HomeMy WebLinkAboutReso - CC - 018-2018RESOLUTION NO. 018-2018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE AGREEMENT
WITH ECS IMAGING INC. FOR THE PURCHASE OF AN ELECTRONIC CONTENT
MANAGEMENT SYSTEM AND SCANNING SERVICES
WHEREAS, in July, 2017, the City released RFPs for the purchase and implementation
of an electronic content management system ("ECMS') and scanning services; and
WHEREAS, all proposals for scanning services were received and opened on August 4,
2017; and
WHEREAS, all proposals for an ECMS were received and opened on August 11, 2017;
and
WHEREAS, on September 6, 2017, the three vendors who delivered ECMS proposals
were invited to conduct a demonstration of their software; and
WHEREAS, on September 6, 2017 the two vendors who also submitted scanning
proposals were asked questions concerning their service and process; and
WHEREAS, staff with the help of their consultant chose to award ECS Imaging Inc. with
a contract to provide both an ECMS and scanning services; and
WHEREAS, the service agreement will be effective through January, 2021; and
WHEREAS, the initial costs of the ECMS are $88,422 with annual maintenance and
licensing costs of $19,150; and
WHEREAS, it is expected that the total cost of the service agreement for 3 years will be
$300,000 to include scanning services on an as needed basis; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AS FOLLOWS:
The City Manager is authorized to execute a three-year service agreement with ECS
Imaging Inc. to provide an electronic content management system and scanning services.
Michael Brownrig ',\Mayor
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th
day of January, 2018, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, K GHRAN, ORTIZ
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
i�eaghzfnassel-Shearer, City Clerk