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HomeMy WebLinkAboutMin - LB - 2019.12.171 Burlingame Library Board of Trustees December 17, 2019 Minutes I. Roll Call Trustees Present: Kerbey Altmann, Danielle Garcia, Randi Murray, Mike Nagler, Elizabeth Ostrow, Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Geralyn O’Brien, Circulation Manager II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the November 19, 2019 Trustee Meeting. M/S/C (Murray/Altmann) III. November Statistics Highlights Both adult and children’s programs were well attended in November. Adult services had 41 programs with 586 attendees; children’s teen and Easton had 33 programs with a total attendance of 2,204.  Adult Services held an event entitled “United Against Hate” which was a community potluck. Members of the community were encouraged to bring a food item from their culture. It was a great success with an attendance of 119.  Children’s held an event entitled “Frozen Crafts”. There were 165 attendees. IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Reports A. City Librarian’s Report – Highlights  The library has received a donation from the Lax family in honor of their mother, Rhoda Laks, who was a regular patron of the library for 70 years. A portion of this donation will be directed towards maintaining the quality of the Reading Room.  During the holiday season, the Tech Lab will not have as many volunteers to help with projects. Patrons may continue to use the equipment during open lab hours but it will be self-service. The Lower Level desk staff will oversee the room and check patrons who have signed up to use the equipment. 2 B. Speaker’s Series  On January 26th, Kim Saget, Director of the Smithsonian’s National Portrait Gallery will be the final guest for the first year of the Speaker’s Series. Ms. Saget will be accompanied by Hugo Crosthwaite.  VIP tickets will go on sale Monday January 6th at 10:00 a.m. for $95.00; General Admission tickets will be on sale beginning Monday, January 13th at 10:00 a.m. for 35.00. C. Foundation Report The Foundation members had a plaque made which recognizes former and current members who have served and those who will serve in the future as President. The plaque will be placed in the Library. D. Finalization of Special Topic List for 2020 In January, Jenny Miner Teen Librarian will present the Trustees with an overview of the teen program. E. Special Topic – Geralyn O’Brien, Circulation Manager Geralyn gave the Trustees a detailed presentation on the duties of the Circulation Staff and how it is managed. Here are some of the highlights.  Circulation Depart is comprised of 3 full time employees and 20 hourly employees. Hourly employees are divided into two categories Library Assistant and Library Aides.  Library Aides check in and shelve the books in the appropriate section. Library Aides have to perform physical duties such as pushing books carts to their designated area.  Library Assistants check in books and have some desk shifts where they interact directly with patrons. Some Library Assistants cross train with Lower Level staff on the lower level desk  Customer Service is a priority of the Circulation Staff.  AMH – Automated Material Handling system located in the Circulation work room checks in and is programmed to sort returned library books into specific bins.  The circulation work room is the center of activity as far as what happens to the books. Every day 35 to 50 bins of our books are delivered to the circulation workroom from other libraries in the PLS system to be checked in. In this delivery, there are usually 100-200 holds that patrons have requested that have to be sorted and placed on the hold shelf.  Geralyn interacts with the other library department managers to develop procedures to help make the library work smoothly. Geralyn also meets with Circulation managers from other libraries in the PLS system to discuss problems and work out procedures that affect all libraries in PLS. 3 VI. Old Business – Staff Appreciation Event  Staff Appreciation event will be held on Sunday February 9th at Sixtos Cantina at 10:00.  Save the date e-mail will be sent to library staff and Foundation members.  Invitation will be sent to all parties in January. VII. New Business A. Welcome Plaque – Mike Nagler Mike initiated the idea of having a colorful metal plague at the entrance to the library that resembles the “Welcome All Sizes, All Colors, All Cultures, All Sexes, All Beliefs, All Religions, All Types, All People, Safe Here” poster that was created by Maryam Refahi, our staff artist. Brad will get an estimate for the cost. B. Employment Engagement Survey The City requested that all City employees participate in this survey. Responses were guaranteed to be confidential. The purpose of the survey was to identify areas that need improvement and then actually work to make the improvements become a reality. Two –thirds of all employees participated. VIII. Action Items A. Procedure for Hourly Professional Development Reimbursement The Trustees discussed the implementation of initiating a professional development reimbursement for part time non-benefited staff. The Trustees felt that Brad and the managers should determine which members of the staff should receive the reimbursement. The Trustees requested that Brad provide specific details of how the reimbursement program would be managed. at the January meeting. B. Library Holiday Schedule The Trustees approved the 2020 Library Holiday schedule. M/S/C (Altmann/Murray) IX. Adjournment The Meeting was adjourned at 7:00pm. M/S/C (Altmann/Murray) The next meeting of the Library Board of Trustees will be held on January 21, 2020 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted Brad McCulley City Librarian City of Burlingame