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HomeMy WebLinkAboutMin - LB - 2021.07.201 Burlingame Library Board of Trustees July 20, 2021 Minutes I. Roll Call Trustees Present: Kris Cannon, Kristin Capkin, Danielle Garcia, Mike Nagler Trustee Absent: Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Former Trustee: Randi Murray II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the May 18, 2021 Trustee Meeting. M/S/C (Capkin/Nagler) The June Trustee Meeting was postponed due to lack of a quorum. III. Trustee Murray/Trustee Cannon • The Trustees thanked Randi Murray for her 6 years of service as a Trustee and especially acknowledged her efforts to oversee the Library's investment managed by the Silicon Valley Community Foundation. The Trustees also noted that Randi Murray and Trustee Nagler initiated the idea of a Speaker's Series as a fund raiser sponsored by the Library Foundation. Randi has recently joined the Foundation Board, • The Trustees welcomed Kris Cannon as the new Trustee. Kris previously served as a Trustee from 1986 to 1998. Kris spearheaded the community campaign to keep Easton open in 2004. IV. Correspondence and Information A. Statistics • In May there were 24 Children and Teen programs with an attendance of 762. In June 27 programs were held with an attendance of 862, • Children's department is planning an outdoor yoga program in September. • Adult Services held 17 programs with an attendance of 80 in May and 18 programs in June with an attendance of 98. • Tutor.com has been discontinued due to low usage. B. State Library and Governor's Budget Governor' Newsom 2021-2022 State budget bill, AB 128 provides over $500 million for public libraries infrastructure, broadband Connectivity and funding for many popular library programs. 2 • Infrastructure grants in the amount of $439 million which will be allocated at $10 million maximum per library. Local jurisdictions will be required to match amount requested dollar- for-dollar. This requirement will be waived if a library has a financial hardship issue. Priority will be given to libraries in high poverty areas and where infrastructure is a safety issue. • The Library could possibly benefit from this opportunity to secure an infrastructure grant to purchase a new chiller/boiler and possibly an elevator. • The Trustees suggested that it might be possible to apply for a grant to obtain HVAC for the Easton library. V. Reports A. City Librarian's Report • Hourly Budget The hourly budget for the next fiscal year July 1, 2021 to June 30, 2022 has been cut by more than 50%which means that hourly staff will have fewer hours and full time staff will have to increase their desk shift hours. • CalPERS Policy In past years, the library has been able to rehire retired librarians and non-librarian staff to help supplement staffing when necessary. Currently CalPERS retirees can only accept a "retired annuitant position". CalPERS is emphasizing hiring new employees that will be paying into CalPERS • New Library Hours Beginning August 16th library hours will be 10:00-6:00 Monday through Friday and 12-4 Saturday. Opening earlier will give seniors the opportunity to have the library to themselves before the students arrive and the noise level increases. Easton hours will remain the same Tuesday, Wednesday, Thursday and Saturday 2:00-6:00. Currently Easton is not able to open more hours due to personnel issues. B. Foundation The Foundation will hold a book sale in October featuring Children's books only. The November sale will feature Fiction, Biography, Science etc. VI. From the Floor No one from the public attended. VII. Old Business A. Silicon Valley Community Foundation • The Trustees determined that after a through review of the Duncan Trust from the initiation of the Trust to its current status the library's best interest would be to keep the Roger and Jean Hunt Duncan Fund with the Silicon Valley Community Foundation. • Trustee Capkin will oversee the portfolio by checking reports and keeping in contact with the specific representative from the 3 Foundation who manages the library's investments and report to her findings to the Trustees on a quarterly basis. VII. New Business A. Funding for Copy Machine at Easton The Trustees approved the request of the City Librarian, Brad McCulley, to provide funding in the amount of $500.00 for a copy machine at Easton. M/S/C (Cannon/Capkin) B. Children's Room Mural The Trustees discussed the possibility of updating the mural in the Children's Room to add figures that would represent world literature and depict racial equality. This will be future project for the Library Foundation. C. Discussion of Possible Financial Support to Hourly Budget Brad reviewed the effects of the cuts to the hourly budget with the Trustees and asked the Trustees to think about if in the future they would consider augmenting the hourly staff budget as a one time expense to help the library provide the necessary hourly staffing to finish out the year. Brad noted that this request does not require an immediate answer and may not even be necessary. D. Racial Equity Update Racial Equity is still a priority. In fact most libraries in the United States are working on the issue of racial equality within library staffs. Our library equity team is reviewing our equity policy and will bring it to the Board of Trustees for review upon completion. E. Cooling Center Plan Lisa Goldman has approved the Burlingame Library's Cooling Center Plan and will advise library staff when the Cooling Center will open to the public. F. Rotation of Officers The Trustees agreed to table this item and place it on the August agenda. VIII. Adjournment The meeting was adjourned at 7:00 in honor of Ruth Nagler who died on July 12, 2021 at the age of 99. Ruth served all of San Mateo County residents as a forceful leader on the San Mateo City Library Board, School Board, League of Women Voters, San Mateo Community College, and many other organizations. Ruth is the mother of Burlingame Library Trustee, Mike Nagler. Ruth was admired as a mentor, activist, and friend, and will be greatly missed. The next meeting of the Library Board of Trustees will be held on August 17, 2021. M/S/C (Cannon/Capkin) Respectfully Submitted Brad McCulley City Librarian Burlingame Public Library