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PARKS & RECREATION COMMISSION
APPROVED Meeting Minutes
Regular Meeting on Thursday, January 21, 2021
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called
to order by Chair Ardito at 7:01 pm via Zoom meeting.
2. ROLL CALL
COMMISSIONERS PRESENT:
COMMISSIONERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
3. APPROVAL OF MINUTES
Milne, Holzman, Chang, Matthews, Lee, Pappajohn & Ardito
None
Parks & Recreation Director Glomstad, Recreation Supervisor
Vega, Recreation Coordinator Houghton, Recording Secretary
Helley
None
Commissioner Matthews made a motion to approve the November minutes. The motion was
seconded by Commissioner Milne and was approved. 7-0.
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
None
7. NEW BUSINESS
a. Approval of the Updated Scholarship Program
Recreation Supervisor Vega thanked the committee members for all the work on this project,
including Commissioners Holzman and Matthews, Foundation Board Members Hesselgren and
Keegan, and Parks & Recreation Director Glomstad, Administrative Assistant Helley, and
Supervisor Vega.
Vega reported that in the fall of 2020, City Council approved a minimum wage increase effective
January 1, 2021, and noted this increase would affect the fees of in-house recreation programming.
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APPROVED Minutes
January 21, 2021
In anticipation of this increase, a review of the scholarship program was needed. Vega gave
background on the scholarship program and noted the Committee's goal was to simplify the
application process for families and increase the outreach to families in need of the program. She
briefly described the changes made to the application.
The updated Scholarship Program has two types of scholarships, Recreation Scholarships and
Elementary & Middle School Youth Sports Scholarships. The Recreation Scholarship covers up
to 50% of the registration, lab, and uniform fees for after school enrichment classes, in-house
recreation camps, certain senior activities, and Village Park Preschool.
The Elementary & Middle School Youth Sports Scholarship is a flat $50 registration fee for all
City -run after school sports programs. The Elementary & Middle School Youth Sports Scholarship
program is made possible by the Foundation's support through the Doug Friedman Legacy Fund.
The current process requires the applicant to complete the form and submits 50% of the total fees
and the eligibility documentation. The new program includes a simplified application process,
which has one application approval per year per family. Once approved, participants can sign up
for programs throughout the year at the discounted price. The proof of eligibility documentation
options has been significantly increased.
She also detailed the updated marketing plan, including:
1. Distribution through electronic school and pre-school newsletters, flyers at schools, and to
families on free/reduced lunch program.
2. Coordination with PTA liaisons.
3. Staff attending monthly "charla" meetings for Spanish speaking families.
4. Instituting social media marketing campaigns.
5. Signage with program information at park locations.
6. Outreach to local county social services programs.
7. Program updates to past recipients
She also noted the afterschool sports scholarship supplement, made possible by the Doug Friedman
Legacy Fund, is administered by the Burlingame Parks & Recreation Foundation.
Commission discussion included compliments on the program's changes and the planned efforts
for marketing the program to those in need. Commissioner Chang inquired if there is an online
option to apply for the program. Glomstad noted it is also an online form to be completed and
emailed to the administrator.
MOTION: Commissioner Chang made a motion to approve the updated Scholarship
program as proposed by the Committee. The motion was seconded by Commission Milne
and was approved. 7-0
b. Commissioner Assignments 2021
Ardito suggested the assignments stay as -is except for asking Commissioner Chang to be the
liaison for the Coyotes Lacrosse and Burlingame Aquatic Club organizations. Commissioner Lee
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requested that the North Rollins Road Development Committee be added to the assignment list.
Staff agreed that the addition was appropriate.
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
Director Glomstad reported that the one-way signs in Mills Canyon would be removed, allowing
the older population to just walk the upper trail. She reported another meeting of the Anson
Burlingame Public Art Project committee was held recently. The Committee is anticipating an
unveiling before the end of the year. She also reported that the City's Annual Goal Setting is this
Saturday via Zoom at 9 am. Upcoming Department events include a St. Patrick's Day Parade and
an Egg Hunt in collaboration with the Lion's Club. Staff is anticipating a review of the tennis court
reservations at a future Commission meeting. She also noted the Department is building a "house"
in Washington Park.
b. Commissioners Reports
Commissioner Milne inquired about the opening of Primrose Park. Director Glomstad noted that
while the project has a few more details to be completed, there will be a soft opening before the
ribbon -cutting, expected in April.
Commissioner Pappajohn reported she attended the virtual community meeting on the Town
Square in Downtown Burlingame. She noted she was not in support of a water feature however
was in support of trees being planted. She also stated she participated in Recreation Department
events, the Gobble Wobble & Macaroni Mover. She complimented the staff on the creativity and
that she and a friend enjoyed finding a new route through the City. She also praised the Home
Decorating Contest and the Virtual Tree Lighting.
Chair Ardito gave kudos to Department staff on the amazing job being done with field scheduling
and continued adherence to COVID protocols and safety measures. She also enjoyed the Home
Decorating contest. She also listened to Burlingame's climate discussion that was put on by BCE
and wondered if there was an opportunity to think about what the Commission can do to improve
the City's footprint as a commission.
Commissioner Lee noted she attended a recent North Rollins Development Committee meeting,
which discussed the proposed layout of the area and subdivision of the use and the improvement
of the street to make it more residential feeling while allowing for industrial use. She also attended
the first meeting of the Victoria Park Committee with Commissioner Holzman.
Commissioner Chang also loved the Home Decorating contest and mentioned that his family loved
the "disassembled book" at the front of Washington Park near the high school. Glomstad stated
this was a storyboard presented by the Library. The Library plans to change out the stories
periodically.
Commissioner Matthews echoed the appreciation of the Home Decorating Contest and the
storyboard in the park. She expressed her thanks to the Recreation Division for planning the events
that have helped the community to get through this tough socially -distancing time.
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Commissioner Holzman noted she attended the Victoria Park Committee meeting with
Commissioner Lee and was excited about the changes and improvements that were discussed by
the Committee. She noted she lives near Ray Park and is concerned about dogs damaging the new
turf when the field opens.
9. FUTURE AGENDA ITEMS
Tennis Court Reservation Process
10. ADJOURNMENT
There being no further business, the meeting was adjourned at 7:57 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
February 18, 2021, at 7:00 pm via zoom.
Respectfully submitted,
Joleen Helley
Recording Secretary
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Parks & Recreation Commission
APPROVED Minutes
January 21, 2021