HomeMy WebLinkAboutReso - CC - 129-2021RESOLUTION NO. 129-2021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH
CONFERENCE TECHNOLOGIES, INC. FOR UPDATES TO THE COUNCIL
CHAMBERS TO ALLOW FOR THE IMPLEMENTATION OF HYBRID MEETINGS IN
THE AMOUNT OF $135,000
WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor
Newsom issued Executive Order N-29-20, suspending certain provisions of the Ralph M. Brown
Act in order to allow local legislative bodies to conduct meetings telephonically or by other means;
and
WHEREAS, in response to the Governor's Executive Order, staff worked quickly to set up
Zoom meetings for all City Council and Commission meetings; and
WHEREAS, holding meetings via Zoom has allowed residents to access meetings from
their phones or electronic devices and participate in these meetings; and
WHEREAS, over the past 18-plus months of utilizing Zoom, staff has seen an increase in
public participation and has found it easier to schedule consultants as they don't have to travel to
Burlingame for a meeting; and
WHEREAS, Council asked staff to look into ways of allowing the public to continue to
utilize Zoom to participate in meetings once the Council and Commissions return to in -person
meetings; and
WHEREAS, in order to support hybrid meetings, the Council Chambers' audio and visual
equipment needs to be upgraded; and
WHEREAS, staff reached out to several companies and consultants to better understand
what upgrades the Council Chambers would need; and
WHEREAS, staff received a responsive proposal from Conference Technologies, Inc.
outlining the equipment that would be needed and providing a timeframe on the implementation
of the project; and
WHEREAS, because the upgrades are capital improvements to the City's video and audio
system, the City can utilize PEG fee revenues to fund this project; and
WHEREAS, it is expected that the service agreement will cost the City $135,000 to
purchase and install the necessary upgrades and provide for three years of on -call service.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
RESOLVE AS FOLLOWS:
The City Manager is hereby authorized to execute a service agreement with Conference
Technologies, Inc., in the form attached hereto, for $135,000 for necessary upgrades to the
Council Chambers in order to allow for hybrid meetings.
6,
Ann O'Brien Keighran, Ma
)01
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify
that the foregoing Resolution was introduced at a regular meeting of the City Council held on the
18th day of October, 2021, and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT
COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, O'BRIEN KEIGHRAN, ORTIZ
COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
eagha sel-Shearer, City Clerk