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HomeMy WebLinkAboutAgenda Packet - PR - 1994.10.20BURLINGAME PARK AND RECREATION COMMISSION Thursday, October 20, 1994 7:30 p.m. at City Hall AGENDA 1. Roll Call Henderson, Kelly, Nilmeyer, Nyhan, Pera, Roberts, Yawn 2. Minutes Approve the minutes of the September 15, 1994 meeting. 3. Old Business A. Franklin Field Renovation B. Ray Park Playground - Review and Recommend C. Washington Park Tennis Court Bumps D. Burlingame Village Park East Gate E. Roller Hockey 4. New Business A. Request for Teen Drop -in Activities at Recreation Center B. Request for Dalmation Dog Show at Bayside Park 5. Reports A. Park Director B. Recreation Director C. Commissioners 6. From The Floor Next Meeting, Thursday, November 17, 1994 L• '�1��! V CITY_ OF BURLINGAI s v CUSTOMER SERVICE Suit` The City of Burlingame is a full -service nuhl;c nra2n;Ve«:;._ . ,_ yauJor taking the hme to complete this survey. You may mail it to us or leave it e o , .f our acikties. y -. at on _ _f September 23, 1994 Parks and Recreation Department City Hall 501 Primrose Burligame CA 94010 To Whom This May Concern The Dalmatian Club of Northern California (DCNC), a non-profit group, is petitioning for the use of a portion of Bayside Park on Friday July 21, 1995. We would like to hold our annual Specialty Show on the grounds which are adjacent to the Radisson Hotel. The hours of the show would be from 8:00 am to 5:00 pm. DCNC will work with the Parks and Recreations to insure the integrity of the site. We cur- rently use the Marin Civic Center but would like to be closer to the Cow Palace as many of our exhibitors participate in the the Dog Shows that are held in that building on the Saturday and Sunday following our show. `— Besides the dalmatians there will be approximately 100 plus people paticipating and / or enjoying the show. These same people will be renting hotel rooms in the proximity of the show site as well as eating in the area. Our show is open to the public at no charge and children especially find the dalmatian to be quite fascinating. Besides the Marin Civic Center the Dalmatian Club also has a casual "fun" match which is held on the lawn of California State University Hayward. Unfortunately there are no hotels nearby that site to accomadate the non -local participants. We can provide you with refer- ences from CSUH as well as the Marin Civic Center. Thank you for your consideration. Sincerely, Michael Heflin Dalmatian Club of Northern California P. O. Box 29141 Oakland CA 94604-9141 510 893-0538 s � 850 Burlingame Avenue Burlinparv,e, California 9.1010 \ 6 Phone 344-6386 October 20, 1994 TO: Park & Recreation Commission FROM: John Williams Director of Recrea ' n SUBJECT: Programs for Teens MEMORANDUM STAFF REPORT Recommendation. I recommend that the Commission appoint a committee to meet with young people, parents, school and Recreation Department staff to review possible alternatives for increased programs for teens in Burlingame. The Committee should prepare a report , with recommendations, for the Commission's November 17, 1994 meeting. The Committee could be chaired by a Commissioner or by me. I recommend that the Committee be composed of two Commissioners, students, parents, school and recreation staff. Background. The City of Burlingame presently has no designated "Teen Center" where young people can gather. The City offers many excellent recreation programs and activities which serve Burlingame young people, but there is no unstructured "drop -in" or "hang-out" spot. Recently, I have had discussions with residents, school staff, City Recreation staff and Tracy Benedict, representing a group of Burlingame High School students. Tracy and parent Gia Rusciano have presented us with a roster of more than 100 persons (number of Burlingame residents, unknown), expressing an interest in the City opening the Recreation Center on weekend evenings as a drop -in center. Issu. Although I am not taking a position on the advisability of a teen center in the Recreation Center, my staff and I have identified the following issues for discussion. None of these issues prohibit a teen center activities, but all must be considered during any discussion. Ideally, teen centers are operated in separate facilities, away from busy recreation centers. This permits the young people to have a feeling of ownership for the site and minimizes conflicts between other recreation center users and staff and the young people. I am not aware of any available and appropriate space in Burlingame at this time. 2. The Washington Park neighborhood, near the high school, could be a logical site for a drop -in facility for high school students, particularly after school. M Intermediate school students would not be well -served by a Washington Park site. 3. City facilities have been developed to be multi -use. Many Recreation Center rooms have three and four very different uses in them each day. Installing pool tables, electronic games, juke boxes, etc. in a Recreation Center room for teens will severely limit staffs ability to program or rent that room. 4. Recreation Center neighbors will want to address any regular teen drop -in recreation programs that are planned for the Center. City staff is very sensitive to neighbors concerns about noisy activities past 9:00 or 10:00 p.m. Noisy dances and parties are not typically scheduled on back-to-back nights or every weekend. 5. Recreation Center rentals are an important source of revenue for the Recreation Department. Although there are presently several open dates at the center on Friday and Saturday night during the winter months, blocking -off center rooms every weekend will deprive groups and individuals of the opportunity to conduct recreation activities and parties. 6. The City presently has no equipment for a drop -in center. We are presently planning to purchase a new replacement table tennis table for the Recreation Center. Table tennis tables can be folded -up and stored. We do not have any plan, nor any budget, to purchase pool tables, electronic games, juke boxes or other equipment. These kinds of equipment must generally be kept in the same room where they are used. 7. Any drop -in center in a City facility will require that at least one City staff member be present during open hours. It is assumed that no City staff member is assigned for programming or direct supervision. The facility attendant will cost $8-9 per hour in salary costs. Teen drop -in programs typically do not generate revenue. 8. Full time staff program supervision will be required to arrange schedules; hire, schedule and supervise part time staff; purchase/contract for equipment; and other tasks, as may be required. Although no new salary money is required, full time staff supervision hours will have to be diverted from another Recreation program. 9. Young people today are certainly individuals. Society has done an excellent job of encouraging individual differences in our kids. This makes it very difficult to provide facilities and programs that appeal to all young persons. Most programs for teenage young people tend to be pretty narrowly focussed on groups of kids with specific interests. What is the minimum number of participants that is required to maintain a program? Discussion. There are probably many other issues to be discussed in regards to the drop -in center proposal or any other new teen program. The above list offers -up areas of concern. I have already taken steps to generate more available time for Recreation Coordinator John Cannon in order that he can assist me as we discuss teen programs, review facility and equipment options, visit other teen centers, etc. Beginning next month, John will spend some time in the Recreation Center office each week working mainly on issues relating to kids and teens. His B.I.S. sports program hours will be reduced slightly during the school year. I have asked John to attend your November meeting, assuming that there will be more discussion re programs for kids and teens at that time. All sorts of programming options are possible. facilities and budgets for staff and equipment. other existing programs and activities. As is usually the case, our concerns are always Adding new programs means subtracting from 850 Burlingame Avenue Burlingame, Caiifornia 9,1010 Phone 344.6386 October 20, 1994 TO: FROM SUBJECT Park & Recreation Commission John Williar Director of Report on Summer Drop -In Program at B.I.S. T141S IS AN INFORMATIONAL REPORT MEMORANDUM STAFF IMPORT - Background. A drop -in recreation program for Middle School teens was conducted at Burlingame Intermediate School this past summer by the City and several parent volunteers. The program was scheduled from 6:30 to 9:00 p.m. on Wednesday and Thursday evenings from June 22 through July 28, 2994. A part time City Recreation Leader supervised the gymnasium for free basketball play each evening and parent volunteers supervised the BIS cafeteria where a pool table and table tennis table were available for use. The only new direct cost of the program was the Recreation Leader salary. The