HomeMy WebLinkAboutReso - CC - 009-2018RESOLUTION NO. 009-2018
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ICF
JONES & STOKES, INC. TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED
TO THE PROPOSED VILLAGE AT BURLINGAME AND PUBLIC PARKING STRUCTURE
DEVELOPMENT OF PARKING LOTS F AND N
WHEREAS, an application has been submitted by The Pacific Companies to construct a
new 132 -unit residential apartment building at City of Burlingame Parking Lot F, and 384 -space
parking garage at City of Burlingame Parking Lot N.; and
WHEREAS, pursuant to the California Environmental Quality Act (CEQA), an
environmental review of the project must occur prior to consideration of the proposed
development at Parking Lots F and N by the Planning Commission and City Council; and
WHEREAS, ICF Jones & Stokes Inc. has submitted a proposal to conduct the required
environmental review related to the proposed development at Parking Lots F and N; and
WHEREAS, an agreement has been prepared incorporating the Scope of Services
prepared by ICF Jones & Stokes Inc., and provides for compensation in the amount of
$113,936, which was found to be adequate to provide the level of environmental review required
for the proposed development at Parking Lots F and N, and the costs associated with the
services to be provided by ICF Jones & Stokes Inc. are to be reimbursed by the applicant; and
WHEREAS, because the agreement will authorize work in excess of $100,000, City
Council approval is required.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED:
1. The City Manager is authorized and directed to enter into a Professional Services
Agreement with ICF Jones & Stokes Inc. for environmental review services related to the
proposed 132 -unit residential apartment building at City of Burlingame Parking Lot F, and
384 -space parking garage at City of Burlingame Parking Lot N, consistent with the Scope
of Work attached to this resolution, for a maximum cost of $113,936.00, as stated in the
Scope of Work.
2. The City Clerk is directed to attest to the signature of the City Manager upon execution of
the Professional Services Agreement.
I
I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certiN4hat the
foregoing resolution was introduced at a regular meeting of the City Council, held on the 16th
day of January, 2018, and as adopted thereafter by the following vote:
11
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRAN, ORTIZ
NAYES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
City Clerk
♦sr
ICF
November 13, 2017
Kevin Gardiner
Planning Manager
501 Primrose Road,
Burlingame, CA 94010
Subject: Proposal to Prepare Environmental Documentation for the Village at Burlingame
Project
Dear Mr. Gardiner,
ICF Jones & Stokes, Inc. ('ICP') is pleased to submit this proposal for a Class 32 Exemption
Checklist. ICF formed our team to help the City successfully and efficiently prepare an
environmental document in compliance with the California Environmental Quality Act (CEQA).
We offer a team of highly skilled environmental professionals who will produce legally defensible
and comprehensive CEQA documentation, allowing the project to be environmentally cleared
and developed as expeditiously as possible.
The Village at Burlingame Project (Project) includes two sites within the Burlingame Downtown
Specific Plan: Lot F and Lot N. These two lots include approximately 210 public parking spaces.
Under the Project, Lot F would include a five -story public parking garage for 384 vehicles,
resulting in a net increase of approximately 174 parking spaces. Lot N would include a
residential building with 78 workforce units and 54 senior units, for a total of 132 affordable
housing units. Parking for residents would be provided partially below grade in 149 stackable
parking spaces. The ground floor would also include community space for the residents. A
6,750-sf public park would be accessible from Lorton Avenue.
As demonstrated in our proposal, ICF has formed a team of expert internal staff and includes
subconsultants (Hexagon [transportation/traffic], Edward L Pack [noise], and Ramboll [air quality])
to successfully and efficiently provide environmental services for the City. This submittal
includes our scope of work, cost estimate, and tentative schedule for the Village at Burlingame
Class 32 Exemption. ICF proposes to invoice costs monthly, on a time -and -materials basis.
This proposal is valid for a period of 90 days, at which time ICF reserves the right to revise the
contents or extend the validity date, if needed. We are excited to work with you on this important
project and believe we are the best fit for your needs. ICF looks forward to negotiating mutually
acceptable terms. To discuss further how ICF can assist you on this project, please feel free to
contact Kirsten Chapman, our proposed Project Manager, at 415.537.1702 or
kirsten.chapman@icf.com. We look forward to hearing from you.
Sincerely,p
�9w�t - �(� V'�.nee."1uh
Trina L. Prince -Fisher
Contracts Administrator
620 Folsom Street, 2nd Floor, San Francisco, CA 94107 USA +1.415.677.7100 +1.415.677.7177 fax icf.com
\1/
**ICF
Attachment A — Hexagon Scope of Work
Attachment B — Edward L Pack Associates Scope of Work
Attachment C — Ramboll Scope of Work
Attachment D — Budget
Attachment E — Schedule
620 Folsom Street, 2nd Floor, San Francisco, CA 94107 USA +1.415.677.7100 +1.415.677.7177 fax icf.com
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
A. Firm Profile
Founded in 1969, ICF is a leading global professional services firm that provides consulting and
implementation services addressing today's most complex management, technology, and policy
challenges. Our work is primarily focused in four key markets: environment and infrastructure; energy and
climate change; health, human services, and social programs; and homeland security and defense. Our
environmental practice provides services in environmental planning, land use planning, regulatory
compliance, regulatory implementation, natural resources, and supporting environmental review. Our full-
time professional staff includes environmental compliance experts, land -use and natural resource
planners, wildlife and fisheries biologists, plant and wetland biologists, watershed planners, restoration
experts, archaeologists, architectural historians, community affairs experts, attorneys, engineers, and
information technologists. With more than 4,500 employees on six continents, we combine passion for
our work with industry and technical expertise to protect and improve the quality of life.
ICF is a recognized leader in California Environmental Quality Act (CEQA) compliance, having prepared
thousands of environmental impact studies and related documents since the founding of the former Jones
& Stokes. Bob Jones, one of the founders of Jones & Stokes, was instrumental in drafting the legislation
that ultimately became CEQA in California. Shortly thereafter, Bob joined fellow biologist Jim Stokes to
form Jones & Stokes, which rose to prominence in the fields of environmental planning and natural
resources management. By the time it was acquired by ICF in 2008, Jones & Stokes was one of the most
well-known and well-respected firms providing NEPA and CEQA compliance services in the Bay Area and
throughout the west. Although we are able to draw expertise from all west coast offices, we will service
the Project primarily by our San Francisco office.
B. Key Personnel and Project Experience
We offer unique advantages with our local knowledge on the San Francisco peninsula and experience
with issues important to the City of Burlingame (City). This deep local knowledge and familiarity with the
area and similar jurisdictions directly relates to enabling us to deliver high-quality environmental support.
We understand the issues important to City staff as well as members of the public and, using our relevant
experience on other local projects, can anticipate these needs and keep projects on schedule and
budget.
The ICF team will be led by Erin Efner (Project Director), Kirsten Chapman (Project Manager), and Alex
Hunt (Deputy Project Manager). ICF will be supported by subconsultants Hexagon (transportation),
Edward L Pack Associates (noise), and Ramboll (air quality). Key ICF staff prepared the Burlingame
Downtown Specific Plan Initial Study/Mitigated Negative Declaration (IS/MND) and the Burlingame
Safeway Mixed -Use Development Project IS/MND while at previous firms. ICF recently prepared the
Burlingame Point Project EIR Addendum and has extensive experience with residential projects
throughout the peninsula and Bay Area. Our team is familiar with the local values and issues in the
#*ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
Project area and have demonstrated exceptional project management skills on similar projects in the
peninsula. We are eager to assist the City with this important Project.
ICF has a long reputation as a leader in the preparation of documents on development, infrastructure,
and transportation projects throughout the Bay Area. A list of relevant work is presented below. This is not
an exhaustive list of projects completed by ICF on the peninsulafin the Bay Area; additional project
information is available upon request.
■ Burlingame Point Project—City of Burlingame
■ 1300 EI Camino Real Project—City of Menlo Park
■ Middle Plaza Project at 500 EI Camino Real—City of Menlo Park
■ Various CEQA Streamlining Infill Projects—City of Oakland
■ 15888 Hesperian Blvd. Affordable Housing IS/MND—Mercy Housing California
■ Various Community Plan Exemptions --City of San Francisco
■ The Nueva School 2012 Master Plan Update IS/MND—Town of Hillsborough
■ City Place Santa Clara EIR—Related Santa Clara (Related), Santa Clara
■ SF Giants Mission Seawall Lot 337 Pier 48 EIR—Seawall Lot 337 Associates LLC
C. Project Understanding and General Approach
The Village at Burlingame Project (Project) includes two sites within the Burlingame Downtown Specific
Plan: Lot F and Lot N. These two lots are currently operated by the City and include approximately 210
public parking spaces. Under the Project, Lot N would include a five -story public parking garage for 384
vehicles, resulting in a net increase of approximately 174 parking spaces. Access to the garage would be
located off both Highland Avenue and Lorton Avenue. Lot F would include a 137,459-sf residential
building with 78 workforce units and 54 senior units, for a total of 132 affordable housing units. Parking for
residents would be provided partially below grade in 149 stackable parking spaces. The ground floor
would also include community space for the residents. A 6,750-sf public park would be accessible from
Lorton Avenue.
ICF has reviewed the information provided by the applicant. CEQA Guidelines Sections 15300 to 15333
includes a list of classes of projects that have been determined to not have a significant effect on the
environment and, as a result, are exempt from review under CEQA. Among the classes of projects that
are exempt from CEQA review are those projects that are specifically identified as urban infill
development. Based on CEQA Guidelines Section 15332, we understand that a Class 32 Infill Exemption
is the required level of CEQA review forthe Project. This submittal includes our work scope, cost
estimate, and tentative schedule for a Class 32 Infill Exemption. If it is determined, through the analysis
process, that additional CEQA review is required (such as an Initial Study), a revised work scope and cost
estimate will be prepared.
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-**ICF ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
D. Scope of Work
Task 1. Kick -Off, Scoping, and Team Meeting
The CEQA process will be initiated by discussing key issues, reviewing completed environmental
documents, planning data collection, and refining the schedule for completion of individual tasks. At the
outset of the CEQA process, ICF will meet with City staff and the applicant team (Project team). At this
meeting, the Project team will:
■ Review the work scope for the document;
■ Discuss pertinent documents, materials, and technical studies developed by the applicant;
■ Review the Project schedule and milestones; and
■ Identify the roles of each team member.
The Project initiation efforts will also include a review of the Specific Plan Standard Conditions of
Approval (SCAs) for incorporation into the document. Following a review of all materials and provided
technical studies, ICF, in coordination with the subconsultants, will provide a data needs list of any
additional materials or information needed. At this time, any necessary refinement to the scope of work
could be made.
Deliverables
■ Revised schedule and work scope, if applicable
■ Memorandum of data requests for the applicant
Task 2. Project Description
Prior to starting the CEQA analysis, ICF will prepare the Project Description for the Exemption based on
discussions with the applicant team, data needs responses, and review of the Project application, plan
sets, and supplemental reports. A clear and accurate Project Description, which will be distributed to the
subconsultants, is essential for a consistent Project analysis. Based on discussions with the team and on
the applicants' application and plans, ICF will prepare a Project Description that will incorporate the
following topics:'
■ Project Overview and Background
■ Project Site Location
■ Project Characteristics including:
Site plan
Development area and uses
• Site access, circulation, and parking
' Assumes that data needs outlined in ICF's data request have been fulfilled.
'*is_
ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
Amenities/Utilities
■ Phasing and Construction Scenario
■ Project Approvals and Entitlements
Deliverables
■ ICF will submit electronic copies of the draft Project Description in Microsoft (MS) Word and
Adobe Portable Document Format (PDF).
Task 3. Administrative Draft 1 Class 32 Infill Exemption
California Environmental Quality Act (CEQA) Guidelines Section 15300 includes a list of classes of
projects that have been determined not to have a significant effect on the environment and are exempt
from the provisions of CEQA. To qualify for a Class 32 Categorical Exemption, which applies to infill
projects like the Project, the approval of the Project cannot result in significant effects relating to traffic,
noise, air quality, or water quality per CEQA Guidelines Section 15332. An IS/MND was prepared for the
Downtown Specific Plan, which analyzed potential impacts of new infill development and included SCAB
to mitigate potential environmental impacts. The SCAB for the Downtown Specific Plan have been found
to substantially mitigate environmental effects of projects proposed in the area. As applicable, the SCAs
are adopted as requirements of individual projects when approved by the City and are designed to avoid
or substantially reduce a project's environmental effects. Because the SCAB are mandatory City
requirements, the Exemption will assume that these SCAB will be imposed and implemented by the
Project and will not be imposed as mitigation measures under CEQA.
The Exemption would use the checklist in Section 15332 of the CEQA Guidelines in order to consider:
(a) consistency with applicable general designation and zoning;
(b) project location, size, and context;
(c) endangered, rare, or threatened species;
(d) impacts related to traffic, noise, air quality, or water quality;
(e) utilities and public services.
With the exception of 15332(d), a detailed analysis is not needed for these topics. The Project is
consistent with existing land use regulations, located on a site smaller than five acres surrounded by
urban uses, served by existing utilities and infrastructure, and developed as parking lots. Therefore, the
Project site does not have value as habitat and is not expected to result in significant impacts related to
traffic, noise, air quality, or water quality. It is not anticipated that the Project would result in any significant
impacts on water quality because it is assumed that the Project would comply with regulations and SCAB
that require specific measures for reducing potential impacts on hydrology and water quality, including the
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#*ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
Construction General Permit, Municipal Regional Permit for stormwater discharges (including how the
project relates to C.3 requirements), the City Code, and the California Building Code.
Thus, in-depth analysis would only be required to analyze the Project's potential traffic, noise, and air
quality impacts. Hexagon, Edward L Pack Associates, and Ramboll would prepare a stand-alone
technical memorandum to analyze the Project's potential impacts related to traffic, noise, and air quality,
respectively. ICF will review the memorandums and incorporate them into the Exemption. The scopes of
work for the stand-alone technical memorandums are provided in Attachments A, B, and C. It should be
noted that if the Project would require the implementation of mitigation measures to reduce any impacts
to a less -than -significant level, the Project would not qualify for a Class 32 Categorical Exemption and a
IS/MND would likely be required.
In addition to investigating the applicability of CEQA Guidelines Section 15332 (Class 32), the Exemption
will also assess whether any of the exceptions to qualify for the Class 32 categorical exemption for an
Infill Project are present. The analysis would compare the criteria of the CEQA Guidelines Section
15300.2 (Exceptions) to the Project. Topics include location, cumulative impacts, significant effects,
scenic highways, hazardous waste sites, and historical resources. ICF will use the Phase I and Phase II
Environmental Site Assessments to analyze the hazardous materials present on the site. Otherwise, none
of the other topics will be evaluated in detail.
Deliverables
■ Two (2) hard copies of Administrative Draft 1 Class 32 Infill Exemption Memorandum and
technical memorandums
■ One (1) electronic copy of Administrative Draft 1 Class 32 Infill Exemption Memorandum and
technical memorandums in MS Word/Adobe PDF
Task 4. Administrative Drafts 2, Screencheck, and Final Class 32 Infill Exemption
The purpose of this task is to prepare Administrative Draft 2, the Screencheck, and the Final of the Class
32 Infill Exemption for City staff review (if necessary). ICF will prepare each subsequent draft to respond
to the City's comments on the previous drafts. Following, based on comments received from City staff,
ICF will revise the draft Class 32 Infill Exemption as necessary. The scope of work assumes that the City
will distribute the Notice of Exemption, which will be filed by the Project Sponsor.
Deliverables
■ Two (2) hard copies of Administrative Draft 2 and Screencheck Draft of the Class 32 Infill
Exemption Memorandum and technical memorandums
■ One (1) electronic copy of Administrative Draft 2 and Screencheck Draft of the Class 32 Infill
Exemption Memorandum and technical memorandums in MS Word/Adobe PDF format
"l/
ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
■ Three (3) hardcopies of the Final Class 32 Infill Exemption Memorandum and technical
memorandums
■ One (1) electronic copy of the Final Class 32 Infill Exemption Memorandum and technical
memorandums in MS Word/Adobe PDF format
Task 5. Project Management/Meetings
The purpose of this task is to effectively manage the above tasks, maintain communication with City staff,
and be available for regular meetings. The Project Manager will be responsible for project coordination
activities, will maintain QA/QC requirements for document preparation, and will monitor schedule and
performance for all work tasks. Project management subtasks also include maintaining internal
communications among ICF staff with City staff and other team members through emails, frequent phone
contact, and in-person meetings, as well as the preparation of all correspondence. The Project Manager
will coordinate internal staff, subconsultants, project guidance, and analysis criteria.
Team members will attend and participate in meetings on an as -needed basis. For purposes of the cost
estimates, ICF has assumed one City staff and/or Project Sponsor face-to-face meetings and two phone
conference calls. Additional meetings may be appropriate during the course of this effort, and will be
invoiced on a time -and -materials basis.
The total budget and schedule are included as Attachments D and E, respectively
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
ATTACHMENT A - HEXAGON SCOPE OF WORK
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Attachment A
flIXAM TPANSPOPTATION CONSULTANTS, INC.
November 6, 2017
Ms. Erin Efner
ICF International
620 Folsom Street, 2nd Floor
San Francisco, CA 94107
Re: Proposal to Prepare a Transportation Impact Analysis (TIA) Report for the Proposed
Village at Burlingame Residential Development in Burlingame, California
Dear Ms. Efner:
Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a
transportation impact analysis (TIA) for the proposed Village at Burlingame residential
development. The project is located in downtown Burlingame on Park Road between Howard
Avenue and Bayswater Avenue. The existing site is currently occupied by a City -owned surface
parking lot, identified as Lot F. The proposed project would replace the existing Lot F with a five -
story building that would include 101 one -bedroom units and 31 two-bedroom units, as well as a
parking garage to serve the development. To replace the loss of public parking spaces in Lot F
and provide additional public parking in the area, the project would replace the existing City -
owned surface Lot N, located on Lorton Avenue between Howard Avenue and Bayswater
Avenue, with a stand-alone 5 -story parking structure.
This scope of services was developed by Hexagon staff based on our knowledge of City of
Burlingame and San Mateo City/County Association of Governments (C/CAG) transportation
study requirements, as well as our past experience with preparing various traffic studies for
projects within the City of Burlingame. Our proposed scope of work must be reviewed and
approved by Burlingame staff prior to our commencement of the study. The Scope of Services
provided below is therefore subject to change. We will inform you if the City requests additional
work elements not included in our proposal that would affect the project schedule or budget.
Note that our scope of work does not include an analysis of the proposed adjacent parking
structure on City Lot N. Analysis of the proposed parking structure would, therefore, be
considered additional services and would require additional time and budget.
Scope of Services
The purpose of the traffic study is to satisfy the requirements of the City of Burlingame and
C/CAG and to determine the traffic impacts of the proposed residential development on key
intersections in the vicinity of the site. The traffic analysis will include an analysis of weekday AM
and PM peak -hour traffic conditions on the surrounding roadway network. The study will
determine the traffic impacts of the proposed project at up to 12 intersections in the study area.
The tasks to be included in the traffic analysis are:
1. Site Reconnaissance and Existing Conditions. The physical characteristics of the site
and the surrounding roadway network will be reviewed to identify existing roadway cross-
sections, intersection lane configurations, traffic control devices, and surrounding land
uses. Observations of existing traffic conditions will be made to identify any operational
deficiencies and to confirm the accuracy of the calculated levels of service.
4 North Second Street, Suite 400 • San lose, California 95113 • phone 408.971.6100 • fax 408.971.6102 • www.hextrans.com
Attachment A
Ms. Erin Efner
November 6, 2017
Page 2 of 4
2. Data Collection. New manual peak -hour turning movements counts will be conducted
during the typical weekday peak commute hours (7:00 AM to 9:00 AM and 4:00 PM to
6:00 PM). Hexagon has up-to-date (less than two years old) traffic counts on file for
nearby intersections on EI Camino Real, but new count data is not available for most of
intersections in the immediate vicinity of the project site. New manual peak -hour turning
movement counts will be conducted at up to 10 intersections during both the AM and PM
peak hours (20 intersection counts total). In addition, new manual AM and PM peak -hour
counts will be conducted at the existing Lot F driveways.
3. Evaluation of Existing Conditions. Existing traffic conditions will be evaluated based on
existing traffic volumes at the study intersections. The existing traffic conditions at the key
study intersections will be evaluated using the Synchro software, which employs the 2010
Highway Capacity Manual (HCM) methodology for intersection analyses, and is the
designated City of Burlingame and C/CAG level of service methodology.
4. Project Trip Generation, Distribution, and Assignment. Estimates of trips to be added
to the surrounding roadway network by the proposed residential development will be
based on the trip generation rates recommended by the Institute of Traffic Engineers' Trip
Generation Manual, 10th Edition. The directional distribution of site -generated traffic will be
forecast based on the projected areas to be served by the residential development as well
as existing travel patterns, relative locations of complementary land uses, and information
obtained from previous traffic studies conducted for developments in the study area, as
available. The site -generated traffic will be assigned to the roadway network based on the
trip generation and distribution pattern discussed above.
5. Evaluation of Existing Plus Project Conditions. Project -generated traffic will be added
to the existing traffic volumes. Intersection levels of service under existing plus project
conditions will be evaluated using the Synchro software. Intersection level of service
calculations will be conducted to estimate existing plus project traffic conditions during the
AM and PM peak hours after the completion of the proposed residential development.
Intersection impacts associated with the development of the proposed residential
development will be evaluated relative to existing conditions. The existing plus project
conditions analysis will include reassignment of the existing Lot F trips to the future
parking structure on Lot N.
6. Evaluation of Background Conditions. Background traffic volumes represent the
existing volumes plus the projected volumes from approved developments that have not
yet been constructed and occupied. Approved project trips and/or approved project
information will be obtained from the City of Burlingame. In addition, roadway
improvements associated with approved developments will be assumed as directed by
City staff. Intersection levels of service under background conditions will be evaluated
using the City methodology.
Evaluation of Background Plus Project Conditions. Project -generated traffic will be
added to the background condition traffic volumes. Intersection levels of service under
background plus project conditions will be evaluated using the Synchro software.
Intersection impacts associated with the proposed residential development will be
evaluated relative to background conditions. The background plus project conditions
analysis will include reassignment of the existing Lot F trips to the future parking structure
on Lot N.
Attachment A
Ms. Erin Efner
November 6, 2017
Page 3 of 4
8. Evaluation of Cumulative Conditions. Traffic volumes under cumulative no project
conditions will either be obtained by applying a growth factor of 1 % per year to the existing
traffic volumes (growth factor taken from the C/CAG travel demand forecast model) or
another source as directed by City staff. Roadway improvements associated with volume
forecasts will be assumed as directed by City staff. Project -generated traffic will then be
added to the cumulative traffic volumes to derive cumulative plus project volumes.
Intersection levels of service under cumulative conditions with and without the project will
be evaluated using the Synchro software. Cumulative intersection impacts associated with
the proposed project will be evaluated relative to cumulative no project conditions.
9. Site Access, On -Site Circulation, and Parking. A review of the project site plan will be
performed to determine the overall adequacy of site access and on-site circulation in
accordance with generally accepted traffic engineering standards. This will include a
quantitative analysis of the anticipated traffic volumes at the site's driveway, as well as a
qualitative analysis of the proposed site circulation and parking layout. The site plan
review will consider driveway location and dimensions, sight distance, truck access,
pedestrian access and circulation, and vehicle queuing. Parking supply will be evaluated
relative to the City of Burlingame parking requirements.
10. Signal Warrant Analysis. The need for future signalization at selected unsignalized study
intersections near the project site will be evaluated on the basis of the Peak Hour Warrant
(Warrant 3 — Part B) in the California Manual on Uniform Traffic Control Devices (CA
MUTCD). The warrant will be evaluated using peak -hour volumes for all study scenarios.
11. Evaluation of Vehicle Queuing. For selected locations where the project would add a
significant number of left -turning vehicles (e.g., more than 10 trips per left -turn lane), the
adequacy of existing and/or planned storage at turn pockets will be assessed by means of
comparison with expected maximum vehicle queues. Vehicle queues will be estimated
using a Poisson probability distribution.
12. Bicycle, Pedestrian, and Transit Facilities. A qualitative analysis of the project's effect
on transit services in the area and on bicycle and pedestrian circulation in the study area
will be included in the traffic report. The traffic study will identify any deficiencies due to the
project and will recommend improvements if necessary.
13. Description of Impacts and Recommendations. Based on the results of the intersection
level of service analysis, impacts of the site -generated traffic will be identified and
described. Recommendations will be formulated that identify the locations and types of
improvements or modifications necessary to mitigate significant near-term or long-range
project impacts, if any. Improvements could include street widenings, lane additions,
changes in lane usage, or modifications to existing traffic signals.
14. Reports and Meetings. Our findings and recommendations will be summarized in a draft
TIA report. Hexagon Transportation Consultants will respond to editorial comments on the
draft report and prepare a final report. This proposal does not include attendance at any
meetings. Meetings with the project team and/or City staff, as well as appearances or
presentations at neighborhood meetings or public hearings, shall be considered additional
services and will be billed separately on a time and materials basis.
Attachment A
!\ Ms. Erin Efner
November 6, 2017
\� Page 4 of 4
Additional Services
Any work not specifically referenced in the above Scope of Work—for example analyzing a
modified project description or project alternative, analyzing different phases of development,
conducting additional counts of any kind, analyzing more than 15 intersections, analyzing
roadway segments or freeway segments, analyzing the proposed new parking structure,
developing a Transportation Demand Management (TDM) program, drawing conceptual plans for
mitigation measures, or attending any meetings— shall be considered additional services.
Additional services will require additional budget and additional time.
Time of Performance
Barring any unforeseen delays, a draft traffic report will be submitted approximately four weeks
after: (1) authorization to proceed, (2) City approval of our proposed scope of work, (3) receipt of
background project data (ATI), and (4) receipt of all new count data. Overall, we estimate a draft
traffic report will be delivered to you in approximately ten weeks. Note that this schedule is subject
to the responsiveness of City staff to our requests for information. The final traffic report will be
delivered one week after receipt of all review comments. We are ready to start work immediately
upon authorization and are prepared to sign your standard contract agreement.
Cost of Services
The total fee for the Scope of Services (Tasks 1 through 14) rendered under this agreement is
quoted for a lump sum amount of $40,000, which includes $5,000 for data collection (i.e., traffic
counts). Billings will be conducted monthly, on a percent complete basis' This price quote is good
for 30 days and assumes all project -related activities will be completed within one year. Extended
project schedules may require additional budget for project administration.
We look forward to working with you on this project and appreciate your consideration of Hexagon
Transportation Consultants for this assignment. If you have any questions, please do not hesitate
to call. Thank you.
Sincerely,
HEXAGON TRANSPORTATION CONSULTANTS, INC.
Gary K. Black
President
Brian Jackson
Senior Associate
41v V
Rueben R. Rodriguez
Engineer
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
ATTACHMENT B - EDWARD L PACK ASSOCIATES SCOPE OF WORK
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ICP
Use or disclosure of data contained on this sheet is subject to the reshictions on the title page of this proposal.
Attachment B
EDWARD L. PACK ASSOCIATES. INC.
1975 HAMILTON AVENUE Acoustical Consultants TEL: 408-371-1195
SUITE 26 FAX: 408-371-1196
SAN JOSE, CA 95125 w .packassociates.com
November 6, 2017
Ms. Erin Efner
ICF
620 Folsom Street
2nd Floor
San Francisco, CA 94107
Subject: Proposal to Perform a Noise Assessment Study for the Planned "The
Villages at Burlingame" Multi -family and Parking Structure Development,
Park Road and Lorton Avenue, Burlingame
Dear Ms. Efner:
We are pleased with the opportunity to submit this proposal to perform a noise
assessment study for the planned "The Villages at Burlingame" multi -family and parking
structure development along Park Road and Lorton Avenue in Burlingame. Upon review
of the building plans, we propose the following scope -of -work:
1) Conduct on-site noise level measurements of the existing ambient
noise environment at residential properties adjacent to the south of
the proposed parking structure.
2) Determine the noise levels at the adjacent residences generated by
the parking structure. Determine the noise levels at the adjacent
residences generated by roof -top mechanical equipment at the
residential portion of the project. Determine the project -generated
noise levels from demolition and construction of the project.
Determine the effect of project traffic noise on the existing noise
environment.
3) Calculate the Community Noise Equivalent Levels (CNEL) and
evaluate the noise exposure impacts against the standard of the
City of Burlingame Noise Element and the California
Environmental Quality Act (CEQA).
4) Develop noise mitigation measures, as necessary, to achieve
compliance with the standards.
ACOUSTICAL SOCIETY OF AMERICA NATIONAL COUNCIL OF ACOUSTICAL CONSULTANTS
Attachment B
-2-
5) Prepare and submit a report including our findings and
recommendations.
The above work tasks will require 18 man-hours of engineering labor and our fee is Not -
to -Exceed $4,500.00. Terms of payment are: Due & Payable upon completion of the
report. Required attendance at meetings, presentations or other required services beyond
the above described scope -of -work will be billed on a time and materials basis at
$250.00/hr. portal to portal. Public testimony, meetings or engineering commencing after
6:00 p.m. or on weekends will be billed on a time and materials basis at $300.00/hr.
Judicial/expert witness testimony is billed at $300.00/hr.
This proposal can be made a contract by affixing an authorized signature and date of
acceptance in the spaces below and returning one copy to us. A Purchase Order or
Consultant Service Agreement may also be submitted. Thank you for considering us for
this project and we look forward to working with you.
Respectfully Submitted,
EDWARD L. PACK ASSOC., INC.
Jeffrey K. Pack
President
ACCEPTANCE:
Signature:
Print Name:
P.O. #:
IDF: THE VILLAGES AT BURLINGAME
Title:
Date:
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
ATTACHMENT C - RAMBOLL SCOPE OF WORK
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Attachment C
ENVIRON
Via Electronic Mail
Erin Efner
ICF Jones & Stokes, Inc.
620 Folsom Street, Suite 200
San Francisco, CA 94107
erin.efner@icfi.com
PROPOSAL FOR AIR QUALITY ANALYSIS FOR THE VILLAGE AT
BURLINGAME ON PARK ROAD, BURLINGAME, CALIFORNIA
Dear Ms. Efner:
November 9, 2017
Ramboll Environ US Corporation ("Ramboll Environ," formerly ENVIRON
International Corporation)is pleased to present this proposal to ICF Jones & Stokes
("ICF') to analyse air quality impacts of the construction and operation of the
Ramboll Environ
9 9 (��
Village at Burlingame on Park Road in Burlingame, California Project" or the
California Street
Suite lzoo
Suite
"Site"). This proposal provides our understanding of the Project, regulatory
San Francisco, CA 94111
background, and a description of the scope of work proposed, along with the cost
USA
estimate.
T +1415 796 1950
PR03ECT UNDERSTANDING
F +1415 398 5812
www. ramboil-environ.com
We understand that the proposed Project, as currently designed, includes the
following elements:
• Demolition of parking lot "F" (105 spaces) and parking lot "N" (94 spaces);
• Construction of a five -level, 305 space parking structure on parking lot "N";
• Construction of a five story, 132 unit residential apartment building on lot "F",
with 78 units for affordable workforce housing and 54 of the units for affordable
senior housing;
• Construction of an underground parking structure for the residential building;
and
• 6,750 square foot public park/open space.
REGULATORY BACKGROUND
Ramboll Environ understands this Project is pursuing a Class 32 exemption for infill
projects. Projects that qualify for a Class 32 exemption do not require analyses of
greenhouse gas (GHG) impacts, so this scope does not address GHG emissions.
The Bay Area Air Quality Management District (BAAQMD) CEQA Guidelines
("Guidelines")' provide recommended procedures for evaluating potential air
quality (AQ) impacts during the environmental review process consistent with
' BAAQMD CEQA Guidelines, May 2017
1/7
Attachment C
ENVIRON
CEQA requirements.,The analyses we propose herein and methods to perform the analysis is
consistent with recommendations in the BAAQMD CEQA Guidelines.
PROPOSED TECHNICAL APPROACH
Ramboll Environ proposes to conduct the following technical analyses to estimate emissions and health
risk impacts from construction of the Project. Ramboll Environ will use the most up-to-date tools and
methods to assess Project impacts. Individual tasks are described in detail below.
Operational Emissions Estimation
In its CEQA Guidelines, BAAQMD provides screening level sizes for land use projects in Table 3-1. As
stated in the guidelines, "If the project meets the screening criteria in Table 3-1, the project would not
result in the generation of operational -related criteria air pollutants and/or precursors that exceed the
Thresholds of Significance." The screening level size for operational criteria air pollutants (CAPs) for
mid -rise apartmentsz is 494 dwelling units. The Project is 132 dwelling units, so it meets the screening
criteria and additional analysis of operational CAP emissions is not required.
Table 3-1 of the CEQA Guidelines does not provide screening levels for parking structures. However,
parking structures do not generate mobile trips and only emit CAPs from area sources such as
architectural coating, consumer products and landscaping. The parking structure is smaller in square
footage than the apartment building. Because the apartment building meets the screening criteria with
a large buffer and the parking structure is expected to have much lower emissions than the apartment
building, we assume additional analysis of operational CAP emissions from the parking structure is not
required.
Thus, analysis of operational emissions will not be conducted, but the screening comparison will be
documented in our technical documentation.
Task 1. Project Construction Emissions
BAAQMD also provides screening level sizes for construction emissions. The screening level size for
construction criteria pollutants for mid -rise apartments is 240 dwelling units. The Project is 132
dwelling units, so it meets the screening criteria and additional analysis of construction criteria
pollutant emissions is not required.
However, as discussed in Task 2, a construction health risk assessment is needed and construction
toxic air contaminant (TAC) emissions are needed to perform that assessment. Thus, Ramboll Environ
will estimate TAC and PM2.s emissions from construction, but not CAPs.
For cost estimation purposes, Ramboll Environ assumes all construction equipment will be diesel fired
and the only TAC from construction will be diesel particulate matter (DPM). If gasoline, propane,
liquefied petroleum gas (LPG), or other equipment types are proposed, a supplemental cost estimate
can be prepared at that time to incorporate corresponding TAC and PM2.5 emissions associated with
such equipment, and the resulting risk.
Ramboll Environ proposes to use CalEEMod® (California Emissions Estimator Model), or equivalent
methods, for the development of the construction -related DPM and PM2.5 emissions inventory.3
CalEEMod® was developed by Ramboll Environ in collaboration with the South Coast Air Quality
Management District (SCAQMD) for use in developing emission inventories suitable for CEQA analysis,
l According to the CalEEMod User's Guide, "Mid -rise apartments are units located in rental buildings that have
between 3 and 10 levels." The Project is 5 levels, so would be considered a mid -rise apartment.
3 Software and User's Guide available publically at www.caleemod.com. Version 2016.3.2.
2/7
Attachment C
ENVIRON
The model is publically available and employs widely accepted calculation methodologies for emission
estimates combined with appropriate default data if site-specific information is not available.
We will provide a data request for Project -specific data. If such data are not available, default
assumptions specific for the Project size and type in consideration can be used when available.
However, the default data may overestimate construction activity, particularly for the parking
structure. The type of data we will request includes:
1. Equipment details and usage specific to all phases of construction, including the availability of Tier
4 equipment and line power to the site. Due to the proximity of other residences, construction
impacts are unlikely to be below thresholds without some Tier 4 equipment;4
2. Total material imported and exported (in either tons of debris or cubic yards) for the site
preparation and grading phases or equivalent hauling trips required; and
3. Tons of debris generated for the demolition phase or equivalent hauling trips required.
For purposes of this cost estimate, Ramboll Environ assumes one CalEEMod® run, or set of equivalent
calculations, will be required. Should additional runs, or rounds of calculations, be required due to
refined data beyond the initial data collection or the incorporation of mitigation measures, a
supplemental cost estimate can be prepared at that time.
This task is estimated to cost $8,000, which includes a kick-off call with the Project Sponsor, the
preparation of a data request, one CalEEMod@ run (or set of equivalent calculations), and one
conference call with ICF and the Project Sponsor.
Task 2. HRA Methodology and Risk Results
Both the residential building and parking structure are surrounded by residential and other sensitive
locations. Thus, the impact of health impact of the construction of the Project needs to be analysed.
This task includes estimating health risks based on emissions from Project construction.
Ramboll Environ will base the health risk assessment (HRA) on the total exhaust PM10 (assuming all
exhaust PM10 from construction equipment is DPM) and PM2.s emissions from exhaust attributable to
onsite equipment during the construction of the Project. As mentioned above, Ramboll Environ
assumes all construction equipment will be diesel or electric.
For construction emissions, potential receptors evaluated will include offsite sensitive receptors,
including nearby residents, childcare centers, and schools. Ramboll Environ will order an offsite
receptor report from Environmental Data Resources Inc. (EDR) to identify sensitive receptors nearby
the Project to be included in the evaluation. The EDR report will be supplemented by manual checks to
identify nearby residential areas. For purposes of this proposal, Ramboll Environ assumes there will
not be any early occupancy of residential units during construction on any part of the site.
To estimate ambient air concentrations of DPM and PM2.5 from diesel exhaust from onsite construction
activity, Ramboll Environ will use the most recent version of the American Meteorological
Society/Environmental Protection Agency regulatory air dispersion model (AERMOD). We will use
meteorological data collected at San Francisco International Airport. The most recent five-year period
available in model ready format will be used (2012-2016).
The estimated annual concentration of PM2.5 at the maximum offsite receptor will be compared with
the proposed BAAQMD CEQA threshold for PM2.5 from a single source. The maximum annual
4 In particular, appropriate default data for the additional excavation required for an underground parking
structure is not available in CalEEMod®.
3/7
Attachment C
ENVIRON
concentration of DPM at the various types of offsite sensitive receptors will be used to estimate excess
lifetime cancer risks and noncancer hazard index (HI). Estimated cancer risks and noncancer HI will be
calculated according to the current BAAQMD Guidance and using default BAAQMD and California Office
of Environmental Health Hazard Assessment (OEHHA) exposure assumptions. Ramboll Environ will use
the most recent OEHHA Guidelines released in March 2015, which include refinements of the
assumptions and methodologies relating to children. If the construction risk thresholds are exceeded,
Ramboll Environ can discuss potential mitigation scenarios. If evaluation of mitigation scenarios is
needed, Ramboll Environ can provide an additional cost estimate for this effort.
We assume construction of the parking structure and residential building will be completed before
residents move into the residential building. If construction will be phased and residents will be
present as construction continues, an additional cost estimate can be provided.
This task is estimated to cost $15,000, which includes a sensitive receptor search, modeling using
AERMOD and BAAQMD-processed meteorological data, one round of health risk calculations using the
new OEHHA Guidance, and one conference call with ICF and the Project Sponsor.
Task 3. Cumulative Analysis
The BAAQMD recommends performing a cumulative analysis of offsite sources on the maximum
individual sensitive receptor from construction. The cumulative HRA will evaluate the health impact of
offsite sources on the individual who is maximally exposed from the construction activity. The offsite
sources include permitted stationary sources and nearby roadways. Caltrain is about 1,000 feet away
from the Project. Due to the distance from the Project and the plans to electrify Caltrain locomotives,
we expect this source to have minimal cumulative impact. Therefore, we do not propose to analyze it.
If an analysis of the health impact of Caltrain is needed, Ramboll Environ can provide an additional
cost estimate for this effort.
In accordance with BAAQMD CEQA Guidelines, Ramboll Environ will evaluate the health impact of all
sources within 1,000 feet of the Project on the maximally exposed offsite sensitive receptor identified
in the construction HRA. The BAAQMD provides tools with conservative estimates of impacts from
certain offsite sources, including a stationary source tool,b highway screening tool,6 and roadway
screening tool.? Ramboll Environ will use these tools and other screening methods, as discussed
below, to evaluate each of the sources within 1,000 feet of the Project. The impacts from each source,
including the construction of the Project, will be added together and compared against thresholds.
In 2015, the Office of Environmental Health Hazards Assessments (OEHHA) released new guidance on
how to evaluate cancer risk. The BAAQMD screening tools were developed under the old guidance.
Thus, Ramboll Environ will use scaling factors approved by BAAQMD to convert risks from the screen
tools to be consistent with new guidance.
In 2015, the California Supreme Court held that CEQA does not require an analysis of the impact of
the surrounding community on new residents. Thus, we assume an analysis of off-site sources on new
residents of the Project is not required. However, if this analysis is required by the City of Burlingame
for approvals, we can prepare this analysis under a separate scope.
s BAAQMD.2012. San Mateo County stationary Source Screening Analysis Tool. Available at:
http://www. baagmd.gov/pla ns -a nd-climate/california-environmenta I-quality-act-cega/cega-tools.
6 BAAQMD. 2011. San Mateo County Highway Screening Analysis Tool. Available at:
http://www.baaqmd.gov/plans-and-climate/california -environmental-quality-act-ceqa/ceqa -tools.
7 BAAQMD. 2015. Roadway Screening Analysis Calculator. Available at:
http://www. baagmd.gov/plans-and-climate/california-environmental-quality-act-cega/cega-tools.
4/7
Attachment C
ENVIRON
Task 3a. Roadway Air Toxics Analysis
The Project is within 1,000 feet of EI Camino Real, which is a major roadway. Vehicles on the roadway
emit TACs from the combustion of fuel and thus must be evaluated in an offsite risk evaluation.
Ramboll Environ proposes to use the BAAQMD screening tools to estimate the health impact from all
roadways with over 10,000 vehicles per day within 1,000 feet of the Project. The health impact will be
evaluated at the maximally exposed offsite sensitive receptor identified in the construction HRA.
Ramboll Environ will work with the City of Burlingame to obtain traffic volumes for nearby roadways.
As discussed above, the cancer risk found in the tool will be scaled to account for the new OEHHA
guidance.
Task 3b. Stationary Source Air Toxics Analysis
Permitted stationary sources can emit TACs through their operations. Ramboll Environ will use
BAAQMD's tool with risks from permitted stationary sources to evaluate impact of other sources within
1,000 feet of the Project. Where appropriate, Ramboll Environ will use the distance multiplier to take
into account the dispersion with distance from the source and will use refined values from BAAQMD
where available. As discussed above, the cancer risk found in the tool will be scaled to account for the
new OEHHA guidance.
Task 3 is estimated to cost $3,000.
Task 4. Documentation
Ramboll Environ will communicate the preliminary results of the analysis to ICF and the Project
Sponsor via conference call prior to drafting final documentation. At your direction, we will prepare
documentation of our analysis. This documentation can take two forms:
1. Annotated tables and figures summarizing the results of the analysis and the methodologies used.
2. A technical memorandum with annotated tables and figures summarizing the results of the
analysis and the methodologies used. Supporting documentation for the calculations and
assumptions will be discussed in the report.
The form of documentation is dependent on cost and amount of documentation needed. Both forms
will be prepared as a stand-alone documents; therefore, all aspects of the analyses will be presented.
References will be made to the original source documents from which environmental data and
information are derived; the data that forms the basis of the calculations will be presented. All key
assumptions and descriptions of methodologies will be presented. The figures and tables will be in PDF
format. For cost estimation purposes, we assume one iteration of client review and that comments will
be editorial in nature. Annotated tables and figures (Option 1) is estimated to cost $5,000 and the
technical memorandum (Option 2) is estimated to cost an additional $5,000.
COST ESTIMATE
The following table describes the cost estimates and scope for each task.
5/7
Attachment C
ENVIRON
Table 1: Task List and Cost Estimates
Task
Description
Estimated Cost
1 1
Project Construction Emissions
- Kick-off call
- Preparation of Data Request
- One CalEEMod® Run (or set of equivalent calculations)
$$,000
- One conference call
2
HRA Methodology and Risk Results
- Sensitive receptor search
- AERMOD modeling, with BAAQMD-processed meteorological data
- Health risk calculations using new OEHHA Guidance
$15,000
- One conference call
3 Cumulative Analysis
- Roadway Air Toxics Analysis
$3,000
- Stationary Source Air Toxics Analysis
4
Documentation
-
- One conference call to discuss draft results
- Preparation of annotated tables and figures
$5,000 - $10,000
- Preparation of technical memorandum (optional - $5,000)
Total
$31,000 - $36,000
The cost estimate for the proposed work is approximately $31,000 and $36,000 if the technical
memorandum is desired. Ramboll Environ will conduct this work on a time -and -material basis in
accordance with our General Terms and Conditions shown in Attachment A and rates shown in
Attachment B. This represents our best estimate of the expected cost to complete the evaluation, and
is based on the assumptions described above. Ramboll Environ will not exceed the cost estimate listed
here without prior authorization from you. We will work with all parties to deliver the work products on
a mutually agreed upon schedule.
6/7
ENVIRON
CLOSING
Attachment C
Thank you for the opportunity to assist you with this matter. We look forward to working with you to
complete this assignment. If you have any questions or need further information, please contact us at
your convenience.
Yours sincerely,
//Shari Beth Libicki//
Shari Libicki, PhD
Principal
D +1 415 796 1933
slibicki@ramboll.com
Attachments:
//Sarah Manzano//
Sarah Manzano
Senior Consultant
D +1 415 426 5011
smanzano@ramboll.com
A: General Terms and Conditions
3: Rates
Authorization to Proceed with Scope of Work for up to $36,000 for the Air Quality Analysis
for Village at Burlingame:
Accepted and Agreed to:
Name:
Signature:
Title:
Date:
7/7
Attachment C
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
Ramboll Environ
Attachment C
ENVIRON
GENERAL TERMS AND CONDITIONS
Ramboll Environ US Corporation, a Virginia corporation, ("Ramboll Environ") agrees to provide
professional services under the following General Terms and Conditions:
1. Fees: Ramboll Environ bills for its services on a time and materials basis using standard hourly
rates. If requested, we will provide an estimate of the fees for a particular task, and we will not
exceed that estimate without prior Client approval. For deposition and testimony we charge premium
hourly rates. In certain circumstances we will undertake an assignment on a fixed fee basis if the
requirements can be clearly defined.
2. Invoicina: Ramboll Environ bills its clients on a monthly basis using a standard invoice
format. This format provides for a description of work performed and a summary of professional fees,
expenses, and communication and reproduction charges. For more detailed invoicing requests,
Ramboll Environ reserves the right to charge for invoice preparation time by staff members.
3. Payment: Ramboll Environ invoices are payable UPON RECEIPT. Ramboll Environ reserves the
right to assess a late charge of 1.5 percent per month for any amounts not paid within 30 days of the
receipt date. Ramboll Environ also reserves the right to stop work or withhold work product if invoices
remain unpaid for more than 60 days past the receipt date. If Ramboll Environ's work relates to a
business transaction, Ramboll Environ shall be paid in a timely fashion, without regard to whether or
when the transaction closes. If Ramboll Environ legal counsel determines that Ramboll Environ is
required to take legal action to obtain payment for unpaid invoices and Ramboll Environ prevails in
court, Client agrees to pay all of Ramboll Environ's costs associated with the legal action, including
reasonable legal fees.
4. Subcontractors: Ramboll Environ has a policy that its Clients should directly retain other
contractors whose services are required in connection with field services for a project (e.g., drillers,
analytical laboratories, transporters). As a service to you, we will advise you with respect to selecting
other such contractors and will assist you in coordinating and monitoring their performance. In no
event will we assume any liability or responsibility for the work performed by other contractors you
may hire. When Ramboll Environ engages a subcontractor on behalf of the Client, the expenses
incurred, including rental of special equipment necessary for the work, will be billed as they are
incurred, at cost plus 15 percent. By engaging us to perform these services, you agree to indemnify,
defend and hold Ramboll Environ, its directors, officers, employees, and other agents harmless from
and against any claims, demands, judgment, obligations, liabilities and costs (including reasonable
attorneys' and expert fees) relating in any way to the performance or non-performance of work by
another contractor, except claims for personal injury or property damage to the extent caused by the
negligence or willful misconduct of Ramboll Environs' employees.
S. Reimbursable Expenses: Project -related expenses including travel, priority mail, and
overnight delivery, outside reproduction and courier services will be billed at cost plus 15 percent.
The use of company-owned cars, trucks, and vans will be charged at $125 per day. The use of
company-owned equipment and protective clothing will be billed in accordance with our standard fee
schedule.
6. Access and Information: Client agrees to grant or obtain for Ramboll Environ reasonable
access to any sites to be investigated as part of Ramboll Environ's scope of work. Client also agrees
to indicate to Ramboll Environ the boundary lines of the site and the location of any underground
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Attachment C
Ramboll Environ's General
Terms and Conditions
structures, including tanks, piping, water, telephone, electric, gas, sewer, and other utility lines.
Client agrees to notify Ramboll Environ of any hazardous site conditions or hazardous materials, about
which Client has knowledge and to which Ramboll Environ's employees or contractors may be exposed
while performing services on behalf of Client, including providing copies of relevant Material Safety
Data Sheets. Client also shall make available to Ramboll Environ all information within its control
necessary to allow Ramboll Environ to perform its services and agrees to comply with reasonable
requests by Ramboll Environ for clarification or additional information. Client shall be responsible for
the accuracy of this information. Ramboll Environ shall not be responsible for any damage to
underground structures or utilities to the extent such damage was caused by incomplete or inaccurate
information provided to us by the client or other party. Client agrees to make Ramboll Environ aware
of any unsafe conditions at any project site about which Client has knowledge.
7. Reportina Reauirements: Client may be required under federal, state or local statutes or
regulations to report the results of Ramboll Environ's services to appropriate regulatory agencies.
Ramboll Environ is not responsible for advising Client about its reporting obligations and Client agrees
that it shall be responsible for all reporting, unless Ramboll Environ has an independent duty to report
under applicable law. In those situations, Ramboll Environ will provide Client with advance notice that
Ramboll Environ believes that it has an obligation to report as well as the substance of the report it
intends to make.
8. RCRA Comoliance: Client shall be responsible for complying with the Resource Conservation
and Recovery Act, 42 U.S.C. Section 6901 et. seq. ("RCRA") and its implementing regulations in
connection with Ramboll Environ's work under this Agreement. Client may request Ramboll Environ's
assistance in meeting its RCRA and other similar waste management obligations, including analytical
testing to assist Client in proper characterization of waste, identifying potential transporters and
disposal facilities for waste (provided that Client shall make the final selection of both the transporter
and disposal facility), entering into subcontracts or purchase order arrangements with the transporters
and/or disposal facilities selected by Client, and preparing manifests for the Client's approval and
execution. Client agrees that, by virtue of providing these services, Ramboll Environ shall not be
deemed a "generator" or a party who "arranges" for the "transportation," "treatment" or "disposal" of
any "hazardous waste" or "hazardous substance" (as those terms are defined in the Comprehensive
Environmental Response Compensation and Liability Act or "CERCLA", 42 U.S.C. Section 9601). Client
agrees to indemnify, defend and hold Ramboll Environ, its directors, officers, employees and agents,
harmless from and against any and all claims, demands, judgments, obligations, liabilities, any costs
(including reasonable attorneys' and expert fees) relating to: (1) Ramboll Environ's work in assisting
Client with its RCRA obligations; and (2) the transportation, treatment, and disposal of hazardous
substances or hazardous waste generated by the field activities conducted for Client.
9. Confidentiality: We treat all information obtained from Clients as confidential, unless such
information is previously known to us, comes into the public domain through no fault of ours, or is
furnished to us by a third party who is under no obligation to keep the information confidential. If we
are subpoenaed to disclose confidential information obtained from you or about our work for you, we
will give you reasonable notice and the opportunity to object before releasing any confidential
information.
10. Independent Contractor: Client agrees that Ramboll Environ is acting as an independent
contractor and shall retain responsibility for and control over the means for performing its services.
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Attachment C
Ramboll Environ's General
Terms and Conditions
Nothing in these Terms and Conditions shall be construed to make Ramboll Environ or any of its
officers, employees or agents, an employee or agent of Client.
11. Standard of Care: In performing services, we agree to exercise professional judgment, made
on the basis of the information available to us, and to use the same degree of care and skill ordinarily
exercised in similar circumstances by reputable consultants performing comparable services in the
same geographic area. This standard of care shall be judged as of the time the services are rendered,
and not according to later standards. Ramboll Environ makes no other warranty or representation,
either express or implied, with respect to its services. Estimates of cost, recommendations and
opinions are made on the basis of our experience and professional judgment; they are not
guarantees. Reasonable people may disagree on matters involving professional judgment and,
accordingly, a difference of opinion on a question of professional judgment shall not excuse a Client
from paying for services rendered.
Client recognizes that there may be hazardous conditions at sites to be investigated as part of
Ramboll Environ's work. Client acknowledges that Ramboll Environ has neither created nor
contributed to the existence of any hazardous, toxic or otherwise dangerous substance or condition at
the site(s) which are covered by Ramboll Environ's work. Client also recognizes that some
investigative procedures may carry the risk of release or dispersal of pre-existing contamination, even
when exercising due care. Client releases Ramboll Environ from any claim (including claims under
CERCLA or state law) that it is an 'operator" of any site where it performs work for Client or a
"generator" or a party who "arranges" for the "transportation," "treatment" or "disposal" of any
"hazardous substance" (as those terms are defined in CERCLA), by virtue of its work for Client at any
site.
12. Insurance: Ramboll Environ shall maintain the following insurance coverage while it performs
the work described in Exhibit "A:" (1) statutory Workers Compensation and Employer's Liability
Coverage; (2) General Liability for bodily injury and property damage of $1,000,000 aggregate; (3)
Automobile Liability with $1,000,000 combined single limit; and (4) Professional Liability and
Contractor's Pollution Liability with a combined single limit of $1,000,000 per claim and in the
aggregate. If Client desires additional insurance or special endorsements, premiums associated with
that coverage would be considered a reimbursable expense. Upon request, we will provide you with a
certificate of insurance.
13. Third Parties: Ramboll Environ's services are solely for Client's benefit and may not be relied
upon by any third party without Ramboll Environ's express written consent. Any use or dissemination
of Ramboll Environ work products (including Ramboll Environ reports), without the written consent of
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attorneys' and expert fees), asserted by third parties arising out of or in any way related to our
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14. Limitation of Liability: Ramboll Environ shall be liable only for direct damages that result from
Ramboll Environ's negligence or willful misconduct in the performance of its services. UNDER NO
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Attachment C
Ramboll Environ's General
Terms and Conditions
CIRCUMSTANCES SHALL RAMBOLL ENVIRON BE LIABLE FOR INDIRECT, CONSEQUENTIAL, SPECIAL,
OR PUNITIVE DAMAGES, OR FOR DAMAGES CAUSED BY THE CLIENT'S FAILURE TO PERFORM ITS
OBLIGATIONS UNDER LAW OR CONTRACT. Ramboll Environ shall not be liable for and Client shall
indemnify Ramboll Environ from and against all claims, demands, liabilities and costs (including
attorneys' and expert fees) arising out of or in any way related to our performance or non-
performance of services, including all on-site activities except to the extent caused by
Ramboll Environ's negligence or willful misconduct. In no event shall our liability exceed the amount
paid to us by you for our professional services (net of reimbursable expenses) and Client specifically
releases Ramboll Environ for any damages, claims, liabilities and costs in excess of that amount.
15. Termination: This Agreement may be terminated by either party upon ten (10) days written
notice to the other. If Client terminates the Agreement, Client agrees to pay Ramboll Environ for all
services performed until the effective date of the termination. Client's obligations under Paragraphs 3,
4, 8, 9, 11, 13, 14, 16, 18 and 20 shall survive termination of this Agreement and/or completion of
the services hereunder.
16. Disputes: All disputes under this Agreement shall be resolved by binding arbitration under the
rules of the American Arbitration Association. If our personnel or documents are subpoenaed for
depositions or court appearance in any dispute related to the project (except disputes between
Ramboll Environ and Client related to our services), Client agrees to reimburse us at our then current
billing rates for responding to those subpoenas, including out-of-pocket reimbursable expenses.
17. Scope of Agreement: Once Client has signed Ramboll Environ's proposal, that proposal and
these Terms and Conditions shall constitute the complete and exclusive Agreement between the
parties and will supersede all prior or contemporaneous agreements, whether written or oral. No
provision of these Terms and Conditions may be waived, altered or modified except in writing and
signed by Ramboll Environ. Client may use standard business forms, such as purchase orders, for
convenience only; any provision on those forms that conflict with these Terms and Conditions shall not
apply.
18. Nonsolicitation: Both Ramboll Environ and Client agree during the term of this Agreement and
for 12 months following its termination for any reason, neither party will solicit for employment, or
hire as an employee or contractor, any personnel of the other party involved in the performance of
services hereunder.
19. Force Mafeure: Ramboll Environ shall not be liable in any way because of any delay or failure
in performance hereunder due to unforeseen circumstances or causes beyond its control, including
without limitation strike, lockout, embargo, riot, war, act of terrorism, fire, act of God, accident, failure
or breakdown of components necessary to order completion, subcontractor or supplier non-
performance, inability to obtain labor, materials or manufacturing facilities, or compliance with any
law, regulation or order.
20. Intellectual Property. If Ramboll Environ delivers a written product to the Client,
Ramboll Environ hereby grants to Client a perpetual, nonexclusive, royalty -free license to copy, modify
and otherwise utilize the product in connection with the Client project for which the Services were
provided. Ramboll Environ retains all intellectual property rights.
REVISION - May 2015
4/4
Attachment C
ATTACHMENT A
Ramboll Environ
Attachment C
ENVIRON
Ramboll Environ US Corporation
2017 Rate Structure
Ramboll Environ will bill monthly for the actual time and expenses incurred on the client's
behalf in performance of the contracted effort. Labor will be billed at the fixed hourly rates
indicated below. Materials and supplies, travel, and any other direct costs will be billed at
actual cost plus a handling charge (G&A) of 15%. Any subcontracted effort will be billed
at actual cost plus a handling charge of 15%. Ramboll Environ does not directly charge
for in house copies or normal phone company charges.
Labor Category
Rates
Principal
$320
Principal Consultant
$320
Sr. Managing Consultant
$275
Managing Consultant
$245
Senior Consultant 2
$220
Senior Consultant 1
$185
Consultant 3
$175
Consultant 2
$160
Consultant 1
$115
Drafting
$110
Support
$85
This document is PROPRIETARY to Ramboll Environ. It is being made available for the
recipient's proposal evaluation and/or contract administration purposes only. No right is
granted to the recipient to use, disclose, or reproduce any information presented herein
without Ramboll Environ's express written permission.
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
ATTACHMENT D - BUDGET
ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.
Attachment D. Cost Estimate for the Village at Burlingame Project Class 32 Exemption
Date pnnmtl 11/138017 7:10 AM Approved by Fi arce ( sh ) 6. Attach Budi
Consulting
start
Subcontractor
Chapman
E rdl
Employee
Name
Ether
H
Hum
RobertsD
Rome
HatcherS
Send
MethleSJ
Hexagon
LPeck
Ranboll
Deputy
"de,
PNject
broad
Rated
Command
Rod,
Director
Manager
Manager
Hazards
Hydrology
Air Quality
Noise
Pmtlmlion
Trans
Noise
At Quality
Labor
Classficabo
6r Consuk
Sr ConSuM
3r Consuh
Mng
Map
Assoc
Direct
Task a
Pmj Dir
II
II
1
Couple
Consul
Consul 11 Asst ConsuB
SUMb1a1
Subtotal
Labor Total
Expenses
Total Priv
Task t.rock-0R, 3coping. and_T__e_a_m M..Uaq
21
4
_ 61_________
________
:___________:_______
$1,846
______:
____ ___
____________
__ $0
.._...-
. __ §1_,_8_/_6__
Tash 2. Pmled Description ......................
......
.........6
__ 2_�
_..__ 8�,
......................r..........,.........
.,,_,.... 2 .
$1 528
_....$11.2...
.........:........:.......................................
..
§1,528
lass
Task 3. Admin Drafi lCless 32 Exemption
....................................................................................y_...._..._;.__....-4
fi ; :
14
j 32:
8
4 : 4:
..........{.
2'
2
{-------------
8
§11166
...............
E4o.0o0
$4,500 :
536,000
$00,508
Task4. Austin Drug 2,Screentllech. Flnal ..
Task ...............
2 j
10
j _ 26 1
2
�... 2
1 :
.........__..._....1...................$3
1
4
56,846
........._...._....1................__..............._..._.
EO
§R,644
5....jest..._.. oprour
Task S. Pro'eG MenagemeMMeeBnps
4:
12:
4:
33..
53332
1
fa
53,332
Total hours
14
42
76
10
6
5
3
10
ICF E&P 2017 Billing Rates
§235
$158
$124
$130
$175
$208
$112
$110
Subtata6
53,290
$8,838
§9424
$1,300
$1,050
$1,040
§338
$1,540
524.616
$Io,000
§4,500
W6,000
$80,500
$105,116
Direct Expenses
523.02 ReproduNons
$500
523.04 Postage and Delivery
$100
523.05 Treat. Auto, in id. Mileage at eunenl IRS rate (.535fmpe)
$100
Me* u on all non -labor costs and subcantmdgrs:
10%
$8,120
Olred e e e subtotal
ns
$8,820
Total priee
$113.936
Date pnnmtl 11/138017 7:10 AM Approved by Fi arce ( sh ) 6. Attach Budi
Proposal to Prepare CEQA Documentation for the Village at
Burlingame Project
ATTACHMENT E - SCHEDULE
_NI/_
**ICF
Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal.