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HomeMy WebLinkAboutReso - CC - 084-2021DocuSign Envelope ID: 1C44CDEC-AAB3-4F39-81ED-3A199FF1901A RESOLUTION NO.084-2021 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE PRUNING AND STUMP REMOVAL SERVICES, CITY PROJECT #85450 AND APPROVING AN ADJUSTMENT TO THE FISCAL YEAR 2021-22 BUDGET WHEREAS, the City Council approved funds in the FY 2021-22 operating budget for tree pruning/removal and tree stump removal; and WHEREAS, City staff released a Request for Proposals (RFP) regarding these services on May 13, 2021, and on May 20, 2021, the following companies attended a pre -proposal meeting: West Coast Arborists, Inc., Davey Tree, Bay Area Tree Specialists, and Professional Tree Care; and WHEREAS, on .tune 3, 2021, proposals were received, evaluated, and ranked based on the selection criteria listed in the RFP; and WHEREAS, West Coast Arborists, Inc. submitted the most qualified proposal in the amount of $1,176,335, and up to an additional $100,000 for other services and emergency work at a cost specified in the proposal as needed; and WHEREAS, the contract will require an estimated $376,000 over the amount included in the 2021-22 budget for these services; and WHEREAS, the City of Burlingame has taken the necessary steps to authorize the above - detailed work under the terms of the RFP documents, and the City reserves the right to award and shall award only those portions of the proposal items for which the City has funding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: 1. The proposal of West Coast Arborists, Inc. is determined to be the best -qualified proposal for the tree pruning and stump removal contract, and it is accepted. 2. The City Manager is authorized to execute an agreement with the most qualified company, West Coast Arborists, Inc., for the performance of the work, in the form attached to this resolution. 3. The City Finance Director & Treasurer is authorized to amend the current Fiscal Year 2021-22 Budget by an additional $376,000 in the Parks Division operating budget to provide funding for the estimated cost to be incurred for these services in the first year of the contract. DocuSign Envelope ID: 1C44CDEC-AAB3-4F39-81ED-3A199FF1901A Ann O'Brien Keighran, M or I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 6th day of July 2021, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, O'BRIEN KEIGHRAN, ORTIZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE DocuSigned by: A",eaea., JY ,wl.S(ntarty anAAA(-znRnF7aao Meaghan Hassel -Shearer, City Clerk