HomeMy WebLinkAboutMin - LB - 2022.05.171
Burlingame Library
Approved Board of Trustees Minutes
May 17, 2022
I. Roll Call
Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi,
Elisabeth Ostrow
Absent: Mike Nagler
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
Patti Flynn, Library Assistant III
Easton Branch Library
Candidates for Trustee
Position: Jill Goldsmith
Denise Kenski
II. Introductions
Jill Goldsmith and Denise Kenski introduced themselves to the Trustees
and noted that they were interested in applying for the two vacant
Trustee positions.
III. Library Board of Trustees Minutes.
The Trustees unanimously approved the minutes of the April 19, 2022
Trustee Meeting. M/S/C (Cannon/Lucchesi)
IV. May Statistics
• The Children's Department's Summer Learning Program will begin on
June 1st to August 31st. Children's staff is making preparations to
visit local schools to promote the program. There were 48 Children's
and Teen Programs with a total attendance of 2,186.
• Adult Programs: There were 22 Adult Services Programs with a total
attendance of 128. The City Librarian noted that he felt that the cost of
Ancestry.com has proved to be a successful expenditure of library
funds. There were 76 sessions this month with 1,944 searches.
V. Reports
A. City Librarian's Report - Highlights
• Pictures of newly hired staff are included in the report to help
Trustees get to know staff when they come into the library.
• EV charges will not be installed in the library parking lot due to
construction costs.
B. Foundation Report
Terri Neill has accepted the position of President of the Burlingame
Library Foundation. Sara Simpson has been hired to serve as the
Executive Assistant of the Foundation for 20 hours per week.
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VI. Old Business
A. Public Art
1. Peninsula Museum of Art Donation - Action Item
This is not longer an Action Item as The Foundation has offered to
fund the cost of a base for the owl.
2. Parking Area Wall Mural
Burlingame City Council and Cate Cattano, who is the artist of the
mural, will meet May 21st for a photo shoot in front of the mural at
10:00AM. Trustees are invited to attend.
• The Trustees suggested finding a way to recognize the girls from
the National Charity League Skyline Chapter who helped the artist
paint the mural such as a photograph with their names, as well as
having a reception.
• Providing a list with the names of the people depicted in the mural
was also suggested.
• The City Librarian will reach out to his contact at the National
Charity League and discuss possible ways of recognition.
B. AMH
The Trustees revisited the issue of purchasing a new Automated
Materials Handling system.
• The City Librarian emphasized that PLS would require all libraries
in PLS who currently have an AMH to replace their AMH. PLS will
not permit one unsecure AMH to be a part of the PLS network.
• The City Librarian reviewed the library’s investment portfolio
statement dated January 21, 2022 through March 31, 2022 from
the Silicon Valley Foundation and noted that it would be possible,
with the Trustees' permission, to apply for a grant to help cover the
cost of a new AMH.
• The City Librarian is planning to have a meeting with the PLS-IT
Director to discuss the AMH issue.
C. Date for Next Meet and Greet with BPL staff
The City Librarian met with the City Attorney, Michael Guina, at the
request of the Trustees to determine if there was a way the
Foundation and the Trustees could work together on a project that
would benefit both the City and the Library. The outcome is as
follows including requirements for a meet and greet event with staff
and Trustees.
• It would be a violation of the Brown Act if all 5 Trustees attended a
Foundation meeting. Two Trustees could attend a Foundation
meeting without being in violation.
• Foundation members could attend a regularly scheduled Trustee
meeting.
• Michael Guina advised the City Librarian that he would prefer that
not more than two Trustees attend a meet and greet with staff but
the decision is up to the Trustees. However, he noted that the
Trustees have been warned and if any repercussions occur, the
City Librarian will be held responsible.
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VII. New Business
A. Monthly Topic – Easton Branch Library - Patti Flynn
The Trustees thanked Patti for her comprehensive report on the Easton
Library which included important happenings in the past such as the total
renovation in 2003, as well as current programs and events.
B. Library Policies for Review
(Trustees do not approve these policies as these are PLS policies)
1. PLS Procedures for Handling Law Enforcements & Legal Requests for
Information
• PLS owns all library records.
• Patron records should not be turned over without a court order. Staff
should immediately refer enforcement agent or officer requesting patron
records to the City Attorney, City Librarian, and/or PLS Director.
• Verbal or written requests without a court order should be referred to the
member Library Director.
• Library managers at the Burlingame Library are trained in procedures
relating to this policy. The Reference Librarian is in charge of the
building when the City Librarian is not on site.
2. Privacy Policy
The Privacy Policy summarizes the role of the library in protecting the
patrons library activity and specifically states the patron information it
retains and what information it does not retain.
C. Rotation and Term Expiration
Trustees Garcia and Ostrow will reapply for the positions vacated
because their terms as current Library Trustees have expired.
VIII. Action Items
• The City Librarian is planning to meet with the PLS-IT Director
regarding the AMH.
• The City Librarian will reach out to his contact at the National Charity
League Skyline Chapter regarding possible recognition for the girls
who assisted the artist in painting the mural.
IX. Adjournment
The meeting was adjourned at 7:00PM M/S/C (Garcia/Ostrow).
The next Zoom meeting of the Library Board of Trustees will be held
June 21, 2022 at 5:30pm
Respectfully Submitted
/S/
Brad McCulley
City Librarian
Burlingame Public Library