HomeMy WebLinkAboutMin - CC - 1973.06.20CALL TO ORDER
ABSENT : COUNCILMEN: None
BURLINGAME AVENUE AREA OFF-STREET
Burlingame, California
June 20, 197 3
PARKING DISTRICT
At 8:15 p.m., MaYor Martin called the meeting to order rltith an
anbounceirent thal there \"rere two adjourned meetings scheduled for
this evening, one a special parking hearing continued from May 23
and the oth6r an adjoirrnment- of the regular City Council meeting
of June 18, 1973. The Mayor stated that Council Preferred to
delay the ihree or four items from the regular meetlng until Council-
man -Crosby arrj.ved. He vras committed to other City business and
would arrive later.
PRESENT: COUNCILMEN: AmstruP-Crosby (arrived at 10:30)-Cusick
Mangini -Martin
Mayor Martin announced, the main item of discussion wilt be financing
.rri cot "trrction of parking structures and that the City I'lanager has
arranged for two preEentations, one from a grouP Proposing turnkey
operation, the other, Construction Management.
The City tlanager introduced Robert S. Engle, A.I.A.,,Yi99 President
of Conr-ad a aisociates, Oakland, specialists in the fields of archi-
iecture, engineering, planning and- parking consulting. .In his
opening comients, ui. tngle give a brief background review of
C-onrad-C Associates (formerli T.Y. Lin and Associates) and its broad
experience in parking design. He stated that parking . structures
relresent 85t af the f irm'! business, that recent nation-wide
statistics showed one-half of a1I parking spaces \dere designed by
Conrad E Associates.
With reference to expanded parking for Burlingame, Mr. Engle stated
he understood the Coirncil wls coniidering adding four (4) very small
decks over existing Iots. If this is so, then
would be the least desirable approach because t
Iarge enough. In Turnkey, the City would furni
cations and minj.mum drawi.ngs. costs of prepari
specifications would be borne by the design,/construction teams
i-nterested in bidding. costs of preparing bid documents could run
between $5r0OO.OO to $7,000.00 and the project should be large
enough so designers and contractors wouLd be willing to Participate'ge sfated ther6 probably would be bidders on the Cityrs project but
not from firms clnsidered leaders in the fie1d. He reported that,
.t tfr" present time, conrad is engaged in design construction pro-
jects for 1000 spaces in the Chicago area, aPproximately- 2000 spaces
Ln San Jose and recently completed a project in Los AngeLes for 700
cars and a garaqe for the City of Sacramento that has 1200 cars'
Mr. Engle suggested the better approach woutd be conventional design
and bi6 proc6Eure where the city t/tould employ a klowledgable firm
i- p..p.i. design and bid documents; there probably would be a wide
range of bidders.
In response to the chair's conment that there would not be the wide
range 6f design as in Turnkey, Mr. Engle guestioned whether the
Couicil- and sfaff actually winted to be in the position of attempting
to evaluate the merits of a variety of designs. He aalvised there
are half a dozen firms who are expert at designing parking struc-
tures. The Council should consj.der selecting one of these to work
with staf,f in preparing the best possible project for the City'
Mr. Engle reported the City of San Mateo is invofved in a Turnkey
piojecl for -3OO sPaces and- there probably will- be four- (4) or five
iS) -niaaers. ue iuggested the Council may wish to confer \'/i th
San Mateo on its exPerience. /.
TURNKEY OPERATION
e pro]ec +s not
sh minimum specifi-
ng detailed plans and
t 6-n
I
with respect to financing, Mr. Engle suggested that possibly the best
method would be bonds issued by the Parking Authority secured by
lease to the City of the parking facilities.
Mayor Martin raised the question of costs, assuming one structure on
an existing 1ot. Mr. Eng1e quoted $2200.00 to $2500.00 per elevated
space, depending on architectural design, stairs, etc. He statedthat Conrad has projects in San Rafael where the cost is $2300.00,in San Leandro, $2150.00 and in Oakland's Civic Center, $2000.00 per
space. In each instance, these figures applied only to elevated sPaces.
Councilman Manglni asked about the lowest-sized structure and lowest
possible cost that Conrad and other similar firms would bid. Mr. Engle
advised this depended upon work 1oad, whether the company was busy or
not. He stated the same would be true of almost any firm in the
business.
Mayor Martin asked if there would be a difference in constructi.on costs
bett een Turnkey and conventlcnal Mr. Engle indicated not. Hor^rever, in
conventional there would be the advantage of working with someone the
city knows and expects to be knowledgeable in the fieId, and the fur-
ther advantage of staff having the opportunity to evaluate plans
while in the preparffiy stage, as opposed to two weeks or thirty days
to evaLuate des ign,/construction proposals.
Mayor Martin asked Mr. Engle to discuss Conradrs structures from anaesthetic standpoint and also to comnent on overhead versus underground.Mr. Engle indicated the firm has had varying degrees of success with
design, usually related to the amount of money a client desires toinvest. He stated good design can be accomplished without spending
too much money; a parking structure is a utilitarian structure and
sultable locations are limited. He advised thal underground parking
is roughly twice as expensive as raised, or about $4000.00 per space.
Councilman Amstrup recalled there was a suggestion from a citizen at
a prior meeting that if one parking level were depressed four (4) feet
below grade, a d.eck above need not be any higher than nine (9) toten (10) feet, resulting in a structure that would adapt comfortablyto the existing building height pattern throughout the downtown area.
Mr. Engle agreed the suggestion had merit. He suggested a sprinkling
system might be required in the lower deck. With respect to cost, he
mentioned $2300.00 per space if there were unimproved lots available,but to reconstruct an exS.sting lot \"rou Id increase the cost about
$400.00 per space.
Councilman Cusick asked about interest on parking revenue bonds.I{r. Engle indicated 6-3/ 4*.
In response to a series of questions from the Chair, !1r. Eng1e statedthat, norma11y, Turnkey is best on projects of 500 or more spaces,
but the minimum has gone to 300. If the Council decided to combine a
series of lots, this would make a more interesting proposal. He
strongLy recommended. consideration to Parking Authority lease revenue
bonds for financing.
The City Manager reported that James W. Meyer, Assistant Vice Presi-
dent of De L.,euw, Cather & Company, was scheduled to arrive at 9:30 todiscuss Construction Management approach.
Using Lot E as an example, Mayor Martin estimated a total cost of
5370,000.00 if one elevated deck were added. He figured on the basis
of 65 ground level spaces at $3000.00 per space, or $195,000.00, plus
70 spaces above at 92500.00, or $175,000.00. Ground level depressedfour (4) feet would cost about 5201,000.00.
Councilman Cusick noted that De Leur'r, Catherrs report indicates a cost
of $367 ,000.00 f or one dclditional.-.Ievel on Lot F.
Councilman Amstrup stated that De Leuw, Cather shows I85 spaces on
Lot A using the total area, 98 on the ground and 87 above.
Mayor Martin referred to De Leutr, Cather's f j-ndings that there woul!,
t8-B
be approximately $90,000.00 in annual revenue predicated on 1008
o."o!in"y of 7I-0 long-term spaces' indicating a bond capacity of
$ I , 0-O 0 , O-O 0 . O 0 . He commented bond capacity might be aPproximately
$750,000.00, assuming 70 added long-term spaces for a total of 450'
Councilman cusick stated that the consultants used an annual
operation cost of $12rO0O.OO--in arriving at their figures. with
j-ust the meters in existen4rw operation cost is about $45,000.00.
Theodore Blumberg, proPerty owner l'rithin the Parking District, sug-
gested that, whatever ii Uuift, the council should keep in mind the
lossibility that a second. elevated deck may be needed; in addition,
the time mly come when the City will consider spanning streets to
connect loti. To do this, the connecting structure must be at least
14 feet high to meet state requirements. vlith ground 1eve1 depressed
four (4) feet, the gross height may not meet the State's criteria.
Councilman Amstrup stated there has been testimony frorn.- tbe;"gublic
6p0deating opposition to high structuresi further, the Council has
made no decision with respect to doubLe elevated decks.
The chair conunented it may be cheaper to 9o t$ro levels above on one
lot than single decks on Lwo 1ots. He stated he was not impressed
with the ialei of crossing streets; furthermore, the people indicate
preference for a Carmel-iype of downtown area, which surely would
preclude over-street structures.
Mr. Engle, responding to Councilman Mangini, stated
(4) feet into the ground should Present no problems
overhead connectors bet$reen lots.
The Chair conunented there were a number of methods available to
resolve the problem of maintaining 14 feet. He also stated he was
not attemptiirg to be facetious in suggesting consideration to closing
off Donnelly Avenue .
Councilman Amstrup rePorted that the Person who recommended going
down four (4) feet allo suggested that the Parking District acquire
the parking Lot on Primrose Road that is owned by the market on the
cornlr of irimrose and Donnel1y. This l-ot is directly adjacent to
Lot A and there could be excellent ingress and egress via Chapin
Avenue. PerhaPs Donnelly Avenue access could be eliminated.
Frieda Freund, 1230 Donnelly Avenue, reiterated her opinion that Lot C
on the south side of Donne1ly was the logical place to double deck
because of proximity to stores on the Avenue.
t 8-c
that going four
at all as far as
Larry Putman, Chamber of
connector stEuctures.
Conunerce President, objected to elevated
willian F. orr, Chairman, Parking Commission, stated that a fairly
representative seg:ment of the community has made its position known
in opposition to high-rise or multi-l"eve1 construction. He sug-
gested consideration should be confined to the premise that single-
deck facitities will be adequate for at least 15 years.
Mayor Martin stated there is a deficiency of 385 spaces, according
to the consultants, and their calculations indicate single elevated
decks on Lots A and F will add about 180 spaces.
Mr. Orr suggested that economics will surely govern the final action
of the coun6:.f in regard to additional structures. Furthermore, if
the area a).ong California Drive can be improved somewhat to accom-
modate long-term parkers, with reasonable return to the City, this
might reduce the indicated deficiency.
In response to councilman Mangini's coflunent regarding Preparation of a
second deck to alLo$, for future expansion above, Mr. Engle stated
that Conrad is building one ileck in the City of San Leanalro but the
design contemplates four (4) more. There is a similar situation in
the aity of Wilnut creek. These people are taking advantage of
today's costs by making the structuies capable of supporting additions
in the future. J.
t8-D
In response to Mrs. Carroll Schmitz, 1237 Bellevue Avenue, the Chair
explained that, basically, the present discussion was aimed at tot F.
Frank Ingersoll, 216 Park Road, asked the Council to pursue the idea
of using part of the Southern Pacific right-of-way for long-term
parking. He indicated objection to overhead connectors and recommended
that decked lots be made as attractive as possible but with consideration
to cos t.
RECES S
The meeting r"/as interrupted at 9:30 p.m., for the Council to
items of busj.ness continued from the regul-ar meeting of June
(For this record, see Minute Book #17, pages 6 and 7).
The meeting reconvened at 9:50 p.m.
In presenting James Meyer, Vice President, De Leuw, Cather
the City Manager explained that Mr. Meyer will discuss the
Management, approach as opposed to Turnkey.
cons ider
18,1973.
& Company,
Construction
Mr. Meyer explained that Turnkey has a legitimate place in American
business where it can be used to advantage when there is a need for
quick expansion with litt1e regard to cost; efficiency is the result
of turnkey but cost is left by the wayside. As the name implies,
somebody gives someone else a key and says "turn it and make the thing
work. " Eor a great many businesses, it has worked very well for a
Iong period of time, especially in the area of interim financing where
private 6nterprise pays anlnrhere from 10 to l2t. To illustrate, he
mentioned that construction period in a Turnkey project may be six (5)
months but 12 months in conventional construction. In using Turnkey,
industry can save in interim financing the difference between six (5)
and 12 months.
Mr. Meyer informed the Council that the City has no business going to
any other method of financing public improvements if it has the abiJ.ity
to finance through tax rate financing. He stated there are any
number of arangements available to the Council; parking garages can
be purchased through Turnkey, through lease-purchase arrangement,
through conventional financing or through tax-exempt financing. The
City ahould choose the best tax-free method, whether general obli-
gation bonds, requiring a vote of the people, or a revenue bond
secured by the full faith and credit of the city, or one other method
that is popular and has been used in the City of San Francisco for
parking garages------non-profit corporation financing.
Mayor Martin stated that De Leuw, Cather, in their report, indicate
"general fund" lease revenue bonds as the most suitable. Mr. Meyer
stated the interest rate is 1ow, approximate ly 5-L/2* as opPosed to
perhaps 6t on straight revenue bonds and 9 to L2t for any type ofprivate financing. With reference to non-profit corporation tyPe
of financing, Ivlr. Meyer stated his company is involved in a numberof such projects. There is anywhere from a year or more for even Pre-liminary planning and land acquisition to cornmence because of legal
work involved. He described it as an avenue when all others are
closed.
Mr. Meyer discussedto the conventionalthe contract on the
highs and lows that
bidders.
the construction Management approach as compared
method of receiving bids and, normally, awarding
basis of the lo\rest total bid, regardless of
may exist on certain items between the several
(Councilman Crosby arrived)
At the blackboard, Mr. Meyer ilLustrated his comments to shor^, varia-
tions that can exist and stated there are many general contractors
who do not solicit eohpbtdtive sub-bids. They stay with their favor.ite
sub-contractors .
It vras Mr. Meyer's proposal that De Leuw, cather be retained to do{
RECONVENE
I 8-E
the design \,,rork. Once the design work is completed and the proposal
accepted, his firm would act as a supervisor on behalf of the client.
The construction manager tould be a general contractor. The construc-tion management team does no work, it sub-lets every item on theproject. The construction manager would take sub-bids on every phase
of the job. With respect to fees, Mr. Meyer advised that theconsulting engineer receiveg 6t of the total construction cost, theconstruction management team, 2t to 5t, depending upon complexity ofthe job. The fee is the total cost as the construction manager fur-
nishes supervj.sors, office he1p, everything to accomplish the project.
Mr. Meyer stated that if the Council is discussing an expenditure
under $500,000.00, it would be better to adopt the conventionalapproach; construction management would be much too involved.
He reco[unended that Council empower staff to employ architect andengineering firms they believe they can work with.
The Chair asked Mr. Meyer to comment on cost per space, assuming
double-decking of a lot r,rith 75 spaces, and an addition of 75 spaces.Mr. Meyer indicated $2300.00 to $2500.00. On behalf of the Council,the Chair thanked Mr. Meyer for his presentation.
Because of impending vacations, the Chair announced that actuaL
hearings on the Parking District will be delayed until September.
However, there $riII be a special study meeting on Thursday, JuLy 26,for the purpose of outlining a program for the forthcoming hearings.
He stated thaEllfratter of revenue must be explored in an effort togain some definitive information on bonded indebtedness that can be
suPPorted.
Frank Ingersoll and Larry Putman corunended the Council on its progress.
ADJOURNMENT
The meeting regularly adjourned at lL:00 p.m.
Respectfully submi.tted,
JMHefbert x. ffi
APPROVED
g
R. D. MARTIN, MAYOR
6
Burlingame, California
June 2O, 1973
CALL TO GDER
An adjourned meeting of the Burlingame City Council, from its regular
neeting of June 18, L973, was called to order on the above date at 9t3O
p.m. by lhyor R. D. IvIartin. (A special meeting in progress on the
Burlingame Avenue Area Parking District was internrpted for the pur-
poses of the adjourned neeting. )
Present; Councilmen: Anstrup-Cusick-Mangini-lihrtin
Absent : Councilmen: Crosby (delayed because of another comrnitrent)
ORDINANCES
1. ORDINANCE NO. 992 t'Amendin 9 The ltunicipal Code Of The City 0f
Bnrlingame By Adding Chapter 6.42 (Escort Bureaus And fntroduetory Ser-
vices) "o Tit1e 6 (Business Licenses And Regulations) Providing For Per-nits And Regulation Of Escort Bureaus And fntroductory Services EIIIERGEIEI|'!
was introduced for first reading and adoption on motion of Councilsran
Arnstrup.
fn response to the Clrair, there were no conments from the floor. Therbtion was seconded by Councilman Mangini and carried on the follo,ning
ro11 call:
AYES:
NOES:
ARSENT:
COT]NCILMEN:
COI]NCTI.EIEN:
COUNCITIIGN:
Ams tr trp -Ctrs i ck- !,hng in i - !,!ar t in
None
Crosby
Arns tr up-Cus ick- Hangi n i - lfar t in
None
Crosby
2. ORDINANCE NO. .P93 fiAmending The !&rnicipal Code Of Ihe City Of
Burlingame By Adding Chapter 6.41 (Model Studios) to titte O (Business
Lieenses And Regulations ) Providing Fbr Permits And Regnrlation Of lrbdel
Studios EMERGBNCYfi was introduced for first reading and adoption on
motion of Councilrnan Arnstrtp.
There were no comnlents from the floor in response to the Chair. Ttre
notion was seconded by Councilman Mangini and declared carried on thefollowing ro11 call:
AYES:
NOES:
ABSEIIIT:
COUNCTI,TGN:
CG]NCILMEN:
COUNCIL1IEN:
RESOLUTTChI
1 JOIrqr PAhTERS AGREEIAgT - g[nEALL FORCE MArN
The City Attorney distributed copies of the docunent prepared for theCouncilrs consideration. He advised that the City of Millbrae adoptedits resolution authorizing exeeution of the agreement at a rneeting on
Ttresday, June 19, and he has been informed by the City Attorney of South
San FYancisco that the agreement will be presented to that City Council
on Saturday, Jvne 23, L973, at an adjourned meeting.
The City Attorney reported that, because of the time pr61em, the City
Attorneys of both Millbrae and South San Flanciseo agree that the
doeument should be e:<ecuted with dispatchr, with the understanding thatit can be returned to the respective City Councils after July 1 for the
purpose of exploring possible rnodifications. He recormrended to the City
Council that it too consider adoption of the required legislation with
the same mental reservation.
BESOIIIIIOhI NO. 52-73 ttAuthorizing Execution Of Joint Porvers Agrreement
Relating To Acquisition Of Capaeity In Effluent Pump .Station, Otrtfall
Force [4ain, Submarine Otrtfall And Appurtenant Facilitiesrr was introduced
by Councilnan Anrstrtp, who moved its adoption, second by Councilman
Mangini and declared carried on the following ro11 call:
I
\
7
AY'ES:
NOES:
ABSBNT:
COT]NCILIvEN:
COJNCILIT{EN:
Cfr]NCILMEN:
Ans trup-Cusick-Mangi ni -!,lart in
None
CYosby
E]ELECTIVE TRAFTIC E!$.FtrCtsMENT G&\NT
Acknqrledgement was made of a comrmrnication from the City lt4anager dated
June 19, L973, subnitting a detailed report from Sergeant James D. OtBrien,
Director of Traffic, concerning I'Office of Traffic Safety Project-Grant
for Selective lraffic Enforcement. rt In his cormunication, the City l,lanager
subraitted the follotcing for Councilrs consideration: 1. Add the two
patrolmen ahead of time at the cityrs cost of $ar3OO.OO, orr 2. Ad<I the
two patrolmen when the orperienced nen are assigned to the traffic project
and deplete the regular forces for about five months; the extra cost would
not enter the picture.
A ttotion introduced by Conncilnan Anstrrp authorized resubmission of the
apPlication for Selective traffic Enforcement Grant and erployment of two
patrolnren (approximate cost S8,3OO.OO) as outlined in the Director ofTtafficrs report dated June 19, L973. fire notion was seconded by Council-
man lttangini and carried on a unanimous vote of Councilmen present.
(Councilnan Crosby absent ).
OFF-STREET PARKfNG FTNANCII.trG:A conmunication from the City lt{anager dated
June 19, 1973 subnitting a proposal from Kenneth f. Jones, bond counsel,
was referred to the meeting of JaLy 2, L973.
ADJS,RNIvEI\II
the meeting regularly adjourned at 9:5O p.m. Ttre special parking rneeting
-_J was reconvened immediately thereafter.
Respectfully submitted,
APPROVED
R.D. MAR ,
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