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HomeMy WebLinkAboutMin - LB - 2022.04.191 Burlingame Library Approved Board of Trustees Minutes April 19, 2022 I. Roll Call Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Andrea Shaw, Acting Manager of Technical Services Department II. Library Board of Trustees Minutes. The Trustees unanimously approved the minutes of the March15, 2022 Trustee Meeting. M/S/C (Nagler/Garcia) III. April Statistic April 15th was Bunny Story Time which was held in front of City Hall and Alex the Great, a 28 pound bunny rabbit was the featured guest to the delight of the children. A photo of Alex at the story time was posted on Facebook and received 492 hits. IV. Reports A. City Librarian's Report - Library Bench Mark Brad reviewed the Library Bench Mark statistical report of 2019 prepared by the Public Library Association. • Public Library Association assists state of California with gathering library statistics. • Library directors are provided with a certain amount of the statistical results without charge but have to pay to access the complete results of the survey. • Our library is compared to other libraries in our peer group which is one of the areas we do not have access to. However, Burlingame library would not be compared to a library that had a larger budget or population than Burlingame • The areas made available to us are Total Collection Use, Number of Library Programs, Visits to Library, Operating Expenditures, FTE Total, Computer Use Per Capita, Percentage of Community over 25 with College Degrees and Community Demographics. • In the areas listed above, out library is statistical higher than our peer group and all other libraries included in the survey information that was provided to us. B. Foundation Report Sara Simpson has been hired to serve as the Executive Assistant of the Foundation for 20 hours per week. 2 V. Old Business A. Public Art 1. Peninsula Museum of Art Donation The owl is currently residing in the Lane Room but will not be displayed to the public until a solid base is constructed to hold it firmly in place. 2. Parking Area Wall Mural The National Charity League is planning to begin painting the mural this coming weekend. B. Building Culture Between Trustees and Staff • Trustees Garcia, Cannon and Nagler attended the first meet and greet coffee and goodies event with staff on April 7th. Both staff and Trustees enjoyed the get together and plan to have another event in the summer. • The idea of having a joint after hours event with the Foundation members to get acquainted but also discuss possible ways for the two organizations to work together to benefit the Library and the City was suggested. o Brad noted that there might be a conflict with the Brown Act. o The Trustees requested that Brad meet with the City Attorney and discuss the best way for the Trustees and Foundation to work on projects together that would benefit the City and the Library. VI. New Business A. Monthly Topic – Technical Services Department - Andrea Shaw • Andrea, as acting Technical Services Manager, explained how the department functions and the role it plays in organizing and processing new library materials while at the same time keeping the Library's hardware, software, and networking related issues working smoothly so staff can operate and serve the public. • The department is composed of two sections Technical Services and Informational Technology. • Specific functions of Technical Services consists of ordering most library material, cataloging new materials, and finally processing the materials for patron use by labeling, adding book jackets and inserting security tags. • Specific functions of Information Technology are maintaining staff computers, printers, copy machines, self check machines, scanners etc. as well as making sure internet and Wi-Fi connections are performing on a consistent basis. 3 B. AMH BACKGROUND Brad was recently advised by Plan that our AMH system which the Library purchased from 3M at a cost of $325,000 in 2015 during the remodel has a life span of 10 years of which 8 have been used. The AMH was purchased for the purpose of reducing Workman's Comp claims for wrist injuries to staff caused by continually opening DVD cases. Currently all the libraries in San Mateo County have an AMH except for Daly City. The system is the norm across the country. The Trustees discussed the following facts relating to this issue. • The City Manager has informed Brad that the City will not fund the cost of a new AMH system. • Our library has to purchase a new AMH system through PLS. PLS helps us maintain the machine and payments are made through PLS. • Redwood City has the same issue and has decided to purchase a Swedish brand called Lyngso. • One bright spot regarding replacing the AMH is that the cost of the system is less then in 2015. • The Circulation Department has started to research vendors and obtain quotes on a new system. • The Trustees came up with the idea of possibly working with the Library Foundation to find a solution regarding how to fund the cost of a new AMH system. C. Photography Policy • The Trustees reviewed the policy and noted that it specifically states that photographing minors is prohibited without parents consent. • The question arose as to how group photos that are taken of children and used for publicity purpose coincides with the policy statement. • A statement at the bottom of the poster acknowledges that by having your children attend the event you are giving consent to use your dependents appearance for publicity of library programs. • The Trustees want to know whether it is the policy or the statement on the publicity poster that is the controlling factor in photographing children/minors and requested that Brad contact the City Attorney to discuss and clarify the issue. • The Trustees unanimously passed a motion to approve the "Personal Photography and Filming in the Burlingame Library" policy. M/S/C (Cannon/Ostrow.) VII. Agenda Building Trustee Cannon asked if the Trustees could have a list of the suggested library events that the they could attend. 4 VIII. Action Items • Brad will check with City Attorney to ascertain if there is a possible way that that the Trustees and Foundation members can work together on a project to benefit the Library and the City without violating the Brown Act. At the same time Brad will find out whether the photography policy or the statement on the Children's publicity poster is the controlling factor with regard to photographing minors. • Trustee Cannon requested a suggested list of events that the Trustees could attend. VIII. Adjournment The meeting was adjourned at 7:10PM M/S/C (Nagler/Cannon). The next Zoom meeting of the Library Board of Trustees will be held May 17, 2022 at 5:30pm Respectfully Submitted /S/ Brad McCulley City Librarian Burlingame Public Library