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HomeMy WebLinkAboutMin - LB - 2022.05.171 Burlingame Library Approved Board of Trustees Minutes May 17, 2022 I. Roll Call Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Elisabeth Ostrow Absent: Mike Nagler Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Patti Flynn, Library Assistant III Easton Branch Library Candidates for Trustee Position: Jill Goldsmith Denise Kenski II. Introductions Jill Goldsmith and Denise Kenski introduced themselves to the Trustees and noted that they were interested in applying for the two vacant Trustee positions. III. Library Board of Trustees Minutes. The Trustees unanimously approved the minutes of the April 19, 2022 Trustee Meeting. M/S/C (Cannon/Lucchesi) IV. May Statistics • The Children's Department's Summer Learning Program will begin on June 1st to August 31st. Children's staff is making preparations to visit local schools to promote the program. There were 48 Children's and Teen Programs with a total attendance of 2,186. • Adult Programs: There were 22 Adult Services Programs with a total attendance of 128. The City Librarian noted that he felt that the cost of Ancestry.com has proved to be a successful expenditure of library funds. There were 76 sessions this month with 1,944 searches. V. Reports A. City Librarian's Report - Highlights • Pictures of newly hired staff are included in the report to help Trustees get to know staff when they come into the library. • EV charges will not be installed in the library parking lot due to construction costs. B. Foundation Report Terri Neill has accepted the position of President of the Burlingame Library Foundation. Sara Simpson has been hired to serve as the Executive Assistant of the Foundation for 20 hours per week. 2 VI. Old Business A. Public Art 1. Peninsula Museum of Art Donation - Action Item This is not longer an Action Item as The Foundation has offered to fund the cost of a base for the owl. 2. Parking Area Wall Mural Burlingame City Council and Cate Cattano, who is the artist of the mural, will meet May 21st for a photo shoot in front of the mural at 10:00AM. Trustees are invited to attend. • The Trustees suggested finding a way to recognize the girls from the National Charity League Skyline Chapter who helped the artist paint the mural such as a photograph with their names, as well as having a reception. • Providing a list with the names of the people depicted in the mural was also suggested. • The City Librarian will reach out to his contact at the National Charity League and discuss possible ways of recognition. B. AMH The Trustees revisited the issue of purchasing a new Automated Materials Handling system. • The City Librarian emphasized that PLS would require all libraries in PLS who currently have an AMH to replace their AMH. PLS will not permit one unsecure AMH to be a part of the PLS network. • The City Librarian reviewed the library’s investment portfolio statement dated January 21, 2022 through March 31, 2022 from the Silicon Valley Foundation and noted that it would be possible, with the Trustees' permission, to apply for a grant to help cover the cost of a new AMH. • The City Librarian is planning to have a meeting with the PLS-IT Director to discuss the AMH issue. C. Date for Next Meet and Greet with BPL staff The City Librarian met with the City Attorney, Michael Guina, at the request of the Trustees to determine if there was a way the Foundation and the Trustees could work together on a project that would benefit both the City and the Library. The outcome is as follows including requirements for a meet and greet event with staff and Trustees. • It would be a violation of the Brown Act if all 5 Trustees attended a Foundation meeting. Two Trustees could attend a Foundation meeting without being in violation. • Foundation members could attend a regularly scheduled Trustee meeting. • Michael Guina advised the City Librarian that he would prefer that not more than two Trustees attend a meet and greet with staff but the decision is up to the Trustees. However, he noted that the Trustees have been warned and if any repercussions occur, the City Librarian will be held responsible. 3 VII. New Business A. Monthly Topic – Easton Branch Library - Patti Flynn The Trustees thanked Patti for her comprehensive report on the Easton Library which included important happenings in the past such as the total renovation in 2003, as well as current programs and events. B. Library Policies for Review (Trustees do not approve these policies as these are PLS policies) 1. PLS Procedures for Handling Law Enforcements & Legal Requests for Information • PLS owns all library records. • Patron records should not be turned over without a court order. Staff should immediately refer enforcement agent or officer requesting patron records to the City Attorney, City Librarian, and/or PLS Director. • Verbal or written requests without a court order should be referred to the member Library Director. • Library managers at the Burlingame Library are trained in procedures relating to this policy. The Reference Librarian is in charge of the building when the City Librarian is not on site. 2. Privacy Policy The Privacy Policy summarizes the role of the library in protecting the patrons library activity and specifically states the patron information it retains and what information it does not retain. C. Rotation and Term Expiration Trustees Garcia and Ostrow will reapply for the positions vacated because their terms as current Library Trustees have expired. VIII. Action Items • The City Librarian is planning to meet with the PLS-IT Director regarding the AMH. • The City Librarian will reach out to his contact at the National Charity League Skyline Chapter regarding possible recognition for the girls who assisted the artist in painting the mural. IX. Adjournment The meeting was adjourned at 7:00PM M/S/C (Garcia/Ostrow). The next Zoom meeting of the Library Board of Trustees will be held June 21, 2022 at 5:30pm Respectfully Submitted /S/ Brad McCulley City Librarian Burlingame Public Library