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HomeMy WebLinkAboutAgenda Packet - LB - 2022.10.18CITY v 0 ticow � � rPORATED Tuesday, October 18, 2022 City of Burlingame Meeting Agenda - Final Library Board of Trustees 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On September 16, 2021, Governor Newsom signed into law AB 361 which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency 2. State or local health officials have imposed or recommended measures to promote social distancing 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees On September 19, the City Council adopted Resolution Number 114-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. There is still a declared state of emergency 2. The State recommends that individuals in public spaces maintain social distancing and wear masks 3. The City can't maintain social distancing requirements for the public, staff, Councilmembers, and Commissioners in their meeting spaces Members of the public may view the meeting by logging into the Zoom meeting listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate agenda item, please submit your email no later than 5:00 p.m. on October 18, 2022. The City will make every effort to read emails received after that time but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record, will be provided to the Library Board of Trustees after the meeting. Online City of Burlingame Page 1 Printed on 1011412022 Library Board of Trustees Meeting Agenda - Final October 18, 2022 1. CALL TO ORDER - 5:30 p.m. - Online To access the meeting by computer: Go to www.zoom.us/join Meeting ID: 816 3596 3226 Passcode:403653 To access the meeting by phone Dial 1-699-900-6833 Meeting ID: 816 3596 3226 Passcode:403653 2. ROLL CALL 3. PUBLIC COMMENTS Members of the public may speak about any item not on the agenda. Members of the public may suggest an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits Trustees' from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Meeting Minutes for the September 20, 2022 Library Board of Trustees' Meeting Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. September Statistics Attachments: Children's, Teen, and Easton Adult Services 6. REPORTS a. City Librarian's Report Attachments: Report b. Foundation Report 7. OLD BUSINESS City of Burlingame Page 2 Printed on 1011412022 Library Board of Trustees Meeting Agenda - Final October 18, 2022 a. Priorities for Potential Funding (Strategic Plan and Satisfaction Survey) Attachments: 2022 Satisfaction Survey b. Library Tuition Assistance Program Application 8. NEW BUSINESS a. ALA Read These Banned Books 9. FUTURE AGENDA ITEMS 10. ANNOUNCEMENTS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 3 Printed on 1011412022 Burlingame Library Board of Trustees' Minutes September 20, 2022 I. Roll Call Trustees Present: Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Jenny Miner, Equity Representative Sidney Poland, Recorder Guest: Eva Chen, Youth Poet in Residence II. Opening of Meeting Eva Chen opened the meeting by reading her original poem "in baker's beach (love at the end of everything)". Eva is a senior at Burlingame High School. Eva has been inducted into the San Mateo County Woman's Hall of Fame as a "Young Woman of Excellence". Eva will teach a workshop in poetry at the Library. The Trustees requested copies of her poem. III. Library Board of Trustees Minutes. The Trustees unanimously approved the minutes of the August 16, 2022 Trustee meeting. M/S/C (Nagler/Ostrow) IV. Correspondence and Information The Trustees reviewed Adult, Children's & Teens statistics. The most popular children's program in August was Summer Slime with an attendance of 114. V. Public Comment — No one from the public attended. VI. Reports A. City Librarian's Report —_Highlights • Ray Delara will replace Jason Yap as Acting Tech. Service Mgr. until December 31, 2022. • Easton recruiting for Library Assistant. • Peninsula Library System and Pacific Library Partnership announced that the State Library will fund online tutors for all libraries in the state. 