HomeMy WebLinkAboutAgenda Packet - LB - 2022.04.19CITY
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Tuesday, April 19, 2022
City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
5:30 PM
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
On September 16, 2021, Governor Newsom signed into law AB 361 which allows a
local agency to meet remotely when:
1. The local agency holds a meeting during a declared state of emergency
2. State or local health officials have imposed or recommended measures to
promote social distancing
3. Legislative bodies declare the need to meet remotely due to present imminent
risks to the health or safety of attendees
On March 21, 2022, the City Council adopted Resolution Number 025-2022 stating
that the City Council and Commissions will continue to meet remotely for at least
thirty days for the following reasons:
1. There is still a declared state of emergency
2. The State recommends that individuals in public spaces maintain social
distancing and wear masks
3. The City can't maintain social distancing requirements for the public, staff,
Councilmembers, and Commissioners in their meeting spaces
Members of the public may view the meeting by logging into the Zoom Meeting listed
below.
Members of the public may provide written comments by email to
publiccomment@burlingame.org.
The length of the emailed comment should be commensurate with the three minutes
customarily allowed for verbal comments, which is approximately 250-300 words. To
ensure that your comment is received and read to the Library Board of Trustees for
the appropriate agenda item, please submit your email no later than 5:00 p.m. on
April 19, 2022. The City will make every effort to read emails received after the 5:00
p.m. deadline which are not read into the record, will be provided to the Library
Board of Trustees after the meeting.
Online
City of Burlingame Page 1 Printed on 4/15/2022
Library Board of Trustees Meeting Agenda - Final April 19, 2022
1. CALL TO ORDER - 5:30 p.m. - Online
To access the meeting by computer:
Go to www.zoom.us/join
Meeting ID: 832 4884 7182
Passcode:990319
To access the meeting by phone:
Dial 1-669-900-6833
Meeting ID: 832 4884 7182
Passcode: 990319
2. ROLL CALL
3. PUBLIC COMMENTS
Members of the public may speak about any item not on the agenda. Members of the public may suggest
an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is
not on the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Meeting Minutes for the March 15, 2022 Meeting
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. March Statistics
Attachments: Adult Services Statistics
Childrens and Teens Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
7. OLD BUSINESS
a. Public Art Update for the Peninsula Museum of Art Donation and the Parking Area Wall
Mural
City of Burlingame Page 2 Printed on 411512022
Library Board of Trustees Meeting Agenda - Final April 19, 2022
b. Building Culture Between Trustees and Staff
8. NEW BUSINESS
a. Monthlv Topic - Tech Services
Attachments: Report
b. AMH (Automated Materials Handling)
Attachments: Report
C. Library Benchmarks
Attachments: Report
d. Photography Policy
Attachments: Policy
9. AGENDA BUILDING
10. ANNOUNCEMENTS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection at the City of Burlingame's website: www.burlingame.org.
City of Burlingame Page 3 Printed on 4/15/2022
Burlingame Library
Board of Trustees
March 15, 2022
Roll Call
Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi,
Mike Nagler
Trustee Absent: Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Kathy Von Mayrhauser, Manager of
Children's Department
Sidney Poland, Recorder
II. Library Board of Trustees Minutes.
The Trustees unanimously approved the minutes of the February 15,
2022 Trustee Meeting. M/S/C (Cannon/Nagler)
III. February Statistics
• Children's programs which include story Times, class visits and special
programs totaled 26 with an attendance of 802. .
• There were 13 programs for teens with an attendance of 39.
• There were 19 adult programs with an attendance of 155.
IV. Reports
A. City Librarian's Report
• Recruitments - The process for recruiting a Technical Service
Manager and an On -Call Custodian is being implemented.
• Mask Update - The mask mandate has been rescinded in public
buildings by the Governor and the County. The City Manager, Lisa
Goldman, is no longer requiring masks in City of Burlingame
buildings. The Library is not requiring patrons to wear mask. Staff is
required to wear a mask if they are working at a public desk or have a
reason to enter the public areas of the Library.
• Collection Development Policy 2017
o The Children's Department is in the process of updating their
policy which will be submitted to the Trustees for approval upon
completion.
o The strength of the Collection Development Policy provides the
necessary support that the Library needs to defend materials
that are contested by the public.
Day in The District - Every year the California Library Association
holds an event entitled "Day in the District". City Librarians, Trustees
and Foundation members have the opportunity to meet with their
local representatives and discuss legislative funding issues, as well as
issues specific to each individual library. Burlingame's representatives
are Congressperson Jackie Speier and Assemblyman Kevin Mullins.
B. Foundation Report
The Library Foundation has hired Sarah Simpson to serve in the
position of an Executive Assistant for 20 hours a week.
V. Old Business
A. Public Art
1. Peninsula Museum of Art
The Trustees unanimously passed a motion to fund up to $750.00
for an appraisal of the Owl donated by the Peninsula Museum of
Art. M/S/C (Cannon/Garcia)
2. Parking Area Wall Mural
There is a delay in the start date for the mural as the City is
installing 15 EV Charges in the parking lot and will need to place
another electrical box on the wall where the mural is to be painted.
The project is scheduled to begin sometime in the next two
months. The girls from the National Charity League who are going
to paint the mural feel that addition of the electrical box will not be
a hindrance.
B. Year Round Outside Lighting Around the Library
The Trustees unanimously passed a motion to put the Christmas
lights up in October and remove then in April when Daylight Saving
begins. M/S/C (Nagler/Cannon)
C. Form 700
Trustees Lucchesi and Nagler need to have their City password reset
in order to have access to form 700. Brad will inform the City IT
person of this issue.
D. Behavior Policy
The Trustees unanimously passed a motion to approve the addition
Brad made in the Behavior Policy in regard to service animals in the
Library as defined by the American Disabilities Act.
M/S/C (Garcia/Nagler).
VI. New Business
A. Monthly Topic - Children's Department
• Kathy expressed to the Trustees that her staff felt their efforts to
create the Book Bundle Program which consisted of selecting and
checking out 18,917 books for children was one of their most
successful contributions to the community during the Pandemic.
• The Pandemic prevented in -person story times so story times and
special children's programs were continued by recordings, live
Facebook and live Zoom events. Statistics confirm that all these
events were well attended.
E
• The Trustees acknowledged that because of the sincere efforts of the
Children's Department staff to continue to provide their usual story
times and special programs during the Pandemic both the community
and the library have benefited.
B. Building Culture Between Trustees and Staff
Trustee Cannon emphasized the importance of making an effort to get to
know the staff and establish a continuing relationship. The
Trustees felt the first step in this process would be to have an
introductory event at the library such as an early morning coffee chat
for approximately an hour. Brad will work with the managers to
determine the date and report back to the Trustees.
C. New York Times Article "Battle For The Soul of the Library"
The Trustees discussed the issues in the New York Times article dated
February 24, 2022 entitled The Battle for the Soul of the Library.
VII. Action Items
• Brad will meet with the library managers to set up date and time for
the event hosted by the Trustees for the purpose of meeting library
staff.
• Brad will contact IT to have passwords reset for Trustees Lucchesi
and Nagler.
VIII. Adjournment
The meeting was adjourned at 7:OOPM M/S/C (Nagler/Cannon).
The next Zoom meeting of the Library Board of Trustees will be held
April 12, 2022 at 5:30pm
Respectfully Submitted
Brad McCulley
City Librarian
Burlingame Public Library
3
Adult Services Stats
March 2022
Program
Date
# Programs
Attendance
Learn Tagalog for Fun
Mondays
4
25
Sit N Stitch
Tuesdays
4
13
English Learners Group
Wednesdays
& Thursdays
10
39
Goddess: Images of Power
Asian Art Museum
3/8
1
10
Make a Felted Fox
craft
3/10
1
20
Sterling Court outreach
3/16
1
14
Discover New Myths with
Philippine Mythology
3/24
1
39
Burlingame Hillsborough
Neighborhood Club
3/29
1
25
Total
23
185
Kanopy
Month
Plays
Cost per
Kanopy Kids and K Series (Great
Monthly
play
Books)
Invoice
$5/month for unlimited plays
March
264
$2
1 KIDS and
$603
2022
14 Great Courses
279 total plays
Pronunciator(Language Learning)
