HomeMy WebLinkAboutMin - LB - 2019.12.171
Burlingame Library
Board of Trustees December 17, 2019 Minutes
I. Roll Call
Trustees Present: Kerbey Altmann, Danielle Garcia, Randi
Murray, Mike Nagler, Elizabeth Ostrow,
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
Geralyn O’Brien, Circulation Manager
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the November 19,
2019 Trustee Meeting. M/S/C (Murray/Altmann)
III. November Statistics Highlights
Both adult and children’s programs were well attended in November.
Adult services had 41 programs with 586 attendees; children’s teen and
Easton had 33 programs with a total attendance of 2,204.
Adult Services held an event entitled “United Against Hate” which
was a community potluck. Members of the community were
encouraged to bring a food item from their culture. It was a great
success with an attendance of 119.
Children’s held an event entitled “Frozen Crafts”. There were 165
attendees.
IV. From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
V. Reports
A. City Librarian’s Report – Highlights
The library has received a donation from the Lax family in
honor of their mother, Rhoda Laks, who was a regular
patron of the library for 70 years. A portion of this
donation will be directed towards maintaining the quality
of the Reading Room.
During the holiday season, the Tech Lab will not have as
many volunteers to help with projects. Patrons may
continue to use the equipment during open lab hours but
it will be self-service. The Lower Level desk staff will
oversee the room and check patrons who have signed up to
use the equipment.
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B. Speaker’s Series
On January 26th, Kim Saget, Director of the Smithsonian’s
National Portrait Gallery will be the final guest for the first
year of the Speaker’s Series. Ms. Saget will be accompanied
by Hugo Crosthwaite.
VIP tickets will go on sale Monday January 6th at 10:00
a.m. for $95.00; General Admission tickets will be on sale
beginning Monday, January 13th at 10:00 a.m. for 35.00.
C. Foundation Report
The Foundation members had a plaque made which recognizes
former and current members who have served and those who will
serve in the future as President. The plaque will be placed in the
Library.
D. Finalization of Special Topic List for 2020
In January, Jenny Miner Teen Librarian will present the Trustees
with an overview of the teen program.
E. Special Topic – Geralyn O’Brien, Circulation Manager
Geralyn gave the Trustees a detailed presentation on the duties of
the Circulation Staff and how it is managed. Here are some of the
highlights.
Circulation Depart is comprised of 3 full time employees
and 20 hourly employees. Hourly employees are divided
into two categories Library Assistant and Library Aides.
Library Aides check in and shelve the books in the
appropriate section. Library Aides have to perform physical
duties such as pushing books carts to their designated
area.
Library Assistants check in books and have some desk
shifts where they interact directly with patrons. Some
Library Assistants cross train with Lower Level staff on the
lower level desk
Customer Service is a priority of the Circulation Staff.
AMH – Automated Material Handling system located in the
Circulation work room checks in and is programmed to sort
returned library books into specific bins.
The circulation work room is the center of activity as far as
what happens to the books. Every day 35 to 50 bins of our
books are delivered to the circulation workroom from other
libraries in the PLS system to be checked in. In this
delivery, there are usually 100-200 holds that patrons have
requested that have to be sorted and placed on the hold
shelf.
Geralyn interacts with the other library department
managers to develop procedures to help make the library
work smoothly.
Geralyn also meets with Circulation managers from other
libraries in the PLS system to discuss problems and work
out procedures that affect all libraries in PLS.
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VI. Old Business – Staff Appreciation Event
Staff Appreciation event will be held on Sunday February 9th at
Sixtos Cantina at 10:00.
Save the date e-mail will be sent to library staff and Foundation
members.
Invitation will be sent to all parties in January.
VII. New Business
A. Welcome Plaque – Mike Nagler
Mike initiated the idea of having a colorful metal plague at the
entrance to the library that resembles the “Welcome All Sizes, All
Colors, All Cultures, All Sexes, All Beliefs, All Religions, All Types,
All People, Safe Here” poster that was created by Maryam Refahi,
our staff artist. Brad will get an estimate for the cost.
B. Employment Engagement Survey
The City requested that all City employees participate in this
survey. Responses were guaranteed to be confidential. The
purpose of the survey was to identify areas that need improvement
and then actually work to make the improvements become a
reality. Two –thirds of all employees participated.
VIII. Action Items
A. Procedure for Hourly Professional Development
Reimbursement
The Trustees discussed the implementation of initiating a
professional development reimbursement for part time non-benefited
staff. The Trustees felt that Brad and the managers should
determine which members of the staff should receive the
reimbursement. The Trustees requested that Brad provide specific
details of how the reimbursement program would be managed.
at the January meeting.
B. Library Holiday Schedule
The Trustees approved the 2020 Library Holiday schedule.
M/S/C (Altmann/Murray)
IX. Adjournment
The Meeting was adjourned at 7:00pm. M/S/C (Altmann/Murray) The
next meeting of the Library Board of Trustees will be held on January
21, 2020 in the Upper Level Meeting Room at 5:30pm.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame