HomeMy WebLinkAboutAgenda Packet - LB - 2021.05.18City of Burlingame
BURLINGAME
Meeting Agenda - Final
Library Board of Trustees
Tuesday, May 18, 2021 5:30 PM
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
On March 17, 2020, the Governor issued Executive Order N-29-20 suspending
certain provisions of the Ralph M. Brown Act in order to allow for local legislative
bodies to conduct their meetings telephonically or by other electronic means.
Pursuant to the Governor's Executive Order N-33-20 issued on March 19, 2020, and
CDC's social distancing guidelines which discourage large public gatherings, the
Burlingame Public Library will not be open to the public for the May 18, 2021 Library
Board of Trustees Meeting.
Members of the public may view the meeting by logging into the Zoom meeting
below.
Members of the public may provide written comments by email to
publiccomment@burlingame.org.
Emailed comments should include the specific agenda item on which you are
commenting, or note that your comment concerns an item that is not on the agenda.
The length of the emailed comment should be commensurate with the three minutes
customarily allowed for verbal comments, which is approximately 250-300 words. To
ensure that your comment is received and read to the Library Board of Trustees for
the appropriate agenda item, please submit your email no later than 5:00 p.m. on
Tuesday, May 18, 2021. The City will make every effort to read emails received after
that time, but cannot guarantee such emails will be read into the record. Any emails
received after the 5:00 p.m. deadline which are not read into the record will be
provided to the Library Board of Trustees after the meeting.
Online
City of Burlingame Page 1 Printed on 511412021
Library Board of Trustees Meeting Agenda - Final May 18, 2021
1. CALL TO ORDER - Online
To Join the Zoom Meeting
Access the meeting by computer:
Meeting ID: 830 5296 2480
Passcode:246572
Access the meeting by phone:
Dial 1-669-900-6833
Meeting ID: 830 5296 2480
Passcode:246572
2. ROLL CALL
3. PUBLIC COMMENTS
Members of the public may speak about any item not on the agenda. Members of the public may suggest
an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is
not on the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Meeting Minutes for APril 20, 2021
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. April 2021 Statistics
Attachments: Adult Services Statistics for April 2021
Children's and Teen Statistics for April 2021
6. REPORTS
a. City Librarian's Report
b. Foundation Report
7. OLD BUSINESS
a. Silicon Valley Foundation - Discussion
b. Update on Opening the Library
City of Burlingame Page 2 Printed on 511412021
Library Board of Trustees Meeting Agenda - Final May 18, 2021
8. NEW BUSINESS
a. City Librarian's Request to Fund Edelweiss
Attachments: Report
b. City Librarian's REquest to Purchase Temporary Scanner
Attachments: Scanner
C. Town of Hillsborough Presentation
9. ANNOUNCEMENTS
10. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection at the City of Burlingame's website: www.burlingame.org.
City of Burlingame Page 3 Printed on 511412021
Burlingame Library
Board of Trustees
April 20, 2021 Minutes
I. Roll Call
Trustees Present: Kristin Capkin, Danielle Garcia, Randi
Murray, Mike Nagler, Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the
March 16, 2021 Trustee Meeting. M/S/C (Murray/Nagler)
III. Statistics
A. Children's Statistics
Brad emphasized all the effort that the children's staff puts into
preparing the book bundles. Parents/Children request a specific theme
such as books on dogs. In March 349 book bundles were assembled.
which indicates how popular this service is to both the parents and the
children. The Children's staff feel that because the library is closed due
to COVID this is a substitute for children and parents selecting the
books together.
B. Adult Services Statistics
• Kanopy has 400 plays which is a decent amount. If usage
increases, the cost of the service will increase.
• Pronounciater- Pronounciater is a PLS investment. Previously
The library used Mango but it was replaced by Pronounciater due
to cost.
• Tutor.com - Trustee Ostrow expressed that she would like to see
Tutor.com used by students more often. Only two sessions were
reported for March. Brad noted that staff has tried to promote
this program but for some reason it has never achieved popularity
with students. The students interact with the tutor by typing
questions and answers back and forth which could be a hindrance
to the students.
• Contracts/Usage - The library has contracts with Pronounciater
and Tutor.com which have to expire before changes to a different
entity can be made.
• Art Programs - Art programs will be on hold for awhile, as
Brenda Chavez who just retired, oversaw these programs. A
recruitment for Brenda's position is underway.
IV. Foundation Report
The Foundation found out last week that the space they were using at
240 Lorton has been rented as of June 1st. Brad thinks that it will be
possible to have donations brought to the library as we are loosening
restrictions and coming out of cohorts. The City is apprehensive about
having extra people in the library.
V. Public Comment - Connor Lundy
A. Brad received a letter from Connor Lundy which he read to the
Trustees.
To Mr. McCulley and the Library Board of Trustees:
I am writing to encourage you all to expedite the opening date of the library. The
residents of Burlingame have been without a library for 13 months. Unfortunately,
it does not appear that the decision to open is based on California Department of
Public Health Guidelines or the San Mateo County Public Health guidelines. San
Mateo County is currently in the orange tier and will likely be in the yellow tier very
soon. It is a shame the library is not already open for some capacity of in -person
services. Public Health guidelines should be the primary resource for guiding this
decision. Mr. McCulley had corresponded with me suggesting worker's comp
liabilityissues and OSHA guidelines were at play. What specific workers comp and
OSHA issue applies only to the Burlingame library and not the other county
libraries that are already open, businesses that are open, etc?
It is unfortunate that the residents of Burlingame are not being provided more
library services when shopping malls, movie theaters, gyms, churches and offices
are allowed to open. When the pandemic began, "essential businesses" were allowed
to stay open. Now, everything else is opening and the library remains closed. You all
are effectively classifying the library as the least essential element in our community
by staying closed.
Thanks for your consideration,
Sincerely,
Connor Lundy
B. Comments to Mr. Lundy's Letter
• California State and San Mateo County Public Health Guidelines
are not the only criteria under consideration that affect the
Library's reopening plans.
• The City Manager, City Attorney, and Human Resources Director
have tangible liability concerns regarding the Library's reopening
based on a State Assembly Bill passed in the early days of COVID
that trigger Workman's Comp and OSHA issues.
• Each City and County are interrupting the State Assembly Bill
according to the guidelines of their specific entity.
VI. Update On Reopening the Library
The Trustees reviewed the tentative Reopening Plan and BPL Code of
Conduct. Highlights of the discussion follow.
• The library is tentatively scheduled to open sometime in June.
• The Fire Marshall gave us a quote of 117 people in the building at
one time. 100 patrons will be allowed in the building and 17 staff.
• Tentative hours will be 12-6 Monday -Friday - 12-4 Sat.
• HVAC is adequate for the entire building. HVAC will be updated
during reopening.
• Bathrooms will not be monitored.
• Patrons will be required to wear masks, temperatures will be taken,
and social distancing required.
• Patrons will probably be given an hour to select materials.
• Announcements will be made to remind patrons of their
responsibilities such as social distancing etc.
• Hourly staff has been contacted to determine availability for hours
they are offered.
• Staff is asked, if possible, to be aware of what concerns or problems
libraries that have opened might be having.
• Our quarantine for returned books is currently 48 hours. Probably
will be reduced to zero by the time we open. San Francisco does not
quarantine its return books anymore.
VII. 7 Member Board of Trustees
A. 7 Member Board The Trustees revisited the possibility of a 7 member
board for the purpose of creating more diversity in its membership.
The members continued to feel that this was not the best time to make
this change based on the fact that they could not communicate
effectively with the public during the pandemic.
B. Advisory Council to Trustees /Town Hall
Trustee Murray suggested having an Advisory Council to the Trustees
maybe twice a year when the public could come to a meeting and ask
questions and raise issues relating to the Library. A Town Hall
meeting after the Library fully opens would be another alternative.
VIII. Action Items
A. Brad will contact Bill Nagle and make arrangements for him to attend
the May meeting to discuss his findings regarding the Library's
Portfolio with the Silicon Valley Community Foundation. (Agenda
Item)
B. At the May Meeting the Trustees will discuss qualifications they
would like to have in a Trustee. (Agenda Item)
IX. Adjournment
The meeting was adjourned at 6:45pm. The next meeting of the
Library Board of Trustees will be held on Mayl8, 2021 at 5:30pm.