11 B. Library Foundation • The Foundation event "Hello Louie" was enjoyed by all who attended. • The Foundation is overseeing the remediation of the Benny Bufano Owl. Hopefully, the procedure will be completed by November C. Monthly Topic — Equity and Diversity • Changing Portrayals Collection in the Children's Room Collection — Book plates and a spine label will be placed on materials that are considered to be outdated stereotypes of the following groups: racial, ethnic, gender identities and roles, disabilities, religious and political. This designation will inform and provide patrons with information regarding these outdated works. • United Against Hate Week November 14-19 — The Equity Committee has presented the idea of "Community Corners". Specific trees around the City will be designated as Wish Trees". Residents can write a wish for how to stand up for United Against Hate in our city and hang it on the tree. • Murals — The Committee is still trying to update the fairy tale mural in the Children's Room and find a solution to the mural in the Reading Room which has the sentence "Living in Burlingame is a Special Privilege". This sentence is offensive, as well as being an outdated concept to some residents. One idea being considered is to have a plaque that acknowledges the history of the early years of Burlingame noting that there were restrictive racial covenants for home ownership. Another idea is to have an community art response where residents can express their feelings on living in Burlingame today. VII. Old Business A. _Priorities for Potential Funding The City Librarian, Brad, requested that the Trustees review the goals for the Strategic Plan and indicate which goals they feel are still valid, goals that no longer serve a purpose, and add new goals that perhaps would be more effective in today's society. The Strategic Plan will be discussed at the October meeting. • COVID delayed the update of the Strategic Plan which was scheduled for 2019. 2 • Staff will participate in the same exercise on October loth during Staff Development Day. • Brad, the City Librarian, noted that emergency preparedness should be emphasized more. • Final Strategic Plan should become a normal part of staff's work day. • The goal is to have a written plan by January 1 st. B. Library Tuition Assistance Program Application The Trustees reviewed a draft for an application that the Trustees could use for tuition assistance to select library staff members who are working towards their MLIS or Bachelors degree. • Trustees discussed giving a higher amount than $3,500.00, as well as taking under consideration that it might be better to start at $3,500.00 and watch how the program is progressing. • Full Time and Hourly staff who have been employed by the Library for a year would be able to apply for assistance but they must have a grade average of C or higher for each course. • Applications must be approved by the City Librarian and Board of Trustees. The City Librarian must approve all courses before enrollment. • Trustees agreed that full time employees receiving financial assistance do not have to give one year of service to the Burlingame Library after receiving their degree. They should be permitted to accept positions elsewhere. • Hourly staff would not be subject to any restrictions in regard to accepting a position elsewhere. • The Trustees noted that an employee could apply for their financial assistance even though they are receiving financial aid from the City of Burlingame, have a scholarship or a grant. • This item will be on the agenda for next month. VIII. Action Item There were not any Action Items to be approved. 3 IX. Agenda Building The Strategic Plan and the Library Assistance Program Application will be on the October agenda. X. Announcements The Trustees did not have any announcements. XI. Adjournment The meeting was adjourned at 7:OOpm. The next meeting of the Library Board of Trustees will be held on October 18th at 5:30pm. Respectfully Submitted Brad McCulley City Librarian Burlingame Public Library Ld Children's and Teen Monthly Statistics Sep-22 Children's Desk Reference Questions 743 Easton Branch Reference Questions 395 Programs Attendance STORYTIMES Easton Storytime indoors/in person 4 61 Wednesday Baby Storytime 2 50 Thursday Outdoor Storytime 4 256 Friday Outdoor Storytime 4 410 SEPTEMBER TOTAL STORYTIMES 14 777 TOTAL STORYTIMES FOR FISCAL YEAR 33 2,170 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library 1 25 Virtual Elementary School Class Visits on Zoom Elementary School Class Visits at Library Middle School Class Visits at Schools Middle School Class Visits at Library SEPTEMBER TOTAL CLASS VISITS 1 25 TOTAL CLASS VISITS FOR FISCAL YEAR 1 25 SPECIAL PROGRAMS FOR CHILDREN Graphic Novel workshop for 2nd/3rd grade indoors 1 14 BPL Music Party via Zoom 1 10 Autumn Moon Festival Storytime outdoors 1 85 Baby Sign Language in person 1 75 Food and Fiction for Tweens -- Astrotwins 1 12 D-Tech program Lane Room 1 12 Homework Center 9 35 STEM Saturdays Drawing Robots 1 28 SEPTEMBER TOTAL SPECIAL PROGRAMS FOR CHILDREN 16 271 CHILDREN'S Special Programs Running Total for fiscal ye, 35 3,352 SPECIAL PROGRAMS FOR TEENS Teen Toastmasters 1 20 Teen Advisory Board 1 14 Teen Homework Center Training 1 14 Self Care September 1 16 Youth Poet Laureate in person 1 6 College Essay Workshop in person 1 9 Teens in Homework Center 9 46 SEPTEMBER TOTAL SPECIAL PROGRAMS FOR TEENS 15 125 TEEN Special Programs Running Total for fiscal year 27 286 Running Total ALL Children's & Teen for Fiscal year 96 5,173 Special Notes OLA Check -out -only visits to Easton 3/ 104 Adult Services Stats September 2022 Program Date # Programs Attendance Sit N Stitch Tuesdays 3 9 English Learners Group Wed & Thur 6 39 Tiny Hoop Embroidery 9/10 1 16 A Talk with Kenneth Tan, Author of Crescenciana 9/13 1 7 Booked on Crime 9/15 1 5 Trousdale Senior Outreach Visit 9/15 1 12 A Celebration of the life of Budi Darma 9/20 1 103 After Hours Movie Night: Casablanca 9/23 1 12 Meditation for Inner Peace 9/29 1 14 Total 16 217 2022-2023 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 21 19 16 Attendance 216 133 217 2021-2022 (Previous Year) July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 15 12 14 13 15 12 13 19 23 22 15 18 191 Attendance 106 53 122 58 100 61 66 155 185 128 134 260 1428 Kanopv Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays Sept 315 $2 2 KIDS and $725 2022 17 Great Courses 334 total plays Pronunciator (Language Learning) New registrations Total registered users Sessions Top 3 languages 5 175 7 French, Korean, Italian �ncestry.com Sessions Searches run 72 1529 Universal Class Sessions Lessons viewed New registrations Videos watched Student submissions 3 13 2 4 10 City Librarian Report to Board of Trustees 18 October 2022 BURL i NGAM Personnel Updates: o Main Staff: Ray DeLara has taken over as current acting -Tech Svcs Mgr on Oct 1 through Dec 31. o Easton Staff: N/A o Part-time Budget: N/A General Updates: o Art Update: The City is discussing our current art acceptance policy for possible updates. And the City Librarian with help of hired help moved the Owl to San Francisco for professional remediation. o Covid Update: The Library was recently designated an Outbreak after four staff tested positive but was removed from that designation Oct 4th o Committees: The Staff Development Day event took place Oct loth (Columbus Day) with a trainer/speaker first half of day followed by lunch and team building discussion. Managers and staff will be discussing a new date in the future (2024) for this event as this date has become more connected to Indigenous Peoples Day than Columbus Day as a holiday. o Policy -N/A o Facilities update - 1. HVAC Upgrade project will most likely not be completed until November. 2. The gutters are schedule to be cleaned on 10/14/22 to avert leaks and water damage should another storm similar to Fall of 2021 occur again. 3. The City is working with PG&E to provide EV chargers in the parking area behind the Library. However, it may mean the Library will lose 25% of the storage area located with the "Cage" area. 1 o PLS/PLP (Peninsula Library System / Pacific Library Partnership) o Upcoming BPL EVENTS: https://www.burli ngame.org/library/events2/upcomingevents.php o State Library News: https://usl3.campaiign- archive.com/?e=el521deff7&u=dacfa367c24271lb7d6f73ca7&id=9lecbdc406 How would you rate each of the following library COLLECTIONS or SERVICES? Please check only one answer for each service. Excellent Good Neutral Poor Terrible Don't know Print books (Adult) Print books (Young Adult -YA) Print books (Children's) eBooks (Adult) eBooks (YA) eBooks (children) Programs (classes, storytimes, etc.) Study / Meeting Rooms Online services: website, databases, catalog Newspapers and magazines Homebound services Volunteer opportunities Library Customer Service Overall Library Services 1. What do you value most about the library/programs/services? 2. Did you face any barriers in accessing the library/programs/services? If so, please share as much as you're comfortable. 3. How does the library/programs/services benefit you or the community? 4. How could the library or its services be improved, if at all? Demographic Content Please tell us about yourself [or the person you're filling this survey out for in the case of a program] so that we may better serve you. Please check one answer for each of the following. 1. How old are you or your child? ❑ 0-5 ❑ 6-12 ❑ 13-18 ❑ 19-25 ❑ 26-40 ❑ 41-60 ❑ 60 or older 2. What is your preferred language? ❑ English ❑ Spanish ❑ Chinese ❑ Other —please specify: