus fingerprinting fees
$74.00 plus fingerprinting fees
Renewal
Section 6.36.190
Taxicab Annual
Section 6.36.120
$95.00 per vehicle
Inspection
Valet Parking
Resolution No. 41-2008
$802.00 plus fingerprinting fees
(Section 6.30.040)
Concealed Weapon
Resolution No. 32-2009
$1,354.00 for investigation
Fortune Teller
Resolution No. 41-2008
$802.00 plus fingerprinting fees
(Set by Section 6.38.060)
Unruly Gathering
Section 10.70.070
Cost of Hours of Officer Response
Special Events & Street
Resolution No. 32-2009
Closing:
Application and Permit
$120.00
Sidewalk Closure
$120.00 per parcel/per day
$238.00 per parcel/per day
Road Closure
Verification of non-
Resolution No. 90-2009
No Charge
resident "proof -of -
correction" citations
Page 75
Fiscal Year 2023-24 Master Fee Schedule
SEWER
SERVICE
REFERENCE
FEE
SEWER CAPACITY CHARGES
Single-family
Section 15.08.020
$11,075.00/ dwelling unit
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Multi -family, Two or
Section 15.08.020
$7,667.00/ dwelling unit
More Bedrooms
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Multi -family, Studio and
Section 15.08.020
$5,206.00/ dwelling unit
One Bedroom
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Detached Accessory
Section 15.08.020
$4.62/ square foot
Dwelling Unit (ADU) >
Fee updated based on Engineering
150 square feet
News Record Construction Cost
Index as of 1/1/2023
Non -Residential, water
Section 15.08.020
$21,299.00/ connection
meter size = %-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Non -Residential, water
Section 15.08.020
$35,499.00/ connection
meter size = 1-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Page 76
Fiscal Year 2023-24 Master Fee Schedule
SEWER
SERVICE
REFERENCE
FEE
Non -Residential, water
Section 15.08.020
$70,997.00/ connection
meter size = 1%-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Non -Residential, water
Section 15.08.020
$113,595.00/connection
meter size = 2-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Non -Residential, water
Section 15.08.020
$212,991.00/ connection
meter size = 3-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
Non -Residential, water
Section 15.08.020
$354,986.00/connection
meter size = 4-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/2023
INDUSTRIAL WASTE DISCHARGE FEES
The fee covers two (2) samples; additional samples charged according to the Analytical
Processing Fee Schedule below.
Light Discharger, Annual
Ord. No. 1786 (2006)
$638.00
Moderate Discharger,
Ord. No. 1786 (2006)
$1,748.00
Annual
Heavy Discharger,
Ord. No. 1786 (2006)
$2,441.00
Annual
Page 77
Fiscal Year 2023-24 Master Fee Schedule
SEWER
SERVICE
REFERENCE
FEE
Non -Conventional
Ord. No. 1786 (2006)
$1,305.00
Discharger, Annual
Groundwater Discharger
Ord. No. 1786 (2006)
Non -conventional Fee plus $7.00
per 1000 gallons discharged
Application Processing
Ord. No. 1786 (2006)
$168.00
Fee
ANALYTICAL FEES
In-house Testing
Ord. No. 1786 (2006)
Cost
Contract Lab Testing
Ord. No. 1786 (2006)
Cost plus 15%
BIMONTHLY SEWER SERVICE CHARGES
Minimum Bi-Monthly
Resolution No. 144-2021
$29.82
Charges
(Effective 1/1/2022)
Applies only when volumetric
sewer rates result in a charge that
is lower than the minimum.
Single-family or duplex
Resolution No. 144-2021
$14.91 per thousand gallons.
(Effective 1/1/2022)
Multi -Unit residential
Resolution No. 144-2021
$14.65 per thousand gallons
(Effective 1/1/2022)
Food Related:
Resolution No. 144-2021
$35.69 per thousand gallons
Restaurant, other
(Effective 1/1/2022)
commercial food -related
uses
Page 78
e4RL1NGA ME
Fiscal Year 2023-24 Master Fee Schedule
SEWER
SERVICE
REFERENCE
FEE
Moderate/Heavy
Resolution No. 144-2021
$25.63 per thousand gallons
commercial
(Effective 1/1/2022)
Light commercial
Resolution No. 144-2021
$15.35 per thousand gallons
(Effective 1/1/2022)
Institutional/ Schools/
Resolution No. 144-2021
$8.62 per thousand gallons
Churches
(Effective 1/1/2022)
Page 79
Fiscal Year 2023-24 Master Fee Schedule
SEWER
NEW CUSTOMERS IN SINGLE-FAMILY OR DUPLEX CLASSIFICATION — Resolution
No. 144-2021 (Effective 1/1/2022)
Number of Bedrooms
Bi-Monthly Fee
1 Bedroom or Studio
$59.64
2 Bedrooms
$89.46
3 Bedrooms
$119.28
4 Bedrooms
$149.10
5 or More Bedrooms
$178.92
Page 80
Fiscal Year 2023-24 Master Fee Schedule
WATER
SERVICE
REFERENCE
FEE
WATER CAPACITY CHARGES
Single-family
Section 15.04.020
$7,260.00/ dwelling unit
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Multi -family, Two or
Section 15.04.020
$4,513.00/ dwelling unit
More Bedrooms
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Multi -family, Studio and
Section 15.04.020
$2,942.00/ dwelling unit
One Bedroom
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Detached Accessory
Section 15.04.020
$3.03/ square foot
Dwelling Unit (ADU), >
Fee updated based on Engineering
150 square feet
News Record Construction Cost
Index as of 1/1/23
Non -Residential, water
Section 15.04.020
$10,987.00/ connection
meter size= %-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Non -Residential, water
Section 15.04.020
$18,326.00/ connection
meter size=1-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Page 81
Fiscal Year 2023-24 Master Fee Schedule
WATER
SERVICE
REFERENCE
FEE
Non -Residential, water
Section 15.04.020
$36,613.00/ connection
meter size= 1 % -inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Non -Residential, water
Section 15.04.020
$58,588.00/ connection
meter size=2-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Non -Residential, water
Section 15.04.020
$109,877.00/ connection
meter size=3-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Non -Residential, water
Section 15.04.020
$183,142.00/ connection
meter size=4-inch
Fee updated based on Engineering
News Record Construction Cost
Index as of 1/1/23
Page 82
Fiscal Year 2023-24 Master Fee Schedule
WATER
Water fees are set via a three year rate -setting cycle with an effective date of January 1. The following rates
are effective January 1, 2019.
SERVICE
REFERENCE
FEE
BI-MONTHLY CHARGE FOR METERS
5/8" and 3/4" meter
Ord. No. 1880 (2017)
$84.03
1" meter
Ord. No. 1880 (2017)
$140.05
1 - %" meter
Ord. No. 1880 (2017)
$280.10
2" meter
Ord. No. 1880 (2017)
$448.16
3" meter
Ord. No. 1880 (2017)
$840.30
4" meter
Ord. No. 1880 (2017)
$1,400.50
6" meter
Ord. No. 1880 (2017)
$2,801.00
8" meter
Ord. No. 1880 (2017)
$4,481.60
Page 83
Fiscal Year 2023-24 Master Fee Schedule
WATER
SERVICE
REFERENCE
FEE
WATER CONSUMPTION
Single Family Residential Tiers
Ord. No. 1880 (2017)
Rates per thousand gallons
Tier 1 (0-4,000 gal): $9.79
Tier 2 (4,001-8,000 gal): $10.98
Tier 3 (8,001-16,000 gal): $12.18
Tier 4 (16,001-24,000 gal): $13.38
Tier 5 (24,001 gal & above): $14.58
Commercial/Multi-
Ord. No. 1880 (2017)
Effective January 1, 2019: $11.46
Family/Duplex/Other
per thousand gallons
Water Service Turn -On
Ord. No. 1880 (2012)
8 a.m. to 3:15 p.m., Monday
No Charge
thru Friday
3:16 p.m. to 3:30 p.m., Monday
$20.00
thru Friday
3:31 p.m. to 7:59 a.m., Monday
$60.00
thru Friday
Saturday/Sunday/Holiday
$60.00
Page 84
Fiscal Year 2023-24 Master Fee Schedule
Dk]
SERVICE
REFERENCE
FEE
Penalty Fee (Past Due)
Not paid within 30 days of
Ord. No. 1880 (2012)
1.5% penalty
billing
Service Renewal
8 a.m. to 3:15 p.m., Monday
Ord. No. 1880 (2012)
$35.00
thru Friday
3:16 p.m. to 3:30 p.m., Monday
Ord. No. 1880 (2012)
$45.00
thru Friday
3:31 p.m. to 4:50 p.m., Monday
Ord. No. 1880 (2012)
$60.00
thru Friday
After normal operating hours
$150.00
Maintenance of Water in Fire
Ord. No. 1880 (2012)
$1.00 per month per inch of pipe
Protection System
diameter, with $2.00 minimum
charge
Flow Test
5/8" through 1"
Ord. No. 1880 (2012)
$50.00
1 - %" and 2"
$80.00
Over 2"
$100.00 minimum (if over $100.00,
cost of testing plus 15%)
Page 85
Fiscal Year 2023-24 Master Fee Schedule
Dk]
SERVICE
REFERENCE
FEE
Temporary Water Service
Ord. No. 1880 (2012)
$750.00 deposit
Meter charges (does not
$43.00 per month for 1-inch meter
include water consumption)
$85.00 per month for three-inch
meters
Water Service Turn -on Deposit
Ord. No. 1880 (2012)
$50.00 or 2 months estimated
if Delinquent on City Water
consumption, whichever is greater
Account in Previous 12 months
Work on City Water System
Ord. No. 1880 (2012)
$60.00 permit
$1,500.00 bond or deposit
Fire Flow Test
Section 15.04.030
$242.00 per hydrant
SERVICE
REFERENCE
FEE
Page 86
e4RL1NGA ME
Fiscal Year 2023-24 Master Fee Schedule
WATER
Water Line Installation
5/8" bypass meter
Ord. No. 1805 (2007)
$369.00
3/4" service with meter
Ord. No. 1805 (2007)
$4,317.00
1" service with meter
Ord. No. 1805 (2007)
$4,354.00
1- % " service with meter
Ord. No. 1805 (2007)
$5,560.00
2" service with meter
Ord. No. 1805 (2007)
$5,707.00
If larger than 2" or a length of
Ord. No. 1805 (2006)
Cost plus 15%
more than 60 feet
Meter Upgrade
To 3/4" meter or 1" meter
Ord. No. 1805 (2007)
$254.00
(meter only)
Page 87
Fiscal Year 2023-24 Master Fee Schedule
COUNTY FEES - ANIMAL CONTROL
The City's agreement with San Mateo County requires that animal control fees reflect the fees adopted by the
County Board of Supervisors (S.M.0 Ordinance No. 04628, approved July 24, 2012). These fees are subject to
changes based on any future action by the County of San Mateo, and are available on-line at
https://Iibrary.municode.com/ca/san mateo county/codes/code of ordinances?node1d=TIT6AN#!
Page 88
3/14/23, 12:18 PM Consumer Price Index, San Francisco Area - February 2023 : Western Information Office : U.S. Bureau of Labor Statistics
-Jo" U.S. BUREAU OF LABOR STATISTICS
Bureau of Labor Statistics > Geographic Information > Western > News Release
Western Information Office
Western Home Vestern Geography Western Subjects Western Archives
Consumer Price Index, San Francisco Area - February 2023
Area prices were up 1.8 percent over the past two months, up 5.3 percent from a year ago
Prices in the San Francisco area, as measured by the Consumer Price Index for All Urban Consumers (CPI-U), advanced 1.8
percent for the two months ending in February 2023, the U.S. Bureau of Labor Statistics reported today. (See table A.) Regional
Commissioner Chris Rosenlund noted that the February increase was influenced by higher prices for shelter. (Data in this report
are not seasonally adjusted. Accordingly, month -to -month changes may reflect seasonal influences.)
Over the last 12 months, the CPI-U advanced 5.3 percent. (See chart 1 and table A.) Food prices increased 8.0 percent, and
energy prices rose 8.6 percent. The index for all items less food and energy increased 4.6 percent over the year. (See table 1.)
Chart 1. Over -the -year percent change in CPI-U, San Francisco -Oakland -Hayward,
CA, February 2020-February 2023
Percent change
8.0
7.0
60
5.0
4.0
3.0
2.0
1.0
All items
All items less food and energy
►ti
4
0.0 i i i i i i i i i i i i i i i i i i '
Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb
2020 2021 2022 2023
Source: U_5. Bureau of Labor Statistics_
View Chart Data
Search Western Region GO
Contact Western
News Release Information
23-512-SAN
Tuesday, March 14, 2023
Contacts
Technical information:
(415) 625-2270
BLSinfoSF(@bls.gov
www.bls.gov/regions/west
Media contact:
(415) 625-2270
Related Links
CPI historical databases
Food
Food prices increased 1.2 percent for the two months ending in February. (See table 1.) Prices for food at home increased 1.2 percent, with higher prices in three of the six
subcategories. Prices for food away from home increased 1.2 percent for the same period.
Over the year, food prices increased 8.0 percent. Prices for food at home rose 8.1 percent since a year ago. Price increases across food at home expenditure categories ranged
from 5.3 percent for meats, poultry, fish, and eggs to 10.8 percent for nonalcoholic beverages and beverage materials. Prices for food away from home advanced 7.8 percent.
Energy
The energy index advanced 6.6 percent for the two months ending in February. The increase was mainly due to higher prices for natural gas service (18.0 percent). Prices for
gasoline rose 4.6 percent, and prices for electricity increased 3.4 percent for the same period.
Energy prices rose 8.6 percent over the year, led by higher prices for natural gas service (29.1 percent). Prices paid for electricity increased 13.6 percent, but prices for gasoline
declined 1.2 percent during the past year.
All items less food and energy
The index for all items less food and energy advanced 1.6 percent in the latest two -month period. Higher prices for apparel (6.3 percent), household furnishings and operations
(3.8 percent), and shelter (1.8 percent) were partially offset by lower prices for used cars and trucks (-2.6 percent).
Over the year, the index for all items less food and energy increased 4.6 percent. Components contributing to the increase included household furnishings and operations (7.5
percent), and shelter (4.4 percent). Partly offsetting the increases was a price decrease in used cars and trucks (-11.9 percent).
Table A. San Francisco -Oakland -Hayward, CA, CPI-U 2-month and 12-month percent changes, all items index, not seasonally adjusted
F2019 2020 2021
2022 2023
Month
2-month
12-month
2-month
12-month
2-month
12-month
2-month
12-month
2-month
12-month
February
0.5
3.5
0.9
2.9
0.5
1.6
1.4
5.2
1.8
5.3
April
1.2
4.0
-0.5
1.1
1.7
3.8
1.5
5.0
June
0.2
3.2
0.7
1.6
0.0
3.2
1.7
6.8
August
0.1
2.7
0.0
1.6
0.5
3.7
-0.5
5.7
October
1.0
3.0
0.5
1.1
0.7
3.8
1.0
6.0
December
-0.5
2.5 0.4
2.0
0.8
4.2
-0.3
4.9
The April 2023 Consumer Price Index for the San Francisco area is scheduled to be released on May 10, 2023.
https://www.bls.gov/regions/west/news-release/consumerpriceindex_sa nfrancisco. htm 1 /3
3/14/23, 12:18 PM Consumer Price Index, San Francisco Area - February 2023 : Western Information Office : U.S. Bureau of Labor Statistics
Technical Note
The Consumer Price Index (CPI) is a measures of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics
publishes CPIs for two population groups: (1) a CPI for All Urban Consumers (CPI-U) which covers approximately 93 percent of the total U.S. population and (2) a CPI for Urban
Wage Earners and Clerical Workers (CPI-W) which covers approximately 29 percent of the total U.S. population. The CPI-U includes, in addition to wage earners and clerical
workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force.
The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that
people buy for day-to-day living. Each month, prices are collected in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail
establishments -department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase
and use of items are included in the index.
The index measures price changes from a designated reference date; for most of the CPI-U the reference base is 1982-84 equals 100. An increase of 7 percent from the
reference base, for example, is shown as 107.000. Alternatively, that relationship can also be expressed as the price of a base period market basket of goods and services rising
from $100 to $107. For further details see the CPI home page on the internet at www.bls.gov/cpi and the CPI section of the BLS Handbook of Methods available on the internet
at www.bls.gov/opub hom cpji.
In calculating the index, price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the
appropriate population group. Local data are then combined to obtain a U.S. city average. Because the sample size of a local area is smaller, the local area index is subject to
substantially more sampling and other measurement error than the national index. In addition, local indexes are not adjusted for seasonal influences. As a result, local area
indexes show greater volatility than the national index, although their long-term trends are quite similar. NOTE: Area indexes do not measure differences in the level of
prices between cities; they only measure the average change in prices for each area since the base period.
The San Francisco -Oakland -Hayward, CA. metropolitan area covered in this release is comprised of Alameda, Contra Costa, Marin, San Francisco, San Mateo Counties in the
State of California.
Information in this release will be made available to individuals with sensory impairments upon request. Voice phone: 202-691-5200; Telecommunications Relay Service: 7-1-1.
Table 1. Consumer Price Index for All Urban Consumers (CPI-U): Indexes and percent changes for selected periods
San Francisco -Oakland -Hayward, CA (1982-84=100 unless otherwise noted)
Indexes Percent change from -
Item and Group Historical Dec. Jan. Feb. Feb. Dec. Jan.
data 2022 2023 2023 2022 2022 2023
Expenditure category
All items 0 331.222 - 337.173 5.3 1.8 All items (1967=100) 0 1,018.268 - 1,036.563 - - -
Food and beverages
0
357.277
-
359.912
7.6
0.7
-
Food
0
359.081 -
326.412 327.478
363.265
8.0
1.2
-
Food at home
0
330.202
8.1
1.2
0.8
Cereals and bakery products
0
321.182
-
329.783
7.0
2.7
-
Meats, poultry, fish, and eggs
0
356.523
-
351.353
5.3
-1.5
-
Dairy and related products
0
345.389
414.685
-
331.704
9.8
-4.0
-
Fruits and vegetables
0
-
431.651
8.6
4.1
-
Nonalcoholic beverages and beverage materials(
0
243.487
-
239.599
10.8
-1.6
-
Other food at home
0
279.542
-
289.097
9.4
3.4
-
Food away from home
0
394.357
-
398.992
7.8
1.2
-
Alcoholic beverages
0
338.666
-
323.971
2.6
-4.3
-
Housing
0
381.854
-
390.701
5.4
2.3
-
Shelter
0
426.481
430.591
434.093
4.4
1.8
0.8
Rent of primary residence(g)
0
487.480
490.031
491.874
4.8
0.9
0.4
Owners' equiv. rent of residences(3)(3)
0
457.867
462.232
466.191
4.9
1.8
0.9
Owners' equiv. rent of primary residence(I)L)
0
457.867
462.232
466.191
4.9
1.8
0.9
Fuels and utilities
0
551.930
-
585.793
558.268
13.8
6.1
-
Household energy
0
515.010
552.293
19.0
8.4
1.1
Energy services(3)
0
516.458
553.863
560.531
19.1
8.5
1.2
Electricity(
Utility (piped) gas service(R)
0
542.853
561.548
561.548
13.6
3.4
0.0
0
464.003
530.248
-
547.333
172.101
29.1
18.0
3.2
Household furnishings and operations
0
165.874
7.5
3.8
-
Apparel
0
109.638
-
116.586
3.2
6.3
-
Footnotes
(1) Indexes on a December 1977=100 base.
(2) This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator.
(3) Indexes on a December 1982=100 base.
(4) Special index based on a substantially smaller sample.
(5) Indexes on a December 1993=100 base.
(6) Indexes on a December 1997=100 base.
- Data not available
NOTE: Index applies to a month as a whole, not to any specific date.
https://www.bls.gov/regions/west/news-release/consumerpriceindex_sanfrancisco. htm 2/3
3/14/23, 12:18 PM Consumer Price Index, San Francisco Area - February 2023 : Western Information Office : U.S. Bureau of Labor Statistics
Item and Group
Transportation
Private transportation
Indexes
Historical Dec. Jan. Feb.
data 2022 2023 2023
Percent change from -
Feb. Dec. Jan.
2022 2022 2023
0
243.553
-
248.587
4.2
2.1
-
0
244.479
-
248.047
2.8
1.5
New and used motor vehicles(4)
0
119.184
-
119.154
-
0.0
New vehiclesu)
0
194.236
-
195.768
-
0.8
Used cars and trucks(I)
0
340.493
-
331.660
-11.9
-2.6
-
Motor fuel
0
325.704
323.764
340.659
-0.8
4.6
5.2
Gasoline (all types)
0
323.357
321.434
338.264
-1.2
4.6
5.2
Gasoline, unleaded regular(4)
0
323.162
321.234
338.236
-1.3
4.7
5.3
Gasoline, unleaded midgradeU(s)
0
303.156
301.207
316.639
-0.8
4.4
5.1
Gasoline, unleaded premiumU
0
307.298
305.510
320.831
-0.7
4.4
5.0
Medical care
0
-
-
-
-
-
-
Recreation(s)
0
143.214
-
144.312
5.2
0.8
-
Education and communication(s)
0
160.184
-
160.458
3.2
0.2
-
Tuition, other school fees, and child care(1)
0
1,943.403
-
-
-
-
-
Other goods and services
0
569.746
-
579.693
7.2
1.7
-
Commodity and service group
All items
Commodities
Commodities less food & beverages
0
331.222
-
337.173
5.3
1.8
-
0
230.565
-
233.306
5.0
1.2
-
0
164.586
-
-
166.994
219.813
2.8
1.5
-
Nondurables less food & beverages
0
213.305
3.4
3.1
-
Durables
0
116.497
-
116.778
-
0.2
-
Services
0
415.986
-
424.692
5.5
2.1
-
Special aggregate indexes
All items less medical care ❑ 320.590 - 326.809 5.4 1.9 -
AII items less shelter
0
294.223
-
299.536
6.0
1.8
-
Commodities less food
0
172.119
-
174.188
2.9
1.2
-
Nondurables
0
286.723
-
291.607
6.0
1.7
-
Nondurables less food
0
222.980
-
228.172
3.3
2.3
-
Services less rent of shelter(3)
0
424.773
-
435.940
7.4
2.6
-
Services less medical care services
❑
404.019
-
413.566
5.7
2.4
-
Energy
0
403.252
417.374
429.799 8.6
6.6
3.0
All items less energy
❑
331.841
-
336.928
5.1
1.5
-
AII items less food and energy
0
328.551
-
333.753
4.6
1.6
-
Footnotes
(1) Indexes on a December 1977=100 base.
(2) This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator.
(3) Indexes on a December 1982=100 base.
(4) Special index based on a substantially smaller sample.
(5) Indexes on a December 1993=100 base.
(6) Indexes on a December 1997=100 base.
- Data not available
NOTE: Index applies to a month as a whole, not to any specific date.
