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HomeMy WebLinkAboutMin - PR - 2021.01.21R C1TfY ti o� `ls Rvoawreo PARKS & RECREATION COMMISSION APPROVED Meeting Minutes Regular Meeting on Thursday, January 21, 2021 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Ardito at 7:01 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: OTHERS PRESENT: 3. APPROVAL OF MINUTES Milne, Holzman, Chang, Matthews, Lee, Pappajohn & Ardito None Parks & Recreation Director Glomstad, Recreation Supervisor Vega, Recreation Coordinator Houghton, Recording Secretary Helley None Commissioner Matthews made a motion to approve the November minutes. The motion was seconded by Commissioner Milne and was approved. 7-0. 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. Approval of the Updated Scholarship Program Recreation Supervisor Vega thanked the committee members for all the work on this project, including Commissioners Holzman and Matthews, Foundation Board Members Hesselgren and Keegan, and Parks & Recreation Director Glomstad, Administrative Assistant Helley, and Supervisor Vega. Vega reported that in the fall of 2020, City Council approved a minimum wage increase effective January 1, 2021, and noted this increase would affect the fees of in-house recreation programming. 1 Parks & Recreation Commission APPROVED Minutes January 21, 2021 In anticipation of this increase, a review of the scholarship program was needed. Vega gave background on the scholarship program and noted the Committee's goal was to simplify the application process for families and increase the outreach to families in need of the program. She briefly described the changes made to the application. The updated Scholarship Program has two types of scholarships, Recreation Scholarships and Elementary & Middle School Youth Sports Scholarships. The Recreation Scholarship covers up to 50% of the registration, lab, and uniform fees for after school enrichment classes, in-house recreation camps, certain senior activities, and Village Park Preschool. The Elementary & Middle School Youth Sports Scholarship is a flat $50 registration fee for all City -run after school sports programs. The Elementary & Middle School Youth Sports Scholarship program is made possible by the Foundation's support through the Doug Friedman Legacy Fund. The current process requires the applicant to complete the form and submits 50% of the total fees and the eligibility documentation. The new program includes a simplified application process, which has one application approval per year per family. Once approved, participants can sign up for programs throughout the year at the discounted price. The proof of eligibility documentation options has been significantly increased. She also detailed the updated marketing plan, including: 1. Distribution through electronic school and pre-school newsletters, flyers at schools, and to families on free/reduced lunch program. 2. Coordination with PTA liaisons. 3. Staff attending monthly "charla" meetings for Spanish speaking families. 4. Instituting social media marketing campaigns. 5. Signage with program information at park locations. 6. Outreach to local county social services programs. 7. Program updates to past recipients She also noted the afterschool sports scholarship supplement, made possible by the Doug Friedman Legacy Fund, is administered by the Burlingame Parks & Recreation Foundation. Commission discussion included compliments on the program's changes and the planned efforts for marketing the program to those in need. Commissioner Chang inquired if there is an online option to apply for the program. Glomstad noted it is also an online form to be completed and emailed to the administrator. MOTION: Commissioner Chang made a motion to approve the updated Scholarship program as proposed by the Committee. The motion was seconded by Commission Milne and was approved. 7-0 b. Commissioner Assignments 2021 Ardito suggested the assignments stay as -is except for asking Commissioner Chang to be the liaison for the Coyotes Lacrosse and Burlingame Aquatic Club organizations. Commissioner Lee 2 Parks & Recreation Commission APPROVED Minutes January 21, 2021 requested that the North Rollins Road Development Committee be added to the assignment list. Staff agreed that the addition was appropriate. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported that the one-way signs in Mills Canyon would be removed, allowing the older population to just walk the upper trail. She reported another meeting of the Anson Burlingame Public Art Project committee was held recently. The Committee is anticipating an unveiling before the end of the year. She also reported that the City's Annual Goal Setting is this Saturday via Zoom at 9 am. Upcoming Department events include a St. Patrick's Day Parade and an Egg Hunt in collaboration with the Lion's Club. Staff is anticipating a review of the tennis court reservations at a future Commission meeting. She also noted the Department is building a "house" in Washington Park. b. Commissioners Reports Commissioner Milne inquired about the opening of Primrose Park. Director Glomstad noted that while the project has a few more details to be completed, there will be a soft opening before the ribbon -cutting, expected in April. Commissioner Pappajohn reported she attended the virtual community meeting on the Town Square in Downtown Burlingame. She noted she was not in support of a water feature however was in support of trees being planted. She also stated she participated in Recreation Department events, the Gobble Wobble & Macaroni Mover. She complimented the staff on the creativity and that she and a friend enjoyed finding a new route through the City. She also praised the Home Decorating Contest and the Virtual Tree Lighting. Chair Ardito gave kudos to Department staff on the amazing job being done with field scheduling and continued adherence to COVID protocols and safety measures. She also enjoyed the Home Decorating contest. She also listened to Burlingame's climate discussion that was put on by BCE and wondered if there was an opportunity to think about what the Commission can do to improve the City's footprint as a commission. Commissioner Lee noted she attended a recent North Rollins Development Committee meeting, which discussed the proposed layout of the area and subdivision of the use and the improvement of the street to make it more residential feeling while allowing for industrial use. She also attended the first meeting of the Victoria Park Committee with Commissioner Holzman. Commissioner Chang also loved the Home Decorating contest and mentioned that his family loved the "disassembled book" at the front of Washington Park near the high school. Glomstad stated this was a storyboard presented by the Library. The Library plans to change out the stories periodically. Commissioner Matthews echoed the appreciation of the Home Decorating Contest and the storyboard in the park. She expressed her thanks to the Recreation Division for planning the events that have helped the community to get through this tough socially -distancing time. 3 Parks & Recreation Commission APPROVED Minutes January 21, 2021 Commissioner Holzman noted she attended the Victoria Park Committee meeting with Commissioner Lee and was excited about the changes and improvements that were discussed by the Committee. She noted she lives near Ray Park and is concerned about dogs damaging the new turf when the field opens. 9. FUTURE AGENDA ITEMS Tennis Court Reservation Process 10. ADJOURNMENT There being no further business, the meeting was adjourned at 7:57 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, February 18, 2021, at 7:00 pm via zoom. Respectfully submitted, Joleen Helley Recording Secretary 4 Parks & Recreation Commission APPROVED Minutes January 21, 2021