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HomeMy WebLinkAboutReso - CC - 018-2018RESOLUTION NO. 018-2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE AGREEMENT WITH ECS IMAGING INC. FOR THE PURCHASE OF AN ELECTRONIC CONTENT MANAGEMENT SYSTEM AND SCANNING SERVICES WHEREAS, in July, 2017, the City released RFPs for the purchase and implementation of an electronic content management system ("ECMS') and scanning services; and WHEREAS, all proposals for scanning services were received and opened on August 4, 2017; and WHEREAS, all proposals for an ECMS were received and opened on August 11, 2017; and WHEREAS, on September 6, 2017, the three vendors who delivered ECMS proposals were invited to conduct a demonstration of their software; and WHEREAS, on September 6, 2017 the two vendors who also submitted scanning proposals were asked questions concerning their service and process; and WHEREAS, staff with the help of their consultant chose to award ECS Imaging Inc. with a contract to provide both an ECMS and scanning services; and WHEREAS, the service agreement will be effective through January, 2021; and WHEREAS, the initial costs of the ECMS are $88,422 with annual maintenance and licensing costs of $19,150; and WHEREAS, it is expected that the total cost of the service agreement for 3 years will be $300,000 to include scanning services on an as needed basis; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: The City Manager is authorized to execute a three-year service agreement with ECS Imaging Inc. to provide an electronic content management system and scanning services. Michael Brownrig ',\Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th day of January, 2018, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, K GHRAN, ORTIZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE i�eaghzfnassel-Shearer, City Clerk