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HomeMy WebLinkAboutAgenda Packet - LB - 2021.07.20City of Burlingame BURLINGAME Meeting Agenda - Final Library Board of Trustees Tuesday, July 20, 2021 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct meetings telephonically or by other means. Pursuant to the Governor's Executive Order N-29-20, the Library Conference Room will not be open to the public for the July 20, 2021 Library Board of Trustees Meeting. Members of the public may view the meeting by logging into the Zoom listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, note that your comment concerns an item that is not on the agenda nor on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate agenda item, please submit your email no later than 5:00 p.m. on July 20, 2021. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record, will be provided to the Library Board of Trustees after the meeting. 1. CALL TO ORDER - 5:30 p.m. - Online To access the meeting by computer: Go to www.zoom.us/join Meeting ID: 813 9891 1409 Passcode:493959 To access the meeting by phone: Dial 1-669-900-6833 Meeting ID: 813 9891 1409 Passcode:493959 Online City of Burlingame Page 1 Printed on 711612021 Library Board of Trustees Meeting Agenda - Final July 20, 2021 2. ROLL CALL 3. APPROVAL OF MINUTES a. Approval of Meeting Minutes for the Mav 18, 2021 Library Board of Trustees Meeting Attachments: Meeting Minutes 4. CORRESPONDENCE AND INFORMATION a. May Statistics Attachments: Children's and Teen b. June Statistics Attachments: Children's and Teen Adult Services C. State Library and Governor's Budget Attachments: Update 5. REPORTS a. City Librarian's Report Attachments: Report b. Foundation 6. OLD BUSINESS a. Silicon Valley Foundation - Investment Strategy Discussion b. Opening the Main Library and Easton Update 7. NEW BUSINESS a. Funding for Copy Machine at Easton - Approval b. Discussion of Children's Room Mural C. Discussion of Potential Additional Part Time Budget d. Racial Equity Update City of Burlingame Page 2 Printed on 711612021 Library Board of Trustees Meeting Agenda - Final July 20, 2021 e. Cooling Center Plan Attachments: Burlingame Cooling Center Procedure Rotation of Officers from Julv 2021 - July 2022 & ANNOUNCEMENTS 9. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 3 Printed on 711612021 Burlingame Library Board of Trustees May 18, 2021 Minutes Roll Call Trustees Present: Kristin Capkin, Danielle Garcia, Randi Murray, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the April 20, 2021 Trustee Meeting. M/S/C (Nagler/Murray) I1I. Statistics There were 17 Adult Programs with a total attendance of 72. Reference staff answered 325 calls from patrons regarding Curb Side Pickup and general reference questions. Children's and Teens Department had 43 programs with an attendance of 1,750. Children's staff assembled 1,590 books into 318 book bundles. IV. Reports A. City Librarian's Report - Highlights • Brad will be stepping down as President of Pacific Library Partnership after serving a 3 year term. • Jason Yap, Library Assistant in Technical Services is being recommended to fill the 30 hour permanent part time position in Adult Services as a Librarian I. • Staff cohorts ended on May 3rd which means that all staff can enter the building on any day the library is open. Supervisors can schedule their staff to work on a daily basis. Staff still has the option to work at home or work part time at home and part time in the library. The purpose of ending the cohorts was to give staff time to get used to working together before the library opens to the public. • Cal -OSHA is expected to release a new policy regarding COVID-19 procedures on Thursday, May 19, 2 02 1. B. Foundation • Foundation will be moving their book donation site 240 Lorton back to the library on Thursday May 28th. • The library book store will not be open until July. • Randi Murray has completed her second term as a Library Trustee and will be joining the Foundation Board. V. From the Floor Kris Cannon and Linda Grier, possible candidates for the open Trustee position, attended the meeting. VI. Old Business A. Silicon Valley Community Foundation • The Trustees requested that Brad invite Bill Nagle to the next meeting. • Trustee Capkin requested that Brad obtain the quarterly report from the Silicon Valley Community Foundation and include it in the board packet for the next meeting. B. Update on Re -Opening the Library Brad noted that reopening plans are changing constantly. Here are some of the current details. • Curbside moved to AV Room • Public computers will be located at the lower level, one in Children's and some on the main level. • DVD's moved to Lane Room. • Chairs will not be available. • Hours at this time are Monday through Friday 2:00-6:OOPM and Saturday 12:00-4:OOPM. Library will be closed on Sunday. • Patrons will be greeted by staff upon entering. It is not known at this time if staff have to take patrons temperatures. VII. New Business A. Request to Fund Edelweiss The Trustees discussed the purpose of the Edelweiss software and how it is used in the library. Brad noted that staff feels Edelweiss is an important tool in helping them manage their individual collections. The Trustees unanimously approved the motion of Trustee Nagler to fund Edelweiss in the amount of $5,000 for another year. M/S/C (Nagler/Murray) B. Request to Purchase Temperature Scanner Brad requested that the Trustees provide funding for a body temperature measuring device in the event the library is required to take patrons temperatures upon reopening. The Trustees approved the motion of Trustee Nagler to allocate funding in the amount of $2,675 for a temperature scan device with the stipulation that the funds be refunded by July 31st if the device is not purchased. M/S/C (Nagler/Murray) C. Town of Hillsborough Presentation This presentation is given yearly as Hillsborough has a contract for library services with the City of Burlingame and the City of San Mateo. Brad noted that his presentation was well received and the Council were very complimentary of library staff. VIII. Adiournment The meeting was adjourned at 6:45pm. The next meeting of the Library Board of Trustees will be held on June 15th at 5:30pm. M/S/C (Nagler/Oestrow) Commented [P51]: � spectfully Submitted - Brad McCulley City Librarian Burlingame Public Library Children's and Teen Monthly Statistics May-21 Programs Attendance Cost STORYTI M ES Live Storytime with Miss Jenny Virtual 3 34 Miss Jenny Storytime IGTV views 2 149 Miss Jenny Storytime YouTube views 2 22 Miss Jennifer Storytime LIVE 3 37 Miss Kelly Storytime IGTV views 3 154 Miss Kelly Storytime YouTube views 3 133 TOTAL STORYTIMES 16 529 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library Virtual Elementary School Class Visits on Zoom Elementary School Class Visits at Library Middle School Class Visits at Schools Middle School Class Visits at Library TOTAL CLASS VISITS 0 0 SPECIAL PROGRAMS FOR CHILDREN STEAM Bags 1 50 Mandarin Story Time (Virtual) 1 65 Mother's Day Tea 1 37 Baby Sign Language 1 24 Music Party 1 38 TOTAL SPECIAL PROGRAMS FOR CHILDREN 5 214 $0 SPECIAL PROGRAMS FOR TEENS Teen Advisory Board 1 8 First Look Book Group 1 6 Teen AAPI Heritage Month Book Discussion 1 5 TOTAL SPECIAL PROGRAMS FOR TEENS 3 19 $0 TOTAL CHILDREN'S & TEEN PROGRAMS 24 762 $0 Book Bundles Assembled (# of bundles & books) 252 1,260 Adult Services Stats May 2021 Program Date # Programs Attendance Sit N Stitch Tuesdays 4 10 English Learners Group Wednesdays & Thursdays 8 17 Burlingame Reads: Book Discussion — Emergent Strategy 5/12 1 10 Phase2Careers: Science panel 5/13 1 19 Mental Health and Pets 5/17 1 18 Booked on Crime book club 5/20 1 4 Listening Lab Workshop: Self Care for Community Care 5/25 1 2 CCFB Presents: A Conversation with Lori Gottlieb 5/26 1 115 (promoted by us, but put on by CCFB) Total 17 80 Kanopy Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays May 378 $2 3 KIDS and $821 2021 10 Great Courses 391 total plays Pronunciator (Language Learning) New registrations Sessions Top 3 languages 5 24 Hebrew, Hindi, Russian Tutor.com Tutor sessions Test Prep sessions 25 0 # of Reference questions answered = 315 phone calls NEW - Adult Book Bundles prepared: 6 Children's and Teen Monthly Statistics Jun-21 Programs Attendance Cost STORYTIMES Live Storytime with Miss Jenny Virtual 3 44 Miss Jenny Storytime IGTV views 3 269 Miss Jenny Storytime YouTube views 3 5 Miss Jennifer Live Storytime 3 101 Miss Kelly Storytime IGTV views 3 118 Miss Kelly Storytime YouTube views 4 165 TOTAL STORYTIMES 19 702 Children's Desk Reference Questions (June 15-30) 726 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library Virtual Elementary School Class Visits on Zoom Elementary School Class Visits at Library Middle School Class Visits at Schools Middle School Class Visits at Library TOTAL CLASS VISITS 0 0 SPECIAL PROGRAMS FOR CHILDREN Mandarin Story Time (Virtual) 1 62 Anti Bias Pride Storytime 1 16 Baby Sign Language 1 29 Music Party 1 11 International Yoga Day 1 12 Tween Food & Fiction Lemonade War 1 11 TOTAL SPECIAL PROGRAMS FOR CHILDREN 6 141 $0 SPECIAL PROGRAMS FOR TEENS Teen Literary Cupcakes 1 13 First Look Book Group 1 6 TOTAL SPECIAL PROGRAMS FOR TEENS 2 19 $0 TOTAL CHILDREN'S & TEEN PROGRAMS 27 Book Bundles Assembled (# of bundles & books) 170 8S0 Adult Services Stats June 2021 Program ®ate # Programs Attendance Sit N Stitch Tuesdays 5 10 English Learners Group Wednesdays & Thursdays 9 16 Burlingame Reads: Listening Lab Workshop 6/1 1 4 live and 14 from the recording Booked on Crime Mystery Book Club 6/17 1 4 Watercolor Workshop w/ Roan Victor 6/22 1 15 live and 19 from the recording Environmental Justice in Our Backyards 6/29 1 16 Total j 98 Kanopy Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays June 344 $2 3 KIDS and $803 2021 20 Great Courses 367 total plays Pronunciator (Language Learning) New registrations Sessions Top 3 languages 4 23 Spanish, Chinese, Portugese Tutor.com Tutor sessions Test Prep sessions 7 2 July 13, 2021 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Mike Dillon and Christina DiCaro, CLA Lobbyists RE: News From the Capitol — State Budget Update I. GOVERNOR NEWSOM SIGNS "CALIFORNIA COMEBACK" STATE BUDGET CONTAINING OVER $500 MILLION FOR PUBLIC LIBRARIES On Monday evening, Governor Gavin Newsom signed a package of bills related to the main 2021-22 State Budget bill, AB 128. The historic signing gives the California Library Association and library supporters much to celebrate. Monday's bill package signing reflected an agreement that was finally reached after extensive negotiations with legislative leaders over the last several weeks. On June 28t" the Governor had signed AB 128 (the main Budget bill) but all sides indicated that they were far from a budget "deal," until Monday night's announcement. In a press release issued Monday, the Governor thanked Senate President pro Tern Toni Atkins, Assembly Speaker Anthony Rendon and both houses of the legislature "for their incredible partnership in meeting the unprecedented challenge and opportunity of this moment." Deemed the "California Comeback Plan," the 2021-22 State Budget "includes the biggest economic recovery package in California's history," stated the Governor. The Budget package is being widely applauded by the California Library Association and library supporters as it contains a truly game -changing $500 million plus for public library infrastructure, broadband connectivity for libraries, and money for many popular library programs. CLA and the State Library worked tirelessly through our advocacy and grass roots efforts to secure funding in this year's Budget for public libraries. We are grateful to Governor Newsom, Senate President pro Tern Atkins, Assembly Speaker Rendon, Senate Budget Chair Nancy Skinner, Senate Budget Subcommittee Chair John Laird, Assembly Budget Chair Phil Ting, and Assembly Budget Subcommittee Chair Kevin McCarty for their tremendous leadership on the library items contained in the Budget bill, AB 128 and the "Budget bill Jr.," SB 129. Here are the library -related highlights of the 2021-22 State Budget (AB 128): $439 million for public library infrastructure grants. Libraries will apply to the State Library for grants, with the maximum grant amount set at $10 million per library. The Budget requires a dollar -for -dollar local match (e.g. If applying for a grant of $3 million, the local library jurisdiction would need to match it with $3 million.) This local match can be waived by the State Librarian if a financial "hardship" situation can be demonstrated. The State Librarian will prioritize projects located in high -poverty areas of the state and those where life -safety and critical infrastructure and maintenance are needed. If funding remains after awarding the grants, it can be put towards grants for "more significant" modernization and construction capital projects and digital device purchases. (Language for the grant program can be found in SB 129, but the State Library is also likely to provide additional information.) • $6 million one-time General Fund to continue to connect more library branches to the Corporation for Education Network Initiatives in California's (CENIC) high- speed, broadband "backbone." • $35 million one-time to "support local projects to expand broadband access and upgrade equipment to access high speed connectivity in isolated and under - served communities through a collaborative partnership of local and regional libraries, local education agencies, and telehealth providers." (This is a creative, CENIC-driven project that will incentivize carriers to lay fiber by maximizing the entities in the area that will benefit from connectivity — e.g. not just pulling fiber for the library, but also a health clinic and a school at the same time). • Restores $1.8 million ongoing General Fund for the California Library Services Act. (A special "thank you" to all of the Systems who took the time to write key legislators this year. This funding will bring the CLSA baseline back up to $3.6 million.) • $1 million ongoing for Zip Books. • $800,000 ongoing to support Lunch at the Library. • $3 million in one-time General Fund to support grants to local library jurisdictions to acquire bookmobiles and vans. • $5 million in one-time General Fund to provide grants for early learning and after school programs to library jurisdictions. • $15 million in one-time General Fund to expand access and support to the English as a Second Language Learners program available through local libraries. • "$6.4 million to support a two-year pilot project for a real-time, online tutoring service program that would be accessible by elementary and secondary school pupils through local libraries, irrespective of whether the pupil accesses the assistance on -site at the local library or through a personal device." • $1.6 million one-time and $220,000 ongoing support funds for a pilot project to "implement new assistive technologies and to expand access to those resources to visually -impaired Californians." This is a collaborative project between the State Library and the Braille Institute of America in Los Angeles. 0 $3 million one-time funds for Career Online High School. II. MORE GOOD NEWS — $6 BILLION BROADBAND "TRAILER BILLS" INTRODUCED On Monday the Assembly and Senate Budget Committees introduced identical "budget trailer bills" that will serve as the vehicles for a major $6 billion broadband spending plan. As you will recall from previous "News From the Capitol" reports, the legislature was intensely focused this year on finding a way to finally "bridge the digital divide." Governor Newsom also made the issue of broadband connectivity in unserved and underserved communities a major piece of his May Revision of the State Budget. The new broadband bills, AB 156 and SB 156 will utilize $6 billion in General Fund and federal dollars in order to provide funding for so-called "middle -mile" and "last mile" broadband projects. Specifically, $3.25 billion will be used for the construction of a "state-owned open -access middle mile broadband infrastructure through a third -party administrator overseen by the Department of Technology." $2 billion would be used for last mile expenditures, with $1 billion of that amount dedicated to rural counties and $1 billion for urban counties. A new Office of Broadband and Digital Literacy will be created at the Department of Technology, in order to implement the statewide broadband project. The analysis for AB 156 also states that AB 156 and SB 156 will "prioritize locations that enable last -mile connections to residences unserved by 25 mbps downstream and three mbps upstream. The locations prioritized by the commission may also include entities that lack sufficient high -bandwidth connections, including but not limited to, all of the following: elementary and secondary schools, community colleges and other institutions of higher education, government entities, healthcare institutions, Libraries, public safety answering points and technologies to assist in the prevention or response to natural disasters, including but not limited to fairgrounds, and tribal lands." We believe that the Corporation for Education Network Initiatives (CENIC) is intended to be a participant in the project. As many of you know, several years ago CENIC joined with the State Library and CLA to create opportunities for public libraries to join CENIC's high-speed, broadband network. Over the past few years, we have collectively been able to secure funding in the state budget to continue this important connectivity project. Under the proposal, counties will also be afforded the opportunity to construct and maintain their own broadband infrastructure and operate as an internet service provider. Finally, the bill also provides some relief from the California Environmental Quality Act for the purpose of expediting broadband projects if they meet particular conditions. AB 156 and SB 156 are currently being heard in their respective Budget Committees and it is expected they will be taken up on the Floor in the coming days. City Librarian Report to Board of Trustees July 2021 BURL i NGAME Personnel Updates: o F/T Staff: o Jeff Mikulik (Tech Services Lower Level Supervisor) is back at work after a concerning hospitalization. o Tech Services has just finished interview panels for F/T Library Assistant position to replace Jason Yap. o Hourly staff: Approximately 29 hourly staff have been rehired. However, due to reduced hours and budget constraints most have limited shifts. General Updates: o Covid/CPU Update - • CPU is no longer available as a service. Staff have been given instructions to keep all materials needed to reverse and reimplement if needed. • Children's Dept has discontinued Book Bundles but was greatly appreciated by parents • Masks requirement will remain in public areas until such time as a great majority of children 2-12 y/o have been vaccinated in San Mateo County. o Committees - • Equity Team: has taken short hiatus from 1619 Project while staff focused on reopenings. PLP has made a concerted effort to continue Critical Race Theory • City Librarian is no longer PLP Exec president or PLS Council chair as of June 30th. Full stop. • Age Friendly Cities: Adult Svcs is considering long range plan for increased services o Policy - • Library Security Camera policy -- pending CA review • Community Board Posting policy - pending CA review • Law Enforcement/ICE Records Requests policy - pending CA review o Significant Events - 1 • Summer Learning is well underway. Library use, as a whole, has been much reduced compared to pre -pandemic numbers but children and families signing up for Summer Learning has been very busy. • Professional Development Day - Oct 11 Library is closed for Indigenous Peoples Day. Staff will remain at work for PDD, most likely in -Library this year due to budget restraints. o Facilities update - • The $900k Library HVAC upgrade RFP change. Public Works wants to go with new system (same systems used at new Community Center and PD) that will streamline maintenance but will push back start date until late Fall or beginning of 2022 o Foundation report - • No Foundation meeting for July but donations acceptance has resumed and Book Store has reopened. • Still no word on when we may restart Speaker Series. o PLS/PLP (Peninsula Library System / Pacific Library Partnership) • All libraries with PLS are open with Menlo Park being last as of July and many branches as well. • PLP Leadership has worked hard to advocate for a robust budget from the State and have been rewarded. (See State Budget Update Attachment) X City of Burlingame Cooling Center Action Plan Purpose Cooling Centers at the Burlingame Library and Community Center will provide heat relief (smoke relief during heavy fire season) and respite to residents with no air conditioning when temperatures inside their homes create uncomfortable and potentially life -threatening situations. Activation When the temperature "spikes" for two or more consecutive days in excess of 95 degrees Fahrenheit, and there has not been an adequate drop in nighttime temperature (typically 30 degrees below the highest temperature of the day), the Cooling Center(s) will be activated. Activation Guidelines • Library and Parks & Rec staff monitor the National Weather Service for potential high temperatures or an Excessive Heat Warning. • The City Manager, Library Director, or Parks & Rec Director declares activation of Cooling Center(s). • City Manager's Office informs: o City Clerk's Office/Assistant to the City Manager ■ Posting on City website and social media outlets o Fire Department Duty Battalion Chief at 924-0701 o Burlingame Police Department dispatch at 692-0310 Location(s) Library -- 480 Primrose Road Community Center (when completed in 2022) -- 850 Burlingame Avenue Days & Hours of Operation Library: Monday - Sunday Community Center - TBA Library Amenities Participants will enjoy air-conditioned facilities, WiFi, and Library materials; hydration stations will be located on all three floors. The Library's Fika Cafe will have beverages and food for purchase during their normal business hours. Staff Contact Information: • Brad McCulley, City Librarian Work: (650) 558-7404 or 7401 Cell: (415) 424-9676 • Margaret Glomstad, Park and Rec Director Work: (650) 558-7307 Cell: (650) 703-6141 • For inquiries regarding when the Cooling Center will be open, refer to the City's website at www.burlinoame.ora, or call the Library Main Line (650) 558-7400 Library Cooling Center Operation Staff Set Up Procedures 1. Prepare for Cooling Center operations and plan for extra staffing; 2. Set up Lane Room with tables/chairs for overflow. Provide games, newspapers, and other materials. 3. Distribute extra chairs throughout buildings) 4. Set up "Check -in Station" near front entrance (table, chair, Library table cloth, check -in log, peel and stick name tags) 5. Place "Cooling Center Open" sandwich -board signs outside the facility 6. Send "Cooling Center Open" graphics to Social Media Team 7. Fill coolers with ice / water and set up "hydration stations" on all three levels of building. 8. Have any available staff roaming the building offering water and assessing elderly patrons for any signs of heat distress. If someone is in major heat distress, or exhibiting symptoms of heat illness or stroke, call 9-1-1. 9. Participants complete Sign -In Sheet Form (first name, last initial on sticky name tag) if patron is feeling unwell and would like staff to check on them. If not, a tick mark for those using the building as a Cooling Center will suffice. 10. Pets will be allowed but must be on leash or in a carry -crate. People with pets may be asked to sit in the Lane Room if animals become loud and distracting. 11. Should someone from the media show up at a Cooling Center(s) and want information, please refer them to your direct supervisor. Heat Exhaustion Common Symptoms: • Heavy sweating • Extreme weakness or fatigue • Dizziness, confusion • Nausea • Clammy, moist skin • Pale or flushed complexion • Muscle cramps • Slightly elevated body temperature • Fast and shallow breathing Treatment: • Remove heavy clothing • Have person drink fluids • After they recover, encourage the patron to rest • If the patron does not appear to recover from the symptoms of heat exhaustion, contact 911 Heat Stroke - Most Serious The primary and most common symptoms of heat stroke, include the following: • Hot, dry skin (no sweating) • Mental confusion, delirium, hallucinations, irrational behavior or loss of consciousness • Throbbing headache • Slurred speech, convulsions - seizures • Body temperature of 104' F or higher Treatment • Call911 IMMEDIATELY • Move to a cool place • Remove outer clothing • Soak body with water/fluid • Place ice packs under the armpits • Fan the patient to provide evaporation of moisture Cooling Center Check -In Log Today's Date: Check -In Staff: Please ask every patron entering: • "Welcome! Are you here to use the Library or here for the Cooling Center?" ("both" counts as Cooling Center) • "If you are here for the Cooling Center and have any health issues, would you like library staff to check on you periodically while you are in the building?" Tick Mark for each Cooling Center participant First Name Last Name Initial Name Tag? Y/N Time In Updated 7/11/21