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HomeMy WebLinkAboutMin - CC - 1977.03.09309 BURLINGAME CITY COUNCIL ADJOURNED REGULAR MEETING AND STUDY MEETING March 9, 1977 - 7:30 p.m. PRESENT: Counci Imen: HARRISON, AMSTRUP, CR0SBY, MANGINI and IvIARTIN Staff: SCHWALM, HILL, COLEMAN, KIRKUP, SWAN, MILLICAN, HOFFMAN, WAGNER, NORDSTROM, PALMER The City Council convened at 7:30 p.m. for the purpose of interviewing representatives of BLUNK ASS0CIATES, DeL0NG, LUNDBERG & ASS0CIATES, ERHLICH, HEFT & R0MINGER and FRANK L. HOPE & ASS0CIATES for selection of an architeclfor the proposed police station on North Carolan Avenue. Interviews withrepresentatives of those firms continued until 9:30 p.m. The meeting reconvened at 9:30. Mayor Harrison announced this was an ad-journed regular meeting from the meeting of March 7,1977 and that the de-cision on the selection of an architect would be taken up later in the eveningso the meeting cou'ld proceed to consideration of other items to accommodatethe presence of persons who wished to speak on other matters on the agenda. I. REFUSE DISPOSAL SITES Mayor Harrison introduced this subject by reminding Council that the City, under its agreement, is.required to provide a disposal site when the presLnt dump si!. il closed. Mr. Schwalm explained that the originai p'lan wis forcities in the area to se'lect a site for all to use, but the cities had not cooperated and none wants a site'located within its limits. There is a needto select a convenient location where residents and businesses are able todispose of their refuse and garden cuttings. Millbrae prov'ides weekend binsfor such disposal. Mr. Louis Devincenzi of the Scavenger Company was asked what residents would do if there were no local dump or collectibn iite pro-vided. He responded that they would have to use the San Mateo dunrp or the Oyster Point Station. MayorHarrisonexp'lained that Council had directed Staffto recommend sites after the Manager's memorandum of February 17th calledattention to the requirement of a new transfer station. He asked Mr. Devincenziif he had looked at the four sites proposed. Mr. Devincenzi said he had not because he felt the volume of refuse would be so low that the cost of thetransfer station acquisition, maintenace and servicing wou'ld result in an unreasonably high expense to residents. He felt it would be best to endeavorto combine with other cities so the volume could be built up. Mr. Schwalm reported that the northern end of Carolan Avenue appeared to be the best areafor.develgpment as a transfer station in Burlingame. Mayor Harrison questioned whether that site, if it serviced t'lillbrae, Buriingame ana Hilisboroujh, would have enough vo'lume to bring the cost to a reasonabie figure. Mr. Devincenzi estimated that the volume would probably be less than lk tons, and with onlythat volume costs would be too high because of the increased expense ofdisposal and transportation and the high expense of property acquisition. !e explained that his company envisioned a large processing station in RedwoodCity' had obtained a one-year use permit which-hadn't been-exercised, and that now a new permit had been refused. He said they u/ere now contemplating a pro- posed station in San Carlos. The hearing on that proposa'l will be coming upin a month or so. Itt the meantime, he advised that when Burlingame deciiesto close its dump, an effort be made to agree with San Mateo foi use of their dump on an interim basis. Councilman Mangini asked what the difference incost would be to our residents and was told that such an arrangement, if acceptable to San Mateo, would be twice what it costs residents not{. He said Burlingame would pay at Ieast four times as much if a transfer station were devel oped i n Burl i ngarne . I ffi ffi 310 Mayor Harrison called attention to the contract requirement that Buriingameprovide a transfer station. He asked Mr. Devincenzi whether, in the lightof his suggestions, the contractual obiigation is waived. Mr. Devinceniisaid yes. Counciiman Crosby questioned the thinking behind the originalcontract provision. Mr. Devincenzi explained that the transfer station thencontemplated differed from the collection sites being discussed presen y. He said currently the crutial factoris volume, and volume won,t be enoughto amortize the cost of a Burlingame transfer station. councilman Amslrupquestioned specifical 1y whether the Scavenger Company was waiving therequirements of the contract that Burlingame provide'a transfer itation andwas assured that it was. Councilman Crosby observed that the San Mateo dump before too long and questioned whether San Mateo cotransfer station if one were developed Mr. Devinc PIan shows only one transfer s.ite, and his company behind the Scavenger Company,s property at Redwood two acres of employee parking which can be converte hop Sho dn ont at wil uld enz an th extend to eighteen acres An EIR has been prepared meeti ngs. He was asked plan doesn't work out, an power to mandate that Ian Counci lman Amstrup pointed ou the next two years or until a Counci l consider collection bMr. Kirkup commented that bin Councilman Crosby asked where such an event and Mr. Devince Poi nt. Redwood City which is c ch shoul d be consideredt would happen if the Sr. Devincenzi responded e provi ded. 'I have to be c iosed use a Burl i ngamei said that the County es it will be on iandres. They have about ow, and they hope to iguous to their property. one of the next few Carlos/Redwood City at the State has the in whi wha dM db t the need to provide service to citizens for -permanent facility is ready, and he suggestedins to be available serveral days of the-week. s would exclude commercial and City refuse. conrnercial haulers and City refuse would go innzi suggested Marsh Road, San Mateo or Oyster Mayor Hamison said the Scavenger representatives have establishecl that (l)the condition of the contract requiring selection of a Bur'l ingame transferstation is waived, and (2) as an interim measure until a permaient centraltransfer station is established, hopefully in San Carlos, possibly San Mateowill permit use of their dump. He suggested that the Diiettor of public Works pursue the matter with San Mateo-and report back to Council. Mr.Devincenzi asked if the Burlingame dump could not be used for a while longer.He had observed several areas which could be filled including some ponds.Mr. Kirkup responded that the pipe line should not be coverei at present, butthat the dump could be filled in up to the gate, which would lessbn the amountof fill which would have to be brought in. Mr. Kirkup was directed to discussthe matter with San Mateo, and, if they were not in agreement, arrange forpick-up bins for residents. Councilman Martin suggesled that-in tal[s with San Mateo,_they be requested to accept a1 1 Burlingime refuse, including Cityrefuse. The matter v'Jas set over for further coniideration ifter ther6 hasbeen a resolution of the San Carlos site proposal . -2- 2. CONVENTION CENTER Mayor Harrison referred to the Ietter to all councilmen suggesting alternativesfor the convention center. Mr. Coleman explained he asked-Mr. Siiverton topresent the matter to Council tonight because the pianning Corrun.ission is goingto consider the Convention Center at its meeting of March l4th. If there are any changes or alternatives for the proposed site, they should be included bycouncil action at tonight's meeting. In answer to a question from councilman Amstrup he said that if Council approves looking into the Alternate B plan, itwill be necessary to resolve the legal question of using park area foi tnjspurpose. He explained that the park is land dedicated for that purpose, andthe lega1 question is whether or not it can be exchanged for a iimilar orlarger piece of land. Ken Jones is checking the point and should have an answer within a week. Mr. Silverton said he felt Mr. Coleman had presented the matter very succinctly. They would like Council to consider an alternative whereby the park land would be part of the site, and that other Iand be developed and substituted as baseball and soccer fields. He said that alI Council is asked to do is agree that the Planning Commission may consider it. I'layor Harison asked whetherin effect Council would be telling the Conunission the Convention Centelis not necessarily one configuration of buildings, but may be another configura- tion within that area. Councilman Amstrup asked, if Alternate B is chosen, would the new park area be usable without interfering with this year's athleticprograms. Mr. Silverton said he did not believe.he could give that assurance, but he said they wouldn't go forward unless the athletic groups agreed to it. Councilman Crosby reported that he had ta'l ked with Ray Wagner who said itis possible that Little League, Pop Warner and soft ball scheduied games could be planned elsewhere. Ray Wagner said that games and practices couid be scheduled at t^lashington Par"k and school yards, and it might be necessaryto put a soccer field into Washington Park for one season. Mayor Harrison questioned parking spaces for the ball fields on Alternate B. Mr. Silverton said the map is only a space study and that there would be 50 to 100 more parking spaces than there are now. Councilman Mangini commented that in consideration for :he park land Mr. Si'lverton said he would provide a better park faciiity. Mr. Silverton assured Council he had told Mr. l,lagner all thefields would be replacedand there would be double capacity for each area. Councilman Amstrup asked if the exchanged Iand would stay in the control of the City. Mr. Coleman advised the new park area would not be land that would be leased to the operator. Mr. Silverton said the present park area is 7-1 /2acres and that it would be replaced by 9 acres, and the City would have an upgraded park area. Mayor Harrison noted that the Planning Commission isto be asked to consider Alternate B at their next meeting. Mr. Silverton said that the EIR and Feasibiiity people favor the alternate plan and thatit will not increase the cost of the total bond issue. Councilman Crosby moved that the present park Iands be includedfor study of the proposed Convent.ion Center site by the planning Commi ss i on . The motion was seconded unanimous voice vote. by Councilman Amstrup and passed by Mayor Harrison said he wished to make it clear that all should be aware thatcorrespondence should go.to a1l councilmen, Mr. si lverton expiained that aletter had been sent to two councilmen and a copy to Mr. coleman thinking thathe would forward it to other members of council.- councilman crosby saii hefelt the same poiicy should apply to Mr. Si lverton in that he shouli be includedin.all meetings between staff anil consultants, Mr. coieman said he felt staffand consultants have to be able to discuss the convention center among them-selves-in an open and confidential manner without the restraints occaiioned byMr. Silverton's presence. councilman crosby said he felt Mr. Silverton shouidhave.the opportunity to find out what's going on. councilman Amstrup sa.id hefelt Mr. coleman should be present_at meetings between Mr. Silverton and anycouncilman, and he then should advise other iouncilmen so everyone is kept - current on developments. councilman l,langini said he concurred and, so far asconfidentiality of staff meetings, he feels staff must meet with iis consultantswithout Mr. silverton. Mayor Harrison said it is important that Mr. silvertonbe aware that Mr. coieman is project manager. If thLre are meetings with theEIR and Feasibility people and he wants to talk with them and Stafi it is hisdecision, Councilman Martin said that he reserved the right to talk to anyone he chose, wherever he chose, whether it goes throug[ the project directoror not. Mr. Silverton acknowledged that everything that had been said was correct, butfrom.his viewpoint he thinks it rvould be appropriate, even if not present atmeetings of Staff, that someone representing the developer should be present when there are meetings with contractors such as National Feasibility. He felteveryone could have input and the project could go forward. He said he thoughtthat now the cornmunication problems are all behind, ': -3 311 372 Mayor Harrison suggested Council consider again the matter of appointmentof an Architect for the Police Station as a consequence of the interviews conducted ear'l ier in the evening. He and Councilman Martin concurred thatthis need not be a matter for executive session. Councilman Mangini expressed satisfaction with the presentations of all fourfirms and said he was particularly happy to see Mr. Gumbinger is associatedwith Ehrlich, Heft & Rominger. He expressed preference for that firm of architects and, secondiy, for Frank L. Hope & Associates. Councilman Amstrup questioned whether the architects had been referred to the schematics which were available, and he was assured they have been informed they were available for examination. Councilman Amstrup cormented that only onearchitect had said he looked at them and would iike to improve them. Councilman Martin said he is interest in Delong, Lundburg for two reasons: one is that they are small and he believes the smaller the firm the tighter the control and better the service you get. The other is the consultant. One of the reasons he wants to look at the consultant is because he can affectthe cost of the building. He was also concerned about disassociating withthe former architects because a principal had left, and then hiring thatprincipal back again. He said he knew Blunk and what he could do,-so hewould.prefer.Mr. Blunk or the Delong firm, but he thinks Frank L. Hope & Associates wil'l cost too much. Mayor Harrison said he felt just the oppositeso far as large and small firms are concerned, but he said he was concernedabout the Hope organization also. He did not feel there was anything ques-tionable or unethical about considering the Etrl ich firm because [,tr. Gimbingeris there. He read a letter from Mr. Johnson which cleared up any doubts hi may have had. councilman Martin said the one other matter abouf the Ehr'l ichproposal which concerned him was a construction time of seven months. Hedoesn't think the work can be done in that time on today's market. councilmanMangini said he wouid go with Ehrlich because of fund.ing and Mr. Gumbinger,councilman.crosby said he agreed and added he had asked'the city Attorn6y ifthere would be any legal question. Councilman Crosby moved that the firm of EHRLICH, HEFT & ROMINGER be retained as architects for the Carolan Avenue police Station. The motion was seconded by Councilman Mangini. The motion camied on the following rolI-call vote: AYES: C0UNCILMEN HARRIS0N, CR0SBy and MANGINI 3. DESIGNATION OF ARCHITECT FOR POLICE STATION NAYES: C0UNCILMEN AMSTRUP and I*,|ARTIN 4. UTILITY BILLING Mayor Hamison said that he felt council should give Mr. Ehrlich direction asto the plans and suggested council should adopt ihe schematic plans because ofthe architects' projection and statement about starting preliminary plans. councilman. crosby suggested that the architect snould itiray the sc-heinati csbefore such action. councilman Martin objected to adoptiirn of the schematicplans before the architects have time to mike suggestioirs after examining them.Mayor Harrison pointed out that council had approved the architects tonilhtafter they had been sent a letter asking for a proposal based upon schemitics,and the architects indicated that they would be reidy to start on preliminaryplans on March 2lst. councilman crosby said he felf council shouid consult - with the architects before they proceed with the preliminary plans. In themeantime they can consuit with the police chief. A contratt should be pre-pared for the next Council meeting. Ch.ief Nordstrom said he would suggestthat the architects Iook at the schematics as they now stand and they iinreport whether they are comfortable with them, councilman Amstrup said he had some questions about the schedules attachedto Mr. Millican's memorandum. He asked if it would cost about 97,500additional for uti'l ity bi1'l ing. Mr. Miliican said he had some additional -4- lnformation from Xerox which indicates thcy can furnish supplies for lPproxinrateiy $750 less than the anticipated cost of Burroughs supplies, |lglnof.change is that "Communication', expense will be 'loweied by'ibout$230 bicause of a four to six week deiay in avail,rbility of a liase tele-phone line. councilman Amstrup approved the proposed syitem. councilman l,lqlglrl asked the annual cost and whether it was'a reasonable expense. Mr.I'li'llican explained that once the implementation period is passed'the expenseshould be $1,408 per month plus supplies and postage. Mayor Hamison askedif there were any other cornrnents or objections. T[ere were none. Counc i lma n Amstr He pointed out t Counci l meets fo to central ize th would consi der w but pointed out There was a sugg mayor's office fall possibilitie up hers questioned what ulas planned for the Water 0ffice space.great need for a larger meeting room than the one urhere tudy sessions. Mr. Millican said his immediate plan isata processing in the rear of that office. He said he her the I'later Department couid fit into the conference roomt the public would then have to come to the second floor.ion about using the rooms presently designated as thethe l,later 0ffi ce. Mr. Mi I I i can agreed he woul d I ook .into nd report back his suggestions. ed het tha est 0r sa 6. NORTH CAROLAN EXTENSION 7. CIVIL DEFENSE BUDGET 8. BIKEWAYS Mr. Swan requested direction frorn the Council Itlayor Harrison presented this item for consideration. Mr. Schwalm reportedthat Council some time ago decided to fund half the cost of the proposed connection of North Carolan Avenue to Ro'l lins Road with gas tax funds, and ask property owners to agree to pay the other half. Some property ovrners have agreed and some have disagreed. It would appear that we will have togo t0 an assessment district. He said he bel ieved we could get 60 percent signatures by area. Mr. Kirkup reported the City's ,share would be paid by gas tax revenues and there would be an assessment against the City as property owner of the Fire Station and Corporation Yard, but those assessments could also be paid from gas tax funds, Mayor Harrison asked i.f there are any objections, and there were none. Mr. Schwalm said this is a report of the County Civil Defense organization. Our City and other cities agreed to a law enforcement communicatiort program. 0ur share, which rvill be included in the 1977-78 budget, is S9,465. The budget is higher, but it is explained in the attachment. There was no objection. tion with thc Courrty for al location Creek as discusscd at a prc,i ious stuto share in av.ril.rtrlc funds should btions fronr Mryor llarrison and Counci about $6,300 in tlrc bicyclc patlnvay County , .rnd Bcn i h,rrra lrai aqrcecl tlrcy cost of construction of thc proposed on procceding to file an .rpplica-of funds for a proposed bridqe ovcr Ilills dy mccting. lle st..rted that the appl icdtjonc subrtrittcd next week, In anslcr to qucs- lntan Arrstrtrp hc cxltlaincd thcro is ;lrcsr.:ntly furttl , $25,000 rviII bc rc(luostod t'roul tlrowill contribute up to $15,000 torv.rrd thcbnidgc. Thu rcrnaindcr of tlrc costs, -5- 313 PoyorHarri son asked if there is any objection to the city Manager's recommenda-tion that Peat, Marwick, Mitche'l I & co. be selected. to perform auditing services.' Councilman l,lartin said he had no objection. Mr. Millicin recommended,"based' on his auditing experience, that the City consider a three-year contrict be- cause.optimum. advantage is obtained by at least that period.of continuity ofauditing by the same organization. 5. AUDITING SERVICES l i I l j I l l 37* approximately $21 ,300, would be paid by the City. Councilman Amstrup pointed out that approval from BCDC would also be required, Mr. Kirkup commented that the funds are part of 1977-78 budgeting. In answer to Counci lman Amstrup's questions Mr. Swan said Benihana would not begin the piling work unti l after approval of the project by BCDC and that the Bikeway Conrnittee's function is to approve the application and recommend it to the Board of Supervisors for approval, so there will be a time lapse before City fundswill be expended. Councilman Mangini asked if the City will be irrevocably corffni tted and was assured by Mr. Swan it might withdraw at any time unti'l the work agreement is made. Mr. Swan was directed to fi'l e the application with the County and was asked to report to Council on the possible effect of piling on the floor of the creek. At ll:15 the meeting adjourned considering appointment of a fi Heads ' Bargaining Unit proposal to executive session for the purpose of re inspector, and to consider the Department NOTES: A. Keating z/ zl/1 elr -4- -6-