Last Modified Date: Tuesday, March 14, 2023
U.S. BUREAU OF LABOR STATISTICS Western Information Office Attn: EA & I, 90 Seventh Street Suite 14-100 San Francisco, CA
94103-6715
Telephone:1-415-625-2270_ www.bis.gov/regions/wes Contact Western Region
https://www.bls.gov/regions/west/news-release/consumerpriceindex_sanfrancisco. htm 3/3
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Purpose:
A clear User Fee Cost Recovery Policy will allow the City of Burlingame to provide an ongoing, sound basis
for setting fees that allows charges and fees to be periodically reviewed and updated based on
predetermined, researched and supportable criteria that can be made available to the public.
Background•
The City Council has traditionally approved a Master Fee Schedule as part of the budget process. City
user fees are adjusted to reflect the annual increase in costs that are adopted for the ensuing budget
year. The fee adjustments are not automatic. They require an annual review and approval by the City
Council. An annual review and update ensures that fees reflect current costs to provide services, allows
the addition of fees when applicable for new City services, and provides for the elimination of fees for
discontinued services.
A City-wide Cost Allocation Plan provides a methodology for data -based distribution of administrative and
other overhead charges to programs and services. A Cost of Services Study allows the determination of
the full cost of providing each service for which a fee is charged, and lays the final groundwork needed for
development of a values -based and data -driven User Fee Cost Recovery Policy. The most recent Cost
Allocation Plan and Cost of Services Study was completed in March, 2016. Comments and direction from
the Master Fee Schedule Updates subsequent to the study were used to prepare this Fiscal Policy.
Policy:
The policy has three main components:
• Provision for ongoing review
• Process of establishing cost recovery levels
o Factors to be Considered
Target Cost Recovery Levels
o Parks and Recreation Programs
o Development Review Programs
o Public Works Services
o Public Safety Services
o Library
o Administrative Services
Provision for ongoing review
Fees will be reviewed at least annually in order to keep pace with changes in the cost of living and
methods or levels of service delivery. In order to facilitate a fact -based approach to this review, a
comprehensive analysis of the city's costs and fees should be made every three to five years. In the
interim, fees will be adjusted by annual cost factors reflected in the appropriate program's operating
budget.
Process of establishing user fee cost recovery levels
The following factors will be considered when setting service fees and cost recovery levels:
Community -wide vs. special benefit
• The use of general purpose revenue is appropriate for community -wide services while user
fees are appropriate for services that are of special benefit to individuals or groups. Full cost
recovery is not always appropriate.
Page 1 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
2. Service Recipient Versus Service Driver
• Particularly for services associated with regulated activities (development review, code
enforcement), from which the community eventually benefits, cost recovery from the
"driver" of the need for the service (applicant, violator) is appropriate.
Consistency with City public policies and objectives
• City policies and Council goals focused on long-term improvements to community quality of
life may also impact desired fee levels, as fees can be used to change community behaviors,
promote certain activities or provide funding for pursuit of specific community goals, for
example: health and safety, environmental stewardship.
4. Impact on demand (elasticity)
• Pricing of services can significantly impact demand. At full cost recovery, for example, the
City is providing services for which there is a genuine market not over -stimulated by
artificially low prices. Conversely, high cost recovery may negatively impact lower income
groups and this can work against public policy outcomes, especially if the services are
specifically designed to serve particular groups.
5. Discounted Rates and Surcharges
• Rates may be discounted to accommodate lower income groups or groups who are the
target of the service, such as senior citizens or residents.
• Higher rates are considered appropriate for non-residents to further reduce general fund
subsidization of services.
6. Feasibility of Collection
It may be impractical or too costly to establish a system to appropriately identify and charge
each user for the specific services received. The method of assessing and collecting fees
should be as simple as possible in order to reduce the administrative cost of collection.
Target cost recovery levels
1. Low cost recovery levels (0% - 30%) are appropriate if:
• There is no intended relationship between the amount paid and the benefit received
• Collecting fees is not cost-effective
• There is no intent to limit use of the service
• The service is non -recurring
• Collecting fees would discourage compliance with regulatory requirements
• The public at large benefits even if they are not the direct users of the service
High cost recovery levels (81% - 100%) are appropriate if:
• The individual user or participant receives the benefit of the service
• Other private or public sector alternatives could or do provide the service
• For equity or demand management purposes, it is intended that there be a direct
relationship between the amount paid and the level and cost of the service received
• The use of the service is specifically discouraged
• The service is regulatory in nature
Page 2 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
3. Services having factors associated with both cost recovery levels would be subsidized at a mid-
level of cost recovery (31% - 80%).
General categories of services tend to fall logically into the three levels of cost recovery above and can
be classified according to the factors favoring those classifications for consistent and appropriate fees.
Primary categories of services include:
• Parks and Recreation Programs
• Development Review Programs - Planning and Building
• Public Works Department - Engineering, Utilities, and Maintenance
• Public Safety
• Library
• Administrative Services
Parks and Recreation Proarams
Cost analyses of Parks and Recreation activities do not follow a typical unit -based approach, as the unit
costs for these types of programs are largely affected by the participation numbers, which can vary
significantly. Instead, the cost analysis for the Parks and Recreation Department consists of a comparison
of the overall full cost and revenue of each program area. The individual activities are grouped into the
nine different program areas shown below.
General Categorization of Programs, Services, Activity, and
Facilities
Low Cost
Recovery
(0-30%)
Mid Cost
Recovery
(31-80%)
High Cost
Recovery
(81-100%)
Parks
Park and Playground Maintenance
Tennis Courts
Dog Park
Street Banner Hanging
Landscape Maintenance
X
X
X
X
X
Arborist Services
Tree Plantings
Protected Tree Removal Permits
X
X
Recreation Programs: Senior Services
Senior Activities
Bingo-N-Bag Lunch
X
X
Page 3 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Recreation Programs: Youth Services
Pre -School and Enrichment
Youth Camps/Trips
X
X
Recreation Programs: Teen Services
Youth Advisory Committee
X
Recreation Programs: Leisure Classes
Performing Arts
Art
Language
Culinary
Fitness
Special Interest Miscellaneous
X
X
X
X
X
X
Recreation Programs: Sports
School Age Sports
Tennis Lesson/Camps
Softball
Miscellaneous Sports/Camps
X
X
X
X
Events/ Celebration
City Sponsored
City -Wide
Movies/Music in the Park
Pet Parade
Other Events
X
X
X
X
X
Facility Usage
City Functions (e.g. commissions)
Co -Sponsored Organization
Non -Profit
Fields (Youth: Non -Profit)
Fields (Adult: Non -Profit)
Tennis Courts
Picnic Rentals (Private Party)
Private Rentals
Fields (For Profit)
Contracted Venues (For Profit)
X
X
X
X
X
X
X
X
X
X
It should be noted that discussions regarding the potential (or desirability) for full cost recovery do not
apply to Parks and Recreation Services as a whole. Park and recreation programs occupy a unique service
niche in local government. A breadth of recreation and park services provides a general community
benefit that warrants a significant measure of subsidization. Normally, market/economic and
social/political pressures will dictate or heavily influence the fee levels for these discretionary programs.
Page 4 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Low Recovery Expectations
Low to zero recovery is expected for programs in this category as the community benefits from the
service. Non-resident fees (if allowed) may provide medium cost recovery.
In general, low cost programs or activities in this group provide a community wide benefit. These
programs and activities are generally programs or activities enhancing the health, safety and livability
of the community and therefore require the removal of a cost barrier for optimum participation. For
example:
• Parks - As long as collecting fees at City parks is not cost-effective, there should be no fees
collected for general use of parks and playgrounds. Costs associated with maintaining the City's
parks represent a large cost for which there is no significant opportunity for recovery - these
facilities are public domains and are an essential service of Citygovernment.
• Senior Classes/Events - The primary purpose of senior classes and events is to encourage
participation. The seniors served in these classes may not have the means of paying for the
classes. The classes should continue to be offered in collaboration with outside agencies when
possible.
• Pilot Programs - In any program year, certain classes or activities may be offered on a "pilot" basis at
subsidized levels to determine initial interest and how favorably the program would be received
overall.
• Events/Celebrations - Community Services events provide opportunities for neighborhoods to
come together as a community and integrate people of various ages, economic and cultural
backgrounds. Events also foster pride in the community and provide opportunities for
volunteers to give back. As such, the benefits are community -wide. In addition, collection of fees
are not always cost effective.
• Facility Usage - Safe and secure facilities for neighborhood problem -solving and provision of
other general services support an engaged community and should be encouraged with low or
no fees.
Medium Recovery Expectation
Recovery of most program costs incurred in the delivery of the service, but without recovery of any of
the costs which would have been incurred by the department without the service. Both community
and individuals benefit from these services. Non-resident fees if allowed may provide higher cost
recovery.
• Youth Sports / Camps — Programs that encourage outdoor fitness for youth should be offered at
moderate fees to encourage use of City facilities and help defray the cost of their maintenance.
• Field Usage and Tennis Courts — Cost should be kept low for local non-profit organizations
providing sports leagues open to residents and students in Burlingame Schools that encourage
healthy lifestyles and lifelong fitness. Opportunities exist to collect a reasonable fee for use to
defray citywide expenses for tennis facilities and fields.
High Recovery Expectations
Present when user fees charged are sufficient to support direct program costs plus up to 100% of
department administration and city overhead associated with the activity. Individual benefit foremost
and minimal community benefit exists. Activities promote the full utilization of parks and recreation
facilities.
• Programs - Activities in this area benefit the individual user. Programs, classes, and sports
leagues are often offered to keep pace with current recreational trends and provide the
Page 5 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
opportunity to learn new skills, improve health, and develop social competency. The services are
made available to maximize the use of the facilities, increase the variety of offerings to the
community as a whole, and spread department administration and city-wide overhead costs to
many activities. In some instances offering these activities helps defray expenses of services with
no viable means of collecting revenue e.g. parks, playgrounds, etc.
Facility Usage — Facility use is set at a higher rate for the private use of the public facility for
meetings, parties, and programs charging fees for services and celebrations.
Contracted Venues -(for profit)- Longterm arrangements where a facility is rented or
contracted out to reduce general funding expense in orderto provide specialized servicesto
residents.
Page 6 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Development Review Services
• Planning (planned development permits, tentative tract and parcel maps, re -zonings, general plan
amendments, variances, use permits)
• Building and safety (building permits, structural plan checks, inspections)
General Categorization of Programs, Services, Activity, and
Facilities
Low Cost
Recovery
(0-3051.)
Mid Cost
Recovery
(31-8094.)
High Cost
Recovery
(81-1009,.)
Pre -Applications
Preliminary Plan Check (New Construction*)
Preliminary Plan Check (Remodel*)
Zoning Verification/ Property Profile Letter
X
X
X
Applications
Ambiguity/Determination Hearing before Planning
Commission (applies to Planning, Fire, and Building
requests)
X
Amendment/Extension of Permits
X
Antenna Exception Fee
X
Appeal to Planning Commission of administratively approved
permits/appeal to City Council of Planning Commission
decisions
X
Legal Review -Substantive work by City Attorney for
development projects requiring discretionary review before
the Planning Commission under Title 25
X
Conditional Use Permit
X
Condominium Permit (4-10 Units or Fewer)
X
Condominium Permit (11 Units-25 Units)
X
Condominium Permit (26 Units-50 Units)
X
Condominium Permit (51 Units-100 Units)
X
Condominium Permit (101 Units and Greater)
X
Design Review, Addition
X
Design Review, Amendment
X
Design Review —Handling Fee
X
Minor Amendment to Approved Project
X
As -Built Variation from Approved Project
X
Design Review, New Construction
X
Fence Exception
X
Minor Modification
X
Hillside Area Construction Permit
X
Secondary Dwelling Unit
X
Reasonable Accommodation
X
Page 7 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Re -zoning
X
Second Unit Amnesty Permit
Building Official Inspection Deposit
X
Special Use Permit
X
Variance
X
Wireless Communications Administrative Use Permit
X
Plan Recheck Fee
More than two revisions to plans
Major redesign of project plans
X
X
Environmental
Categorical Exemption
Negative Declaration
Mitigated Declaration and/orwith a Responsible Agency
Impact Report
Posting Fee, Negative Declaration and EIR
X
X
X
X
X
Parks
Arborist Review (when required)
X
Noticing
R-1 and R-2
All Other Districts
R-1 Design Review, Residential
R-1 Design Study, Residential
Design Review, all other districts
Minor Modifications or Hillside Area Construction
Permits
General Plan Amendment
Environmental Impact Report
City Council Appeal
Second Unit Amnesty
Wireless Communications
Replacement of Posted Sign
Design Review Yard Sign
X
X
X
X
X
X
X
X
X
X
X
X
X
Sign
50 square feet or less
Over 50 SF and less than 200 square feet
Over 200 square feet
Sign Variance
Removal of Illegal Sign
X
X
X
X
X
Publications
Zoning Map
X
Page 8 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Building Fees
General Categorization of Programs, Services, Activity,
and Facilities
Low Cost
Recovery
(0-30%)
Mid Cost
Recovery
(31-80%)
High Cost
Recovery
(81-100%)
Building Permit Fees Not Based on Total Valuation
All inspections outside normal business hours
(minimum charge is for 2 hours)
All reinspection fees (minimum 1 hour)
X
X
Energy Upgrade California
Basic Package
Advanced Package
X
X
Plan Review Fees
Review request for alternate materials and
methods
Review of unreasonable hardship request
Plan revisions for planning department
Plan revisions subsequent to permit issuance
Arborist Review Fee
X
X
X
X
X
Plumbing Permit Fees
Fixtures and Vents (each fixture)
Sewer and Interceptors (each)
Water Piping and Water Heaters
X
X
X
Gas Piping Systems
For each gas piping system of one to five
outlets
For each additional outletover five
X
X
Irrigation Systems and Backflow Prevention Devices
X
Swimming Pools
Public or Private Pool
Public or Private Spa
X
X
For each appliance orfixture which no fee is listed
X
Mechanical Permit Fees
Furnaces
Boilers, Compressors, Absorption Systems
Air Handlers
X
X
X
Ventilation and Exhaust
Each ventilation fan attached to a single duct
Each hood including ducts
X
X
Page 9 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Miscellaneous appliance or piece of equipment not
specifically listed above
X
Electrical Permit Fees
System Fee Schedule
Public Swimming Pools and Spas
Private Pools and Spas
Temporary Service Pole
X
X
X
Unit Fee Schedule
Receptacle, Switch and Light Outlets
Residential Appliances
Power Apparatus
X
X
X
Photo Voltaic Systems
Residential Systems
X
Commercial Systems X
Signs, Outline Lighting and Marquees
X
Services
600 volts or less and not over 200 amperes in
rating
600 volts or less, over 200 amperes to 1000
amperes
Over 600volts or over 1000 amperes
X
X
X
Miscellaneous
For apparatus, conduits, and conductors for
which a permit is required but for which no
fee is set forth
X
General Fees
Building Moving
X
Low Recovery Expectations
Low to zero recovery is expected for services in this category to maintain open and accessible
government processes for the public, encourage environmental sustainability and encourage
compliance with regulatory requirements. Example of Low Recovery items:
• Planning — The fee for Zoning Maps is set well below full cost recovery as the map assists the
public without excessive use of staff time.
• Planning — Fees associated with Accessory Dwelling Unit Amnesty Permits are kept at low cost
recovery levels to encourage the maintenance of legal accessory dwelling units.
Building- The elimination or reduction of building permits for residential solar array installations
is consistent with California Government Code Section 65850.5, which calls on local agencies to
encourage the installation of solar energy systems by removing obstacles to, and minimizing
costs of, permitting for such systems.
Building — Unit fees established as for additional fixtures, outlets, appliances, etc. are set at low cost
recovery so as not to burden the cost of improvements to existing buildings.
Page 10 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Medium Recovery Expectations
Recovery in the range of 31% to 80% of the costs incurred in the delivery of the service reflects the
private benefit that is received while not discouraging compliance with the regulation requirements.
• Planning — While the preparation of Zoning Verification/Property Profile provides a benefit to
the public by confirming applicable zoning restrictions and indicates any existing zoning
inconsistencies or outstanding code violations for a particular property, this service requires a
significant amount of staff time. A cost recovery level of 50% is appropriate.
• Planning - The fees for applicants who wish to appeal a Staff Decision or for a Burlingame
resident or neighbor who wishes to appeal a decision of the Planning Commission is
purposefully lower than full cost recovery to allow for accessibility to government processes.
Similarly, Ambiguity/Determination Hearings before the Planning Commission are set to recover
some of the significant staff time entailed without discouraging rational appeals.
• Planning — Application fees for smaller condominium projects (< 50 units) are set at mid -cost
recovery levels to encourage the development of such housing projects.
• Planning — Design Review fees are largely set at mid cost recovery levels in recognition of the
significant public benefit derived from a consistent review of project plans. Minor modifications and
amendments are permitted at less than full cost recovery levels as well.
• Planning - Administrative permits for fences are set at mid -level to encourage compliance.
• Planning — The fee for a Categorical Exemption (Environmental) is set at less than full cost recovery
to reduce hardship on small development projects.
• Planning — Fees for Reasonable Accommodation applications are kept at mid cost recovery levels to
encourage compliance with ADA regulations and general accessibility standards.
High Recovery Expectations
Cost recovery for most development review services should generally be high. In most instances, the
City's cost recovery goal should be 100%.
• Planning - Most Development Pre -Application and Application fees, including plan recheck,
rezoning, variance and special use fees are set at full/high cost recovery levels, as the cost of
these services should be borne mainly by the applicant.
• Planning - Most noticing costs associated with Development Applications should be borne by
the applicant; these fees are established at a high range of cost recovery.
• Building - Building Plan review fees are set at high cost recovery levels as benefits accrue to the
applicant only.
• Building —The fees established for inspections outside of normal business hour and all re -inspections
are costly, and only the applicant receives the benefit of such services; these fees are intended to
fully recover the City's costs.
Page 11 of 17
City of Burlingame
Financial Policy Document
User Fee Cost R
Public Works Department - Enaineerina
Engineering (public improvement plan checks, inspections, subdivision requirements,
encroachments)
General Categorization of Programs, Services, Activity,
and Facilities
Low Cost
Recovery
(0-30%)
Mid Cost
Recovery
(31-80%)
High Cost
Recovery
(81-100%)
Encroachment Permits
Minor (no excavation involved)
Sewer Lateral Test
Sewer Lateral Replacement
Water Service Connection (with Sidewalk Add No.
Fire System Connection (with Sidewalk Add No. 5)
Sidewalk/Driveway up to 200 S.F. (includes Curb
Sidewalk Closure/ Pedestrian Protection
Traffic Control
Block Party (includes up to 6 barricades)
X
X
X
X
X
X
X
X
X
Parking Permit (temporary encroachment permit)
Commercial Areas and Construction Purposes
Moving Only Purposes (Residential Area)
X
X
Special Encroachment Permits
Subsurface Shoring Systems:
• Per 10'-20' deep tieback
• Per >20' deep tieback
• For permanent space used
Permanent structures, such as retaining walls,
fences
Non -permanent installations, such as tables, chairs,
planters
X
X
X
X
X
General Fees
Demolition Permit (in addition to any Building
Department -issued Demolition or Construction
Permit):
Includes sewer, water and sidewalk
Add fire line
Add curb drain
Add sidewalk closure
Add PG&E
Address Change
X
X
X
X
X
X
Page 12 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Single Trip - Transportation Fee (Fixed rate set Per
Caltrans)
Leaf Blower Testing Certification Fee
Creek Enclosures
Abandonment of Public Utility Easement
Hauling Permit
X
X
X
X
X
Deposits or Bonds for Encroachment Permit Work
Openings in Public Right -of -Way (not in sidewalk or
street)
Openings in Public Right -of -Way in sidewalk (not in
street)
Street Roadway Opening (AC Pavement
Water Main Modification
Sewer Main & Storm Drain Modification
X
X
X
X
X
Subdivision Maps
Lot Line Adjustment
Lot Combination
Subdivision Map
Condominium Map
X
X
X
X
Stormwater Pollution Prevention Construction Permits
** The fees represent the labor cost to inspect and security deposit
Type 1 Project: Single family dwellings with 1st or
2nd floor additions on a 10,000 sf lot or smaller
Type 2 Project: Multi -family dwellings of
commercial additions (excluding tenant
improvements) that are on a 10,OOOsf lot or smaller
Type 3 Project: Any project 10,000 sf up to an acre
lot
Type 4 Project: Any project greater than one acre in
size
X
X
X
X
Planning Application Reviews
Single Family Dwelling (Addition)
Single Family Dwelling (New)
Multi -Family
Commercial/Industrial
Environmental Review
Traffic and Parking Studies
X
X
X
X
X
X
Grading Permit
1-100 cubic yards
101-1,OOOcubic yards
1,001-10,OOOcubic yards
Over 10,000 cubic yards
X
X
X
X
Page 13 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Low Recovery Expectations
Low to zero recovery is expected only for services that provide a community -wide benefit.
However, the nature of most of the Public Works services provided for a fee are intended to
enhance a private property or land use specific to a particular development application. Low cost
recovery expectations are generally limited to those services required to maintain the livability of
the community. Examples of Low Recovery items:
• Encroachment Permits — issued to allow for parking privileges in an area typically controlled
by metered parking in residential areas for a temporary period (moving purposes), this
permit is set at a low cost recovery level.
• Fees associated with Fire system connection or Fire Line access are generally set at low cost
recovery levels as these services provide a general public safety benefit.
• Truck Route Permits Fees -maximum fee set by State Law.
• Planning Application Reviews for Single Family Dwelling (additions or new constructions)
are set at a low cost recovery level to encourage compliance without adding undue costs to
the project.
• Fees for Stormwater Pollution Prevention Construction Permits are set at low cost recovery
to ensure compliance for small single family home additions (projects of low impact to
Stormwater system).
• Single Trip Transportation Fee — this fee is set by Caltrans.
Medium Recovery Expectations
Recovery in the range of 31% to 80% of the costs incurred in the delivery of the service. Typically
both the community and individuals benefit from these services.
• Encroachment permit fees to provide barricades for small block parties are established at
medium cost recovery to ensure compliance with regulations intended to improve safety
for the participants of the community event.
• Fees for Creek Enclosures are set at mid -cost recovery to help ensure compliance to
regulations that protect land and property in the vicinity of the project area.
• Stormwater Pollution Prevention Construction Permits for medium to large projects are set
at mid -cost recovery levels to ensure compliance with Stormwater regulations that benefit
the entire community.
• Planning Application reviews for multi -family or commercial/industrial projects are
provided at a fee that will recover some of the City's costs without discouraging
development.
High Recovery Expectations
Recovery in the range of 81% to 100% when user fees charged are sufficient to fully recover costs
of providing the service. Individual benefit is foremost and minimal community benefit exists.
Most services provided by the Public Works Department fall in this area.
• For Encroachment Permits where the public right of way is used or impacted on a
temporary or permanent basis for the benefit of the permittee, full cost recovery is
appropriate.
• Development Permit applications, including construction and demolition permits,
subdivision maps, environmental review, traffic and parking studies and grading permits,
are for services that benefit only the applicant (with few exceptions), and command higher
cost recovery levels.
Page 14 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Public Safety - Police Services
(Police Reports, False Alarms, Parking Permits, Abatements, Emergency Response, Background
Investigations)
General Categorization of Programs, Services, Activity, and
Facilities
Low Cost
Recovery
(0-30%)
Mid Cost
Recovery
(31-80%)
High Cost
Recovery
(81-100%)
Vehicle Release
X
Police Reports Copies
X
Fingerprint Rolling Fee
X
Videotapes/CD's/DVD's
X
Clearance Letter
X
Repossessed Vehicle
X
Preferential Parking Permits (Residential Permit Parking Program)
Issuance (up to 2 permits for same address)
Annual renewal (up to 2 permits for same address)
Charge for replacement of lost permit
X
X
X
Driving Under Influence (DUI) Fees
X
Security Service (Outside Detail - minimum charge of four
hours)
X
Alarm Permits
X
False Alarm Charge
1 to 2 false alarms
3 to 5 false alarms
6 or more false alarms
Any false alarm for which no alarm permit has been
issued
X
X
X
X
Live Entertainment Permit
X
Peddlers and Solicitors
X
Curb Painting
X
Tanning Salon
Application
Sale or Transfer
Renewal
X
X
X
Massage Operator
Application
Sale or Transfer
Renewal
X
X
X
Model/Escort Service
Application
Sale or Transfer
Renewal
X
X
X
Page 15 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
Private Patrol Company
Application
Renewal
X
X
Taxi Driver
Application
Renewal
X
X
Taxicab Annual Inspection
X
Valet Parking
X
Concealed Weapon
X
Fortune Teller
X
Unruly Gathering
X
Special Events & Street Closing Permit
Application
Sidewalk Closure
Road Closure
X
X
X
Verification of non-resident "proof -of -correction" citations
X
Low Recovery Expectations
Low to zero recovery is expected for services in this category as the community generally benefits
from the regulation of the activity. The regulation of these activities is intended to enhance or
maintain the livability of the community. However, in some instances the maximum fee that can
be charged is regulated at the County or State level and therefore the City fee is not determined
by City costs (repossessed vehicle, fingerprint rolling fee).
• Fingerprint Rolling Fee — Because this activity is required for many of the City -issued
permits, the cost of this activity should remain low to the recipient to ensure the proper
permits are obtained.
• Alarm Permits/False Alarms - primarily residential. Because alarm permits/registration
provides updated contact information so that public safety personnel can communicate
directly with the property owner, lower cost recovery is appropriate. Property owners with
current alarm permits can experience 2 false alarms with no assessment of additional fees.
• Clearance Letters and Proof -of -Correction citations are issued at low or no cost to the
recipient. These routine services are considered available to all members of the
community.
• Permits for Private Patrol Company and Taxi Driver services are offered at low cost recovery
levels to encourage compliance.
• Street and Sidewalk Closures allow for safer community/neighborhood events, and should
therefore be provided at low cost recovery levels.
• Curb Painting - permits for this low -risk activity should be offered at low cost recovery levels
because the service enhances public safety efforts and convenience for the community at large.
Medium Recovery Expectation
Recovery in the range of 31% to 80% of the costs of providing the service. Both community and
individuals benefit from these services.
• Alarm Permits/False Alarms - Although prompt alarm response provides a disincentive to
Page 16 of 17
City of Burlingame
Financial Policy Document
User Fee Cost Recovery
crime activity, excessive false alarms negatively impact the ability of timely police
response to legitimate alarms.
• Preferential Parking Permits are provided to allow vehicles to be parked without
restriction in the permit area of the vehicle's registered address. The public benefits from
having parking available in certain neighborhoods, but because residents are impacted by
the lack of parking close to their homes, full cost recovery of these permits is not
appropriate.
• The use of Security Service Detail services actually complements the City's existing Public
Safety efforts by providing extra coverage of non -recurring private events. Full cost
recovery would be prohibitive, discouraging use of these available resources, and
stressing regular shift coverage.
• Peddlers and Solicitors, Fortune Teller — permits are issued for these low -impact, low
incident activities to provide a layer of security to the community who may wish to
utilize such services. Fees are set at moderate cost recovery levels to increase
probability of compliance.
• Valet Parking permits are offered below full cost recovery levels as the service provides a
level of convenience to the community by providing parking at less crowded locations
• Taxicab Annual Inspections are required and offered a medium cost recovery as there is
a benefit of having secure taxi/ transportation services available in the community.
High Recovery Expectations
Recovery in the range of 81% to 100% when user fees charged are sufficient to recover costs of
the service provided. Individual benefit is foremost and minimal community benefit exists. Items
such as DUI Emergency Response, Vehicle Releases, and Unruly Gathering are punitive in nature
and the costs should not be funded by the community.
Other services for which 100% of the cost for services is recovered include:
• Applications/Sale or Transfer/Renewal of Permits for Tanning Salon, Massage Operators,
Model/Escort Services - the fee charged for these required permits are set at high levels of
cost recovery as they allow adult -oriented services to be offered by the business at a profit
for the benefit of customers. No community benefit is afforded.
• Live Entertainment Permits are issued solely for the benefit of the business providing the
entertainment, and should not be subsidized by the general public.
• Concealed Weapon Permits require intense background checks. Because such permits are
issued solely for the benefit of the applicant, a 100% cost recovery is appropriate.
Library
(Library Cards, Overdue Fines, etc.) - fees are primarily established by the Peninsula Library
Service. Certain medias/supplies for purchase may be made available as a service to patrons
at the City's cost. Fees for Passport services are set by the US State Department.
Administrative Services — City Clerk and Elections, Finance
(Copying Charges, Postage, etc.) -fees are primarily set by regulations and are generally high cost
recovery or pass-thru charges.
Page 17 of 17
BUR— IN�A AGENDA NO: 8e
STAFF REPORT
MEETING DATE: April 3, 2023
To: Honorable Mayor and City Council
Date: April 3, 2023
From: Helen Yu -Scott, Finance Director — (650) 558-7222
Subject: Adoption of a Resolution of Intention to Levy Broadway Area Business
Improvement District Assessments for Fiscal Year 2023-24; Setting a Public
Hearing for May 1, 2023; and Approving the District's Annual Report for
2022-23
RECOMMENDATION
Staff recommends that the City Council:
(1) Approve the Broadway Area Business Improvement District Annual Report for Fiscal Year
2022-23;
(2) Adopt a Resolution of Intention to Levy Assessments for Fiscal Year 2023-24; and
(3) Set a public hearing for Monday, May 1, 2023 at 7:00 p.m.
BACKGROUND
Pursuant to California Streets and Highways Code Section 36500 et seq., the City Council of the
City of Burlingame established the Broadway Area Business Improvement District in 1992 for the
purpose of promoting economic revitalization and physical maintenance of said business district.
The Broadway Area Business Improvement District (BABID) submitted its annual report to the City
on January 17, 2023. A review of its financial activities through December 31, 2022 is included as
part of the report. There are no recommended changes in the boundaries, assessments or
classifications of businesses within the improvement district for the new fiscal year.
The Resolution of Intention to Levy Assessments notifies all businesses within the district of the
City Council's intention to levy the assessments and collect the fees for the district. The public
hearing associated with these actions gives the businesses an opportunity to voice their opinions,
comments, suggestions and concerns directly to the City Council. The recommended date of the
hearing is May 1, 2023, at 7:00 p.m.
nuRri jSSInN
Since the BABID was first established in the 1990s, the Broadway Area Business Improvement
District has operated to promote the businesses in the district and provide for the area's physical
attractiveness. Each year, the BABID files an annual report of the district's improvements and
activities with the City.
1
Broadway Avenue BID
April3, 2023
Upon approval of the annual report and subsequent to a public hearing on the matter, the City
Council then levies assessments on the businesses in the district for the subsequent fiscal year,
and collects the levies with the annual renewal of business licenses.
FISCAL IMPACT
The proposed assessment for fiscal year 2023-24 is $27,250 and will be collected with the City's
annual business license renewal process. The funds are forwarded to the BABID for expenditures
as authorized by the board of directors. The City will continue to cover the expenses associated
with the renewal of the BABID. These expenses include staff time, postage, and supplies.
Exhibits:
• Resolution of the City Council of the City of Burlingame Declaring Its Intention to Renew the
Broadway Area Business Improvement District, to Establish 2023-24 Assessments for the
Broadway Area Business Improvement District, and Approving the District's 2022-23 Annual
Report
• Broadway Business Improvement District Annual Report
• Notice of Proposed Assessments and Public Hearing for the Broadway Area Business
Improvement District for 2023-24
2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
DECLARING ITS INTENTION TO LEVY BROADWAY AREA BUSINESS
IMPROVEMENT DISTRICT ASSESSMENTS FOR FISCAL YEAR 2023-24; SETTING
A PUBLIC HEARING FOR MAY 1, 2023; AND APPROVING THE DISTRICT'S 2022-
23 ANNUAL REPORT
WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq.,
the City Council of the City of Burlingame established the Broadway Area Business
Improvement District (`RABID") in 1992 for the purpose of promoting economic revitalization
and physical maintenance of said business district, and
WHEREAS, the BABID Advisory Board has filed its 2022-23 annual report with the
City Clerk; and
WHEREAS, the BABID has provided important services in enhancing the Broadway
business area, its businesses, and properties; and
WHEREAS, at the request of the BABID Advisory Board, the City Council desires to
set and levy the assessments in connection with the BABID for Fiscal Year 2023-24.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
DOES HEREBY RESOLVE, DETERMINE, AND FIND AS FOLLOWS:
1. The City Council accepts and approves the 2022-23 annual report of the Broadway
Area Business Improvement District.
2. The Burlingame City Council intends to levy an assessment for the 2023-24 fiscal year
on businesses in the BABID, as the BABID is described in Ordinance No. 1461, to pay for
improvements and activities of the BABID.
3. The types of improvements and activities proposed to be funded by the levy of
assessments on businesses in the BABID are set forth in Exhibit "A", incorporated herein by
reference; these activities and improvements are without change from those previously
established for the BABID.
4. The method and basis of levying the assessments on the businesses in the BABID and
the amounts of those assessments are set forth in Exhibit "B", incorporated herein by reference;
the method, basis and amounts of the BABID assessments will remain the same as those levied
in the pre -pandemic years.
1
5. New businesses shall not be exempt from assessment.
6. The annual report of the BABID is on file and available at the Office of the City Clerk
at 501 Primrose Road, Burlingame, California, and is available for review during regular
business hours, 9 am to 5pm, Monday through Friday.
7. A public hearing on the proposed BABID assessments and programs for 2023-24 is
hereby set for May 1, 2023 at 7:00 p.m., before the City Council of the City of Burlingame. The
meeting is scheduled to be held in -person at the Council Chambers, located at 501 Primrose Road,
Burlingame, CA 94010. The City Clerk shall post various methods of accessing the public hearing.
Members of the public may attend the meeting either in -person or by logging into the Zoom meeting
through the link published within the meeting agenda on the City's website, or by accessing the
meeting by phone. Access information can be found at www.burlin ag me.org.
8. At the public hearing, the City Council will receive testimony and evidence, and
interested persons may submit written comments before or at the public hearing, or they may be
sent by mail or delivered to the City Clerk, Burlingame City Hall, 501 Primrose Road,
Burlingame, CA 94010.
9. At the public hearing, any and all persons may make oral or written protests of this
proposed assessment. In order for a person's protest to be counted in the majority protest against
the proposed assessments or programs and services for 2023-24, the individual must submit the
protest in writing to the City Clerk at or before the close of the public hearing on May 1, 2023.
A written protest may be withdrawn in writing at any time before the conclusion of the public
hearing. Each written protest shall identify the business and its address, include a description of
the business and state the number of employees of the business. If the person signing the protest
is not shown on the official records of the City of Burlingame as the owner of the business, then
the protest shall contain or be accompanied by written evidence that the person is the owner of
the business. Any written protest as to the regularity or sufficiency of the proceeding shall be in
writing and clearly state the irregularity or defect to which objection is made.
10. At the conclusion of the public hearing, if the City Council determines that there are
of record written protests by the owners of businesses within the BABID which will pay fifty
percent (50%) or more of the total assessments of the entire BABID, as to the proposed
assessments for 2023-24, the City Council shall not levy any assessment for 2023-24. At the
conclusion of the public hearing, if the City Council determines that there are of record written
protests by the owners of businesses within the BABID which will pay fifty percent (50%) or
more of the total assessments of the entire District only as to a particular improvement or activity
proposed, then that particular improvement or activity shall not be included in the District for the
2023-24 fiscal year.
11. Further information regarding the proposed assessments and the procedures for filing
a written protest, may be obtained from the City Clerk, Burlingame City Hall, 501 Primrose
Road, Burlingame, California, 650-558-7203.
2
12. The City Council directs the City Clerk to provide notice of the May 1, 2023 public
hearing by publishing notice as well as this Resolution in a newspaper of general circulation in
the City of Burlingame in accordance with the requirements of the Government and Streets &
Highways Codes and mailing them in accordance with those requirements as applicable.
Michael Brownrigg, Mayor
I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame do hereby certify that
the foregoing Resolution was introduced at a regular meeting of the City Council on the 3rd day
of April, 2023, and was adopted thereafter by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
Meaghan Hassel -Shearer, City Clerk
EXHIBIT A
TYPES OF IMPROVEMENTS AND ACTIVITIES PROPOSED TO BE FUNDED
BY THE LEVY OF ASSESSMENTS
1) Streetscape Beautification, Seasonal Decorations, and Public Arts Programs
a. Seasonal street plantings of flowers.
b. Seasonal flags and banners.
C. Sidewalk enhancement and maintenance.
2) Business Recruitment and Retention
a. Matching funds for storefront improvement incentive
b. Develop strategy to fill commercial vacancies.
C. Small business assistance workshops.
3) Commercial Marketing, Public Relations, and Advertising
a. Organize special events throughout the year.
4) Shuttle
a. Establish a people mover system between the area and the hotel district, to be
funded on a cooperative cost sharing basis.
2
EXHIBIT B
BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT
ASSESSMENT BASIS*
BUSINESS TYPE
RETAIL &
RESTAURANT
SERVICE
PROFESSIONAL
FINANCIAL
NO. OF STAFF ** ANNUAL ASSESSMENT
4+
----------------i-----------------------
$450
1-3
$300
3+
----------------
$250
-----------------------
1 - 2
$150
3+
-----------------
$200
1 - 2
i-----------------------
$150
NA
$500
* ----- Amount shown is annual total
** --- Staff means any persons working (full time or full time
equivalency) including owners, partners, managers,
employees, family members, etc.
Business Definitions (Burlingame Municipal Code § 6.52.010):
Retail ❑ Businesses that buy and resell goods. Examples are clothing stores, shoe
stores, office supplies, etc.
Restaurant ❑ Selling prepared food and drink.
Service ❑ Businesses that sell services. Examples are beauty and barber shops,
repair shops that do not sell goods, contractors, auto shops, etc.
Professional ❑ Includes engineering firms, architects, attorneys, dentists, optometrists,
physicians, realtors, insurance offices, etc.
Financial ❑ Banks, savings and loans, household finance companies, etc.
5
BROADWAY BUSINESS IMPROVEMENT DISTRICT (BBID)
650-722-3863 January 17, 2023
chris@pot-pourri.com
City Manager
1169 Broadway City of Burlingame
Burlingame, CA Burlingame, CA
94010
RE: BBID 2022 Annual Report and 2023 Budget
Dear City Manager:
Profit and Loss Report as of December 31, 2022:
Income Received:
Interest Income
$
6.18
BBID Assessment Collected
$
0.00
Sponsorship
$
1250.00
TOTAL INCOME RECEIVED:
$
1256.18
Expenditures:
Advertising
$
685.96
Maintenance
$
7771.53
Promotions
$
3411.37
Insurance
$
661.00
Utilities
$
277.13
Website
$
748.50
TOTAL EXPENDITURES:
$
13555.49
Net Income:
$
-12299.31
Saving Account - Wells Fargo Bank $ 15510.86
Checkin Account - Wells Fargo Bank $ 5890.47
TOTAL: $ 21401.33
••- • 1 • im. • 1_
A) Advertising & BBID Events 50%
B) Streetscape Beautification 40%
C) Website Design and Maintenance 10%
If you have any questions, please contact John Kevranian, Broadway BID President,
at Nuts for Candy 650-343-8758.
Sincerely,
Christopher Diez
Treasurer, BBID
NOTICE OF PUBLIC HEARING
TO CONSIDER PROPOSED ASSESSMENTS FOR THE
BROADWAY AREA BUSINESS IMPROVEMENT
DISTRICT FOR FISCAL YEAR 2023-24 AND TO
DETERMINE WHETHER A MAJORITY PROTEST HAS
BEEN MADE
PLEASE TAKE NOTICE that on May 1, 2023, at 7:00 p.m., The City Council of the
City of Burlingame will conduct a public hearing to consider the following:
1. The adoption of a Resolution imposing proposed assessments on businesses in the
Broadway Area Business Improvement District for the 2023-24 fiscal year, the
amounts of those assessments, the types of improvements and activities proposed to
be funded by the assessments, and the method and basis of levying the assessments.
2. Any and all written protests against said assessments.
3. Whether there are written protests to the proposed assessments by the owners of
businesses within the Broadway Area Business Improvement District which will pay
fifty percent (50%) or more of the total assessments of the entire District.
4. Whether there are written protests to a particular District improvement or activity by
the owners of businesses within the Broadway Area Business Improvement District
which will pay fifty percent (50%) or more of the total assessments of the entire
District.
The proposed basis for the 2023-2024 assessment is the same as that used for the prior fiscal
year. The purposes, programs and activities to be supported by the proposed assessments are
described in the Resolution of Intention, a copy of which is available for review at the City
Clerk's Office, 501 Primrose Road, Burlingame California.
The public hearing on the proposed Broadway Area Business Improvement District programs
and the assessments for the 2023-24 fiscal year is set for May 1, 2023 at 7:00 p.m., before the
City Council of the City of Burlingame. Members of the public may attend the meeting either in -
person or by logging into the Zoom meeting through the link published within the meeting agenda
on the City's website, or by accessing the meeting by phone. Access information can be found at
www.burlin ag me.org. At that time, the Council will hear from any interested person who wishes
to submit written or oral testimony regarding the proposed assessments.
Oral or written protests may be made before or at that public hearing, but no later than the close
of the public hearing. See the Resolution of Intention for information on how protests are made
and what effect protests have.
Further information regarding the proposed assessments may be obtained from the City Clerk at
City Hall, 501 Primrose Road, Burlingame, California 94010 (650-558-7203). Written comments
and/or written protests may be directed to the City Council, Burlingame City Hall, 501 Primrose
Road, Burlingame, CA 94010.
BUR— N�An�� AGENDA NO: 10a
1... STAFF REPORT
MEETING DATE: April 3, 2023
To: Honorable Mayor and City Council
Date: April 3, 2023
From: Bradley McCulley, City Librarian — (650) 558-7401
Subject: Adoption of a Resolution Approving the Installation of a Public Art
Sculpture and Authorizing the City Manager to Enter Into an Art
Donation Acceatance Aareement
RECOMMENDATION
Staff recommends that the City Council adopt the resolution approving the installation of a public
art sculpture donated by the estate of the late local sculptor, Ray Lorenzato, and further authorize
the City Manager to execute the Art Donation Acceptance Agreement.
BACKGROUND
In February 2023, the Lorenzato Family Estate approached the City Librarian regarding acceptance
of a marble sculpture as a donation. The family lived in San Mateo but "felt like Burlingame Public
was their `home library" and wanted to give something back to the place where they spent many
hours of their childhood." The sculpture donation was reviewed, and the desires of the family were
discussed. At the February Library Board of Trustees meeting, the Trustees unanimously approved
the recommendation to accept the donation as a potential addition to the Library's growing art
collection.
DISCUSSION
Ray Lorenzato was a sculptor, teacher, mentor, and avid advocate for the arts for more than 50
years. After he obtained a Bachelor of Arts degree from Humboldt State College, he went on to
earn a Master of Fine Arts from the California College of Arts and Crafts in Oakland in 1953. For
more than 30 years, Mr. Lorenzato taught drawing, painting, three-dimensional design, and
sculpture at high school and college levels. During his lifetime, his work was featured in exhibitions
at many prestigious Bay Area institutions, such as the Legion of Honor and De Young Museum in
San Francisco, the Oakland Museum, and the Richmond Museum of Art. His sculptures can be
found in collections in England, Italy, and the United States.
The sculpture was created in 1983 in Pietrasanta, Italy before being transported back to the United
States. It is titled "Offering Site" and is made of Carrara Bardiglio marble. It measures 26" x 39" x
20," and weighs approximately .75 ton.
1
Art Donation
April3, 2023
The proposed location of this sculpture is the Primrose side of the Library, between the sidewalk
and the wooden fence, just south of the bike racks. Parks Supervisor Barron has been consulted
regarding this location and will assist in placement if necessary. Per policy, public notice regarding
the sculpture was placed March 1, 2023, for 30 days, with no comments or concerns from the
public. Acceptance of the donation will require construction of a sculpture base for safety purposes.
FISCAL IMPACT
A fabricated base attached to the sculpture, a special epoxy coating application to protect the
marble from staining in the elements, and transportation are all costs that will be funded by the
Library Board of Trustees and will not impact the City's General Fund.
Exhibits:
• Resolution
• "Offering Site" Sculpture Photograph
• Sculpture Appraisal
• February Trustee Meeting Minutes
• Donation Acceptance Agreement
2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO A DONATION AGREEMENT BETWEEN
THE CITY OF BURLINGAME AND THE LORENZATO FAMILY ESTATE FOR THE DONATION
AND DISPLAY OF THE MARBLE SCULPTURE "OFFERING SITE"
WHEREAS, the City Council of the City of Burlingame has determined that art in City -owned
public places provides an aesthetic enhancement to the quality of the public space to the beneficial
enjoyment of the community; and
WHEREAS, the Lorenzato Family Estate has graciously offered to donate to the City a marble
sculpture by the late artist Ray Lorenzato; and
WHEREAS, the artist lived and taught locally, and he and his family had a positive connection to
the Burlingame Library; and
WHEREAS, on February 23, 2023, the Library Board of Trustees recommended the City Council
accept donation of the artwork; and
WHEREAS, the City Librarian now recommends this sculpture be accepted by the City Council for
display at the Burlingame Public Library.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS
FOLLOWS:
1. The City Council hereby accepts the donation of the marble sculpture "Offering Site" from
the Lorenzato Family Estate
2. The City Council authorizes the City Manager to enter into a Donation Agreement between
the City of Burlingame and the Lorenzato Family Estate.
Michael Brownrigg, Mayor
I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 31 day of April,
2023, and was adopted thereafter by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
Meaghan Hassel -Shearer, City Clerk
Ray L orenza to
Sculpture
Offering Site, 1983.
25.5" x 38.2S" x 20"
Carrara hardiglio,
Marble, % ton
Burlingame Library
Board of Trustee Minutes
February 21, 2023
I. Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler,
Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Geralyn O'Brien, Circulation Supervisor
Sidney Poland, Recorder
II. Library Board of Trustee Minutes
The Trustees unanimously approved the January 17, 2023 Board of Trustee
Minutes. M/S/C (Nagler/Ostrow).
III. Correspondence and Information
The Trustees reviewed the monthly statistics for Adult, Children's and Teen
Programs and noted that attendance continues to increase.
IV. Public Comments —
There were not any members of the public who attended the meeting.
V. Reports
A. City Librarian's Report — Highlights
• The Benny Bufano Owl now resides just inside the front door of the
library. The Foundation funded the conservation process which restored
the bronze that had deteriorated from being exposed to the elements at
its former site.
B. Foundation Report
• The Foundation's April book sale will be held April 20th through April
23rd.
The Foundation is planning an event in May. Details to follow.
C. Presentation by Geralyn O'Brien, Circulation Manager
Geralyn, gave an overview of the main duties of the Circulation staff and
emphasized that the Circulation staff play a key role in interacting and
serving library patrons.
• Monthly statistics for the Main and Easton average 28,000 patrons.
• Staff is composed of 3 full time employees and 14 casual (hourly)
non -benefited employees.
• Our library subscribes to Data Axel which is a data base that gives us
the ability to contact new residents by sending out a post card with a
QR code to an online library card application.
VI. Old Business
A. Duncan Trust
1. Gifting Law — At the request of the Trustees, Brad, the City Librarian,
included an article entitled "The Gift That Keeps Giving: Gift of Public
Funds" which stated that the California Constitution does not permit
public agencies such as public schools, and community colleges to make a
gift from public funds. The article gives examples of what would be
considered "a gift of public funds".
2. PLS Equipment End of Life — The Trustees reviewed a spread sheet
which itemizes purchased equipment and tracks such categories for its
years of service, repairs, end of life, and replacements cost.
3. $30K Request for Collection — Brad, the City Librarian, provided the
Trustees with a 3 year summary of the donations the Trustees supported
to benefit the library from calendar years 2006-2008.
• Categories included Library Collections, Staff Support, Programs and
Services, and Facilities.
• Brad, the City Librarian, and the Trustees discussed the best way to
use funds from the Duncan Trust to financially support the needs of the
library and that would be acceptable to the City Council.
• Brad, the City Librarian, also mentioned that the managers would
possibly have ideas of how the Trustees could best spend a portion of
these funds for the benefit of the library and its staff.
• The outcome of the discussion was that Brad, the City Librarian, would
prepare a staff report requesting approval from the City Council to
permit the Trustees to use funds from the Duncan Trust in the amount
of $5,000 to donate to future library needs and projects.
• The same categories listed in the above mentioned 3 year summary
would function as a guide line to these donations.
4. Historical Trustee Record
Trustee Ostrow suggested that the Trustees begin to put together a
historical record of their most significant actions. List of Trustees
should be updated every year. The Trustees requested that this item be
placed on the March agenda.
B. Meet and Greet Dates for 2023
Trustee Ostrow reported on the status of the Meet and Greet events.
Meet and Greet events for the remainder of 2023 will be held in March,
June and September.
• March 17th will be the next time for Trustees and staff to get together.
Trustee Garcia and Cannon will host the breakfast event. Brad, the City
Librarian, will send out an invitation to staff.
• Trustee Cannon proposed a budget of $1,500 for Meet and Greet 2023
events to be noted on the March agenda.
VII. New Business
A. Art in the Library
1. Ralph Lorenzato Sculpture Donation — The Trustees passed a motion
to accept the gift of a Ralph Lorenzato sculpture and possibly a second
sculpture to be placed in the landscaped area outside the Children's
Department. M/S/C Ostrow/Nagler
2. Mural Acknowledgement — In a plaque placed below the mural is a
statement created by the Equity Committee expressing the views held by
the library staff and the Library Trustees emphasizing that the library is a
"safe and welcoming space for all"
3. Barbara Berk — Barbara Berk, formerly of the Peninsula Art Museum
has created a hanging sculpture made out of bronze ribbon, hopefully to be
hung in the stairwell when the proper lighting for this area has been
completed.
B. "Day in the District"
Day in the district is sponsored every year by the California Library
Association. Brad, the City Librarian, encouraged the Trustees to attend
one of the sessions with a representative to discuss funding issues, as well
as any issue specific to the Burlingame Library. Congressperson
Kevin Mullin, Congressperson Diane Papan and State Senator Josh Harder
will be conducting the sessions this year.
VIII. Future Agenda Items
A. Approval of $1,500 for the yearly budget of Meet and Greet.
B. Create historical record of Board of Trustees' important actions.
XI. Announcements
Photos of Trustees reading their favorite book will be taken and displayed on
the wall across from the bathroom.
X. Adjournment
The meeting was adjourned at 7:OOPM. M/S/C/ (Nagler/Ostrow)
ART DONATION FOR DISPLAY IN PUBLIC PLACE ACCEPTANCE AGREEMENT
This Art Donation for Display in Public Place Acceptance Agreement ("Agreement") is entered into this
day , 2023, by and between the City of Burlingame, a municipal corporation
(hereinafter the "City"), and The Lorenzato Family Trust of 1999 (hereinafter the "Donor").
RECITALS
Whereas, the City Council for the City of Burlingame has determined that art in City -owned public places
provides an aesthetic enhancement to the quality of the place to the beneficial enjoyment of the
community; and
Whereas, the Donor has submitted a proposal to donate to the City the following piece of art ("Offering
Site") by the late Sculptor Ray Lorenzato, as depicted or described in the Staff Report exhibit. Exhibit A,
attached hereto and incorporated herein; and
Whereas, on February 21st, 2023 the Library Board of Trustees approved the Donor and Artist's Artwork
and proposal for donation and recommended it to the City Council; and
Whereas, on April 3rd, 2023, the City Council accepted the donation of the Artwork based on the terms
and conditions set forth in this Agreement.
NOW, THEREFORE, the Parties agree as follows:
1. Incorporation of Recitals. The above Recitals are fully incorporated into this Agreement and are an
integral part thereof.
2. Donation and Acceptance. The Donor hereby conveys by donation the Artwork, and its legal title, to
the City, and the City hereby accepts the donation of the Artwork under and in consideration of the
terms, qualifications, and conditions as set forth in this Agreement. The Artist and the Donor certify that
the Artwork is a unique work of art created by the Artist and is not subject to third party claims of
royalties, or copyright or trademark infringement, and the City relies on such certification in accepting
the Artwork. The Donor intends by this donation to permanently relinquish all legal claim of right to
title, royalties, copyright, or trademark of the Artwork, except as provided in Paragraph 4, herein.
3. Credit. On any City reproduction of the Artwork, Artist shall always be recognized as the artist and the
donation by Donor. The dates of the Artwork and donation shall be 1983 / 2023.
4. Removal. The City retains the right to permanently remove the Artwork from public display for any
reason, in the sole discretion of the City, including, but not limited to: hazards to public health, safety or
welfare; unsightly or deteriorated conditions of the artwork; or the need to access, repair and maintain
public facilities. It is the donors wish that the City of Burlingame commit to display the sculpture in place
for minimum ten years. After ten years, should the art piece be sold, the donors ask that 30% of the sale
price be given to the Lorenzato estate heirs.
5. Donor's Option. The Donor shall have the option of reacquiring title and possession of the Artwork
upon permanent removal of the Artwork by the City as follows: Prior to permanent removal of the
Artwork, the City shall provide notice to the Donor addressed and delivered in accordance with Section
6 of this Agreement. Should the Donor choose to exercise its option to reacquire the Artwork, the Donor
shall remove the Artwork at the Donor's own expense within 60 days of notification from the City. Legal
title to the Artwork shall be deemed conveyed to the Donor at the time of removal. Failure by Donor to
either respond to the City's notification or to remove the Artwork within the specified 60-day period
shall be deemed a waiver by the Donor of the Donor's option to reacquire title and possession of the
Artwork upon its permanent removal, and the City may thereafter use the Artwork for any purpose,
including without limitation, dismantling, disposal, salvaging or sale.
6. Construction and Installation Requirements.
a. The City shall be solely responsible for all labor and materials costs associated with building,
transporting, installing, and maintaining the Artwork.
b. Prior to transporting the Artwork from the donors estate location the City of Burlingame will
have it appraised.
c. The City shall assist with installation of the Artwork as follows at City's sole cost: Installing
sculpture and any securing mechanisms to make it safe seismically for the public. Supervision of
installation.
d. The risk of loss and damage during construction and installation shall be borne solely by the
City.
e. The City will maintain the Artwork outdoors and in full public view located at the Main Library
for as long as the Artwork is in the City's possession.
7. Notice. Notice when required herein, shall be deemed properly given and complete when provided by
personal delivery; or upon five (5) days after mailing U.S. first class mail, postage prepaid; or upon one
(1) day after delivery by overnight courier, to the following addresses, or to any other updated address
which may have been provided in writing from one party to the other:
If to Donor:
Lorenzato Family Trust of 1999
c/o Stefan Lorenzato
1101 Kent Drive
Davis, CA 95616
If to City:
City Managers Office
City of Burlingame
501 Primrose Rd. Burlingame, CA 94010
Each Party bears shall ensure that the other Party is properly notified in writing of any revisions or
updates to these addresses.
8. Indemnification. The Donor agrees to indemnify, defend and hold harmless the City of Burlingame,
and its officers, employees, agents, assigns through legal counsel reasonably acceptable to the City,
from and against any and all claims, losses, demands and expenses, including but not limited to,
attorney's fees and cost of litigation, on account of bodily injury, including death, or property damage
arising out of or in any way connected to construction, installation and maintenance of the Artwork, if
any, as required under this Agreement.
The Parties hereto have executed this Agreement to have effect as of the day and year first written
above.
Lorenzato Family Trust of 1999
By:
Stefan Lorenzato
City of Burlingame, a municipal corporation
By: Lisa K. Goldman, City Manager
Exhibit A:
Ray Lorenzato
Sculpture
Offering Site, 1983.
25.5" x HIS" x 20"
Carrara bardiglio,
Marble, % ton
BURS— INGAME AGENDA NO: 10b
STAFF REPORT
MEETING DATE: April 3, 2023
To: Honorable Mayor and City Council
Date: April 3, 2023
From: Kevin Gardiner, Community Development Director — (650) 558-7253
Subject: Adoption of a Resolution Approving a Professional Services Agreement
with SWA Group in the Amount of $617,150 for Construction Documentation
and Bid Phase Services for a Town Square Project on City Parking Lot E,
City Project No. 86120, and Authorizing the City Manager to Execute the
Agreement; Transferring $800,000 From the General Fund Reserve to the
Capital Project Fund; and Appropriating $800,000 in the Capital Project
Fund for the Agreement and Related Activities
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving a professional
services agreement with SWA Group landscape architects in the amount of $617,150 for
Construction Documentation (CD) and Bidding services for the town square project on City
Parking Lot E in Downtown Burlingame, City Project No. 86120, and authorizing the City Manager
to execute the agreement.
BACKGROUND
Over the past three years, the City has been pursuing the design and development of a town
square/community open space on the City -owned Parking Lot E. Parking Lot E is located between
Park Road and Lorton Avenue, adjacent to the former Post Office property (see Location Map on
page 2 of the staff report).
A "signature open space" was a key element of the Downtown Specific Plan, envisioned to be in
the heart of Downtown in the vicinity of the former Post Office. While creating the signature open
space/town square has continued to be a goal over the years since, the opportunity to pursue the
project came to the forefront with the proposal for the adaptive reuse and development of the
former Post Office.
The project is in the core of Burlingame's Downtown and presents a rare opportunity to create a
focal point for the area. The plaza is intended to be "Burlingame's Living Room," providing a
public gathering space in an inviting environment. The square will include areas for both active
and passive enjoyment, with the goal to ensure that the space is properly suited for downtown
events and gatherings.
In January 2020, subsequent to a competitive Request for Proposals (RFP) process, the City
Council approved a professional services agreement with the urban design firm Urban Field
Studio to work with the community to develop conceptual design options for a town square on
1
Downtown Town Square Construction Documents April 3, 2023
Parking Lot E. The Urban Field team (including SWA landscape architects) engaged in outreach
and input from the public, and development of design concepts for the square. In addition to
coordinating with the proposed development of the Post Office site, the study considered the
relationship of the town square to the adjacent buildings facing (and backing onto) Lot E. Mayor
Brownrigg and Vie Mayor Councilmember Colson have served as the City Council subcommittee
for the project, advising and guiding the design team.
LOCATION MAP
PARKING LOT E & 220 PARK ROAD
The design concept for the town square includes a grove of trees on the Lorton Avenue side of
the square, arranged in a formal orthogonal layout. One of the rows extends to Park Road to tie
into the Park Road side of the square. Elements include a series of terraces at the edge of the
former Post Office building, outdoor seating along the rear of the Burlingame Avenue buildings,
a green wall to screen the parking behind 238 Park Road, and a distinctive "water wall" oriented
to the grove. A public restroom and an equipment storage room will be built into the water wall
structure.
Plans and renderings from the most recent design phase can be found at
www.burlingame.org/townsguare.
DISCUSSION
Construction projects typically involve a series of design phases, with each phase bringing more
detail to the design and ultimately producing documents that are used to obtain construction bids
and build the project. Atypical project includes four design phases:
2
Downtown Town Square Construction Documents April 3, 2023
1. Conceptual Design
2. Schematic Design (SD)
3. Design Development (DD)
4. Construction Documents (CD)
On September 7, 2021 the City Council authorized the City Manager to execute a Professional
Services Agreement with SWA Group for Schematic Development services.
On August 15, 2022, the City Council authorized the City Manager to execute a Professional
Services Agreement with SWA Group for Design Development services. Those services have
been completed, with consultation from Vice Mayor Brownrigg and Councilmember Colson. This
brings the project to the next phase, Construction Documents. Staff recommends that SWA be
enlisted for the Construction Documents phase.
The SWA scope of services includes Construction Documentation for the following items:
1. Finish grading and surface drainage of pedestrian pavements and planting areas.
2. Pedestrian pavements.
3. Site furniture including fixed and moveable seating, outdoor games elements, bike racks,
trash receptacles and drinking fountains.
4. Landscape walls, fences, steps and railings, decks and platforms, if any, not a part of
surrounding buildings.
5. Planting.
6. Irrigation downstream from mainline point -of -connection.
7. Strategy for integrating public art.
8. Use Scenarios for Town Square Events including Markets and Festivals.
9. Freestanding Building for Water Feature, Public Restrooms, Storage & Equipment.
Architectural, waterproofing, and supporting building engineering services.
10. Ornamental Water Feature.
11. Site Lighting.
12. Civil Engineering.
13. Cost Estimating.
The Scope of Work will also include coordination in the Bid Phase, where bids for construction
are solicited and reviewed for building the project. This includes attendance at a pre -bid meeting,
responding to bid Requests for Information (RFIs), preparing the bid agenda, and preparing a
Conform Set incorporating the bid agenda.
The proposal from SWA also includes tasks and proposed costs associated with the
administration of the project construction (Construction Administration). This was at the request
of staff, which wanted to understand and plan for the full extent of professional services needed
through the duration of the project. However, the funding for the Construction Administration
phase is not being requested at this time. The Construction Administration scope of work will be
reviewed and funds requested at a later date once construction bids are received.
3
Downtown Town Square Construction Documents
April 3, 2023
FISCAL IMPACT
The estimated professional services included in the proposal are:
CDs
Bid Phase
Landscape Architecture and Project Management
$
268,000
$
19,000
Architecture, Structural & MEP
$
113,300
$
9,500
Water Feature Consulting
$
20,500
$
5,000
Site Lighting Design
$
24,750
$
3,500
Civil Engineering
$
112,500
$
3,500
Cost Estimating
$
12,600
$
19,000
Totals Fees by Phase
$
551,650
$
40,500
Reimbursable Expenses
not to exceed
$25,000
Total Fees + Reimbursable Expenses
CDs and Bid Phases
$617,150
Staff requests a transfer of $800,000 from the General Fund Reserve to the City's Capital Project
Fund to fund the completion of construction and bid documents for development of the Town
Square.
This funding is in addition to $750,000 in federal earmark funds allocated to the City last year,
and $1.OM from the State pursuant to the FY 2022-23 California Budget Bill (Chapter 249,
Statutes of 2022, AB 179), Section 19.56. Furthermore, the developer of the 220 Park Road
mixed use project (former post office) has submitted $2.OM per the terms of the Development
Agreement with the City.
Construction of the Town Square is scheduled for FY 2024-25, at which time construction funding
will be evaluated.
Exhibits:
• Resolution (proposed)
• Professional Services Agreement (proposed)
• SWA Construction Documents and Bid Phase Proposal
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SWA GROUP IN
THE AMOUNT OF $617,150 FOR CONSTRUCTION DOCUMENTATION AND BID
PHASE SERVICES FOR A TOWN SQUARE PROJECT ON CITY PARKING LOT E,
CITY PROJECT NO. 86120, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENT; TRANSFERRING $800,000 FROM THE GENERAL
FUND RESERVE TO THE CAPITAL PROJECT FUND; AND APPROPRIATING
$800,000 IN THE CAPITAL PROJECT FUND FOR THE AGREEMENT AND
RELATED ACTIVITIES
WHEREAS, the City circulated a Request for Proposals (RFP) to five urban design
and landscape design firms to peer review the proposed design concept for a public plaza
that was anticipated to be part of the development project that included Parking Lot E and
the former Post Office site at 220 Park Road; and
WHEREAS, the City received two proposals, and, following interviews, selected
Urban Field Studio (with subconsultant SWA Group) for the plaza work; and
WHEREAS, on January 6, 2020, the City Council authorized and directed the City
Manager to enter into a Professional Services Agreement with Urban Field Studio for
conceptual design options for a public plaza on City Parking Lot E and coordination with
the development at 220 Park Road (former Post Office Site); and
WHEREAS, the Urban Field team (including SWA) engaged in outreach and input
from the public, and development of design concepts for the square; and
WHEREAS, the next steps in the implementation of the town square are to develop
schematic design and design development documents that can lead to construction
documents; and
WHEREAS, on September 7, 2021, the City Council authorized and directed the
City Manager to enter into a Professional Services Agreement with SWA Group for
schematic design and civil engineering services consistent with the preferred concept
design plan, in the amount not to exceed $104,900; and
WHEREAS, on August 15, 2022, the City Council authorized and directed the City
Manager to enter into a Professional Services Agreement with SWA Group for design
development and civil engineering services consistent with the preferred concept and
schematic design plans, in the amount not to exceed $266,000; and
1
WHEREAS, the City requested a proposal from SWA to provide construction
document and bid phase services as the next phase of the project design and construction,
consistent with the preferred concept design plan, and an agreement has been prepared
to incorporate this scope of work prepared by SWA in the amount not to exceed $671,150;
and
WHEREAS, the City requested a proposal from SWA to provide an estimate for
construction administration services for informational and planning purposes, but will
contract for those services at a later date.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED:
1. The City Manager is authorized and directed to negotiate and enter into a
Professional Services Agreement with SWA Group, in the form attached hereto as
Exhibit A, for construction documentation and bid phase services for a town square
on City Parking Lot E.
2. The City Clerk is directed to attest to the signature of the City Manager upon
execution of the Professional Services Agreement.
Michael Brownrigg, Mayor
I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the
foregoing resolution was introduced at a regular meeting of the City Council, held on the
3rd day of April, 2023, and was adopted thereafter by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
Meaghan Hassel -Shearer, City Clerk
2
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF BURLINGAME AND SWA GROUP
FOR CONSTRUCTION DOCUMENTATION AND BID PHASE SERVICES
FOR THE TOWN SQUARE PROJECT IN THE AMOUNT OF $617,150.00
THIS AGREEMENT is by and between SWA Group ("Consultant") and the City of
Burlingame, a public body of the State of California ("City"). Consultant and City agree:
1. Services. Consultant shall provide construction documentation and bidding
services for a town square on City Parking Lot E, as further set forth in Exhibit A, attached hereto
and incorporated herein.
2. Compensation. Notwithstanding the expenditure by Consultant of time and
materials in excess of said Maximum compensation amount, Consultant agrees to perform all of
the Scope of Services for the Construction Documentation and Bid Phases (but excluding
Construction Administration) herein required of Consultant for $617,150.00, including all
materials and other reimbursable amounts ("Maximum Compensation"), for construction
documentation and bidding services for a town square and its context on City owned Parking Lot
E, Burlingame. Consultant shall submit invoices on a monthly basis. All bills submitted by
Consultant shall contain sufficient information to determine whether the amount deemed due and
payable is accurate. Bills shall include a brief description of services performed, the date services
were performed, a brief description of any costs incurred and the Consultant's signature.
3. Term. This Agreement commences on full execution hereof and terminates on
December 31, 2024, unless otherwise extended or terminated pursuant to the provisions hereof.
Consultant agrees to diligently prosecute the services to be provided under this Agreement to
completion and in accordance with any schedules specified herein. In the performance of this
Agreement, time is of the essence. Time extensions for delays beyond the Consultant's control,
other than delays caused by the City, shall be requested in writing to the City's Contract
Administrator prior to the expiration of the specified completion date.
4. Assignment and Subcontracting. A substantial inducement to City for entering
into this Agreement is the professional reputation and competence of Consultant. Neither this
Agreement nor any interest herein may be assigned or subcontracted by Consultant without the
prior written approval of City. It is expressly understood and agreed by both parties that
Consultant is an independent contractor and not an employee of the City.
5. Insurance. Consultant, at its own cost and expense, shall carry, maintain for the
duration of the Agreement, and provide proof thereof, acceptable to the City, the insurance
coverages specified in Exhibit B, "City Insurance Requirements," attached hereto and
incorporated herein by reference. Consultant shall demonstrate proof of required insurance
coverage prior to the commencement of services required under this Agreement, by delivery of
Certificates of Insurance to City.
6. Indemnification. Consultant shall indemnify, defend, and hold City, its directors,
officers, employees, agents, and volunteers harmless from and against any and all liability,
claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the
negligence, recklessness or willful misconduct of Consultant, its employees, subcontractors, or
agents, or on account of the performance or character of the Services, except for any such claim
arising out of the sole negligence or willful misconduct of the City, its officers, employees,
agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold
harmless includes the duty to defend as set forth in section 2778 of the California Civil Code.
Notwithstanding the foregoing, for any design professional services, the duty to defend and
indemnify City shall be limited to that allowed pursuant to California Civil Code section 2782.8.
Acceptance of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This
indemnification and hold harmless clause shall apply whether or not such insurance policies shall
have been determined to be applicable to any of such damages or claims for damages.
7. Termination and Abandonment. This Agreement may be cancelled at any time
by City for its convenience upon written notice to Consultant. In the event of such termination,
Consultant shall be entitled to pro -rated compensation for authorized Services performed prior to
the effective date of termination provided however that City may condition payment of such
compensation upon Consultant's delivery to City of any or all materials described herein. In the
event the Consultant ceases performing services under this Agreement or otherwise abandons the
project prior to completing all of the Services described in this Agreement, Consultant shall,
without delay, deliver to City all materials and records prepared or obtained in the performance
of this Agreement. Consultant shall be paid for the reasonable value of the authorized Services
performed up to the time of Consultant's cessation or abandonment, less a deduction for any
damages or additional expenses which City incurs as a result of such cessation or abandonment.
8. Ownership of Materials. All documents, materials, and records of a finished
nature, including but not limited to final plans, specifications, video or audio tapes, photographs,
computer data, software, reports, maps, electronic files and films, and any final revisions,
prepared or obtained in the performance of this Agreement, shall be delivered to and become the
property of City. All documents and materials of a preliminary nature, including but not limited
to notes, sketches, preliminary plans, computations and other data, and any other material
referenced in this Section, prepared or obtained in the performance of this Agreement, shall be
made available, upon request, to City at no additional charge and without restriction or limitation
on their use. Upon City's request, Consultant shall execute appropriate documents to assign to
the City the copyright or trademark to work created pursuant to this Agreement. Consultant shall
return all City property in Consultant's control or possession immediately upon termination.
9. Compliance with Laws. In the performance of this Agreement, Consultant shall
abide by and conform to any and all applicable laws of the United States and the State of
California, and all ordinances, regulations, and policies of the City. Consultant warrants that all
work done under this Agreement will be in compliance with all applicable safety rules, laws,
statutes, and practices, including but not limited to Cal/OSHA regulations. If a license or
registration of any kind is required of Consultant, its employees, agents, or subcontractors by
law, Consultant warrants that such license has been obtained, is valid and in good standing, and
Consultant shall keep it in effect at all times during the term of this Agreement, and that any
applicable bond shall be posted in accordance with all applicable laws and regulations.
10. Conflict of Interest. Consultant warrants and covenants that Consultant presently
has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render
the services required under the provisions of this Agreement a violation of any applicable state,
2
local, or federal law. In the event that any conflict of interest should nevertheless hereinafter
arise, Consultant shall promptly notify City of the existence of such conflict of interest so that
the City may determine whether to terminate this Agreement. Consultant further warrants its
compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this
Agreement.
11. Whole Agreement and Amendments. This Agreement constitutes the entire
understanding and Agreement of the parties and integrates all of the terms and conditions
mentioned herein or incidental hereto and supersedes all negotiations or any previous written or
oral Agreements between the parties with respect to all or any part of the subject matter hereof.
The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary
of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This
Agreement may be amended only by a written document, executed by both Consultant and the
City Manager, and approved as to form by the City Attorney. Such document shall expressly
state that it is intended by the parties to amend certain terms and conditions of this Agreement.
The waiver by either party of a breach by the other of any provision of this Agreement shall not
constitute a continuing waiver or a waiver of any subsequent breach of either the same or a
different provision of this Agreement. Multiple copies of this Agreement may be executed but
the parties agree that the Agreement on file in the office of the City Clerk is the version of the
Agreement that shall take precedence should any differences exist among counterparts of the
document. This Agreement and all matters relating to it shall be governed by the laws of the
State of California.
12. Capacity of Parties. Each signatory and party hereto warrants and represents to
the other party that it has all legal authority and capacity and direction from its principal to enter
into this Agreement and that all necessary actions have been taken so as to enable it to enter into
this Agreement.
13. Severability. Should any part of this Agreement be declared by a final decision
by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the
authority of either party to enter into or carry out, such decision shall not affect the validity of the
remainder of this Agreement, which shall continue in full force and effect, provided that the
remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give
effect to the intentions of the parties.
14. Notice. Any notice required or desired to be given under this Agreement shall be
in writing and shall be personally served or, in lieu of personal service, may be given by (i)
depositing such notice in the United States mail, registered or certified, return receipt requested,
postage prepaid, addressed to a party at its address set forth in Exhibit A; (ii) transmitting such
notice by means of Federal Express or similar overnight commercial courier ("Courier"), postage
paid and addressed to the other at its street address set forth below; (iii) transmitting the same by
facsimile, in which case notice shall be deemed delivered upon confirmation of receipt by the
sending facsimile machine's acknowledgment of such with date and time printout; or (iv) by
personal delivery. Any notice given by Courier shall be deemed given on the date shown on the
receipt for acceptance or rejection of the notice. Either party may, by written notice, change the
address to which notices addressed to it shall thereafter be sent.
3
15. Miscellaneous. Except to the extent that it provides a part of the definition of the
term used herein, the captions used in this Agreement are for convenience only and shall not be
considered in the construction of interpretation of any provision hereof, nor taken as a correct or
complete segregation of the several units of materials and labor.
Capitalized terms refer to the definition provide with its first usage in the Agreement.
When the context of this Agreement requires, the neuter gender includes the masculine,
the feminine, a partnership or corporation, trust or joint venture, and the singular includes the
plural.
The terms "shall", "will", "must" and "agree" are mandatory. The term "may" is
permissive.
The waiver by either party of a breach by the other of any provision of this Agreement
shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same
or a different provision of this Agreement.
When a party is required to do something by this Agreement, it shall do so at its sole cost
and expense without right to reimbursement from the other party unless specific provision is
made otherwise.
Where any party is obligated not to perform any act, such party is also obligated to
restrain any others within its control from performing such act, including its agents, invitees,
contractors, subcontractors and employees.
IN WITNESS WHEREOF, Consultant and City execute this Agreement.
CITY OF BURLINGAME
501 Primrose Road
Burlingame, CA 94010
By:
Lisa Goldman
City Manager
Date:
SWA Group
2200 Bridgeway
Sausalito, CA 94965
By:
Joe Runco
Contracting Agent
Date:
Attest: Federal Employer ID Number: 94-1483448
Meaghan Hassel -Shearer License Number: 4649
City Clerk Expiration Date: 09/30/2023
4
Approved as to form:
Michael Guina
City Attorney
Attachments:
Exhibit A Scope of Work
Exhibit B City Insurance Provisions
SWa Sausalito 17 January 2023
2200 Bridgeway Kevin Gardiner AICP
Sausalito, California
Community Development Director
94965
City of Burlingame
+1.415.332.5100
www.swagroup.com
501 Primrose Road
Burlingame CA 94010
John L Wong Re: Burlingame Town Square
R Joseph Runco Proposal for Construction Documentation through Construction Administration
Marco Esposito
Hui -Li Lee Dear Kevin:
Shuntaro Yahiro
We are pleased to submit the following proposal for Professional Services in connection with the project
referenced above.
This Agreement is by and between SWA Group ("SWA"), a California corporation, and the City of Burlingame
("Client"), Burlingame, California.
For the final design phases of this project, SWA is proposing to continue with the design and engineering team
that worked well with City leaders and staff to prepare the Design Development drawings:
1. SWA Group -- Landscape Architecture and Project Management
2. Group 4 Architects -- Architecture, with Structural & MEP by IMEG and Waterproofing by AME
3. CMS Collaborative -- Fountain Consulting
4. Lightswitch -- Lighting Design
5. BKF Engineers -- Civil Engineering
6. TBD Consultants -- Cost Estimating
The SWA Team shall provide professional services for the Town Square, the character and extent of which is
indicated on the drawing entitled Exhibit B: Project Extents at the end of this proposal.
I. SCOPE OF SERVICES
The scope of services shall include:
A. SWA shall provide Construction Documentation, Bid Phase, and Construction Administration, as later
described, for the following scope items:
1. Finish grading and surface drainage of pedestrian pavements and planting areas.
2. Pedestrian pavements.
3. Site furniture including fixed and moveable seating, outdoor games elements, bike racks, trash
receptacles and drinking fountains.
4. Landscape walls, fences, steps and railings, decks and platforms, if any, not a part of
surrounding buildings.
swa 5. Planting.
City of Burlingame
17 January 2023
Town Square CD -CA
Page 2 of 11
6. Irrigation downstream from mainline point -of -connection.
7. Strategy for integrating public art.
8. Use Scenarios for Town Square Events including Markets and Festivals.
9. Freestanding Building for Water Feature, Public Restrooms, Storage & Equipment. Architectural,
waterproofing, and supporting building engineering services are per Exhibit Al.
10. Ornamental Water Feature. Water feature consulting services are per Exhibit A2.
11. Site Lighting. Site lighting design services are per Exhibit A3.
12. Civil Engineering. Civil engineering services are per Exhibit A4.
13. Cost Estimating. Cost estimating services are per Exhibit A5.
H. PROCEDURE
A. Construction Documentation
1. Upon the Client's approval of the design development plans and cost estimate, SWA will develop
working drawings and technical sections of specifications to construct the work. Technical
sections of specifications shall be prepared in Construction Specifications Institute (CSI)
MasterFormat. The Client shall be responsible for Bidding and Contract Requirements and General
Requirements divisions of the specifications.
2. SWA shall prepare working drawings and technical sections of specifications to reasonably
conform to applicable codes and regulations of governmental bodies having jurisdiction over the
work at the time of preparation.
3. In developing working drawings and technical sections of specifications, SWA shall coordinate its
services with those of other consultants and to maintain a construction budget in accordance
with the cost estimate accepted by the Client at the end of schematic design. When the final
estimate of probable construction cost is one hundred ten percent (110%) of the design
development estimate, or less, the final estimate will be acceptable to the Client.
4. Meetings:
a. Project Management Team Meetings: SWA shall meet with the Client approximately every
three weeks, for up to seven meetings.
b. Technical Meetings: SWA will coordinate with public agencies in up three meetings.
5. Deliverables:
a. Layout plan.
b. Fine grading and drainage plan.
c. Irrigation plan.
d. Irrigation water use calculations, as required.
e. Planting plan.
SWa f. Plant list.
City of Burlingame
17 January 2023
Town Square CD -CA
Page 3 of 11
swa
g. Construction, irrigation, & plantingdetails for all landscape elements.
h. Mock up details.
i. Technical landscape specifications in CSI format.
6. Permitting:
a. SWA's fees include up to tworesubmittals for permitting.
B. Bid Phase
1. SWA shall attend the Pre -Bid Meeting.
2. SWA shall assist the Client in respondingto bid RFIs and preparing bid addenda.
3. SWA shall prepare a Conform Set incorporating bid addenda.
C. Construction Administration
1. SWA shall make periodic visits to the site tofamiliarize itself generally with the progress and
quality of construction and to determine in general if the construction is proceeding in
accordance with SWA's design intent and construction documents. On the basis of its
observations while at the site, SWA will keep theClient informed of the progress of construction.
SWA may recommend to the Client the rejection of work failing to conform to the contract
documents.
2. SWA shall select and pre -tag specimen plantmaterials that are to be Owner -supplied or
proprietarily selected.
3. SWA shall prepare and process change orders with
4. SWA shall endeavor to secure compliance by t
shall not be responsible for construction m
procedures, orjob-site safety, in conn wit o
harmless from and against any and ses, i
contractor's errors or omission ilure y
documents.
��Droval of Client.
act " e plans and specifications. SWA
et m chniques, sequences or
ork and the Client agrees to hold SWA
or damages arising out of or related to
out the work in accordance with the contract
5. Meetings: #
a. Onsite Meetings: SWA shall meet with the Giant, construction manager and contractor
onsite approximately every two weeks, for up to twenty meetings.
6. Deliverables:
a. Site visit reports.
b. Submittals review.
c. Review of mock-ups and shop drawings.
d. Field sketches for clarifications purposes.
e. Responses to RFIs.
f. Punchlist.
City of Burlingame
17 January 2023
Town Square CD -CA
Page 4 of 11
III. DEVELOPMENT BUDGETS
Based upon the Design Development drawings and cost estimate, the approximate budget for
construction of items under the above scope of services is $6.9 million. The fee quoted in this proposal is
based upon our understanding of the approved design development drawings and this budget.
IV. DESIGN APPROVAL
Kevin Gardiner, Community Development Director, has been designated as the person responsible for
design direction to SWA for this project and has the authority for design approval. In the event that the
design, as approved by Kevin Gardiner is rejected by others, and re -design is required, such re -design
services shall be compensated as Additional Services.
V. MEETINGS AND SITE VISITS
This proposal includes Professional Service time for up to thirty meetings and site visits for coordination
with Client, public agencies, construction manager, and contractor.
Additional meetings shall be billed as Additional Services. Travel expenses shall be billed as Reimbursable
Expenses.
VI. EXCLUSIONS TO SCOPE OF SERVICES
Client shall provide the following information or services as required for performance of the work. SWA
assumes no responsibility for the accuracy of such information or services and shall not be liable for error
or omissions therein. Should SWA be required to provide services in obtaining or coordinating compilation
of this information, such services shall be charged as Additional Services.
A. Topography and boundary surveys, other than that provided within the Scope of Services.
B. Legal descriptions of property, other than that provided within the Scope of Services.
C. Soils testing and/or engineering.
D. Existing site engineering and utility base information, other than that provided within the Scope of
Services.
swa
City of Burlingame
17 January 2023
Town Square CD -CA
Page 5 of 1 1
VII. SCHEDULE
As discussed with the Client, the project schedule is anticipated to be:
Construction Documentation:
4 months
Permitting:
3 months
Bidding:
1 month
Construction:
9 months
March-J une 2023
J uly- September 2023
November 2023
J anuary- October 2024
Vill. FEES ANDTERMS
Services described above and in therespective subconsultants' proposals (Exhibits Al through A5) shall be
provided for the fixed sum of $839,700 in accordance with the terms and conditions in Appendix A
attached hereto and which is incorporated andrade part of this Agreement by reference.
We estimate the cost of Reimbursable Expenses as identified in Appendix A will not exceed $25,000.
CDs Bid Phase CA
Landscape Architecture and Project Management (SWA) 268,000 19,000 136,000
Architecture, Structural & MEP (Group 4 Architects, IMEG, AME) 113,300 9,500 55,300
Water Feature Consulting (CMS Cdlaborative) 20,500 5,000 22,000
Site Lighting Design (Lightwitch) 24,750 3,500 11,750
Civil Engineering (BKF Engieers) 112,500 3,500 22,500
Cost Estimating (tbd Consultants) 12,600 - -
Totals by Phase 551,650 40,500 247,550
NOTINCLUDED
IN THIS PHASE
swa
City of Burlingame
17 January 2023
Town Square CD -CA
Page 6 of 11
We would be pleased to answer questions you may have or to clarify the various points above.
If this proposal meets with your approval, please sign below and return one copy for our files.
Sincerely yours,
SWA GROUP
Marco Esposito
Principal
Landscape Architect CA License 2908
0��T40�
Joe Runco
Contracting Agent
Landscape Architect CA License 4649
Landscape Architects are licensed by the State of California.
Accepted: CITY OF BURLINGAME
Signed:
Name:
Title:
Email:
Date:
swa
City of Burlingame
17 January 2023
Town Square CD -CA
Page 7 of 11
Appendix A
Appended to and part of Agreement for Professional Services between SWA Group (SWA) and City of Burlingame
(Client), dated 17 January 2023.
FEES FOR PROFESSIONAL SERVICES
Services outlined under the Scope of Services shall be provided for the fixed sum stipulated in the Agreement for
Professional Services.
REIMBURSABLE COSTS
The following costs shall be reimbursed at cost plus ten percent (10%) and are not included in the Fee for
Professional Services:
A. Cost of copies of drawings, specifications, reports and cost estimates; xerography and photographic
reproduction of drawings and other documents furnished or prepared in connection with the work of this
contract.
B. Cost of commercial carrier and public transportation, lodging, car rental and parking, subsistence and out-of-
pocket expenses. Private automobile travel at the IRS -allowable rate at the time of traveling.
C. Cost of postage and shipping expenses other than first class mail.
D. Long distance telephone charges.
E. Photographic services.
F. Cost of models, special renderings, promotional photography, special process printing, special equipment,
special printed reports or publications, maps and documents approved in advance by Client.
G. Fees for additional consultants retained with the approval of Client.
ADDITIONAL SERVICES
Additional Services shall be provided on a time basis computed by number of hours spent in connection with
referenced project. The following principal is committed to this project:
Principal Rate/Hour
Esposito 286
These rates are applicable for six months from the date of the Agreement for Professional Services, but may be
increased subsequently without written notice.
Other employee time shall be charged at a multiple of two and one-half (2.5) times Direct Personnel Expense.
Additional Services include but are not limited to:
A. Making planning surveys, feasibility studies, and special analyses of Client's needs to clarify requirements for
project programming.
B. Revisions and changes in drawings, specifications or other documents when such revisions are inconsistent
Sw a with approvals or instructions previously given by the Client; required by the enactment or revision of codes,
City of Burlingame
17 January 2023
Town Square CD -CA
Page 8 of 11
laws or regulations subsequent to the preparation of such documents; or the preparation of alternates or
deductive change orders requested by Client.
C. Cost of review as to form of lenders documents, certifications and consents to assignment requested of SWA
during the term of this Agreement.
STATEMENTS
Fees for Professional Services and Reimbursable Costs shall be billed monthly.
ACCOUNTS
Accounts are payable net 30 days from date of invoice at our office in Sausalito, California. A cash discount of 1% of
invoice amount may be taken on accounts paid within thirty (30) days of invoice date. A service charge of 1.25% of
invoice amount per month (15% annual rate) will be applied to all accounts not paid within sixty (60) days of invoice
date.
INSURANCE
At all times during the performance of its services under this Agreement, SWA shall maintain in full force and effect
the following insurance, with the coverages and limits specified:
A. Workers' compensation insurance, including occupational disease, in accordance with the statutory
requirements set forth by the state in which the work is to be performed, and employer's liability insurance
covering all of SWA's employees engaged in the performance of this Agreement, in the sum of $1,000,000.00.
B. Commercial general liability insurance, including Landscape Architect protective liability and contractual
liability insurance, covering death or bodily injury and property damage of $1,000,000.00 for any one accident,
bodily injury and property damage combined single limit.
C. Commercial automobile liability insurance covering SWA for claims arising from owned, hired and non -owned
vehicles covering death or bodily injury and property damage with limits of $1,000,000.00 for any one
accident, bodily injury and property damage combined single limit.
D. Professional liability (errors and omissions) insurance, on a claims -made basis, with limits of $1,000,000.00
per claim and $1,000,000.00 in the aggregate.
E. Certificates of insurance covering any or all of the above insurance required to be maintained by SWA shall be
provided to Client upon written request.
F. Should Client request in writing that modifications be made to the stated policy limits or deductibles, SWA shall
use its best efforts to have its insurers accommodate such modifications. All charges and additional premiums
levied by insurers for such modifications shall be paid by Client in advance.
0. Upon written request by Client, SWA shall use its best efforts to have Client named as an additional insured on
the Commercial general liability and Commercial automobile liability policies described above, subject to
acceptance by the insurer.
swa
City of Burlingame
17 January 2023
Town Square CD -CA
Page 9 of 11
INDEMNIFICATION
A. To the extent of available coverage under the insurance coverage as provided in this Agreement, SWA shall
indemnify and save harmless (but not defend) Client against any and all loss, liability and damages arising out
of any claim, suit or legal proceeding to recover damages for wrongful death, bodily injury, illness or disease,
or injury to, or destruction of property to the extent caused by the negligent errors or omissions or willful
misconduct of SWA, its subcontractors, agents or employees.
B. Client shall indemnify and save harmless SWA from and against any and all loss, liability and damage arising
out of any claim, suit or legal proceeding to recover damages for wrongful death, bodily injury, illness or
disease, or injury to, or destruction of property, to the extent caused by or attributable to:
1. The negligent errors or omissions or willful misconduct of Client, its contractors, subcontractors, agents
or employees.
2. Any hazardous substance, condition, element or material, or any combination of the foregoing, produced
by Client; or emitted intentionally or unintentionally from the property on which the project is located or
from the facilities to be designed; or specifically required by Client to be used or incorporated by SWA into
the work to be performed by SWA. SWA shall not be under any duty or obligation to investigate for the
existence of such conditions, and shall not be responsible for any failure to discover such conditions.
3. Failure of Client to provide information or services required to be provided by Client under the terms of
this Agreement or from any inaccuracy, error or omission in such information or services.
4. Any claim asserted by an individual Home Owner or a Homeowners' Association formed for or associated
with this project or any portion of this project, except to the extent caused by the negligence of SWA, its
subcontractors, agents or employees. Client's obligation to indemnify SWA under this clause shall include
(without limitation) reimbursement to SWA for all reasonable costs incurred in the defense of such claims,
including attorneys' fees incurred in connection with any appeal of a legal action, and all reasonable
settlement costs, unless SWA is found to be negligent with respect to such claim under the dispute
resolution procedures agreed to in this Agreement, upon which finding Client shall have no duty to
reimburse SWA for any such damages or costs which are attributable to SWA's negligence.
DISPUTE RESOLUTION
The parties agree that they shall attempt to resolve any controversy, claim or dispute between them arising out of
or relating to the interpretation, construction, or performance of this Agreement, or breach thereof (collectively
the "Claim") by consultation between Principals of the parties. Any Claim which is not resolved by consultation shall
be referred to voluntary, non -binding mediation to be conducted by a mutually acceptable mediator. Any Claim
which is not resolved by non -binding mediation shall be referred to binding arbitration conducted in accordance
with the Construction Industry Arbitration Rules of the American Arbitration Association. Claims where the amount
in controversy is less than $150,000 shall be decided by a single arbitrator; otherwise the Claim shall be decided by
three arbitrators. All proceedings shall take place in Marin County, California. Costs of mediation or arbitration shall
be split equally between the parties.
swa
City of Burlingame
17 January 2023
Town Square CD -CA
Page 10 of 11
CONFIDENTIALITY
SWA will use its best efforts and will take reasonable precautions to protect and maintain the confidentiality of any
information supplied by Client during the course of this Agreement and which is identified in writing by Client as
being confidential information, except to the extent that disclosure of such information to third parties is
necessary in the performance of SWA's services. This clause shall not apply to any information which is in the public
domain, or which was acquired by SWA prior to the execution of this Agreement, or obtained from third parties
under no obligation to Client.
RIGHT TO SUSPEND SERVICES
SWA shall have the right to suspend services on this project if (a) the parties have not executed a written contract
for SWA's services and unpaid invoices have been rendered with an aggregate balance exceeding $5,000.00; or (b)
unpaid project invoices over 90 days old exceed $5,000.00 in the aggregate.
AUTHORIZATION TO PROCEED
If SWA is authorized to commence and/or continue providing its services on the project, either verbally or in
writing, prior to the full execution of a written contract, such authorization shall be deemed an acceptance of this
proposal, and all such services shall be provided and compensated for in accordance with the terms and conditions
contained herein as though this proposal were fully executed by the Client.