Commented [PSI]:
�Zespectfully Submitted
Brad McCulley
City Librarian
Burlingame Public Library
Adult Services Stats
April 2021
Program
Date
# Programs
Attendance
Sit N Stitch
Tuesdays
4
9
English Learners Group
Wednesdays
& Thursdays
9
19
Burlingame Reads Kickoff
Poetry Event
4/7
1
20
Book Discussion: Parable of the
Sower years 2024, 2025, 2026
4/14
1
12
Booked on Crime — Mystery
Book Club
4/15
1
4
Book Discussion: Parable of the
Sower, Year 2027
4/28
1
8
Total
17
72
Kanopy
Month
Plays
Cost per play
Kanopy Kids and K Series (Great Books)
Monthly Invoice
$5/month for unlimited plays
April
308
$2
3 KIDS and
$686
2021
11 Great Courses
322 total plays
Pronunciator (Language Learning)
New registrations
Sessions
Top 3 languages
4
9
Spanish, Mandarin, French
Tutor.com
Tutor sessions Test Prep sessions
1 1
# of Reference questions answered = 325 phone calls
NEW - Adult Book Bundles prepared: 10
Children's and Teen Monthly Statistics
Apr-21
Programs
Attendance
Cost
STORYTI M ES
Live Storytime with Miss Jenny Virtual
2
27
Miss Jenny Storytime IGTV views
2
156
Miss Jenny Storytime YouTube views
2
7
Miss Jennifer Live Zoom Storytime
3
47
Miss Kelly Storytime YouTube views
3
151
Miss Kelly Storytime IGTV views
3
190
TOTAL STORYTIMES
15
578
CLASS VISITS
Preschool Class Visits at Schools
Preschool Class Visits at Library
Virtual Elementary School Class Visits on Zoom
Elementary School Class Visits at Library
Middle School Class Visits at Schools
Middle School Class Visits at Library
TOTAL CLASS VISITS
0
0
SPECIAL PROGRAMS FOR CHILDREN
STEAM Bags
1
50
Mandarin Story Time (Virtual)
1
36
$80
Grace Lin Author Event
1
61
Baby Sign Language
1
52
Music Party
1
38
Homework Center (children)
7
26
Poetry Month
1
469
Garden and Grow
1
174
Anti Bias Storytime
1
67
Earthcapades
1
95
Khalid Birdsong Cartooning
1
12
TOTAL SPECIAL PROGRAMS FOR CHILDREN
17
1,080
$80
SPECIAL PROGRAMS FOR TEENS
Homework Center (teens)
7
45
Teen Advisory Board
1
7
First Look Book Group
1
5
Teen Spring Break Spring Rolls
1
21
Teen SAT
1
14
TOTAL SPECIAL PROGRAMS FOR TEENS
11
92
$0
TOTAL CHILDREN'S & TEEN PROGRAMS
43
1,750
$80
Book Bundles Assembled (# of bundles & books)
318
1,590
EDELWEISS ANALYSIS MAY 2021
What I've tried to capture here for you is what has happened to our collection since the pandemic. You
can see that before the pandemic, our turnover rate was quite high and remained relatively stable during
the beginning of the pandemic due to all the books out in circulation (since we were not accepting returns
at that time). We kept up the high turnover rate through January of this year and have only recently
started to see a slowdown, which could be due to our communities opening back up (and thereby people
reading less). We can see that the library collection did well during the height of the pandemic, which
means that our collection filled a community need when it needed it the most.
r)Pfinitinnc
• Freshness: How much of our holdings are moving-- and how much aren't.
• Relevance: What we have vs. what's selling in indie bookstores (not super helpful since not
everything in indie bookstores is appropriate for us).
• Hit Rate: Evaluates how many of the new titles we purchased were in demand and how many
weren't.
• Turnover: How well the collection is circulating. The ratio is number of times per year the
average title is circulating. F This is the most important metric for us.
How We're Doing Today
Scores
0 Freshness: 2.5, down 0.9%
Q Hit Rate: 2.3, down 8.7%
Top 5: Strengths
1) JUV Action / Mystery
2) JUV Misc Fiction
3) Classics
4) JUV Fantasy / Magic
5) JUV Comics / Graphic N
* Relevance: 3.1, down 2.9%
00 Turnover: 1.1
Bottom 5: Opportunities
44) Board Books
43) House / Home
42) Religion
41) Religious Fiction
40) Gardening
How We Were Doing in January 2021
Scores
0 Freshness: 2.8
Q Hit Rate. 3.5, up 0.5%
Top 5: Strengths
1) JUV Action / Mystery
2) Classics
3) Juvenile Nonfiction
4) JUV Misc Fiction
5) JUV Comics / Graphic N.