Recreation Leader salary for the year was 30 hours x $5.70 x 7.5% payroll benefit costs = $184. The high attendance for the gymnasium program was 15 .young people and the average was 12-15 per night. If 13.5 average participants attended for an average of 1-1/2 hours apiece, there were 243 participant hours at an average cost of $36 per participant hour. Parent Kallie Ruane reports that the attendance in the cafeteria was approximately the same. Discussion. Recreation staff believes that this program was a worthwhile effort and that, with better publicity, the program can attract even more young people next summer. Attendance dropped -off dramatically each night after 8:30 p.m. and we believe that hours for the 1995 program should be reduced to 6:30 - 8:30 p.m. Some have suggested that high school students should be permitted to participate next year since the program was underutilized. I have not yet fully thought through that issue, but I tend to believe that we should probably restrict all or some of the time to middle school students only. Staff will review the program more carefully during the spring budget process. I anticipate that we will propose operating the program three nights per week next summer (Tuesday -Thursday) since the program costs are so low. 850 Burlingame Avenue Burlinganna, California 9.1010 Phone 344.6386 Confidential October 5, 1994 To: Park & Recreation Commission From: John Williams Director of Recre Lin M E. M 0 R A N D u M Subject: City Attorney's Report Re Washington Park Tennis Court "Bumps" Recommendation. I recommend to the Commission that no further action be taken in this matter. Background. The City Attorney has provided you with a report regarding the Washington Park Tennis Court "bumps" issue. In his memo he indicates that he WILL NOT recommend that the City Council take any further action concerning the "bumps". Discussion. Although I am concerned that this matter was not pursued and settled some time ago, I share the City Attorney's opinion that the time has probably passed to seriously pursue the issue. It does not appear prudent at this time to invest the money and staff time that would be necessary to recover what might be a small return to the City and our tennis players. I will continue to monitor the courts and arrange for "grind and patch" repairs, as necessary. At some point in the future we should do a patch and color coat project to return the courts to first class condition; to eliminate the patches visually; and to preserve the courts for a few more years. JWW:pa cc: City Attorney City Manager CONFIDENTIAL CITY OF BURLINGAME TO: Park and RecVati, n Commission DATE: October 3, 1994 FROM: City Attorne SUBJECT: Washington Park Tennis Courts John Williams recently wrote you a memorandum outlining the history of the Washington Park Tennis Court "bumps." He and I later met with Commissioners Roberts and Kelly to discuss our next steps. Following that discussion I reviewed the construction file and talked to several persons about the bumps and their possible cause. While we had discussed filing a lawsuit against the contractor, for the reasons discussed below I �,,ould not recommend such action to the Council. Our outside consultant on the project was Terry Chiccino of Testing Engineers. Jim Kelly of Public Works had worked with him when the first group of bumps was repaired in 1992, and he recalls that at that time they had no explanation for them. Mr. Chiccino did comment that asphalt tennis courts present two problems: first, the surface does not receive the repeated heavy tamping that a road gets from vehicles, so that soft spots or other potentially problem areas do not get "worked out"; and second, the top layer we put on the courts to get a smooth and flexible finish often does not allow L- the underlying material to lose gases or moisture. Also, I had heard that Stanford had a similar problem and called them. They told me they had fixed some bumps in 1990 and had only one problem since. I talked to Steven Kikuchi who designed the project for us. He told me he had no other similar incident, but did refer me to John Saviono, a contractor who is apparently considered an expert in tennis court surfaces. I talked to John at length about the bump problem. He stated that he had seen similar problems a number of times, both on courts he had constructed and those done by others. Sometimes the bump appeared as long as eight years after the work was done. His experience is that it is very difficult and generally impossible to determine the cause of the bumps. I again reviewed the chronology of events as set forth by John's memo. The work was completed in late 1990, and in April of 1992 the contractor repaired five bumps, but with no admission of fault. In December of 1992 three bumps had reappeared, along with two new ones. The Recreation Director wrote the contractor but did not ask them to repair those bumps. It is unclear if or how the bumps were repaired, but I assume that at some time they were repaired by Public Works. The issue apparently did not arise again until April 1994, when 12 bumps and three chips were identified. Those were repaired by Public Works after we did not hear from the contractor. The contractor has recently contacted me. I had been unhappy because I believed our letters were being ignored, but apparently he had tried to call me this summer. In any event, they disclaim any responsibility for the problem, stating they repaired the bumps in 1992 as a courtesy. They also informed me that the subcontractor, Mallott & Peterson -Grundy has gone bankrupt. Based on all of the above, I do not believe a lawsuit would be successful or prudent for several reasons. It would be difficult at best to prove our case and the costs of preparing for such a suit far exceed our future expenditures to remedy the problem. While we are within any statute of limitations, we have had several delays or gaps in contacting the contractor or demanding repairs. Bumps seem to happen from time to time in tennis court paving jobs, and no one seems to have an explanation. Any further technical analysis would involve hiring an expert, assumedly at a cost of several thousand dollars, when it is quite possible that there is no clear answer. In contrast, our expenditure to repair the bumps has been less that $500 in city time and materials. If the Commission would like to should schedule a closed session cc: Recreation Director discuss this with me further, you at one of your meetings. BURLINGAME RECREATION DEPARTMENT Collection Report October '94-95 '93-94 '92-93 COLL. YTD COLL. YTD COLL. YTD October '94 (4 MONTHS) (4 MONTHS) (4 MONTHS) 1 Pre-school .............. $458.90 $19,813.90 $19,605.18 $18,540.01 2 Packages ............... 704.00 10,332.23 11,502.77 8,822.81 3 Trips ................... 264.00 6,606.20 2,733.00 3,181.06 4 Advertising ............. 0.00 716.00 450.00 884.00 5 Domestic Arts ........... 226.12 1,754.62 2,078.00 748.50 6 Special Interest Classes..... 3,864.00 27,496.77 22,805.08 24,602.10 7 Singles ................. 369.75 425.75 391.00 1,165.00 8 Art -in -Park .............. 1.35 1.59 0.36 0.00 9 Childrens Art ............. 229.50 4,330.00 6,298.50 5,803.51 1 0 Adult Arts/Crafts......... 1,377.50 14,708.60 17,624.00 16,520.00 1 1 Office Supplies........... 14.78 19.95 166.20 51.45 12 Tennis Court Rentals ...... 145.00 620.00 1,050.00 2,695.00 13 Music .................. 159.00 3,685.50 3,554.00 2,523.00 14 Theatrics ............... 0.00 82.00 114.00 182.00 15 Dance (Ballet, Ballroom).... 692.50 6,508.54 6,739.75 5,592.50 16 Tennis Lights ............ 288.00 949.00 1,156.00 1,260.50 17 Elementary School Sports .. 1,887.00 8,586.00 7,288.00 5,893.00 18 Junior Sports ............. 3,540.00 7,140.00 7,070.00 7,908.00 19 Physical Fitness.......... 2,411.50 17,104.67 17,559.15 17,409.52 20 Tickets/Gymnastics....... 406.00 808.45 1,809.30 2,784.00 21 Golf .................... 0.00 1,716.94 2,487.24 4,665.75 22 Sports, Misc............. 361.00 20,422.09 14,354.00 10,207.80 23 Martial Arts .............. 80.00 2,657.62 1,950.00 2,202.00 24 Building Rental........... 1,645.00 5,598.50 4,273.50 9,249.80 25 Tennis .................. 568.00 11,427.63 11,107.00 10,237.25 26 Vending ................ 336.66 2,090.54 2,362.68 1,897.10 27 Materials Sold............ 2,198.45 4,614.10 5,669.65 6,888.89 28 Field Lights ............. 10.50 248.00 431.75 81.00 29 Field Permits ............. 0.00 1,430.00 1,285.00 1,397.50 30 Softball ................. 200.00 41,775.00 38,801.85 36,054.50 31 Basketball ............... 510.00 3,605.00 3,742.00 4,802.00 32 Volleyball/Sailing ......... 240.00 4,963.50 3,622.00 3,347.30 33 Park Permits ............. 0.00 675.00 405.00 781.00 34 Art Sales ................ 253.03 432.03 430.90 401.40 35 Swimming ............... 0.00 8,670.49 8,605.10 9,500.88 36 Senior Nutrition Program ... 2,111.05 5,340.90 4,375.45 4,185.76 37 School District........... 0.00 2,325.00 0.00 825.00 Totals $25,552.59 $249,682.11 $233,897.41 $233,290.89 Less Refunds 2,012.25 6,875.25 6,295.00 7,395.00 Net $23,540.34 $242,806.86 $227,602.41 $225,895.89 L