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HomeMy WebLinkAboutMin - LB - 2022.01.181 Burlingame Library Approved Board of Trustees Minutes January 18, 2022 I. Roll Call Trustees Present: Kris Cannon, Danielle Garcia, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Guest: Kay Coskey (Possible Candidate for Trustee Position) II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the December 21, 2021 Trustee Meeting. M/S/C (Nagler/Cannon) III. December Statistics • Children's programs which include Story Times, Class Visits and special programs totaled 24 with an attendance of 1039. Winter reading ended with a total of 451 finishers from both Main and Easton. The categories were Adult - 53, Teens - 24 and and kids - 374. • There were 5 programs for teens with an attendance of 117. • There were 12 adult programs with an attendance of 61. IV. Reports A. City Librarian's Report • Recruitment - The 2nd recruitment panel for the 30 hour Permanent Part-Time Librarian in Adult Services has been completed. • Hourly Budget - Brad noted that the hourly budget for the next fiscal year was more promising due to the fact that 2 vacant full time positions were not filled immediately. • Easton Staffing - Kathy Von Mayrhauser, Children's Dept. Manger, is still having difficulties staffing the Easton Branch. • Covid Update - Library staff is 100% vaccinated. Unfortunately, the recent surge in the Omicron strain has led to a delay in the library's plan to increase weekend hours to pre-pandemic times. The new date to return to before pandemic weekend hours is March 6th. • Internet Policy - The Trustees reviewed the current Internet Policy. Current library policies will be included in future board packets for the Trustees to review. • New Library Trustee - At the City Council meeting tonight the new Library Trustee will be appointed. 2 B. Foundation Report Brad gave his yearly request for items he would like the Foundation to Fund in the amount of $123,000. He noted that one of his goals is to engage a lighting contractor to provide a plan to upgrade the lighting in the Reading Room where the large type books are located. The lighting is inadequate and there have been complaints from those patrons who use this collection. The son of Rhoda Laks made a $10,000 donation specifically for the Reading Room in honor of his mother who was an avid user of the large type collection. It might be possible to use these funds for a lighting upgrade. C. Citizen Request for Reconsideration of Library Materials • Brad contacted some of the county libraries and San Mateo Public to find out what procedures were used to determine whether to remove a particular library book or other materials from the library collection. • Some of the county libraries form a committee of library staff and sometimes include staff from other libraries. The City Librarian from San Mateo Public makes the final decision. • The current procedure for the Citizen Request for Reconsideration of Library Materials is that Brad, as the City Librarian, will request input from his staff and make a recommendation to the Trustees. The Trustees were in agreement with this procedure. V. Old Business A. Staff Appreciation Event The Trustees are sending gift cards to each current library employee in the amount of $25.00 with a special note of appreciation. B. Public Art 1. Robert Barry Donation The possibility of the library receiving a specific "illuminated word" from the Robert Barry collection has been put on hold. Currently the artist is keeping all the "illuminated words". 2. Peninsula Museum of Art Brad is planning to initiate the procedures for the library to receive the sculpture of the owl from the collection of Benny Bufano that is being donated by the Peninsula Museum of Arts. C. Teen Poet Laureate The Trustees reviewed the Staff Report which provided them with specific details regarding this project. Highlights of the discussion follow. • Project is managed by Urban World which requires a start up fee of $2,500.00 • There is an annual fee which is based on the partner's yearly operating budget. The Trustees have expressed a strong interest in financing the project. Brad advised the Trustees that Trustee funds are considered City money and would be part of the Library's budget. • An alternative suggestion would be to ask the Foundation to support the project as their operating budget is lower than the Library's operating budget. 3 • Brad has discussed the this project with the Foundation. The Foundation Board felt that they could not provide support for the project this coming year. • Both Kathy Von Mayrhauser and Jenny Miner have determined that starting the project this year is not feasible partially due to the fact that Jenny already has her Teen activities planned. • The City of Burlingame has also been mentioned as possible partner to the Teen Laureate Project. Perhaps the City Council would consider a City Poet Laureate. • In conclusion, the Trustees want to strongly confirm that they are supportive of the Teen Laureate program and want to make certain that it happens when the timing is expedient for the Teen Librarian. VII. New Business A. Parking Area Mural A group from The Skyline Chapter of the National Charity reached out to Jennnie Miner regarding the possibility of doing a project for the library. • The group suggested a mural, held a contest, and selected two of the drawings for library staff and the Trustees to review. • The site Brad suggested for the mural is the north wall of the parking lot just outside the staff entrance of the library. • The Trustees reviewed the two drawings and unanimously passed a motion to approve the drawing entitled "What change will You make?" M/S/C/ (Nagler/Garcia) B. Monthly Topic – Circulation - Manuel Caneri One of Manuel's new responsibilities is to select and order items for our DVD/Blue Ray collection. Trustee Nagler acknowledged Manuel's expertise in the movie world and noted how helpful he is in assisting patrons with their movie selections. The Trustees also commented on the success of CPU and how much the patrons appreciated that they were able to have access to library materials during the pandemic even though they could not come into the library. VIII. Action Items • Trustee Nagler inquired as to whether there is a possibility that the Christmas lights could remain on the building year round. Brad will contact the lighting company that puts up the lights and discuss options. • Brad will begin the required process for the library to be able to accept the owl sculpture from the Benny Bufano collection and the parking area mural donated by the National Charity League Skyline Chapter. Part of this process includes posting a Public Art notice in the local newspaper for the purpose of allowing the public to comment on the art object/mural. The City Council makes the final decision. • Brad will meet with the artist of the National Charity League to review the site for the mural and determine if the power box on the wall would interfere with one of the faces in drawing the mural. VIII. Adjournment The meeting was adjourned at 7:00PM 4 The next Zoom meeting of the Library Board of Trustees will be February 15, 2022 at 5:30pm Respectfully Submitted /S/ Brad McCulley City Librarian Burlingame Public Library