* Relevance: 3. 7, up 1.8%
OQO
Turnover: 2. 0, up 20.5°l0
Bottom 5: Opportunities
44) Board Books
43) House / Home
42) Religion
41) Sci Fi / Fantasy
40) Mystery / Thriller
How We Were Doing This Time Last Year
Scores
AP Freshness: 2.8, down 4.7910
Q Hit Rate: 3.3, down 9.5%
Top 5: Strengths
1) Poetry
2) JUV Action / Mystery
3) Juvenile Nonfiction
4) YA Social Themes
5) Family / Relationships
* Relevance: 3.7, down 4.8%
r' Turnover: 1.5, down 18.2%
Bottom 5: Opportunities
44) Board Books
43) Historical Fiction
42) Mystery / Thriller
41) Romance
40) Sci Fi / Fantasy
How We Were Doing Before the Pandemic
Scores
AV Freshness : 2.8
(D Hit Rate: 3.5, up 0.0,65
Top 5: Strengths
1) JUV Action / Mystery
2) Classics
3) Juvenile Nonfiction
4) JUV Misc Fiction
5) JUV Comics / Graphic N.
* Relevance: 3.7, up 1.8%
,'1;' Turnover : 2.0, up 20.5%
Bottom 5: Opportunities
44) Board Books
43) House / Home
42) Religion
41) Sci Fi / Fantasy
40) Mystery / Thriller
I�� I THE POWER TO CONNECT
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190 Carlisle Ave, York, PA 17401
717-718-1241 (0)
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Kiosk Quote #: BL-562021
Quote Valid for 30 Days
Date:2/6/2021
Proposal Information
Client Information
Company: Burlingame Library
Contact: Megan Wong
Project: Temp Scan Kiosk
Address:
Sales Rep: Linda Gilbert
Address:
Email: Igilbert@livewiredigit Lcom
Email: wongm@plsinfo.org
Phone: 970-335-9360
Phone: 650-558-7412
Temp Scan Kiosk
Description
Quantity
Cost
Billing
Cost
Temp Scan Kiosk with:
1
$2,695/per kiosk
one time
$2,695
• 10"touchscreen
• PC
• Thermal Camera with fixed
heat source
• Thermal Badge Printer
• Temp Scan Software
Payment Terms and Conditions
Payment Terms: $2,695 due at time of acceptance.
Shipping: $TBD, Due prior to shipment
Delivery: 7-10 days from receipt of payment.
Proposal Approved By (signature):
Name
TEMPERATURE SCREENING KIOSKS AND
SYSTEMS
Ive I TH
DIGITAL
190 Carlisle Ave, York, PA 17401
717-718-1241 (0)
www.livewiredigital.com
Kiosk Quote #: BL-562021
Quote Valid for 30 Days
Date:2/6/2021
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inclusion of a reference heat source, the Livewire kiosk delivers the same performance as an infrared
temporal thermometer — but automated from a safe social distance.
The system can be installed in lobbies, hallways and other key access points to help businesses,
institutions and venues reopen a safer environment for their workforce, customers, members and patrons.
Easy -to -install and easy -to -use, the system can be up and running in minutes with no special equipment
or training.
WHAT ARE THE BENEFITS OF OUR SOLUTION?
• Accurate, automated, and affordable
• Manufactured in the USA
• Uses a reference heat source for high accuracy
• NDAA Compliant
• Measurements at a safe social distance
I�� I THE POWER TO CONNECT
DIGITAL -
190 Carlisle Ave, York, PA 17401
717-718-1241 (0)
www.livewiredigital.com
Kiosk Quote #: BL-562021
Quote Valid for 30 Days
Date:2/6/2021
• Meets FDA guidelines for initial body temperature assessment, https://www.fda.gov/medical-
devices/general-hospital-devices-and-supplies/thermal-imagi ng-systems-infrared-
thermographic-systems-thermal-imaging-cameras
• Designed and calibrated for skin temperature measurement
• Non -touch
• Perfect for lobbies, hallways, and other key access points
• Fast one -second measurements
• Stands to accommodate wheelchairs and ADA requirements
Self Service Temp Screening Kiosk
• Thermal Imaging Camera
o Thermal Sensor Resolution — 206 (h) 106 (v)
o Visible Light Camera Resolution — 640 x 480
o Horizontal Vertical Field of View - 35' (h) / 26° (v)
o Lens Focal Length / F-Number - 4.Omm / f/1.20
o Frame Rate - <9Hz
• Black Box Heat Source — emits a constant reference temperature
• Aluminum Black Box Stand — pre -wired
• Aluminum Kiosk Stand — pre -wired
• 10" Windows Tablet
• Distance -maintaining Wiring Connector
• Thermal Imaging Software
o Set Temperature Range
o Indicate Pass/Fail — emits audible sound for fail
o Date & Time Stamp Log of Temps
• Cost - $2695
• Lead Time — 1 week