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HomeMy WebLinkAboutMin - LB - 2022.02.151 Burlingame Library Approved Board of Trustees Minutes February 15, 2022 I. Roll Call Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Introductions Mark Lucchesi, the newly appointed Trustee, introduced himself and gave a brief bio of his 65 years as a Burlingame resident. III. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the January 18, 2022 Trustee Meeting. M/S/C (Nagler/Ostrow) IV. January Statistics • Children's programs which include Story Times, Class Visits and special programs totaled 28 with an attendance of 604. . • There were 10 programs for teens with an attendance of 84. • There were 13 adult programs with an attendance of 66. • The cost of Kanopy for the month of January is close to $1,000. This is the cost we want to maintain. Total cost for the year is $12,000. The Foundation pays for Kanopy. • Jason Yap has arranged for 6 virtual presentations given by the Asian Art Museum's Community Speaker's Program. The next virtual program will be held on March 8th at 1:00PM and is entitled "The Goddess: Images of Power. V. Reports A. City Librarian's Report • New Hires Amanda Limcaco has been selected to fill the 30 hour position in Adult Services. Amanda has worked for KQUED. Circulation has hired 3 new staff members and Easton has hired a Library Aide and a Library Assistant I. • COVID/CPU Update – The mask mandate will no longer be a requirement for entering public buildings. The City of Burlingame has decided to continue its mask mandate for anyone entering a City building. This directive will be reviewed on a monthly basis. The Library will continue to require mask wearing until the age group of 4 years and under can be vaccinated. 2 • New Hours for Main and Easton o Main beginning March 5th Monday - Friday 10 AM - 6PM Saturday 10 AM - 5PM Sunday 1 PM - 5PM Easton beginning March 7th Monday - Thursday 2 PM - 6 PM Friday & Saturday 2 PM - 5 PM • Introduction of Equity Committee News Letter 101 February is Black History Month. The meaning of Black History month is featured in the news letter. The article includes sites that reference the Critical Race Theory and the Harlem Renaissance. • Equity Committee Observation Trustee Cannon suggested that having an equity committee that does all the research on this issue is possibly not the way to implement "equity". Equity should be a part of every committee and all staff should be looking at equity with the idea of how it can be incorporated into the planning of the programs and functions of the different library committees they serve on. Brad noted that at some point in the future, a member from each library department will be required to be a member of the equity committee. • Behavior Policy Brad reviewed this policy with the Trustees and informed them that the only change he made was in regard to bringing service animals into the library in which he added "as defined by the American Disabilities Act". Since the Trustees approve policies this item will be on the agenda for the March Trustee meeting for approval of the addition that Brad made. B. Foundation Report The Foundation approved Brad's Library Support Request for 2022 in the amount of $126,000. VI. Old Business A. Public Art - Peninsula Museum of Art and National Charity League Mural for Library Parking Lot • Brad advised the Trustees that the procedure for obtaining public approval has been initiated. He has arranged for a public notice to appear in the Daily Journal for 15 days. Information on both projects is also available at the City Clerk's office. The plan is to have the City Council review both of these art projects on March 7th. • Brad will discuss the matter of insurance for the Owl with the City Attorney. • The Trustees want to express their appreciation for these gifts and are in the process of discussing possible ways to reach out to the Peninsula Museum of Art and the group of girls from the National Charity League that will be painting the mural. 3 B. Year Round Lighting Around the Roof of the Library • Daniel of Christmas Light Pros noted that the Christmas lights are fragile and can be damaged by gutter cleaning. If the library decided to leave the Christmas lights up all year, they would have to be maintained on a regular basis. • A suggestion was made to have more subtle lighting than Christmas lights and maybe have lighting for St. Patrick's Day or Halloween. • The Trustees requested that the lighting issue be placed on the March agenda. VII. New Business A. Monthly Topic – Silicon Valley Community Foundation • Brad reviewed the Silicon Valley Community Foundation Investment Performance Report for December 2021 and noted that the current balance available to the library for grants is $156,734.12. • Brad recommended to the Trustees that they forego the yearly presentation by an official representative of the library's investment portfolio for the following reasons: 1) The Silicon Valley Community Foundation will not change its investment strategy and 2) It is in the library's best interest to keep its portfolio with the Silicon Valley Community Foundation in accordance with the original documentation of the Roger and Jean Hunt Duncan Trust. • Brad has access to the quarterly reports as well as overall investment information which he will print for the Trustees upon request. B. Form 700 The Trustees are required to fill out Form 700 which basically provides information that each Trustee has no conflict of interest that would affect their role as a Library Trustee. The form will be sent to each Trustee on their City e-mail. There will be a fine if the form is not submitted. VIII. Action Items • Trustee Cannon requested that a new item be added to the monthly agenda which will be entitled "Building Agenda". For the March meeting, Trustee Cannon has requested that the Topic "Building Culture among Trustees and Staff " be on the March Agenda. • Behavior Policy with the change Brad made regarding service animals in the library will be included in the March board packet for Trustee approval. • Once the owl donated by the Peninsula Museum of Art arrives at its new home, Brad may request funds from the Trustees to provide a studier base for the library's newest art acquisition. 4 XI. Adjournment The meeting was adjourned at 7:00PM M/S/C (Nagler/Cannon). The next Zoom meeting of the Library Board of Trustees will be held arch 15, 2022 at 5:30pm Respectfully Submitted Brad McCulley City Librarian Burlingame Public Library