OWNERSHIP OF DOCUMENTS
Original drawings and other documents, as instruments of professional service, are the property of SWA. None of
them is to be used on other projects except by written agreement of SWA. One reproducible set of final documents
will be furnished to Client upon request.
DOCUMENTS FURNISHED IN ELECTRONIC MEDIA
Drawings and data provided to SWA in digital format must be in a form acceptable to SWA. Drawing files shall be in
AutoCAD dwg format version 2004 or higher, or an SWA-approved alternative. All files must be created with a legal
license. As restricted by copyright law, SWA cannot accept any dwg or other file generated under an educational
AutoCAD software license.
Instruments of professional service provided by SWA in electronic media form, once released by SWA, may be
subject to inaccuracies, anomalies and errors due to electronic translation, formatting or interpretation. SWA is not
responsible for errors and omissions because of these conditions, nor for those resulting from conversion,
modification, misinterpretation, misuse or reuse by others after electronic media is released by SWA.
CREDITS/ACKNOWLEDGMENTS
SWA shall be given proper credit and acknowledgments for all services rendered including, but not limited to,
planning, design and implementation. Proper credit shall be defined as being named by Client (or their agent/client)
in project identification boards, published articles, promotional brochures, and similar communications.
swa
City of Burlingame
17 January 2023
Town Square CD -CA
Page 11 of 11
FORCE MAJEURE
SWA shall not be responsible for any delay in the performance or progress of the work, or liable for any costs or
damages sustained by Client resulting from such delay, caused by any act or neglect of the Client or Client's
representatives, or by any third person acting as the agent, servant or employee of Client, or by changes ordered in
the work, or as a result of compliance with any order or request of any federal, state or municipal government
authority or any person purporting to act therefore, or by acts of declared or undeclared war or by public disorder,
riot or civil commotion, or by any other cause beyond the control and without the fault or negligence of SWA. In the
event of any such delay, SWA shall proceed with due diligence to alleviate such delay and continue the performance
of all obligations under this Agreement. The time during which SWA is delayed in the performance of the work, shall
be added to the time for completion of its services to the extent such time is specified in this Agreement. All
additional costs or damages resulting from any delay in the performance or progress of the work caused by any act
or neglect of Client, its agents or representatives, shall be borne entirely by the Client.
LAW
This Agreement shall be interpreted and enforced according to the laws of the State of California.
VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as not containing
such provision, and all other provisions which are otherwise lawful shall remain in full force and effect, and to this
end the provisions of the Agreement are declared to be severable.
SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement shall be binding upon Client and its successors and
assigns and upon SWA, its successors and assigns. Neither party shall assign nor transfer its interest in this
Agreement or any part thereof without the written consent of the other party.
TERMINATION AND WORK STOPPAGE
It is understood that these services may be terminated upon ten (10) days' written notice for good reason by either
party. In this event, SWA shall be compensated for all work performed prior to date of termination at the rates set
forth above. Additionally, in the event that Client stops the project for longer than thirty (30) days, SWA will be
compensated for all work which has been performed by SWA prior to the date of work stoppage and payment shall
be paid by Client for such work to SWA within thirty (30) days of SWA's invoice to Client for those services rendered.
REVOCATION
This proposal shall be considered revoked if acceptance is not received within ninety (90) days of the date hereof.
ENTIRE AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with
respect to the subject matter herein. Each party to this Agreement acknowledges that no representations, by any
party which are not embodied herein and that no other agreement, statement or promise not contained in this
Agreement shall be valid and binding. Any modification of this Agreement will be effective only if it is in writing
signed by the parties.
swa
G R O U P 4
A R C H I T E C T U R E
R E S E A R C H +
PLAN N I N G, INC
211 LINDEN AVENUE
SO. SAN FRANCISCO
CA 94080 USA
T:650.871.0709
F:650.871.7911
www. g4arch. com
JONATHAN HARTMAN
A R C H I T E C T
13 January 2023
Marco Esposito, Principal
SWA Group
2200 Bridgeway
Sausalito, CA 94965
PROJECT
Burlingame Town Square Project
SENT VIA
E-Mail:
PROPOSAL
Burlingame Town Square Project
As you requested, we have prepared a proposal for architectural support services as a
sub -consultant to SWA to support the creation of a freestanding structure within the new
Burlingame Town Square project. The Town Square project is primarily an urban
design project with numerous pedestrian spaces throughout a continuous plaza in an area
roughly equivalent to the existing City of Burlingame "Public Parking Lot E". SWA is
the prime consultant for the project.
DAWN E. MERKES SCOPE OF BASIC SERVICES AND COMPENSATION: Our proposed Scope of
A R C H I T E C T Services is for:
D A V I D S C H N E E Architectural design services: Group 4
A R C H I T E C T Waterproofing design support: Applied Materials Engineering
Structural, mechanical, electrical, and plumbing engineering services: IMEG
A N D R E A G I F F O R D
A R C H I T E C T
Herein, Group 4 (G4), Applied Materials Engineering (AME) and IMEG will be referred
to by name or broadly as "Consultant". All other engineering and support disciplines,
CAROLYN CARLBERG including Landscape Architecture, Civil Engineering, Lighting Design, and Fountain
A R C H I T E C T Design will be provided by and/or contracted directly with SWA.
G A R Y a H I N G
The project scope covered under this proposal includes a small (-60'x9') freestanding
A R ` H I T E c T
building at the edge of the town square that will include the following spaces/functions:
HARDING DOWELL
Fountain Equipment Room, two (2) Single -Occupant Public Restrooms, and a combined
A R c H I T E c T
Custodial Closet/Storage Room. The building is anticipated to be single story, slab on
grade, with no slab depression at the Fountain Equipment Room. Additionally, portions
J I L L E Y R E s
of three sides of the rectangular building are anticipated to be clad in a glass sheath that is
A R C H I T E C T
back -lit with LED lights. The top of the building will be a shallow fountain with an
D A N I E L L A R O 5 5 A
"infinity edge" in many locations to allow for water to sheet over the edge of the rooftop
A R c H I T E c T
fountain/pool and down the exterior face of the glass sheathing to a trench drain type
capture device where the water will be returned to the Fountain Equipment Room
W I L L I A M L I M
A R C H I T E C T
underground for reuse.
T E R E S A R O M
A R C H I T E C T
g:\22585-01 burlingame town square\y-contract\client\drafts\cd-ca\swa burlingame town square - g4 proposal cd-
ca 2022-01-13rl.docx
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Page 2
Task 1— Design Development — complete under prior agreement. The Design
Development documents dated December 13, 2022, are the basis for this proposal,
which is a continuation of the Design Development work.
Task 2 — Construction Documents
2.6 Architectural Design and Waterproofing Design Support
2.6.1 Coordination of fountain with free standing structure in the plaza.
2.6.2 Architectural Design of the restroom and free standing structure
2.6.2.1 Floor plan
2.6.2.2 Roof Plan
2.6.2.3 Reflected Ceiling Plan
2.6.2.4 Building Sections
2.6.3 Construction details for the fountain building, including
waterproofing details.
2.7 Structural system design includes:
2.7.1 Building foundation and structure.
2.7.2 Footings/foundations for perimeter fencing.
2.7.3 Light pole bases.
2.7.4 Plaza elements (seating, tables, etc.) that require structural input, with
structural markups being incorporated on detailed drawings by the
landscape architect.
2.7.5 String light attachment to existing buildings and poles, as required.
2.8 Mechanical systems design including:
2.8.1 Heating for restroom spaces — electric heat
2.8.2 Direct Digital Control (DDC) system for exhaust fan monitoring and
control, sewage ejector alarm monitoring, and interface to the
fountain controls/alarm if required.
2.8.3 Restroom exhaust and custodial/storage room exhaust
2.8.4 Fountain pump room exhaust as recommended by the fountain
consultant and required make-up air system to support the exhaust
system.
2.9 Plumbing systems design including:
2.9.1 Domestic cold and hot water.
2.9.2 Sanitary drainage and venting.
2.9.3 Sewage ejector pump and basin, as required.
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Page 3
2.9.4 Coordinate with Fountain Consultant to provide connections per the
Fountain Designer's equipment layout. IMEG will accommodate
domestic water, drain, and power connections for the fountain
system.
2.10 Electrical systems design including:
2.10.1 One (1) site visit by the electrical engineer to facilitate coordination
of the power utility service.
2.10.2 Incoming electrical service, power distribution, and grounding.
2.10.3 Interior lighting and controls.
2.10.4 Power circuiting and control for exterior fixtures.
2.10.5 Coordinate with Lighting Consultant for waterfall back -lighting and
site lighting loads.
2.10.6 Power to fountain equipment and controls as designed and specified
by the SWA fountain consultant.
2.10.7 Title24 documentation for IMEG-designed items, with additional
Title24 inputs from the SWA lighting designer for exterior and
fountain lighting.
2.11 Technology systems design, including:
2.11.1 Voice, data:
2.11.1.1 EIA/TIA compliant premise structured cabling system to
support wireless antennas.
a Underground conduit design to support wireless access
points and cameras located on light poles.
b Underground conduit design to property line to
support incoming service provider cabling. Service
provider to be specified by Owner.
(1) Note: Final coordination of conduits with other utilities
shall be performed by the civil engineer.
2.11.1.2 Telecommunication cross -connect layout, including
cabling and copper termination equipment, and cable
management.
2.11.1.3 Design preliminary layout for wireless 802.1 lb/g antennas.
a Access points shall be provided and installed by
Owner. Owner to confirm final antenna layout.
2.11.2 Security management:
2.11.2.1 Video surveillance system:
a New IP cameras with on -site storage and video
management system.
2.12 Project design meetings:
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2.12.1 Participate in approximately four (4) project conference calls / web
conferences with design team members.
2.12.2 Group 4 will participate in up to five (5) in -person meetings with
SWA and the City.
2.13 Deliverables
2.13.1 50% Construction Documents
2.13.1.1 Drawings
2.13.1.2 Draft CSI specifications
2.13.2 95% Design Development — Plan Check Documents
2.13.2.1 Drawings
2.13.2.2 CSI specifications
2.13.3 100% Design Development —Back Check/ Bid Documents
2.13.3.1 Drawings
2.13.3.2 CSI specifications
2.13.3.3 Response to Plan Check comments
Task 3 — Bidding and Award
3.1 Respond to contractor questions and prepare addenda information as
required.
3.2 Provide bid phase services, as requested, through award of the Contract for
Construction. Services include assistance with responses to bidders'
inquiries; preparation of addenda; attendance at (1) pre -bid meeting; and
assistance in the City's evaluation of bids. SWA to compile and issue
addenda to the City.
3.3 After bidding concludes, prepare an electronic Conformed Set for
construction that includes the Backcheck/Bid Set information revised with
all bid addenda.
3.4 Meetings:
3.4.1 Pre -bid conference: attendance by G4 as required
3.5 Deliverables:
3.5.1 Conform Set (including bid addenda)
Task 4 — Construction Administration
4.1 Visit the site at intervals appropriate to the stage of construction or as
otherwise agreed by SWA. G4 to attend a pre -construction conference and
once construction has begun to become generally familiar with the
progress and quality of the work completed and to determine, in general, if
the work is being performed in a manner indicating that the work when
completed will be in accordance with the Contract Documents. However,
the Consultant shall not be required to make exhaustive continuous on -site
inspections to check the quality or quantity of the work. Agenda, reports
and minutes shall be prepared by a party other than the Consultant.
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4.2 Participate as required in assumed regular bi-weekly Owner -Architect -
Contractor (OAC) meetings that may be held on -site in conjunction with
the above indicated site visits or via web conference. At OAC meetings
the Consultant shall discuss progress of the work as required. Agenda,
reports and minutes shall be prepared by the others.
4.3 Submittals: The Consultant shall review Contractor's submittals, including
Shop Drawings, Product Data and Samples, but only for the limited
purpose of checking for conformance with information given and the
design concept expressed in the Contract Documents. The Consultant's
action shall be taken with such reasonable promptness so as to cause no
delay in the work, while allowing sufficient time in the Consultant's
judgment to permit adequate review unless otherwise agreed to. Submittals
critical to work flow as indicated on the Contractor's critical path
construction and submittal schedules and as mutually identified and agreed
to by the Consultant, SWA, Construction Manager, and Contractor at the
OAC shall be prioritized and responded to within a timely manner from
receipt, targeting a maximum review time of 15 working days while
recognizing that submittals that require coordination with subconsultants
and/or large/complex submittals will take additional review time.
Submittals that are mutually agreed to as not being on the critical path by
the Construction Manager and Contractor will be reviewed and returned in
a timely fashion after critical path submittals have been reviewed. Review
of such submittals is not conducted for the purpose of determining the
accuracy and completeness of other details such as dimensions and
quantities or for substantiating instructions for installation or performance
equipment or systems designed by the Contractor, all of which remain the
responsibility of the Contractor to the extent required by the Contract
Documents. The Consultant's review shall not constitute review of safety
precautions or, unless otherwise specifically stated by the Consultant, of
construction means, methods, techniques, sequences or procedures. The
Consultant's review of specific items shall not indicate approval of an
assembly of which the item is a component. When professional
certification of performance characteristics of materials, systems or
equipment is required by the Contract Documents, the Consultant shall be
entitled to rely upon such certification to establish that the materials,
systems or equipment will meet the performance criteria required by the
Contract Documents.
4.4 Request for Information (RFIs): The Consultant shall respond to
Contractor's Requests for Information (RFI). Interpretations and decisions
of the Consultant shall be consistent with the intent of and reasonably
inferable from the Contract Documents and shall be in writing or in the
form of drawings. When making such interpretations and initial decisions,
the Consultant shall secure faithful performance by both City and
Contractor, shall not show partiality to either, and shall not be liable for
results of interpretations or decisions so rendered in good faith. Consultant
will target a maximum of fourteen (14) calendar days to respond but will
endeavor to respond promptly where possible to allow for the orderly
progress of construction. Large/complicated RFIs will be reviewed with
all parties (Contractor, sub -contractor, Consultant, sub -consultants, SWA
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Page 6
and City) to establish a deadline. RFIs mutually determined at the OAC to
be non -critical will be reviewed and returned in a timely fashion after RFIs
determined to be critical have been responded to.
4.5 Review items submitted by the Contractor for general conformance and
consistency with the project design concept and for compliance with the
Contract Documents, including but not limited to submittals, O&M
Manuals, written guarantees, warranties, instruction books, diagrams and
charts, etc.
4.6 Substitutions: The Consultant shall review and recommend approval or
rejection of substitutions for general conformance and consistency with the
project design concept and for compliance with the Contract Documents.
Consultant shall briefly review each substitution and provide the City's
Project Manager with a fee and time schedule for detailed review of each
substitution. Time and cost for detailed review of substitutions shall be
negotiated with Contractor on a case -by -case basis. Detailed review of
each substitution cannot begin until authorized by the City's Project
Manager. Detailed review of substitutions is subject to the requirements of
Additional Services when approved and authorized by the City's Project
Manager prior to beginning the detailed review.
4.7 Construction Means and Methods: The Consultant shall not have control
over or charge of and will not be responsible for construction means,
methods, techniques, sequences or procedures, or safety precautions and
programs in connection with the work, since these are solely the
Contractor's responsibility under the Contract for Construction. The
Consultant shall not be responsible for the Contractor's schedules or
failure to carry out the work in accordance with the Contract Documents.
The Consultant shall not have control over or charge of acts or omissions
of the Contractor, Subcontractors, or their agents or employees, or of any
other persons performing portions of the work.
4.8 Access to the work: The Consultant shall have access to the work
wherever it is in preparation or progress.
4.9 Duties, responsibilities and limitation of authority: Duties, responsibilities
and limitation of authority of the Consultant shall not be restricted,
modified or extended without written agreement of the City and
Consultant.
4.10 Punchlist: As noted below, the Consultant will participate in the creation
of a single punchlist by contributing items to a master punchlist that will
be managed by SWA. All follow up on punchlist and outstanding items
will be performed solely by the City.
4.11 Meetings:
4.11.1 OAC (web -conference meetings):
4.11.1.1 Bi-weekly by Group 4, as required.
4.11.1.2 Up to two (2) virtual meetings including Structural or
MEP.
4.11.2 Site observation visits:
4.11.2.1 Architect: Eight (8) visits
4.11.2.2 Structural: One (1) visit
4.11.2.3 MEP: Two (2) visits
4.11.2.4 Low -Voltage: Zero (0) visits — low voltage items will
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be observed by the electrical team.
4.11.3 Pre -bid conference:
4.11.3.1 One (1) meeting by Architect, no participation by IMEG
or AME.
4.11.4 Punchlist
4.11.4.1 Architect: One (1) visit
4.11.4.2 IMEG: One (1) visit per discipline (excluding Low -
Voltage as noted herein)
4.11.4.3 AME: One (1) visit
4.12 Deliverables:
4.12.1 Drawing (or specification) revisions as required by RFI
4.12.2 Submittal reviews as indicated
4.12.3 Site observation reports as required.
4.12.4 Punchlist item creation
ASSUMPTIONS:
A. The SWA fountain consultant will maintain complete responsibility for the
design of the cascading water feature for the building, including the equipment,
distribution, layout, the pool/piping/channel design on top of the building, trench
and drain surrounding the base of the building/fountain, any cistern/storage
elements, pumping, filtration, chlorination, and all interconnecting piping and
controls.
B. Mechanical
a. No air conditioning.
b. Heating only in the restrooms, as required.
C. Electrical
a. The SWA lighting consultant will select lighting fixtures for the
courtyard and building exterior and provide photometric evaluation and
confirm code compliance for those fixtures. IMEG will provide power
circuiting and control for these fixtures.
b. IMEG will have complete responsibility for the building interior lighting.
c. Electric and telecommunications utility raceways for each service
provider, and branch feeds outside of the building (site lighting, CCTV,
security, outbuildings, etc) will be provided to the Civil Engineer for
coordination with the overall site design
d. Internet Service Provider (ISP) coordination or design is not included
e. SCADA design is not included in this proposal. IMEG's documents will
identify mechanical equipment inputs and Outputs (I/O) and sequences
of operation for items requiring monitoring and/or control. These I/O
and sequences can be monitored by a temperature control/DDC system
or SCADA system.
f. Power and telecommunications feeds will come from the existing utility
pole in the alley that is closest to the new building. Work in coordinating
feeds from other, more distant and/or more complicated locations would
be an additional service.
D. Plumbing
a. Safety shower/eyewash station will be specified and located by others
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b. The SWA fountain consultant will select and specify all water feature
equipment, piping and controls. IMEG will support these specified items
with mechanical utilities as described herein.
E. Fire protection systems
a. None required; no scope included.
F. The project will be designed by Group 4 and IMEG using Building Information
Modeling (BIM) software with Autodesk Revit® as the platform. The BIM
deliverable will be no greater than Level of Development (LOD) 300 as defined
in AIA Document G202.
G. The Revit® model is only inclusive of those systems and trades designed by
Group 4 and IMEG. The Revit® model will not include Owner/vendor-provided
and installed systems requiring coordination by the installing contractors. The
Revit® model is intended for internal coordination among the design team. It is
understood the model is not intended to be an exact and complete three
dimensional representation of how the Contractor will route and locate utilities
and equipment.
H. Modeling of existing conditions will be limited to the extent required to produce
specifications and 2D contract documents.
I. Documents prepared by the Engineer will be prepared based upon reasonable
assumptions derived from existing information provided by the Owner and from
limited observation of accessible and visible existing conditions by the Architect
and Engineer without the benefit of extensive field measurements and
investigation prohibited by expense and inconvenience to the Owner. It is
understood and agreed that unforeseen conditions uncovered during the progress
of the project may require changes in the project, resulting in additional cost and
delay.
J. Identification, testing, and/or removal of hazardous materials will be by others.
K. The project will prescriptively comply with Title24. No energy modeling is
included.
L. Sanitary sewer, storm sewer, and domestic water service be available 5'-0"
outside of the building.
M. Site utility design beyond 5'-0" of the building perimeter, including domestic
water, storm water,storm water detention, and sanitary sewer shall be the
responsibility of others.
N. The project will be awarded as a single prime contract for construction. Phased
design and/or issue of early documents are not required.
O. Deliverables will be provided in electronic PDF format and/or AutoCAD, as
required. Hard copy printing will be treated as a reimbursable expense.
ADDITIONAL SERVICES:
When approved by the Client, services not specifically included in Basic Services,
including the services of engineers and consultants, will be performed and the Client shall
compensate Group 4 Architecture, Research + Planning at our standard hourly rates.
CLIENTS RESPONSIBILITIES:
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Page 9
The Client shall provide information about the project including plans and other available
information about the present building as reasonably needed.
COMPENSATION:
Total Fees
Construction Documents $113,300
Bidding 9,500
Construction Administration 55,300
Basic Services Total: $178,100
Reimbursable Budget $ 2, 000
Compensation for basic services shall be a Fixed Fee of $178,100. Invoicing will be
monthly and reflect the services performed during the past month period.
Reimbursable project expenses, such as printing, binding, shipping and handling costs,
special exhibits and other expenses directly attributable to the project will be charged in
addition to our fees. Project expenses will be billed to the Client at our cost plus 10%.
We estimate the cost of Reimbursable Expenses associated with Basic Services to not
exceed $2000.00.
Consultants hourly rates by job classifications are listed below. The rates listed below
are adjusted annually. The next adjustment will be 1 January 2024.
Group 4
Principal in Charge
$260.00
Principal
$250.00
Associate
$230.00
Project Manager
$195.00
Architect III
$190.00
Architect II
$180.00
Architect I
$175.00
Architectural Staff III
$165.00
Architectural Staff II
$155.00
Architectural Staff I
$145.00
Interior Designer II / Planner II
$155.00
Interior Designer I / Planner I
$145.00
Project Support
$120.00-$240.00
IMEG - MEPT
Project Executive
250.00
Senior Engineer Technical Specialist
230.00
Senior Engineer III
215.00
Senior Engineer II
190.00
Senior Engineer
170.00
Project Engineer II
155.00
Project Engineer
145.00
Page 10
Engineer
135.00
Senior Designer Technical Specialist
195.00
Senior Designer III
180.00
Senior Designer II
165.00
Senior Designer
150.00
Project Designer II
145.00
Project Designer
130.00
Designer IV
120.00
Designer III
115.00
Designer II
110.00
Designer
105.00
Senior Virtual Design Coordinator
125.00
Virtual Design Coordinator
115.00
Virtual Design Technician
95.00
Administrative Assistant
85.00
IMEG - Structure
Project Executive
325.00
Senior Engineer Technical Specialist
315.00
Senior Engineer III
310.00
Senior Engineer II
285.00
Senior Engineer
240.00
Project Engineer 11
200.00
Project Engineer
185.00
Engineer
160.00
Senior Designer Technical Specialist
230.00
Senior Designer III
210.00
Senior Designer II
190.00
Senior Designer
180.00
Project Designer II
170.00
Project Designer
150.00
Designer IV
145.00
Designer III
135.00
Designer II
115.00
Designer
100.00
Senior Virtual Design Coordinator
175.00
Virtual Design Coordinator
145.00
Virtual Design Technician
105.00
Administrative Assistant
95.00
INSURANCE: Group 4 will maintain in effect during the term of this Agreement,
insurance of the types and coverage (minimum limits) designated below:
General Liability (Comprehensive Form): $1,000,000 Combined
Limit
Professional Liability: $1,000,000
Worker's Compensation: Statutory Limit
Single
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Page 11
Group 4's general liability insurance shall contain an endorsement naming the
Client as an additional insured under Group 4's policy.
