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HomeMy WebLinkAboutMin - PR - 2022.03.17CITY 0 Raoawteo PARKS & RECREATION COMMISSION APPROVED Meeting Minutes Regular Meeting on Thursday, March 17, 2022 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Holzman at 7:00 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Ardito, Chang, Holzman, Brunello, Pappajohn, and Wettan COMMISSIONERS ABSENT: None STAFF PRESENT: Parks & Recreation Director Glomstad, Management Analyst Hager, Parks Supervisor Holtz & Recording Secretary Helley OTHERS PRESENT: 3. APPROVAL OF MINUTES Chair Holzman requested a change to the February 17, 2022 minutes. Item 8b, Staff Commissioner Reports, paragraph three should read, "Commissioner Chang noted he and Commissioner Ardito attended the first meeting of the Alpine Playground Committee and are excited to be a part of the process." Commissioner Brunello made a motion to approve the February minutes as amended. The motion was seconded by Chair Ardito, and the motion was approved. 7-0. 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 1 Parks & Recreation Commission APPROVED Minutes March 17, 2022 6. OLD BUSINESS None 7. NEW BUSINESS a. Design Approval for the Alpine Park Playground Renovation Management Analyst Hager introduced herself and John Cahalan, Landscape Architect, contracted to design a conceptual plan for Alpine Park Playground renovation. Cahalan said that the project would include ADA improvements to the walkways and access points, upgrading the play equipment and surfacing for ADA compliance, and maximizing the playground's playable space by expanding the play area to the south allowing for a small picnic area. Staff sent a letter to the Alpine Park neighbors in the fall of 2021 informing them about the Alpine Park playground renovation effort and inviting neighbors to serve on the Alpine Park Playground Committee. Staff received six applications, and four neighbors were appointed to the Committee. The Alpine Park Playground Committee included the following members, Parks & Recreation Commissioners Christine Ardito and Dale Chang, neighbors Isolda Duenas, Chloe Fung, Lindsay Morris, and Mark Sparhawk, P&R staff members Parks Supervisor Richard Holtz, Parks Lead Worker Juan Cuevas, Management Analysis Karen Hager, and Landscape Architect John Cahalan. The Committee convened via Zoom on several occasions. The first meeting was on November 16, 2021. Discussion included reviewing the survey results, discussing the project timeline, reviewing the site plan identifying needs to provide input to John Cahalan, Landscape Architect, and our playground vendor, Ross Recreation, to develop preliminary design options. Hager continued by explaining the Alpine Park survey process. Staff included a link to an online survey in the neighborhood letter to encourage broad participation. Additionally, staff posted the survey on the Parks & Recreation Department homepage, the Parks & Recreation's Facebook page, Nextdoor, and included it in the City of Burlingame eNews. There were 50 responses to the survey, and staff used the results to help guide the Committee's design decisions. Community members were interested in climbing structures, multiple slide options, creative/imaginative elements, tot and belt swings, and a spinning element based on the survey results. The survey also indicated that the playground should include 2-5-year-old and 5-12-year- old play areas. The most popular theme choice was a train theme, and committee members wanted the theme throughout the playground design. 2 Parks & Recreation Commission APPROVED Minutes March 17, 2022 The final Committee meeting took place on Tuesday, February 8, 2022. Committee members reviewed the revised design based on the previous meetings' feedback and approved the design and color scheme as presented. Hager noted that if Commission approves the design, then Landscape Architect John Cahalan would complete the construction documents. After which, staff would request funds as part of the 22-23 fiscal budget. If the City Council approves funding, staff will go out to bid sometime in August of 2022. The goal is groundbreaking in September and opening in January 2023, weather permitting. Commissioner Milne inquired about the timing of the approval for the funding, and if it wasn't approved, would the plans be held for another funding cycle. Hager noted that funds have been requested for the next fiscal year, and if it isn't funded, it would be on hold until funding could be secured. Commissioner Wettan inquired about seating or a table around the park's edges. Hager noted that it is part of the conceptual design. Cahalan said the design includes adding a seat wall on the north side near the swings, three benches on the west side near the 5-12 age area, and a picnic patio on the south side with two tables near the 2-5 age area of the playground. He complimented the Committee on the clever design. Commissioner Brunello asked if there was a plan for trees around the perimeter. Cahalan noted two large eucalyptus trees on the north side, several sycamores that provide a canopy and shade on the street side, and a couple of ornamentals providing color and greenery. Brunello also inquired if graffiti had been a problem and the park. He stated that there were issues with illegal dumping at the park; however, this has not been the case in the past several years. There were some issues with an anonymous person using the area as a dog park and not cleaning up after the dog, and the City received complaints from the neighbors. There have been no graffiti problems at this park. Holtz noted that the opening at the south entrance would allow the Police Department improved visual access to the park when driving by. Holzman said she was excited about the creative use of the space and liked the linear nature of the design as it will appear even bigger with the added footage and opening up the site lines a bit to be more welcoming and inviting to all. She complimented the Committee on a job well done. Commissioner Pappajohn seconded Holzman's comments and noted she appreciated Hager's prompt and thorough answers to her questions about environmental disposal. She thanked the Committee for all the work on this playground. Holzman opened the floor to public comments. 3 Parks & Recreation Commission APPROVED Minutes March 17, 2022 Chloe Fung, neighbor and Committee member, said her eight -year -old son, who is autistic, cannot use the park as it currently is due to the sand and bark. However, she is excited about the renovations and noted the park is very close to many new condos with lots of families to enjoy it. Holzman thanked Fung for being on the Committee. Holzman closed public comments. Commission Wettan made a motion to approve the Alpine Park Playground renovation design as presented tonight. Commissioner Ardito seconded the motion. Motion approved 7-0. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported that spring break programs start next week. The Anson Burlingame unveiling is next Wednesday at 11:30 am. In addition, she will be giving a zoom update on the new Community Center for all to attend Wednesday evening. The CIP Budget request included funds for Alpine Playground and planning funds for Laguna Park and partial funds for field renovations at Cuernavaca. Top Golf may go to Council for approval in April. If approved, the expected build is 30 months. The Recreation Division has hired a new Recreation Coordinator, Brandon Parrs, overseeing field rentals, adult sports, supporting aquatic programs, and community events such as the Muddy Mile. b. Commissioners Reports Commissioner Ardito — No report Commissioner Brunello met with Jay Leslie of Burlingame Girls Softball. He reported that the registration numbers are back to 2019 numbers. He also spoke about the need for a batting cage for the group. Currently, the group is traveling to South City on Sunday evenings for batting practice and using a temporary batting cage structure at Bayside Fields. In addition, the group has started plans for a batting cage in Washington Park. They have expended $40,000 on architectural designs thus far. The estimated cost of constructing the structure is $200,000-$300,000. They also discussed the ongoing need for field space and renting space in other cities to have their annual Billy Sue tournament on Father's Day. Commissioner Chang — No report Commissioner Milne reported he attended his first Parks and Recreation Foundation Meeting as the Commission liaison. He noted it was nice to see how much the Foundation has grown in 4 Parks & Recreation Commission APPROVED Minutes March 17, 2022 fundraising and applauded the efforts and progress. The Foundation is interested in ideas for Foundation goals from the Commission and interested parties. One suggestion was to have the Foundation cover the cost of the running power to the Robert Barry Art installation. Commissioner Pappajohn No report Commissioner Wettan reported his attendance at the 3/10 North Rollins Road Taskforce meeting and suggested the other commissioners look at the preliminary plans, particularly for public spaces, when they have an opportunity. Chair Holzman noted that the Victoria Park renovation is awesome, and she encouraged all to go by to check it out. She also noted that the Anson Burlingame Public Art proj ect would be unveiled on March 23 at 11:30 am. 9. FUTURE AGENDA ITEMS 10. ADJOURNMENT There being no further business, the meeting was adjourned at 8:03 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, April 21, 2022, at 7:00 pm via zoom webinar. Respectfully submitted, Joleen Helley Recording Secretary 5 Parks & Recreation Commission APPROVED Minutes March 17, 2022