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HomeMy WebLinkAboutMin - LB - 2020.02.181 Burlingame Library Approved Board of Trustees Minutes February 18, 2020 I. Roll Call Trustees Present: Kerbey Altmann, Danielle Garcia, Mike Nagler, Trustees Absent: Randi Murray, Elisabeth Ostrow, Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder David Whitman, Volunteer Coordinator II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the January 21, 2020 Trustee Meeting. M/S/C (Altman/Garcia) III. January Statistics Highlights It was noted that the Tech Lab statistics increased from 1,000 in January 2016 to 2,500 in 2019 and then fell to 1,500 in 2020. The reason for this sharp increase followed by a major decrease is that there was a change in the way Tech Lab statistics were tallied. IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Reports A. City Librarian’s Report – Highlights • Community Board Posting Policy - The City Attorney is reviewing our current policy which permits posting of announcements by community groups, agencies and organizations such as upcoming events, meetings or available services open to the public and not for financial profit. • Brad has been advised that the library has been listed as a recipient of $10,000 in an estate settlement. Official documentation has not been received from the attorney's office. B. Speaker’s Series - Committee is still planning events for 2020. C. Foundation Report • Brad has requested funding for programming and technology in the amount of $148,00 from the Foundation in 2020. • The children's book sale held in the AV room on February ____ made $1,500. D. Special Topic – David Whitman David Whitman, Volunteer Coordinator, presented the Trustees with an overview of the volunteer program. Highlights follow. 2 • David is a 20 hour a week benefited employee for the library. He also works for A.C.T. as House Manager and Volunteer Usher Coordinator. • Goals include expanding adult volunteers, increase volunteer hours, improve recruitment procedures, acknowledge volunteer accomplishments and expand scope of work projects. • Library volunteers have increased from 15 to 30. • Current number of volunteer hours is 2,560 for the fiscal year 2019-2020. Goal is to increase volunteer hours by 20%. • Maryam and David created a volunteer pamphlet to hand out to the public. • David attended a Rotary meeting and visited Joann's Fabrics in San Mateo for the purpose of promoting the library's volunteer program. VI. Old Business A. Welcome Plaque Brad will contact Alpine Plaques to find out whether bronze casting or precision tooled bronze will last the longest. C. Procedure for Hourly Development Reimbursement No Update VII. New Business A. Library Director Priorities for 2020 The City Librarian's main concerns and focus for 2020 will be in the following areas. • Census - Direct attention to the role the library staff will play in helping its patrons understand the census and provide the necessary information for them to comply with census instructions. • Staff Training - In order to cope with the increase of homeless patrons and those patrons suffering different stages of mental illness, training will be provided to give staff the tools to be effective in dealing with these issues. • Equity - The library Racial Equity Committee was instituted to take a look at equity issues within the library staff. The purpose is to make sure that all staff members are treated equally in a fair manner. Progress has been made by starting new programs and policies in hiring practices. Also the City has implemented the policy of giving tuition reimbursement to hourly staff as well as opening up professional development courses to them. VIII. Action Items A. Suspension of Patron's Library Privileges The Trustees unanimously passed a motion to suspend Shirley Sitron's library privileges both at the Main Library and Easton Branch 3 Library for a time period of one year effective February 18, 2020. M/S/C/ (Altmann/Nagler) B. Elimination of Fines for Burlingame Library Patrons The Trustees unanimously passed a motion approving the request of the City Librarian to eliminate all library fines for Burlingame Library patrons effective at the beginning of the fiscal year, July 1st 2020. M/S/C (Garcia/Altman) IX. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Altmann/Nagler) The next meeting of the Library Board of Trustees will be held on March 17, 2020 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted /S/ Brad McCulley City Librarian City of Burlingame