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HomeMy WebLinkAboutMin - CC - 1981.04.08205 BURLINGAME CITY COUNCIL STUDY April MEETING 8,1981 A Study Meeting of the Burlingame Council was Iulayor Victor A. Mangini at B:00 p.m. on April ference Room B of the Burlingame City Ha1l. by PRESENT: COUNCILMEMBERS AMSTRUP, BARTON, CROSBY, MANGINI , MARTIN STAFF: Schwalm, Kirkup, Argyres, Coleman, Yost, Hoffman, Wagner, Bergsing, Palmer, Fricke Mayor Mangini, with Council concurrence, announced that items of the agenda would be considered out of sequence for the convenj-ence of those present at the meeting. 1. CHRIST CHURCH BUILDING PERMIT Reverend John T. Cahoon, Jr., and Attorney Douglas J. Gray re- quested Council reconsider the building permit issued to Christ Church for church construction at Fai-rfield and EI Camino, issuedsubject to the lease of parking space frorn the Burlingame Elementarl, School Distrj-ct, which had been summarily denied. Efforts are under- way to obtain parking space commitments from Town of Hillsborough and from the Seventh Day Adventists, whose parking requirements are pri-marily on Saturday. Hillsborough Police Chief WilIiam Key, presentat the meeting, indicated limited parking is available at that town-ship's property. The Seventh Day Adventists will consider the matterlater in the month; however, Chrtst Church's option, already renewedtwice, will expire April 29th, before a definite response and sub- sequent application to City Council can be made. There is consideration for the redesign of the proposed building to reduce seatingcapacity and consequent parking requirements. After Council dj-scussion of possible reconsideration by the School Board and other available parking, Mayor l4angini appointed Council- woman Barton to talk with the School Board and directed that propernotice issue so that review of the building permit will be on the agenda of the next Council meeting. 2. INTERNATIONAL YEAR OF THE DfSABLED Karen Key, on behalf of the Easter Seal Society, requested the Cityto recognize the International Year of the Disabled by authorizLnga booth at Art in the Park and a float in the October: Burlingame Community parade, with a donation of $I00 toward the cost of construc-ting the float. Council considered the request to honor International Year of the Disabled distinquishable from a request for City supportof an organization or group and approved the request presented by Mrs.Key. She was asked to investigate the type of crafts to be displayedin the booth so Council can decide whether sales will be permitted. 3. 9:00 P.M. CLOSING FOR CITY PARKS Recreation Director Ray Wagner reviewed for Council the reasons forthe Park and Recreation Commission recommendation that City parks,particularly Heritage, Ray and Cuernavaca, be closed at 9:00 p.m.instead of I0:00 to assist the Police Department in its control ofloiters , the subject of complaints from area residents. AfterCouncil and staff discussion of the practicality of including Washington and Bayside Parks in the earlier closing, Council directedthat aI1 parks be closed at 9:00 p.m., with group activity allowedafter that hour at Washington Park on a permit basis. Staff wasdirected to prepare the necessary legislative change. 4. PERSHING SCHOOL PLAYGROUND fMPROVEMENTS Park Director John Hoffman reviewed proposed capital improvements andrepairs to the Pershing School playground outlined. in the March 18 memorandum. He advised there is $10r000 of Revenue Sharing funds calIed to orderB, 1981, in Con- J 206 designated for the project in the capital improvement budget. Since preparation of the memorandum, he is advised $7,000 of state grant, will be available if application is made by May lst. It was recommended that $7,000 ofgrant funds be used to install additional playground equipment and picnic tables. Councilmembers recalled tlrat the City's purpose in acquiring the park site was in part to make open space for bicycles available; additional eqipment would defeat that purpose. They approved the repairs and improvements listed. in the March lBth memorandum and directed that necessary legislation be prepared to apply for the state grant, the $7,000 to be used in conjunction with $3,000 from revenue sharlng funds to defray the $10r000 cost. 5. RESURFACING OF BURLINGAME HIGH SCHOOL TENNIS COURTS Recreation Director Ray Wagner reported the need for resurfacing eight tennis courts at Burlingame High School. The San Mateo Union High School District agreed to accelerate its schedule for resurfacing if bid specificatj-ons are satisfactory, colne in at $6,000,and $2r000 of donated funds are received. The Burlingame Tennis Club has agreed to donate $1,000 and the City of Burlingame has been asked to donate the other $1,000. There is consistent use of the tennis courts in connection with the recreation program and by Burlingame residents. After discussion Council authorized the donation of $1r000 toward the cost of resurfacing eight Burlingame High School tennj-s courts under the conditions set forth in the District's letter of April L, 1981, to Herbert H. Lauder. 6. BURLINGAI,IE NIGHT AT OAKLAND AIS GAI\,IE Recreation Director Ray Wagner outlined for Orursil a proposed Burlingame Night at the Oakland A's game with the Kansas city Athletics on JuIy Ist. One thousand tickets would be avail-ab1eat $4,50 to the Cityrs service clubs for sale at $6.00. Specialrecognition of the City will be given at the game. If the thousand tickets are sold a $500 bonus will be given to the City. Council approved the project with the direction that if the $500 bonus is earned it be used for special trips for children to either Giant or Oakland A games during the season. 7. E}.IPLOYEE RECOGNITION DAY Recreation Director Ray Wagner detailed three suggestions for employee recongition day: A recreation day in September at Washington Park, including organized activities and a barbecue at a cost of approximately $8.00 per employee; A picnic and day at Marine Wor1d. This would include use of the picnic area for four hours with a barbecue, including beer and sof t drinks, and use of the l.{arine 'olorld show at a cost of $11.55 per person. Two tickets to the Oakland A's game on July lst at a cost of $9.00 per employee. Council discussion included the observation that the cost to an efi'.ployss with a family rvould be excessive at Marine l{orld and that a baseball game wj-ll not accomplish the objective of a social mixer. Mr. Wagner was asked to proceed with planning toward a recreation day for employees at Washington Park. B. REORGANIZATION OF LIBRARY SPACE Librarian Patricia Bergsing detailed plans developed by Library Staff and the Library Board toward implementation of reorganization of library space for whj-ch Council approved $25,000 two years ago. The purpose for the change is more logical arrangement for better use, control and conmunication. She exhibited drawings of the pro- posed changes including relocation of the reference and reading rooms A B C 207 and the checkout desk in the chirdren's room so there will bebetter communication and sharing of responsibilities with the maincheckout desk. she requested authority to begin the project sothe majority of the work can be accomplj-shed over the summer monthswhen more young part-time employees are available. council authorized the project to proceed as outlined by Mrs.Bergsing. 9. POLICE DEPARTMENT SPACE PROBLEMS Police Chief Fred Palmer reported the results of his study for a means to solve the space problem when the Department must vacate900 .3quare feet of rental office space at Lhe end of this year. The most economic and efficient plan will be the lease of atrailer to be placed in the parking 1ot behind the station. Theannual rental will be $4,200, and the one-time cost for necessaryalterations are estimated at $4 r 010, for a total slightly lower thanthe present annuar rental paid for the space to be vacated. sixparking spaces will be lost; therefore more parking on Howard Avenue will be required. council concurred in leasing of a trailer but directed chief Palmer to investigate the possible advantage of a lease-purchase. 10. EIR FOR CALIFORNIA DRIVE POLICE STATION SITE City Planner John Yost reported two responses with good proposalswere received to the request for proposals circulated to eightfirms, one from George S. Nolte at $9,100 to $91400, and the otherfrom Environmental Scj-ence Associates at $9,800. The EnvironmentalScience Associates proposal includes an extensive assessment of the Reel/Grobman report which Mr. Yost feels was considered in depthby the Citizens Committee. Staff believes the Nolte proposal is notonly less expensive but will give more for the money. Either con-sultant will- have to subcontract for schematic p1ans. Nolte's pro-posal suggests $4,000 additional for schematic plans to be prepared by Goodwin Steinberg Associates. If Steinberg is not the choice of Council,Mr. Yost recommends that Albert W. Kahl, who submj-tted an independentproposal for schematic studies at $7r500, be considered. His plan maybe more comprehensive than required; therefore lr{r. Yost suggests thatif Council is interested in accepting the Nolte proposal, that firmbe requested to attempt to subcontract with Mr. Kahl for less com-prehensive schematics at a lower cost, estimated at perhaps $6,000. Council approved Mr. Yostrs recommended contbct- vrith Nolte and AlbertKah1. If successful, staff will prepare the necessary resolution to consummate a contract for consideration at a future Council meeting. 11. SPRINKLER CODE AMENDMENT TO CODE Fire Chief O. Fred Fricke recommended to Council that the codeprovision relating to sprinklers be amended to provi-de that all newbuildings having a total floor area j-n excess of 7,500 square feetor more than three stories in height be required to have an automaticsprinkler protection system. This is necessary because the newBuilding Code has eliminated all fire zones and rvould make it possibleto construct a type V wooden constructj-on building in the downtownbusiness district. There rvas no objection to the change and staff was directed to preparethe necessary legislation. L2. LONG TER],I DISABILITY INSURANCE COST INCREASE Finance Director Dennis Argyres reported an increase in the premiumfor long-term disability insurance from 1.6 to 1.684 of wagesr drrincrease of approximately $1,600 a year. The current memorandum ofunderstanding with AFSCME provides for meet and confer over any change in this insurance. Mr. Argyres stated that the City could(1) absorb the rate increase but notify the employee groups that thematter will be included in the next negotiationsr or (2) amend theinsurance contract to reduce coverage or require payroll deductions. He recommended the first course of action. Council concurred anddirected that the employee groups be notified. 208 13. TASCO RECYCLING WITH CURBSIDE PICKUP PROGRAM City Manager Charles Schwalm referred to the letter from TASCO RECYCLING of Oakland dated March 13, 1981, and the memo of the Director of Public Works recommending the matter be investigated. Council and staff concurred that consideration of the plan be deferred until approxi-mately August, after the experience of Menlo Park with the company's operation is available. L4. HILLSIDE TRAFFIC SIGNAL SYSTEM Director of Public Works Ralph Kirkup outlined for Council the methods of correcting the problem of the flashing signal at Hillside and CabrilIo about which citizens had expressed concern. He reported that although the intersection does not meet traffic warrants for an upgraded si-gnal, it has been included in the capital improvement budget. Council directed that the project begin as soon as possible. 15. CONDOMINIUM CONVERSION ORDINA}ICE City Attorney Jerome Coleman reported he met with attorneys for Northpark and the tenantsr assocj-ation as directed by Council and prepared a form of ordinance for review, provisions of which he would like to call to councilmembers' attention for direction as to revision into a final form of ordinance. Council gave direction as to the following items: Page 4, physj-ca1 elements report regarding acoustical testing lvas-cEanged from 10% to a representative number of units. Council requested that a provision be added requiring the con- tractor be designated by the City in the manner in which EIR's are processed. Page 5, sqlpgtqgrqph__1q) i The previous provision for 50? tenant -ppioval at the time of filing the application was removed from the draft ordinance and a tenant protest at hearing provision was substituted. Council objected to the change and requested that more than 508 approval be required before the City becomes in- volved in a conversti-on permit application. Page 7: The prior provision that all tenants receive copies of-J-l reports was changed to a requirement that copies of all reports be made avail-ab1e to tenants. Council asked that the ordinance require that staff approved summaries of all- reports be provided to tenants, and full reports be available. The new provision that corrective vrork might be completed after close of escrow if funds or a bond were escrowed was disapproved by Council. Work must be completed before close of escrov'r. The r,sords "any other major appliance" should be added to pro- visions regarding appliances. Page B: Council directed that smoke detectors be required in haI1s and all public areas. Page 11: The provision unnecessary if more than for tenant protest at the hearing is 50? approval is required upon application. consider upon valid tenant ppotest at the to purchase approval The Planning Commission hearing. The provision that 30% of tenants indicate an intent to limit displacement is unnecessary in vievr of 50+% requirement at time of application. Council requested clarification of the definition of handicapped. Council concluded that because provision for lifetime lease with restricted rental- increases provide for seniors and handicapped of 10? of units, plus the discount of purchase price to tenant purchasers, the provision for purchase discounts for seniors and handicapped does not v.rarrant the inequities which would result at a resafe of a designated unit. If there are more than 104 of units which are r.rithin the designated unit classification, CC and R's should provide that the number of 209 them may eventuall-y drop back to 109 upon change of occupancy. Council determined that the ordinance provisions for conversionof condominiums should apply only to projects with 20 or moreunits. Mr. Coleman at the next said he will redraft the ordinance for introductionregular meeting of Council. 16. CATV ELECTRONIC ENGINEERS The City Manager was authorized to enqage the services of Hamnett & Edison, Inc., for engineering consulting services in connection with the CATV franchise ordinance as detailed in their March 24th letter to a cost not to exceed 9750. 8A7/7//zE{re1vn t(. Hr\7 City Clerk The meeting adjourned at 1f:05 p.m. l l I 1 l l 1 j i I II It I