HomeMy WebLinkAboutMin - LB - 2020.04.211
Burlingame Library
Approved Board of Trustees Minutes
April 21, 2020
I. Roll Call
Trustees Present: Kerbey Altmann, Danielle Garcia, Mike Nagler,
Trustees Absent: Randi Murray, Elisabeth Ostrow,
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
Mayor of Burlingame: Emily Beach
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the February 18,
2020 Trustee Meeting. M/S/C (Altmann/Murray)
III. February/March Statistics Highlights
The statistics for March do not convey a complete picture as the library
closed March 16th due to Covid-19. April statistics will be reflective of
on-line reporting and will most likely show a increase in the e -book
collection. Brad noted that there is approximately $70,000 left in the
book budget a portion of which will be allocated to increasing the
number of e-books licenses. Unfortunately, due to the sudden closure of
the library there is not enough time to purchase physical reading
materials before the June 30th end of the fiscal year deadline.
IV. From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
V. Reports
A. City Librarian’s Report – Highlights
1. Staffing
• Currently only full time staff is actively working. The
majority of FT staff are working from home and
approximately 6 staff members have regular shifts at the
library.
• Hourly staff received payment for scheduled hours from
April 8th to May 3rd. As of May 3rd hourly staff received a
one time severance in a lump sum. At this time hourly staff
was furloughed which made it possible for them to apply for
unemployment insurance. Hourly staff will be reinstated
when the library reopens.
2. Department Activities
• Children's staff is conducting virtual story times, as well as
tutoring services through tutor.com. Jenny Miner is also
offering homework help accessible through Zoom. Plans
are being made to offer "Summer Reading" on line.
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• Adult Services is conducting on-line book clubs and Zoom
reference times. Also, Jodi and Brenda are making masks
for staff and City employees.
• Tech services is taking care of IT technical issues for staff
and the building in general. Jason is making shields on the
3-D printer for police, fire and other city departments.
• Circulation has been mailing out "holds" that were not
picked up before the March 16th closing and reaching out
to seniors through letters asking them to contact us for
future information about library resources available to
them.
3. Custodial Services
UBS, our custodial services, has washed all the windows and
is performing general maintenance of the building.
4. Re-0pening Plan
Re-opening plans for the library are in the beginning stages.
Committees will be set up with staff members to discuss the
the best ways to re-open and still maintain the basic concept
of social distancing with safety of employees and the public
being the highest priority.
5. Budget for Fiscal Year 2020-2021
The Finance Director, Carol Augustine, has approved the
library budget for the fiscal year 2020-2021. It will remain the
same as the previous fiscal year.
B. Speaker’s Series - Planning for next year series is on hold.
C. Foundation Report - No Report
VI. Mayor Emily Beach
Mayor Beach thanked Brad, and the library staff for all their efforts in
reaching out to the community by continuing to provide library services
on-line. Mayor Beach requested that sometime in the future she would
like each manager to attend a council meeting and share information on
current library projects and services relating to their specific department.
Information from Mayor Beach follows.
• Car break ins and package theft are increasing. Remember to lock
your car at all times.
• The City has established "Burlingame Back in Business" a grant
program provide economic relief to small business who are
experiencing financial difficulties resulting from COVID-19.
• The City is also in the process of creating a gift card program to
assist residents who are having financial difficulties due to
COVID-19.
VII. New Business
A. Edelweiss Software
• This software compares libraries to book stores and indicates
where libraries should be focusing their budget.
• Edelweiss is a tool for staff to direct their attention to what books
should be on the shelf and what books should be removed.
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• Trustee Murray and Nagler emphasized that just because a
particular book is not checked out often, doesn't necessarily mean
that it should be deleted from the collection.
• This software is geared to the more popular books that are
purchased at book stores.
VIII. Action Items
A. Trustees will be provided with a shorter version of the Edelweiss
report.
B. Brad will contact Silicon Valley Foundation to set up a date for them
to review the first quarter financials with the Trustees.
IX. Adjournment
The meeting was adjourned at 6:43pm. M/S/C (Altmann/Murray). The
next meeting of the Library Board of Trustees will be held on May 19,
2020 at 5:30pm. Brad will provide the Trustees with the information for
the Zoom meeting.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame