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HomeMy WebLinkAboutMin - CC - 1976.08.28L92 BURLINGAIUE, CALIFORNIA August 28, 1976 CALL TO ORDER A special meeting of the Burlingame City Council was held onthe above date in Conference Room B, City HaI1. The meetj-ng was call-ed to order at 9:30 A.M. by Mayor Victor A. Mangini. ROLL CALL Council Members Present: Amstrup, Harrison, tvtangini, MartinCouncil Mencers Absent: Crosby (excused-vacation) Mayor Mangini declared the purpose of this meeting is to adoptthe budget and establish the tax rate, fiscal year !976-1977. Mayor Mangini introduced two new items for consideration:1. American Legion HaI1, for use by the Civic Arts Council; and2. A request of the Recreation Department for an additional 91,000for part-time employees . Mayor Mangini referred to a document dated August 13, L976relating to the proposal to use the Legion Hall- buitding for apermanent place for the Civic Arts Council ga1lery. The Legionis willing to rent the Ha11 to the Arts Council and a contract r4tould be d.rarrn up so that the City would not be involved. Thebudget item of $5,000 was recommended to be continued again thisyear. Rent would be paid to the Legion at 9125.00 per month bythe Arts Council. Councifman Harrj-son asked about matching funds thecan contrj-bute. He agreed with the proposal and wouldcontinuing the al-location for another year. Mayor Mangini believed it is an opportunity for theto succeed on their own. With this permanent home, theygrants and assistance will be forthcoming. a1Iall . art group support grouP fee I Councilman Martin stated he had no objection to leaving the $5,000 in the budget and requested they submit a monthly reportin order that there vrilI be the needed fiscal control. Councilman Amstrup agreed to leaving the $5,000 in the budgetfor this purpose with controls as outlined, and added that thereshould be a proposed program submitted by the Arts Council statingtheir plans. He asked about senior citizens, anal Mayor Manginireplied that the Facility would be for the Civic Arts Council,with a corner of the building for the Legion to store thingrs. TheLegion will use the Recreatj-on Center for their activites, as do thesenior citizens. They would be welcomed as patrons and visitors. Councilman Martin reiterated that he wished to see the programspelled out, month by month and a quarterly report, costs and Mrs .stated at supported. Marie Teixeira, in the audience,their previous Board Meeting the expressed approval and lease arrangement was RECREATION DEPARTMENT BUDGET Mayor Mangini spoke of having received a request from RayI{agner, Recreation Director, about a person who is handicapped. Thejob he has had for a number of years is being terminated because of change in facility where he is working. The Recreation Departmenthas a need for the kind of services this man would provide, andMr. Wagner is asking for $I,000 additional in his budget for this'Dart-time personnel. The employee wou]d not be eligible for fringe 193 Mayor Mangini urged approval of this request because the gentleman is well known and does have rapport with high school itudents. They do listen to him. They don't belittle him in any way and the City will be providing a service. Councilman Harrison stateal $2,800 had been cut from the Recreation Department S-3 Part-time Leadership budget and he re- commended the $l-,000 be added for this purpose. The balance of the total amount needed would be provided from the S-l Part-time Leadership budge fund. Councilman Martin mentioned the total amount needed for this salary item to be $2,250, for the year. City Manager Schwalm stated this is certainly a mutual benefi-t iituation, an opportunity to help a man, who will give more than asked of him. It would lt worth a trial-. It was agreed by all that this amount of $1,000 be added to the Recreation Department budget for this purpose. benefits and would retj-eve other employees for other duties. l-97 6-1977 BUDGET PRESENTATION Councilman Amstrup referred to a Water Sinking in 1915 by an ordinance which requires transfer to of gross receipts to this fund. He stated that an mad6 to make tle Water Department a se 1f-sufficj-ent the rate was so set. However, this ordinance still ten per cent allotment to the S j-nking Fund- He asked if it is Council's wish to continue this Sinking Fund or create a fund for water system improvements. Present funds in the Water Sinking account will be used to pay for whatever expenses are need.ed to update the system. There is money in the Capitaf rmprovement fund, which is General Fund money, and by reilacing it with Water Sinking Funds, the tax rate could be re-duced by an additional three cents in the General Fund category' There is lpproximately $58,000 available to do this. Councilman Harrison inquired if there is incompatibility by applying water receipts to major projects rather than the ten p6-r i,."[ water Sinking nund revenue, and it was agreed there is not. Counci lman Martin mentioned addj-ng that he would like to see he did not favor an arbitrary Kirkup provide a five-year Planreduction of the tax rate bY the the water rates are right. Fund createdten per cent effort has been operation and requires the a contingent fund of about $100,000 the ordinance rePealed, because ten percent. I{e suggested Mr. for the water system. He approved added three cents and to be certain Mr. Martin explained that included in the water bill is a sewer tax for water that doesn't go through the pfant. Business and services are being subsidized; water users should pay for the water used, and every effort will- be made to get it right' rf San Francisco Water Co. should raise our rate, this would have to be reflected in future biLling by the City. Counci lman Amstrup summarized and expressed the desire of Council that the ordinance referred to be repealed and Mr. Kirkup was asked to prepare a five-year plan for vrater system improvements ' Councilman Amstrup referred to the list of Capital Outlays requested. by Councilman Martin from each department head' It uras decided that all are satisfied with the list. However, it was specificatly stated that Capital Improvements are not to be approved at this time, including the $38,000 for Park corporation Yard Shop. capital Improvements will be discussed at a future time and properly analyzed. CAPITAL OUTLAY BUDGET , 191 Councilman Amstrup referred to his memo of August 16, concerning Fiscaf Yeaa 1976-1977 Budget. He presented the (A) Reassert Council's determinatj-on to pursue the need for revision of records and systems so that all of us (Council and Department Heads) can determine at any given time where we sland on monies spent and on those still available. There were no objections to this proposal' Underc Capital Outl-ays, the funds Provided for certain items nol to be spent until- refeased by Councj-l: (1) Mail Room furniture; (7) Smoke alarm system; (3) Public Works Equipment Maintenance Department request. No objections, except for mail room furniture rental. Council to make a final determination of its desires on funding the Civic Arts Cormcil. Agreed upon previously' Place afl training (possibly excluding fire and poli-ce) and Safety Program funds under the City Manager, to be. spent onl! after justification of the need by the parti- cular department. It was agreed to exclude fire and police in this program. one of the largest sinqle allocations of money j-s the $500,000 in capital improvements for the Pofice Station. (This project wilt definitedly overlap into the 1977-L978 Budget regardless of the findings.) In keeping with this Council's determination to use our money wisely, it was suggested that: Cost of $25,000 for communicatj-ons (eolice) already approved by the fu11 council , be taken out of this fund and set aside. A11 acquiesced. $175,000 be put back into the General Fund to be used in the future for either the Police Station or a new refuse collection site. (None has been provided for this use, if needed). No decission was agreed to on this and this item will be discused at the Capital Improvement Budget me et ing. (B) I 2 feas ib 1e twice lie service, L97 6 following: to have garden asked if which was 3 4 5 6. The Council study the possibility of a five-year plan of objectives on police station, parking, sewers, etc., and money priorities. This suggestion was agreed upon. Councilman Amstrup explained that he has asked for a complete list of the sources of every fund to be made available to each Councilman, which will enabfe each to know rrhat money is availabl-e and the purpose for which j-t is designated. Councilman Earrison mentioned a memo from City Treasurer Sommer and it was agreed the City Manager may approve the items within the limits indicated. Mr. Schwalm also called attention to replacement of the validating machine, which was approved- ROOF RAT CONTROL Councilman Amstrup suggested the City conduct a City-wide program to control the roof rat problem. He believes if bait were provided to everybody at one time, the result would be more effective. Mr. Schwalm suggested working with the County Heafth Department. The program was unanimously approved. GARDEN PICKUP SERVICE Councilman Amstrup asked if it might be pickup service just once a month instead of Mr. Schvralm might check the mechanics of the agreed upon.3 195 SCHOOL CROSSING GUARDS REQT]ESTED wasfor Mr. Robert Welch of the Burlingame Elementary School District present and referred to his request made through Chief Nordstrom three School Crossing Guard.s. 7: 30for Councilman Martj-n responded there had been discussion with the Police Department and that the Police Department had conducted a traffic survey in Ju1y. The warrants were not sufficient to meet the request. Another survey will be taken in September for adcli- ti-onal information. Mr. Welch appealed to Council that if students patrol crossings it takes them from classes five different times a day for a minimum of fifteen minutes each, and the added safety provided by the Crossing Guards, in his opinion, is desirable. Following further discussion, the City Manager agreed that crj.teria is needed and further investigation j-s in order. rn the meantime, if M-r. Welch wishes to confer with Sergeant o'Brien, Traffic Director, he should do so. RE SOLUT IONS RESOLUTION NO. 66-76 "F'IXING TAX RATE EOR THE CITY OE BURLINGAME FOR THE FISCAL YEAR ENDING JUNE 30,1977" was introduced by Council- man Amstrup who moved j-ts adoption, seconded by Mayor Mangini, unanimously carried on roll caII. RESOLUTION NO. 67-76 "ADOPTING OPERATING BUDGET--CITY OE BURLINGAME, FISCAL YEAR ENDING JUNE 30, 1977 " was introduced by Councilman Amstrup who moved its adoption, seconded by Mayor Mangini, unanimously carried on rofl cafl. COMMENDATION Councilman Amstrup expressed his thanks to everyone on the Council for their dedicated effort and sucessful accomplishments. Mayor Mangini stated the Chair gives the highest conEnendation to the Budget Chairman, Council-man Amstrup, for his leadership and for the job he has done; and to everyone for the part they have taken. AIl should be commended. Councilman Martin seconded the commendations of CouncilmanAmstrup. He spoke for the press regarding the story that the Cityof Burlingame does not know where our money is, that we don't know what we have. That is not true, there is no money missing. The funds are all there. Our problem is, we donrt know where they are clearly. He continued his remarks by calling attention to thefact that the City of Burlingame will be the only agency that will reduce its tax ratei that it is the only agency that has tried to be honest with the taxpayers. Councilman Harrison added his accolade to Councilman Amstrup. It was agreed to meet with Mr. Ward in executive session at P. M. , Septentber 7 , 1976. A Study Meeting i"/as then scheduled September 8, 1975. Respectfully submitted, ,tr/--z/-'f -',-r,+.,-n - zV'- '/-/'(Er/elyn WZ HLJ-T CITY CLERK City Treasurer Sofluner nentioned the publicity of a surplus of $5,900,000 anil emphasized the greater amount of these funds are reserves in specj-fic accounts. There is, perhaps, $1,200,000available as needed. ,l- ADJOURNMENT: 11:15 A.M.