HomeMy WebLinkAboutReso - CC - 011-2023 RESOLUTION NO. 011-2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT TO THE
AGREEMENT WITH ECS IMAGING, INC. TO EXTEND THE TERM OF THE
AGREEMENT FOR THREE YEARS AT A TOTAL COST OF $95,532.39
WHEREAS, in 2018, the City Council approved an agreement with ECS Imaging, Inc. for
an electronic content management system (“ECMS”) named Laserfiche and scanning services;
and
WHEREAS, the agreement included 30 full user licenses, which allowed for 30 staff
members to have access to Laserfiche; and
WHEREAS, as a result of putting more of the City’s documents on Laserfiche, staff utilized
existing ECMS CIP funds to purchase an additional 35 full user licenses on January 23, 2019;
and
WHEREAS, on November 18, 2019, the City Council approved a First Amendment to the
agreement to purchase an additional 25 full user licenses, incorporate the previously purchased
35 full user licenses into the agreement, and upgrade the form license to professional and public;
and
WHEREAS, on February 3, 2020, the City Council approved a Second Amendment to the
agreement for an additional three years ending in February, 2023; and
WHEREAS, staff has determined that there is a need to extend the term of the agreement
for an additional three years; and
WHEREAS, the annual maintenance and licensing cost is $31,844.13, for a total cost of
$95,532.39.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AS FOLLOWS:
1. The City Manager is authorized to execute the attached Third Amendment to the
agreement with ECS Imaging, Inc. for a three-year extension.
________________________________
Mayor Brownrigg, Mayor
DocuSign Envelope ID: 89B985AB-BEF4-4869-9FCF-C0BCA13FD8B3
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 6th day
of February, 2023, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, ORTIZ, STEVENSON
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
_____________________________
Meaghan Hassel-Shearer, City Clerk
DocuSign Envelope ID: 89B985AB-BEF4-4869-9FCF-C0BCA13FD8B3