0:1UUi10 11�1 [��►[�77.��i7 TO raLi A
This Agreement may be terminated by either party upon seven days written notice should
the other party fail substantially to perform in accordance with its terms through no fault of
the party initiating the termination. The Agreement may be terminated by the Client upon
written notice to the Consultant in the event that the Project is abandoned.
MEDIATION:
If a dispute arises out of or related to this Agreement, or the breach thereof, and if the said
dispute cannot be settled through direct discussions, the parties agree to first endeavor to
settle this dispute in an amicable manner by mediation through mutually agreed to
mediation service experienced in architectural services and construction matters.
SCOPE OF AGREEMENT:
This is the entire Agreement between the parties and there are no agreements, conditions, or
representations between the parties except as expressed herein.
INDEMNIFICATION:
With respect to the operation of Group 4 under this Agreement other than the
performance of professional services, Group 4 shall indemnify, hold harmless, and
defend the Client and its officers, directors, and employees from and against any and all
claims, liabilities, damages, losses, and costs, including but not limited to reasonable
attorney's fees and other costs of defense, attributable to personal injury, bodily injury,
including death, or property damage, including loss of use thereof, and arising out of the
negligence or willful misconduct of Group 4 or anyone for whom Group 4 is legally
responsible, excepting the portion of those claims, damages, liabilities, losses, and costs
caused by the Clients negligence or willful misconduct.
With respect to the performance of professional services under this Agreement, Group 4
shall indemnify and hold harmless, but shall have no obligation to defend, the Client, its
officers, directors, and employees from and against liabilities, damages, losses, and costs,
caused by the negligent errors or omissions of Group 4 or anyone for whom Group 4 is
legally responsible. The Client shall indemnify and hold harmless, but shall have no
obligation to defend, Group 4, its officers, directors, sub -consultants and employees from
and against liabilities, damages, losses, and costs, caused by the negligent errors or
omissions of the Client or anyone for whom the Client is legally responsible.
Notwithstanding any other provision of this Agreement, with respect to the performance
of professional services under this Agreement, the Client agrees to limit its claims, if any,
against Group 4 to the actual proceeds of Group 4's professional liability coverage
required under this Agreement. Group 4 shall maintain professional liability coverage in
the amount of at least $1,000,000 per claim and $1,000,000 in the aggregate for the term
of this Agreement.
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Please contact us if you have any questions about our proposal. Following your review,
please indicate your acceptance below by signing and sending an original copy to our
office.
Sincerely,
GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC.
i
Jonathan Hartman, Principal
Vice President
Agreed to by:
SWA ("CLIENT")
Signature
Name, Title
Date
CMS collaborative
water feature consultants
Proposal for Burlingame Town Square Glass Waterwall Feature
13 January 2023
CMS Collaborative, Inc. is pleased to provide the following Scope of Services and Fee Proposal to Marco
Esposito of SWA Group for the Burlingame Town Square Glass Waterwall Feature. The proposed Scope
and Fee are based on work during the Design Development phase.
A. SCOPE OF WORK
1. A 10' tall x 60' long water feature, architectural in nature, which sheets over faceted cast glass
panels. The waterwall wraps around and conceals a utility building in the center of the square.
Along the base of the waterwall is a perimeter reservoir trough approximately 1.5' wide and
deep. The feature's plumbing and electrical equipment are located in a room inside the utility
building, approximately 20' long x 7' wide.
B. SCOPE OF SERVICES
1. Number of submissions: This proposal allows for up to four formal submissions. A formal
submission is defined as one that is issued to entities outside of the design team for review.
2. Construction Document services (CD):
a. CMS will prepare documents containing sufficient information to bid and construct the
water feature plumbing and electrical systems. Work provided will include the following:
(1) Plumbing drawings:
(a) Site pipe routing and fitting layout.
(b) Equipment space layout plan.
(c) Schematic piping diagram.
(d) Details for water feature fittings and equipment space sub -assemblies.
(2) Electrical drawings:
(a) Water feature site electrical plan.
(b) Equipment space power and control plan.
(c) Single line power diagram.
(d) Electrical equipment elevation.
(3) Fountain Plumbing and Fountain Electrical Specification sections.
b. CMS will participate in conference calls or web meetings as requested during this phase.
3. Bidding Phase (Bid):
a. CMS will respond to bidders' questions and/or concerns regarding design, equipment, and
materials specified under CMS' Scope of Work.
b. CMS will assist with the evaluation of bidders and prices.
cros collaborative, inc. p: 831.425.3743 www.cros-collaborative.com
CMS Collaborative, Inc.
Proposal for Burlingame Town Square Glass Waterwall Feature
13 January 2023
Page 2 of 4
C. CMS will issue a revised set of our Construction Documents (Conformed Set) incorporating
changes discussed during this phase. Significant revisions to the Construction Documents
are not included within this scope.
4. Construction Administration services (CA):
a. CMS will review submittals by the plumbing and electrical contractors for conformance with
the Construction Documents.
b. CMS will assist, as requested, with RFIs and clarification of the Construction Documents.
C. CMS will conduct a half -day intermediate review of construction and provide a punch -list
report.
d. CMS will conduct a one -day final review of construction and provide a punch -list report. At
the time of the final review, CMS will assist with adjustments and troubleshooting of the
water feature.
e. CMS will participate in conference calls, web meetings, or virtual construction progress
reviews as requested during this phase.
C. OPTIONAL SERVICES
Health Department Review: CMS will participate in health and safety reviews and queries by our
client, the design team, and local authorities. Up to two in -person meetings located in or around
Burlingame, CA are included in this scope. CMS will make minor revisions to the Construction
Documents as required to resolve Review comments. Significant revisions to the Construction
Documents as a result of such reviews are not included within this scope. Since this design is an
architectural feature and not "interactive," we do not anticipate this service being required.
D. SERVICES NOT INCLUDED
Architectural/structural design: The proposed Scope of Services does not include the
documentation or specification of the structures, structural or seismic pipe bracing,
waterproofing, materials, or finishes.
2. Structural documentation: The proposed Scope of Services does not include structural
documentation or specifications of the water feature equipment room or reservoir.
3. Lighting documentation: The proposed Scope of Services does not include the documentation
or specification of any light fixtures or associated hardware or software used to illuminate the
feature.
4. Revit/BIM 3D documentation: Drawings will be produced in 2D with AutoCAD.
5. Design Changes: Changes which result in increased complexity or changes requiring rework
once the design process has begun may be considered an extra service.
6. Office or extra site visits: The proposed Scope of Services includes a maximum of two site visits
during the Construction Administration Phase. Additional visits or time extensions will be
considered an extra service.
Mock-up testing: The proposed Scope of Services does not include mock-up testing, or time
and expenses associated with designing or evaluating testing.
CMS Collaborative, Inc. 13 January 2023
Proposal for Burlingame Town Square Glass Waterwall Feature Page 3 of 4
8. Itemized construction budgets: Itemized cost estimates are not included in this scope.
9. Utility services or extensions: The proposed Scope of Services is based on receiving points of
connection for water, sewer, and electrical services at the equipment space. Coordination of
these services with the serving utility or extension of these services to remote points of
connection is not included.
10. Equipment space heating, ventilation, or lighting: Within a building such as this, these design
services are usually provided by the mechanical and electrical engineers of record. However,
CMS will assist with recommendations.
11. As -built drawings: The proposed Scope of Services does not include production or review of as -
built or record drawings.
E. EXTRA SERVICES
1. CMS will identify services not included in the proposed Scope of Work when they are requested.
CMS will advise Client's office of the impact on CMS' work and propose an increase to the
proposed fee amount before any work is undertaken.
2. Extra services will be provided on an hourly basis at billing rates listed in Paragraph F.5 below, or
current hourly rates prevailing when the services are rendered.
3. Reimbursable expenses associated with extra services will be billed at direct cost.
F. FEES
1. Based upon the complexity of the project, projected travel requirements, and the amount of
documentation anticipated, CMS will provide the services described in Section B above for the
lump sum fees listed below:
a. Construction Documentation services(CD)......................................................... $20,500
b. Bidding Phase (Bid)............................................................................................................ $5,000
C. Construction Administration services(CA)........................................................... $22,000
d. Total proposed fee......................................................................................................... $47,500
2. Optional services:
a. Health Department Review............................................................................................$6,500
3. Billing for services will be lump sum, billed monthly on a percentage of completion -basis for the
relevant phase.
4. Billing for authorized extra services will be at the current hourly rates prevailing when the
services are rendered.
5. Billing rates effective through 30 June 2023:
President....................................................................... $190.00/hr.
Principal............................................................................ 175.00/hr.
Senior Designer............................................................. 125.00/hr.
Designer............................................................................. 95.00/hr.
Drafter................................................................................. 70.00/hr.
CMS Collaborative, Inc.
Proposal for Burlingame Town Square Glass Waterwall Feature
13 January 2023
Page 4 of 4
6. Reimbursable expenses are not included in the service fees listed above. They are estimated at
approximately $500 and will be billed at direct cost. These items include, but are not limited to
ground transportation, meals, and other expenses associated with out-of-town travel.
7. Travel:
a. Travel time will be billed portal to portal.
b. Automobile mileage will be billed at the Internal Revenue Service mileage rate in effect at
the time of travel (Currently $0.655/mile).
G. SCHEDULE
1. CMS can provide the Construction Document package within 6 to 8 weeks of receiving
authorization to proceed, or within the schedule agreed to as the project progresses.
2. Shop drawings and RFIs are normally addressed within 1 week.
3. Office and site visits can normally be accommodated within 2 weeks after they are requested.
H. INSURANCE
1. CMS currently maintains the following project -related insurance:
a. General liability in the amount of $1,000,000 per occurrence and $2,000,000 in aggregate.
b. Professional liability in the amount of $1,000,000 per claim and $2,000,000 in aggregate.
C. Umbrella liability in the amount of $5,000,000 per claim and $5,000,000 in aggregate.
2. Certificates of insurance will be provided upon request.
I. DURATION OF PROPOSAL
1. This proposal is valid for 90 days from date of origin.
k!IGHTSWITCH
1319 Bridgeway, Sausalito, CA. 94965
+1.415.332.7285 www.lightswitch.net
Marco Esposito
2200 Bridgeway, Sausalito, CA 94965
tel: (415) 332-5100
e: mesposito@swagroup.com
January 11, 2023
Re: Burlingame Town Square (CD Onward)
Lighting Design Proposal 22016
Dear Marco,
Lightswitch is thankful to have the opportunity to continue our working relationship with SWA Group
on the Burlingame Town Square
We have reviewed the RFP as well as the supplemental information provided and used them to estimate
fees.
We look forward to any questions or comments. Please feel free to call or email to discuss.
Sincerely,
�Q
Norm Schwab
Principal
Lightswitch, San Francisco
Email nschwab(aUghtswitch.net
Lighting and Visual Design for over 25 years
Burlingame Town Square CD Onward (22016)
Proposal
WHO WE ARE
For twenty-five years Lightswitch has been committed changing the way people experience their world.
We are a consortium of internationally recognized lighting, media and visual designers who create
unforgettable experiences where people live, work, learn and play.
Whether for a concert, an event, an experiential environment, or an architectural project, we use a
balance of artistry, practicality and technical mastery to create memorable, compelling and responsible
lighting and visual design.
This core principle guides our team of dedicated designers who serve our clients from our full -service
studios around the world. It's a challenge that drives us to continually refine our craft and affirm our
belief that successful visual design is a balance of artistry, practicality, creativity and a relentless passion
to create the next great experience.
Our San Francisco Office employs 10 full time employees and independent contractors as required by
project needs. We also coordinate large projects with our other offices nationwide.
Project Team resumes included below.
PROPOSAL
We are pleased to submit this proposal for professional services as lighting consultants for Burlingame
Town Square located in Burlingame, CA. This agreement is made effective January 11, 2023 by SWA
Group (hereinafter referred as "Client"), whose mailing address, as of this date, is 2200 Bridgeway,
Sausalito, CA 94965 and Lightswitch SF, (hereinafter referred as "LS"), whose mailing address, as of this
date, is 1319 Bridgeway, Sausalito, CA 94965.
Page 2 of 13
Burlingame Town Square CD Onward (22016)
Proposal
I SCOPE OF WORK
This proposal covers the lighting design coordination for the Burlingame Town Square located in
Burlingame, CA.
1.1 Included Project Scope by Area
Area Name
Estimated
Square Footage
Exterior Spaces
Plaza and Grove*
26,000
Fountain
600
Creek Flow lighting
5,500
*Includes review of street lighting along frontage
Page 3 of 13
Burlingame Town Square CD Onward (22016)
Proposal
1.2 Projected Schedule
1.2.1 This Proposal has been created with the following estimated schedule and phase
duration in mind:
Phase
Estimated
Start*
Estimated
End*
Duration*
Construction Documents / Permit
March, 2023
October, 2023
8 Months
Bid
November, 2023
December, 2023
2 Months
Construction Administration
January, 2024
October, 2024
9 Months
*Changes to Estimated dates and/or phase Duration may result in additional fees.
I EXCLUDED FROM SCOPE
I General Exclusions
a. Electrical Engineering Services (Egress Lighting, Code Identification, Code Compliance
Documentation, Exit Signage)
b. LEED Documentation
C. Daylighting
• Daylighting (Analysis, photometrics, criteria)
• Mechanical shading, (specification, controls, placement)
• Skylights (Placement, Specification, and design)
d. Audio/Visual Services (Projection, LED arrays and Installations, AN Controls)
e. Lighting Control (Drawing Integration, Shop Drawings, On -Site Programmer, Device
locations, Personnel training)
f. Custom Fixture design and or coordination.
g. Signage or Digital Displays.
1.2 Project Specific Exclusions
a. Back of House Areas (such as mechanical rooms, electrical equipment rooms, pump
rooms, janitor's closets or storage)
1.3 Refer to Exhibit B (attached) For additional information.
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Burlingame Town Square CD Onward (22016)
Proposal
2 SERVICES AND DELIVERABLES
2.1 CONSTRUCTION DOCUMENTS
2.1.1 Services
a. Further refine lighting layout drawings with project architect and interior/retail
architect, finalize lighting schedule and specifications.
b. Provide revisions to lighting design and specifications as necessary to respond to plan
check comments from the authority having jurisdiction. (100% CD)
2.1.2 Deliverables
a. Provide complete lighting design documentation, including the following:
• Lighting design documents including fixture and control zone layouts on
background provided by architect.
• Lighting Fixture Schedules and Specifications.
• Draft of Specifications.
• Lighting Design calculations and modeling on base model provided by architect.
• Control System design.
• Lighting System Controls Fixture Cut -Sheets.
• Lighting System Control Device schedule.
b. Fee allows for (3) two issuances of documents:
• 50% Construction Documents
• 95% Construction Documents (Permit Set)
• 100% Construction Documents
2.2 BIDDING (BID)
2.2.1 Services
a. Respond to Bidder's Questions as necessary.
b. Review information from bidders and provide feedback of bid packages to project
team.
C. Provide recommendations to owner and project team for value engineering as
required.
2.2.2 Deliverables
a. Provide complete lighting design documentation, including the following:
• Lighting design documents including fixture and control zone layouts on
background provided by architect.
• Lighting Fixture Schedules and Specifications.
• Draft of Specifications.
• Lighting Design calculations and modeling on base model provided by architect.
• Control System design.
• Lighting System Controls Fixture Cut -Sheets.
• Lighting System Control Device schedule.
b. Fee allows for (1) one issuances of documents:
• Construction Documents Conform/ Construction Set
2.2.3 Meetings
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Burlingame Town Square CD Onward (22016)
Proposal
a. Attend and participate in Lighting bid review call.
b. In Person Design Meetings as defined in "Meetings and Onsite" Below.
2.3 CONSTRUCTION ADMINISTRATION (CA)
2.3.1 Services
a. Review lighting submittals, shop drawings, and sample materials to ensure
conformance with design standards.
b. Respond to Requests for Information related to the lighting scope.
C. Review and comment on the installation of lighting fixtures and systems as related to
the construction documentation.
d. Supervise and direct the focus of lighting fixtures by the electrical contractor.
e. Supervise and direct the programming of architectural lighting control systems by the
electrical contractor.
f. Program theatrical lighting systems.
2.3.2 Deliverables
a. Submittal Review
b. Request for Information (RFI) Responses.
C. Punch List
d. As -Built documentation (in the form of markups.)
e. Focus documentation
f. Lighting training and operations documentation
g. Fee allows for (5) five issuances of documents:
• Preliminary Submittal Review
• Final Submittal review
• Lighting punch List
• Focus documentation
• Lighting operations handbook
h. Fee allows for (20) hours of RFI Responses.
2.3.3 Meetings
a. Attend and participate in monthly conference calls with the project team.
b. Final On -Site Commissioning as defined in "Meetings and Onsite" Below.
Page 6 of 13
Burlingame Town Square CD Onward (22016)
Proposal
3 MEETINGS AND ONSITE
3.1 In addition to the services and deliverables as listed above, this proposal includes
the following:
Qty
Name
Location
Duration
Attendance
Construction Documents
(3)
In -Person Team Meeting
SF Bay Area
I Day
Associate
Bid
No In -person meetings anticipated
Contract Administration
(2)
Site Visit
Burlingame, CA
I Day
Associate
(I)
On -Site (Commissioning/Aim-Focus)
Burlingame, CA
4 Day
(2x) Associate
Note: Additional Meetings, Mock Ups and/or On -Site Work not included in this proposal
will be presented to client under separate proposal and/or Time and Materials.
3.2 All travel costs will be pre -approved by the client all travel expenses will be billed back at
cost.
3.3 Travel Requirements:
. Refundable and exchangeable airfare. Business class airfare required on flights over four hours
and all international flights. Airfare costs are estimated above as booked within a 3-week
advance.
a. $71 Per Diem will be charged for Trips outside of the San Francisco Bay Area or any
work that requires an overnight stay (such as aiming and commissioning)
b. Accommodations to include queen -size bed and internet access, if overnight stays are
required.
Page 7 of 13
Burlingame Town Square CD Onward (22016)
Proposal
4 FEES AND REIMBURSABLES
4.1 All Fees, reimbursables and compensation are stated in United States Dollars (USD) and
shall be invoiced monthly via email by percentage of work completed. Payment is due Net 30
from date of invoice.
4.2 Design Fees
Phase Name
Fee
Construction Documents / Permit
$24,750
Bid
$3,500
Construction Administration
$1 1,750
Totals
$40,000
4.3 Additive Alternates
In addition to the above scope and fees, Lightswitch has identified the following scope and
services that could be adopted by the client for an additional fee.
a. Add Alt 1: Support and Programming assistance for digital artist — Provide
programming support and lighting consultation for a city selected digital artist to help
customize the Town Square's lighting programming to implement their unique artistic
vision. (40) hours of support is estimated in this scope — additional hours could incur
additional costs (if required, to be presented to client before they are incurred for
approval)
Additive Alternate Name
Fee
Addition(YIN?)
Selected
Client
Initials
(a) Add. Alt I: Support and Programming
assistance for digital artist
$5,000
Note: Please Mark Selected Items with ' Y' and Initial to confirm.
Any item selected will be added to the overall design fee
and included to the proposal scope as listed.
Page 8 of 13
Burlingame Town Square CD Onward (22016)
Proposal
4.4 Estimated Reimbursable costs
a. The following includes estimated reimbursable costs include travel costs for meetings
and onsite (as listed above) as well as additional reimbursable costs (such as shipping
and reproduction.)
b. All reimbursables will be billed to client at cost.
Phase Name
Travel
Costs*
Additional
Costs
Total
Costs
Construction Documents
$50
$0
$50
Bid
$0
$0
$0
Construction Administration
$350
$0
$350
Subtotal
$400
$0
$400
* Travel costs have been estimated as booked with a 3-week advance.
4.5 Compensation for Additional Services
a. Upon client request, Lightswitch will provide a written proposed change order for
additional services to be approved.
b. Additional meetings or services requested and approved by client will be performed
on an hourly basis or daily basis — Time and Materials (T&M) in addition to any
additional reimbursable expenses.
C. Refer to Hourly Rate Schedule and Day Rates in attached Exhibit A.
Page 9 of 13
Burlingame Town Square CD Onward (22016)
Proposal
5 APPROVALS
a. This proposal is valid for (30) Days from date of issue (January 1 I, 2023)
b. Included in this agreement separately: Exhibit A, Exhibit B.
C. Design methods, processes, procedures, interpretations, or decisions will be the
judgment of the Designer unless specifically designated otherwise in writing and
acknowledged by the Designer prior to the date of this proposal.
d. Instructions or directions for design effort issued after the date of this proposal
including changes, revisions or expansions recommended during the review process
will be performed as additional services unless such instructions or directions are
accepted in writing by the Designer as having no additional costs.
e. Revisions to the drawings, specifications or other documents will be provided as
additional services, when such revisions are inconsistent with written approval from
the Client or are due to causes beyond the control of the Designer. These services
will be performed only when authorized in writing by the Client and will be paid for
by the Client at the hourly rates on the Exhibit A Hourly Rate Schedule.
f. This agreement may be terminated by either party upon five days written notice.
However, if terminated by the Client, Client will pay Consultant for all services
performed to the date of termination, together with reimbursable expenses.
g. If this proposal meets client approval, please sign below and return a copy for my
signature. We require a signed agreement to begin the work. Please provide the
anticipated design and construction phase start and completion dates to assist in the
scheduling of your project.
Thank you for the opportunity to work with you on this project.
Sincerely,
Lightswitch SF Inc.
Norm Schwab
Principal
agreed to and accepted by:
SWA Group
By:
Title:
Date:
Page 10 of 13
Burlingame Town Square CD Onward (22016)
Proposal
EXHIBIT A
Hourly Rate Schedule
Principal
$175.00 per hour
Senior Designer / Project Manager
$150.00 per hour
Designer
$125.00 per hour
All fees provided are in United States Dollars (USD)
Above rates are valid through January 01, 2025
Day Rate Schedule
Day rates are considered as (10) hour days, using the above Hourly Rate Schedule.
Page I I of 13
Burlingame Town Square CD Onward (22016)
Proposal
EXHIBIT B
INTELLECTUAL PROPERTY
• LS will photograph and document this project for internal use and record keeping.
• With Client's approval, LS will use these photographs as well as project information for
marketing materials, publications, social media and website. Lightswitch will respect NDAs or
client preference if this project is not to be publicized.
• This proposal is for use with this project scope only and may not be used for additional projects
without written permission from LS and additional compensation to be agreed to by LS and the
Client.
• All information, concepts and designs developed shall be the exclusive intellectual property of LS
until final payment has been made. Upon receipt of final payment, said intellectual property shall
be signed over and be made exclusive intellectual property of the client, for the scope of the
property only. Any further use is strictly prohibited, unless written permission has been granted
by LS.
• LS will retain copies of all information, concepts and design developed for this project for
archival purposes only.
TERMS AND AVAILABILITY
• LS will be available for mutually agreed upon meetings, conference calls, presentations, and
travel. Additional meetings would be considered additional services and would be open to
further negotiation.
• Mock-ups (except as noted) are not included in the fee at this time but may be added as a
separate line item at the owner's request.
• This agreement shall be in effect from the date of acceptance of this proposal, to the completion
of the project as detailed per agreed upon schedule TBD and signed by both parties. If
consulting work on the project continues beyond this schedule or original scope of work, then
this agreement will be open to further negotiations.
• Receipt of CAD drawings provided by Client in a timely fashion is required to produce finished
lighting documents. Any delay in this process will affect schedule. A minimum of 15 business
days prior to deliverable is required.
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• LS's work and documents do not negate the need for electrical engineering services. Our plans
and schedules may need to be incorporated into the general building electrical plans.
• Client acknowledges that LS is a consultant who will provide creative design with mounting and
electrical information that must be interpreted by the architects and the electrical, structural
and mechanical engineers to ensure safety, and compliance with all codes, ordinance and
regulations.
• When maximum electrical lighting loads permitted by code are determined by others, LS will
not commence any layouts until written information is received defining these loads or be
responsible for any delays resulting there in, nor will the lighting consultant be responsible or
assume the cost of any redesign resulting from error in such calculations performed by others.
• LS will not be responsible for the specification of Building Management Systems controlling air
conditioning or other building systems.
• LS designs will meet local energy requirements (provided to us by local authorizes) or LEED
requirements. However, LS will not prepare the compliance documents, unless otherwise
Page 12 of 13
Burlingame Town Square CD Onward (22016)
Proposal
noted. LS will coordinate with the electrical engineer and provide the fixtures and layout
information which they will need for the load calculations and documentation.
LS will not be responsible for design of emergency or exit lighting systems or for designation of
fixtures for emergency or exit lighting systems. LS will consult with engineer as necessary
providing aesthetic input and comments as necessary on the fixtures or exit signs. We will
suggest potential exit sign options and emergency fixture options, and then the engineer can
choose which components will meet the requirements for his egress lighting system. The fixture
options shall not be construed as an egress system design — rather the selected fixtures shall
have aesthetic characteristics appropriate for the building. Please note that LS is a design firm
providing recommendations to our clients. We are not qualified, licensed or insured to engineer
life safety systems. LS will coordinate our plans with the emergency lighting system designed by
the electrical engineers. LS will coordinate and consult within the limits of our expertise.
LS will not be responsible for errors, equipment failures or delays caused by manufacturers,
contractors, shippers, installers or users; nor is LS responsible for a contractor's failure to carry
out the construction in a workmanlike manner or in accordance with contract documents or
recommendations. It is understood that all publicity about the project where design credits are
given shall include the name "Lightswitch" as lighting consultants.
LS will not be responsible for any changes in our final drawings and specifications unless
approved by LS in writing. Changes include but are not limited to substitutions of and/or
manufacturers, variations in layout, quality and quantity of fixtures, etc.
FOREIGN FEES AND TAXATION
Any foreign based taxes resulting from the work defined in this proposal will be the financial
responsibility of Client.
Any foreign business registration or work permit costs resulting from the work defined in this
proposal will be the financial responsibility of Client.
All Documents issued by either party will be in English. If any document is provided to LS in a
language other than English, translation of said documents will be the financial responsibility of
the client. If the client requires any document to be issued in any language other than English,
translation of said documents will be the financial responsibility of the client
Page 13 of 13
January 13, 2023
BKF No 211823
Marco Esposito
SWA
2200 Bridgeway
Sausalito, California
Transmitted Via Email
Subject: Burlingame Town Square, Burlingame, California
Civil Engineering Proposal
Dear Mr. Esposito:
®i
�®
BKF Engineers welcomes the opportunity to submit this proposal for civil engineering and land surveying services
associated with the next phases of the Burlingame Town Square project located in the City of Burlingame,
California. To arrive at the estimated effort required for this project, we have outlined a proposed scope of
services, identified assumptions, and determined a level of effort fee based on our understanding of the project.
I. BASIS OF DESIGN
Our proposal is based on the following:
1. Design Development drawings, dated 12/24/2022
2. E-mail from Marco Esposito on 1/3/23
II. SCOPE OF SERVICES
TASK 1: CONSTRUCTION DOCUMENTS PHASE
Coordination: Based on the comments received during Design Development, BKF will prepare documents
for construction. We will continue to coordinate utility systems, hardscape, landscape and site grading
with the team. BKF will further progress the design to ensure that backgrounds, utility points of
connection and stormwater treatment areas are designed and detailed to the level required by the
contractor to bid and construct.
2. Additional Survey Support: BKF will finalize the project property based on the 9/1/22 preliminary title
report (NCS-1148162-SM) to validate final placement of the restroom building. We have also budgeted
time for up to two separate site visits to perform supplemental topographic survey to support the design
by validating as -built elevations of the adjacent project as well as additional culvert potholing.
Potholing Support: BKF will coordinate with a potholing contractor to determine necessary potholing
locations for design of the sewer main extension. We will survey the pothole locations to determine
locations and existing surface elevations of identified utilities in order to determine existing elevations
based on measurements by the potholing contractor. We assume that the potholing contractor will be
contracted directly with the City.
4. Drawings: We will prepare the following drawings:
• Civil Cover Sheet
Notes & Legend
Existing Conditions
Demolition
BKF ENGINEERS
1646 N. California Blvd., Suite 400, Walnut Creek, CA 94596 1925.940.2200
1/13/2023
• Utility Plan
• Public Frontage Improvements: sewer main extension, new curb and gutter, sidewalk within the public
right of way, and signage and striping
• Stormwater Control Plan
• Construction Details
• Sedimentation and Erosion Control Plan
5. Calculations: BKF will prepare the following calculations and submit our findings in memorandum
format:
• Storm Drain hydrology and hydraulics
• Sewer hydraulics for the lateral and main extension
6. NPDES C.3 Compliance: BKF will further develop the methods to meet the NPDES requirements for post -
construction storm water discharge. BKF will work with the project architect and landscape architect to
implement the site water quality features. BKF will prepare a Final Storm Water Control Report. This report
will show calculations as well as site design features that will serve to treat the site stormwater.
7. Stormwater O&M Agreement: BKF will prepare an Operations and Maintenance Agreement defining
the obligations of the land owner to operate and maintain the stormwater treatment facilities after
construction is complete. The agreement will include details for each of the treatment facilities as well as
reduced plans for the maintenance staff. We will work with the City and developer's attorney to finalize
the negotiated agreement. We have assumed that the City will record the final document with the
County.
8. Specifications: BKF will prepare final technical specifications in CSI format for elements included in our
scope of work.
9. Submittals: BKF will provide Construction Document submittals at the 50% and 95% (permit submittal)
level of completion. We assume that the City will provide feedback on the 50% to finalize the 95%
submittal.
10. Project Approval: We have allocated fee for two (2) re -submittals to address minor comments that do
not change the design of the civil improvements or overall scope.
11. Meetings: BKF has budgeted for up to twenty (20) hours of combined staff time to attend meetings and
participate in conference calls during this phase.
1 I I NIM791]I91:i111
Bidding Support: BKF will support the City's bidding process by responding to bidders' questions
pertaining to the final plans and specifications, and preparing a conform set if clarifications or changes to
the Final Contract Documents including plans and specifications are needed. We have assumed sixteen
(16) hours for this phase.
TASK 3: CONSTRUCTION SUPPORT
BKF has allocated up to a maximum of one hundred and twenty (120) hours of combined staff time to support
the contractor and design team during the construction phase of the project. Anticipated services include written
response to requests for information (RFI's), submittal review, site visits to provide clarification of the consultant's
design intent for the contractor, architect or owner, stormwater facility construction observations, a punch visit
and memo, and record drawings based on contractor markups.
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Page 2 of 8 BKF ENGINEERS
1/13/2023
III. SCOPE QUALIFICATIONS AND ASSUMPTIONS
BKF Engineers' services are limited to those expressly set forth in the scope. We understand that BKF will have no
other obligations or responsibilities for the project except as provided in this proposal letter, or as otherwise
agreed to in writing. BKF will provide the scope of services consistent with, and limited to, the standard of care
applicable to such services. Any participation in non -adversarial procedures, or other right to repair items, is
considered as additional services. For the scope of work identified, we have assumed the following:
1) Basis of Design and Site Information
a) Geotechnical Report: A geotechnical report for the project will be provided. At a minimum, this report
should address the required paving structural sections, earthwork and compaction recommendations, soil
bearing pressures, surcharge pressures, settlement issues, soil infiltration/percolation rates, groundwater
levels, and corrosion recommendations.
b) Existing Utilities: Unless otherwise indicated or provided by others, any existing utilities identified on
BKF's drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be
accurately documented in their horizontal location or vertical profile. Other utilities may be present that
were not disclosed. BKF highly recommends that critical facilities be underground service alert (USA)
located and potholed during design or prior to construction.
c) Potholing: Potholing services are not included in this proposal unless specifically identified. We suggest
budgeting approximately $20,000 for a potholing contractor to perform the potholing work (please note
that this is a rough estimate at this point.)
d) Existing Utility Capacities: Unless otherwise addressed, existing utilities have adequate capacity to serve
the proposed improvements, that they are adjacent to the site frontage and do not require main
extensions, and that utility system capacity studies are not required.
e) Site Plan: At the completion of the Design Development phase, the site plan is final and only minor
alterations will be made. Any significant changes from the architect or owner may necessitate additional
fees.
f) Legal Support: If requested, BKF can participate in non -adversarial procedures that would be considered
as additional services.
2) Responsibilities
a) Civil Engineering Scope Items: BKF's design tasks are limited to civil work outside of the structure(s) and
utility connections 5-feet outside of the structure(s) including: site grading, non-structural concrete
pavement, concrete sidewalks, concrete curbs and gutters, asphalt pavement, storm drainage, wastewater,
and domestic water/fire water design. BKF will provide horizontal control for the building location relative
to the project boundary.
b) Architect: The architect will be responsible for the overall site plan including accessible routes of travel,
details of site accessibility signage, parking counts, site coverage calculations, trash areas/enclosures,
fencing and walls. A final site plan will be provided by the Architect prior to our beginning the CD phase.
All work within the building (including any podium, porches, garages, or ramps) will be the architect's
scope of work.
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Page 3 of 8 BKF ENGINEERS
1/13/2023
c) Site Dry Utilities: All electric, gas, communications, and lighting improvements will be designed by
others, unless specifically included in the civil scope of work.
d) Fire System: Certification of the fire protection system from the point of connection at the public water
main to the building sprinkler system must be provided by a properly -licensed fire protection engineer or
contractor.
e) Site Landscape/Irrigation: The landscape architect will provide landscape, irrigation design, and layout
and details of walks, plazas, trails, entry monuments, walls, and/or fences. The architect and landscape
architect will lead the design development efforts for the design, grading, and detailing of interior
courtyards, plaza areas, hardscape and landscape areas. BKF will utilize the provided design intent and
document the exterior site grading and drainage during the Construction Documents phase
f) Structural Details: Structural calculations, design, and details for such items as reinforced concrete slabs,
foundations, pads, vaults, footings, ramps, stairs, sound/site walls, and/or retaining walls will be provided
by others. This includes structural design and detailing for storm water treatment elements that retain
ground, parking, or buildings foundations. This also includes all work related to the culvert within the
project limits, including inlet removal repair, new or replaced lids, and penetration or repair details.
g) Mechanical, Electrical and Plumbing (MEP): All site HVAC, power, gas, communications, and low
voltage improvements, and existing water pressures will be coordinated, designed, and documented by
others. MEP will also provide preliminary fire service sizing based on the California Plumbing and Fire
Code requirements and provide fire service lateral locations and sizes to BKF.
h) Joint Trench Design: Services to the buildings, main extensions, and/or relocation of existing 'dry' utilities
(gas, electric, communication, fiber, etc.) will be led by the joint trench/electrical designers unless
otherwise contracted. Utility relocation/abandonment required as part of the street vacation process is
assumed to be coordinated and processed by the Joint Trench Consultant. BKF will support their efforts
and coordinate with the site design. Dry utilities designed by the joint trench consultant will be shown for
coordination purposes only on the civil plans.
i) Lighting Design & Photometric Analysis: Lighting design and photometric analysis for the site and
public roadways will be provided by others.
j) Traffic Signal Design: Design or modification of traffic signals is not currently included in our scope of
work. BKF can provide these services if the City conditions these improvements to the project.
k) Water Design: Proposal assumes that the project will require new water services for domestic, irrigation,
and fire. We have not allocated budget to install public or private fire loops within the development or
main extensions within the public right of way.
1) Mapping: We have not included time to prepare additional items not contained in the mapping scope of
work. Additional mapping services such as subdivision maps, private easement documents, quit claims,
ALTA's, right of way dedications, etc. not specifically listed in this proposal are not included. We anticipate
that work within the alley over private property will require easements which BKF can prepare plats and
legal descriptions for as needed as an additional scope item.
m) Cost Estimating: All cost estimating will be provided by a project estimator. BKF will review the SD, DD,
and CD estimates for general consistency with the plans and specifications.
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Page 4 of 8 BKF ENGINEERS
1/13/2023
n) Pump Stations: Pump station design (electrical, mechanical, plumbing, and sitework) is not included in
the basic scope of services. We can provide pump station design service as an additional scope item at
your request.
o) Earthwork: Due to the variability in soils properties, existing site conditions, foundation types and
preparation, trench, imported material and other factors, no delineation of earthwork quantities or 'site
balance' is implied with the scope of work. Any earthwork quantities generated are solely for bonding
and permitting of the work with the local agency and must only be used as an approximate guide as to
the actual earthwork and site balance.
3) Off -Site Improvements/Studies
a) Off -Site Improvements: Off -site improvements are limited to designing new curb cuts along the project
frontage and construction of new curb, gutter, sidewalk, a sewer main extension in Lorton Avenue as
shown on the DID Utility Plan, and utility services to the public mains within the fronting public roads. If
additional off -site improvements are subsequently required as a result of the planning entitlement or
permitting process, we will notify you of the change in scope and provide an additional service request to
cover the new scope. We have assumed that the minimal public improvements currently anticipated to
support this development can be design and documented with the on -site improvement plans.
4) Meetings
a) Meetings: Meetings are assumed to be held in the Bay Area or via remote conference. Meeting time
requested beyond what we have budgeted is not included in this proposal.
5) Phasing, Delivery and Deliverables
a) Phasing: The project will be permitted and constructed in one phase and that construction phasing
plan(s), or interim condition plans, will not be required for this project. Proposal does not include
preparing and processing split construction permits for demolition, rough grading, backbone utilities, etc.
b) Submittals: All submittals, and the coordination thereof, will be facilitated by the lead consultant and /or
owner representative.
c) Permits: Unless otherwise specifically delineated in the scope of services, permit processing, applications,
fees, and submittals to local, state, and federal agencies and utility purveyors will be provided by others.
BKF will submit to the client delineated scope deliverables for client submission to governing agencies.
d) Drawings: All drawings will be prepared in AutoCAD format. We will submit copies of all drawings in
both electronic and paper format.
e) Building Information Modeling (BIM): We have not included time to convert civil 3D design or existing
conditions AutoCAD files into BIM model files. We have assumed all conversions will be by the architect.
6) Construction
a) Utility Location Services: BKF has not included fee to contract with an underground utility location
consultant to locate private utilities within the site.
b) Traffic Control Plan and Construction Haul Route Plan: These will be prepared and coordinated by the
Contractor. We can provide this service as an additional scope item at your request.
c) Construction Staking: These services are assumed to be contracted directly with the general contractor
and are not included.
PRI
Page 5 of 8 BKF ENGINEERS
1/13/2023
d) Post Construction Survey: Preparation of post construction record documents or as -built surveys are
not included.
e) Meetings: We have not included attendance at regularly scheduled construction meetings as part of the
scope of services.
IV. OPTIONAL SERVICES
OPTIONAL TASK 1: WASTE COLLECTION AREA FEASIBILITY
BKF will assist the design team with feasibility studies for re -configuring the waste collection in the parking area
north of the Yves Delorme property. We will provide civil engineering input on waste collection concepts as
needed. This would include, but is not limited to, markups to conceptual layouts and coordination of potential
utilities. We have allocated enough fee to provide twenty (20) hours of support.
V. SCHEDULE
We understand that the design phase is anticipated to commence in March 2023, with design and permitting
taking approximately 8 months. Bidding is anticipated to start in late 2023. Construction is anticipated to begin in
January 2024 and last approximately 10 months.
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Page 6 of 8 BKF ENGINEERS
1/13/2023
VI. COMPENSATION
1. BASE SCOPE OF WORK:
BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent
complete basis per task summarized as follows:
In addition, please budget $1,000 for reimbursable expenses. Reimbursable expenses are anticipated for
reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable
expenses will be billed on a cost plus 10-percent markup basis.
2. OPTIONAL SERVICES:
At your request, BKF can provide the following optional services on a time and materials not to exceed
basis in accordance with the attached rate schedule.
Optional Task 1 - Waste Collection Area Feasibility 1 $5,000
For tasks requested by the owner or architect not defined in this scope of services, BKF will identify them as
potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra
work and billed on a time and materials per our attached rate schedule.
Thank you for the opportunity to present this proposal. We look forward to assisting in developing this project.
Please contact me at 925.94.2257 if you have any questions regarding our scope of services.
Respectfully,
BKF Engineers
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Daniel Schaefer, PE Michael Steele, PE
Principal/Vice President Project Manager
F PR
Page 7 of 8 BKF ENGINEERS
BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2023
CLASSIFICATION
HOURLY RATE
PROJECT MANAGEMENT
Principal
$288.00
Senior Associate Principal
$268.00
Associate Principal
$260.00
Senior Project Manager I Senior Technical Manager
$253.00
Project Manager I Technical Manager
$247.00
Engineering Manager I Surveying Manager I Planning Manager
$228.00
TECHNICAL STAFF
Senior Project Engineer I Senior Project Surveyor I Senior Project Planner
$212.00
Project Engineer I Project Surveyor I Project Planner
$186.00
Design Engineer I Staff Surveyor I Staff Planner
$162.00
BIM Specialist I, II, III
$162.00 - $186.00 -
$212.00
Technician I, II, III, IV
$154.00 - $164.00 - $180.00
- $194.00
Drafter I, II, III, IV
$121.00 - $133.00 - $143.00
- $159.00
Engineering Assistant I Surveying Assistant Planning Assistant
$101.00
FIELD SURVEYING
Survey Party Chief
$212.00
Instrument Person
$182.00
Survey Chainperson
$136.00
Utility Locator I, II, III, IV
$110.00 - $156.00 - $187.00
- $213.00
Apprentice I, II, III, IV
$83.00 - $112.00 - $124.00
- $132.00
CONSTRUCTION ADMINISTRATION
Senior Consultant
$277.00
Senior Construction Administrator
$241.00
Resident Engineer
$179.00
Field Engineer I, II, III
$162.00 - $186.00 -
$212.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies
$198.00
Funding Strategies Manager
$181.00
Funding/Research Analyst I, II, III, IV
$124.00 - $144.00 - $153.00 -
$168.00
PROJECT ADMINISTRATION
Project Coordinator
$135.00
Senior Project Assistant
$117.00
Project Assistant
$103.00
Clerical I Administrative Assistant
$87.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be billed as
reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing and reproduction
services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees; insurance; transportation
on public carriers; meals and lodging; and consumable materials.
• Allowable mileage will be charged at the prevailing IRS rate per mile.
• Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due
accounts.
• The rates shown are subject to periodic increases, including January 1st of each year. BKF ENGINEERS'
2063 Grant Road
Los Altos, CA 94024
Phone 650 386 1812
• • consultants
January 4, 2023
Marco Esposito
SWA
2200 Bridgeway
Sausalito, CA 94965
Re: Cost Consulting Services — Burlingame Town Square, Burlingame, California
Dear Marco,
TBD Consultants is pleased to provide the following proposal for cost estimating and
cost consulting services for the Burlingame Town Square, located in Burlingame,
California.
We understand the project to comprise of converting an existing parking lot into a plaza
including paving, site structures and furnishings, site drainage and lighting.
Scope of Services
Prepare a single cost estimate for the site work described above based on 95% CD
Documents. Update the cost estimate based on Design Team and Owner review.
The cost estimate will provide composite unit rates where applicable reflecting the scope
of work and the current market conditions. We will not obtain any bids or opinions of
cost from subcontractors unless the work is of such a unique nature that no other cost
information is available. No bids or third -party opinions will be obtained without prior
approval from the client. We have assumed reconciliation with estimates prepared by
others will not be required. We propose to provide an estimate based on CSI Uniformat.
Fee
We propose to provide the above service based on a lump sum fee:
95% CD Cost Estimate (56 Hours) ............................................ $12,600.00
Estimate Reconciliation with one Prepared by Others .........................Excluded
TOTAL............................................................................. $12,600.00
The fee includes expenses incurred in preparation and distribution of any required
Reports by email.
Project Management I Construction Cost Management
• • consultants
Expenses such as drawing reproduction, courier services, special mailing services (Federal
Express, Express Mail etc.), and other abnormal costs are excluded and will be charged at
cost plus 10% administration.
We request 10 working days to complete our cost estimate at each design stage after written
approval of our fee proposal. We also request at no charge to TBD Consultants one
complete set of PDF file of drawings and specifications.
Payment and Terms
We will issue a monthly invoice. Payment will be due thirty (30) calendar days after the date
of invoice.
Our proposal remains open for a period of ninety (90) days. After this time, we will be
pleased to review the proposal, make any required amendments, and re -submit for your
review and approval.
Work will be completed under the direction of Deo Bhalotia
We trust that we have interpreted your requirements correctly, if you have any questions or
suggested amendments, please do not hesitate to contact the undersigned. If you would like
to proceed with the above services, please complete and return the authorization below.
We look forward to working with you on this project.
On behalf of TBD Consultants On behalf of SWA
Deo Bhalotia
Project Manager
Accepted by:
Date:
Project Management I Construction Cost Management
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BURLINGAME
TOWN SQUARE
Client
CITY OF BURLINGAME
501 PRIMROSE ROAD
BURLINGAME CA 94010
Landscape Architect
swa
2200 Bridgeway
Sausalito CA 94965
www.swagroup.com
415.332.5100
Consultant
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220 PARK I(ey Plan
OFFICE
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Date
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NOVEMBER 21, 2022
Phase
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Job Number
BMET201
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Scale North
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0 10 20
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Drawing Title
SITE PLAN
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PARK ROAD
Drawing Number
LOOO