New registrations
Sessions
Top 3 languages
7
12
Italian, Persian, Korean
Ancestry.com
78 Sessions with 1600 searches run.
Universal Class
19 sessions with 131 lesson viewed and 62 videos watched
Children's and Teen Monthly Statistics
Mar-22
Children's Desk Reference Questions
912
Easton Branch Reference Questions
255
Programs
Attendance
Cost
STORYTIMES
Live Storytime with Miss Jenny FB
4
16
Miss Jenny Storytime IGTV views
4
248
Miss Jenny Storytime YouTube views
4
17
Thursday Storytime -- Kelly
3
214
Friday Storytime -- Jennifer
3
161
TOTAL STORYTIMES
18
656
CLASS VISITS
Preschool Class Visits at Schools
Preschool Class Visits at Library
1
17
Virtual Elementary School Class Visits on Zoom
Elementary School Class Visits at Library
Middle School Class Visits at Schools
Middle School Class Visits at Library
TOTAL CLASS VISITS
1
17
SPECIAL PROGRAMS FOR CHILDREN
Food and Fiction
1
13
Craft Camps during Spring Break
5
318
Baby Sign Language
1
49
Music Party
1
29
Homework Center (children)
11
20
Community Storytime Recorded
4
8
Shamrock Craft Passive Craft in Children's Room
1
200
TOTAL SPECIAL PROGRAMS FOR CHILDREN
24
637
$0
SPECIAL PROGRAMS FOR TEENS
Homework Center (teens)
11
47
Teen Advisory Board
1
9
First Look Book Group
1
6
Teen Bookmark event
1
17
BHS Book Giveaway at School
1
44
TOTAL SPECIAL PROGRAMS FOR TEENS
15
123
$0
TOTAL CHILDREN'S & TEEN PROGRAMS 58
0
City Librarian Report to Board of Trustees
19 April 2022
BURL i NGAM
Personnel Updates:
o Main Staff:
o Currently recruiting for Technical Services Mgr and part-time custodian.
o Internal recruitment for Library Assistants to work on Lower -Level Desk
o Circulation recently hired four new Aides -- Abhay Sandhu, Maureen Carey,
Lauren Vogt, and Kari Giannini.
o Part-time Budget: Currently our part-time budget is in the black due to savings from
vacancies in multiple full-time positions.
o Easton staff:
o Easton continues to be unable to recruit the right amount of hourly staff. Kathy
von Mayrhauser has been forced to work more shifts than normal at the Branch.
However, this issue is not an isolated phenomenon to Burlingame.
General Updates:
o Covid/CPU Update
• The Library and Branch both are back to full pre -Pandemic hours (minus the
Last hour 8-9pm Mon through Thurs and with the addition of an hour Fridays 5-
6pm.
o Committees
• The City of Burlingame has instituted its own City-wide Equity Team. At this time
we are not sure whether this team will supplant the Library Equity Team or will
expand the to multiple teams.
o Policy- Photography Policy (see attached)
o Facilities update - The Library experienced a leak in the ceiling above the employee
entrance Tuesday April 5th at approximately 3pm. This leak then short-circuited a
smoke alarm and required a full evacuation. Both leak and the faulty smoke alarm
have been dealt with by Facilities.
1
o PLS/PLP (Peninsula Library System / Pacific Library Partnership)
PLS/PLP has announced new Deputy Director
Andrea San Andres Shaw
4/19/22
What is Technical Services?
The Technical Services department consists of two areas: Technical Services and
Information Technology Services (IT for short).
Technical Services is in charge of:
The Technical Services Division maintains the Library's print (including magazines and
newspapers) and AV collections with three main areas of focus: acquisitions (purchasing
materials), cataloging (description of materials), and processing (labeling of materials). This
Division ensures that the nearly 1500 items that staff orders each month are properly classified,
labeled, and on the shelf in a timely manner.
Ordering — sending orders for books and audiovisual (DVDs, Blu-Rays, CDs, Books
on CDs) items to vendors
Cataloging — creating and maintaining records for the catalog, classifying items,
making sure items can be located easily
• Physical processing — creating and attaching labels on items, putting on book
jackets and security tags
Technical Services also:
• Receives boxes of new orders
Cleans up the catalog
Mends/repairs lightly damaged books
IT Services is in charge of:
The IT staff provides support for all of the Library's hardware, software, and network -
related issues. In addition, IT staff coordinates with Peninsula Library Area Network (PLAN, the
PLS consortium's IT department) as well as City IT contractors to implement new technology
and train staff in new protocols
• Making sure computers are working for staff and the public
• Ensuring other library equipment are running well (printers, copy machines,
scanners, cash register)
• Checking WiFi connection all throughout the building remains strong
Lending out hotspots and laptops
Each staff in the Tech Services department also:
Performs public desk duties in the Lower -Level Information Desk (answer
questions at the desk, help with using computers and machines)
• Provides internal support for other library departments
Acting Manager and what I'm doing
On top of my regular cataloging and librarian duties, as Acting Manager, my main job is
to see that things continue to run smoothly in the department.
