HomeMy WebLinkAboutMin - LB - 2022.04.191
Burlingame Library
Approved Board of Trustees Minutes
April 19, 2022
I. Roll Call
Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi,
Mike Nagler, Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Andrea Shaw, Acting Manager of
Technical Services Department
II. Library Board of Trustees Minutes.
The Trustees unanimously approved the minutes of the March15, 2022
Trustee Meeting. M/S/C (Nagler/Garcia)
III. April Statistic
April 15th was Bunny Story Time which was held in front of City Hall and
Alex the Great, a 28 pound bunny rabbit was the featured guest to the
delight of the children. A photo of Alex at the story time was posted on
Facebook and received 492 hits.
IV. Reports
A. City Librarian's Report - Library Bench Mark
Brad reviewed the Library Bench Mark statistical report of 2019
prepared by the Public Library Association.
• Public Library Association assists state of California with
gathering library statistics.
• Library directors are provided with a certain amount of the
statistical results without charge but have to pay to access the
complete results of the survey.
• Our library is compared to other libraries in our peer group which
is one of the areas we do not have access to. However, Burlingame
library would not be compared to a library that had a larger
budget or population than Burlingame
• The areas made available to us are Total Collection Use, Number
of Library Programs, Visits to Library, Operating Expenditures,
FTE Total, Computer Use Per Capita, Percentage of Community
over 25 with College Degrees and Community Demographics.
• In the areas listed above, out library is statistical higher than our
peer group and all other libraries included in the survey
information that was provided to us.
B. Foundation Report
Sara Simpson has been hired to serve as the Executive Assistant of the
Foundation for 20 hours per week.
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V. Old Business
A. Public Art
1. Peninsula Museum of Art Donation
The owl is currently residing in the Lane Room but will not be
displayed to the public until a solid base is constructed to hold it
firmly in place.
2. Parking Area Wall Mural
The National Charity League is planning to begin painting the
mural this coming weekend.
B. Building Culture Between Trustees and Staff
• Trustees Garcia, Cannon and Nagler attended the first meet and
greet coffee and goodies event with staff on April 7th. Both staff
and Trustees enjoyed the get together and plan to have another
event in the summer.
• The idea of having a joint after hours event with the Foundation
members to get acquainted but also discuss possible ways for the
two organizations to work together to benefit the Library and the
City was suggested.
o Brad noted that there might be a conflict with the Brown
Act.
o The Trustees requested that Brad meet with the City
Attorney and discuss the best way for the Trustees and
Foundation to work on projects together that would benefit
the City and the Library.
VI. New Business
A. Monthly Topic – Technical Services Department - Andrea Shaw
• Andrea, as acting Technical Services Manager, explained how the
department functions and the role it plays in organizing and
processing new library materials while at the same time keeping
the Library's hardware, software, and networking related issues
working smoothly so staff can operate and serve the public.
• The department is composed of two sections Technical Services
and Informational Technology.
• Specific functions of Technical Services consists of ordering most
library material, cataloging new materials, and finally processing
the materials for patron use by labeling, adding book jackets and
inserting security tags.
• Specific functions of Information Technology are maintaining staff
computers, printers, copy machines, self check machines,
scanners etc. as well as making sure internet and Wi-Fi
connections are performing on a consistent basis.
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B. AMH BACKGROUND
Brad was recently advised by Plan that our AMH system which the Library
purchased from 3M at a cost of $325,000 in 2015 during the remodel has
a life span of 10 years of which 8 have been used. The AMH was purchased
for the purpose of reducing Workman's Comp claims for wrist injuries to
staff caused by continually opening DVD cases. Currently all the libraries
in San Mateo County have an AMH except for Daly City. The system is the
norm across the country. The Trustees discussed the following facts
relating to this issue.
• The City Manager has informed Brad that the City will not fund the
cost of a new AMH system.
• Our library has to purchase a new AMH system through PLS. PLS
helps us maintain the machine and payments are made through
PLS.
• Redwood City has the same issue and has decided to purchase a
Swedish brand called Lyngso.
• One bright spot regarding replacing the AMH is that the cost of the
system is less then in 2015.
• The Circulation Department has started to research vendors and
obtain quotes on a new system.
• The Trustees came up with the idea of possibly working with the
Library Foundation to find a solution regarding how to fund the cost
of a new AMH system.
C. Photography Policy
• The Trustees reviewed the policy and noted that it specifically states
that photographing minors is prohibited without parents consent.
• The question arose as to how group photos that are taken of children
and used for publicity purpose coincides with the policy statement.
• A statement at the bottom of the poster acknowledges that by having
your children attend the event you are giving consent to use your
dependents appearance for publicity of library programs.
• The Trustees want to know whether it is the policy or the statement
on the publicity poster that is the controlling factor in photographing
children/minors and requested that Brad contact the City Attorney
to discuss and clarify the issue.
• The Trustees unanimously passed a motion to approve the "Personal
Photography and Filming in the Burlingame Library" policy.
M/S/C (Cannon/Ostrow.)
VII. Agenda Building
Trustee Cannon asked if the Trustees could have a list of the suggested
library events that the they could attend.
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VIII. Action Items
• Brad will check with City Attorney to ascertain if there is a possible
way that that the Trustees and Foundation members can work
together on a project to benefit the Library and the City without
violating the Brown Act. At the same time Brad will find out whether
the photography policy or the statement on the Children's publicity
poster is the controlling factor with regard to photographing minors.
• Trustee Cannon requested a suggested list of events that the Trustees
could attend.
VIII. Adjournment
The meeting was adjourned at 7:10PM M/S/C (Nagler/Cannon).
The next Zoom meeting of the Library Board of Trustees will be held
May 17, 2022 at 5:30pm
Respectfully Submitted
/S/
Brad McCulley
City Librarian
Burlingame Public Library