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HomeMy WebLinkAboutMin - LB - 2020.04.211 Burlingame Library Approved Board of Trustees Minutes April 21, 2020 I. Roll Call Trustees Present: Kerbey Altmann, Danielle Garcia, Mike Nagler, Trustees Absent: Randi Murray, Elisabeth Ostrow, Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Mayor of Burlingame: Emily Beach II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the February 18, 2020 Trustee Meeting. M/S/C (Altmann/Murray) III. February/March Statistics Highlights The statistics for March do not convey a complete picture as the library closed March 16th due to Covid-19. April statistics will be reflective of on-line reporting and will most likely show a increase in the e -book collection. Brad noted that there is approximately $70,000 left in the book budget a portion of which will be allocated to increasing the number of e-books licenses. Unfortunately, due to the sudden closure of the library there is not enough time to purchase physical reading materials before the June 30th end of the fiscal year deadline. IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Reports A. City Librarian’s Report – Highlights 1. Staffing • Currently only full time staff is actively working. The majority of FT staff are working from home and approximately 6 staff members have regular shifts at the library. • Hourly staff received payment for scheduled hours from April 8th to May 3rd. As of May 3rd hourly staff received a one time severance in a lump sum. At this time hourly staff was furloughed which made it possible for them to apply for unemployment insurance. Hourly staff will be reinstated when the library reopens. 2. Department Activities • Children's staff is conducting virtual story times, as well as tutoring services through tutor.com. Jenny Miner is also offering homework help accessible through Zoom. Plans are being made to offer "Summer Reading" on line. 2 • Adult Services is conducting on-line book clubs and Zoom reference times. Also, Jodi and Brenda are making masks for staff and City employees. • Tech services is taking care of IT technical issues for staff and the building in general. Jason is making shields on the 3-D printer for police, fire and other city departments. • Circulation has been mailing out "holds" that were not picked up before the March 16th closing and reaching out to seniors through letters asking them to contact us for future information about library resources available to them. 3. Custodial Services UBS, our custodial services, has washed all the windows and is performing general maintenance of the building. 4. Re-0pening Plan Re-opening plans for the library are in the beginning stages. Committees will be set up with staff members to discuss the the best ways to re-open and still maintain the basic concept of social distancing with safety of employees and the public being the highest priority. 5. Budget for Fiscal Year 2020-2021 The Finance Director, Carol Augustine, has approved the library budget for the fiscal year 2020-2021. It will remain the same as the previous fiscal year. B. Speaker’s Series - Planning for next year series is on hold. C. Foundation Report - No Report VI. Mayor Emily Beach Mayor Beach thanked Brad, and the library staff for all their efforts in reaching out to the community by continuing to provide library services on-line. Mayor Beach requested that sometime in the future she would like each manager to attend a council meeting and share information on current library projects and services relating to their specific department. Information from Mayor Beach follows. • Car break ins and package theft are increasing. Remember to lock your car at all times. • The City has established "Burlingame Back in Business" a grant program provide economic relief to small business who are experiencing financial difficulties resulting from COVID-19. • The City is also in the process of creating a gift card program to assist residents who are having financial difficulties due to COVID-19. VII. New Business A. Edelweiss Software • This software compares libraries to book stores and indicates where libraries should be focusing their budget. • Edelweiss is a tool for staff to direct their attention to what books should be on the shelf and what books should be removed. 3 • Trustee Murray and Nagler emphasized that just because a particular book is not checked out often, doesn't necessarily mean that it should be deleted from the collection. • This software is geared to the more popular books that are purchased at book stores. VIII. Action Items A. Trustees will be provided with a shorter version of the Edelweiss report. B. Brad will contact Silicon Valley Foundation to set up a date for them to review the first quarter financials with the Trustees. IX. Adjournment The meeting was adjourned at 6:43pm. M/S/C (Altmann/Murray). The next meeting of the Library Board of Trustees will be held on May 19, 2020 at 5:30pm. Brad will provide the Trustees with the information for the Zoom meeting. Respectfully Submitted Brad McCulley City Librarian City of Burlingame