-Supervising staff and being available when they need help
-Having regular communication with staff through department and one-on-one
meetings
-Attending library Managers Meetings
-End-of-year ordering and receiving more boxes of items
-Planning the reopening of the Tech Lab
-Helping get the CA State Park Passes out to the public
AMH —Automated Material Handling
Trustees, please watch this short video before the meeting for a discussion. Thank you.
https://youtu.be/WLtXVPfK KI
1. Items are checked in off the patrons record immediately
2. Items are sorted into correct bin by location
3. 2 locations of return stations for patron's
4. Patrons have the option of choosing a receipt or no receipt for returns
5. Reduce the number of staff having to retrieve the book drop
6. Reduces staff handling items and physical stress of lifting items
Public Library Association
Library Services Benchmarks 2019
Collections: Total Collection Use
*Your Library *Peer Group Median *AII Median
I
0.5 M
DAM
0.21VI I........
730,751
39,542
O.OM ......
*Data Source- IMLS Public Libraries Survey (2019)
Programs & Services: Number of Library Programs
*Your Library *Peer Group Median *All Median
1,315
1,000
500
0
*Data Source: IMLS Public Libraries Survey (2019)
Facilities: Visits per Hours Open
Your Library *Peer Group All
100
M
60
40
2013 2014 2015 2016 2017 2018 2019
*Data Source: IMLS Public Libraries Survey
Technology: Public Computer Use per Capita
Your Library 0 Peer Group All
2.5
2.0 .,...... ......,, ......,, ........ ........
1.5 ......`... .... ... .......
0.5 ............................. ........... .......... ............ ...................... ......... ............. I ....... .....,... ,,
2013 2014 2015 2016 2017 2018 2019
*Data Source: IMLS Public Libraries Survey
Staff: Total Paid FTE Employees
IbYour Library 0Peer Group Median *All Median
30
20
10
11
34
*Data Source: IMLS Public Libraries Survey (2019)
Funding: Total Operating Expenditures
Collections 00ther OStaff 0 Uncategorized Peer Group Total Median All Total Median
$6M
$4M
$2M .
$OM
$5,578,532
Vs �d� anti
2013 2014 2015 2016 2017 2018 2019
*Data SourceIMLS Public Libraries Survey
Community: Education Percent over 25 with College Degree
*Your Library *Peer Group *A
67.8 %
60%
40%
20%
0%
*Data Source: American Community Survey
Community: Demographics
53.9%
49.3%
Your Library
44.9%
Peer Group
*Data Source: American Community Survey
OAmerican Indian...
*Asian
* Black
*Hispanic
*Native Hawaiian ...
*Other Race
*Two Or More Ra...
CITY
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Personal Photography and Filming in the Burlingame Library
Individuals visiting the libraries are welcome to take a few photographs or make
short video clips for personal use without advance permission, except where
signs are posted prohibiting this. All such activities must be performed in a way
that does not disturb Library users or staff.
• Staff may photograph events or exhibits for library or city government
purposes.
• Photographing or filming of minors is strictly prohibited except by that
child's parent or legal guardian.
• Photography of the contents of books, magazines or other library
materials may be done so long as it does not disrupt the normal activity
of the library or copy right trademark, and other relevant laws. The use of
high intensity lights, the rearranging or furniture and the blocking of
traffic paths in the building is not allowed without the express permission
of the City Librarian.
• The City Librarian and the City Manager must clear use of the building for
formal filming purposes. There are generally fees for use of the building.
In general, the city will not allow filming of the building during regular
business hours.
• Any requests outside of the scope of this policy should be referred to
Library Administration / City Librarian or the City Manager.
However, the following are still not permitted:
• Use of flash, tripods, or other equipment that might cause a distraction or
obstruction; blocking stairwells or exits, or otherwise impeding traffic;
moving or climbing on Library furniture or equipment.
• taking photographs of users of any age or recording their voice without
their express consent.
Provisionally approved by City Librarian 1112021