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Home My WebLink AboutAgenda Packet - PR - 1995.05.18BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, May 18, 1995 �-- Conference Room A, City Hall 501 Primrose Road, Burlingame 1. Roll Call Henderson, Kelly, Larios, Nilmeyer, Nyhan, Pera, Roberts 2 -Approval of Minutes Approve the minutes of the April 20, 1995 meeting 3. Old Business A. Review/approve proposed play equipment for Ray & Burlingame Village Parks B. Teens: 1) Stautus report on procedures to add two Youth Advisory Members to the Commission. 2) Update on programs for teens C. Report on "Together We Can Make a Difference Program" D. Girls Softball Use of Ray Park (Informational Report) E. Commission Discuss Revision of Facilities Priorities List, 1996-2000 4. New Business 5. Reports A. Park Director B. Recreation Director C. Commissioners 6. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. 7. Adjournment Next Meeting: Thursday, June 15, 1995 JEROME F.COLEMAN CITY ATTORNEY May 10, 1995 4r Tr#g of Purlingarar CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010-3997 H. Michael Pariani Interstate Grading and Paving 128 South Maple Avenue South San Francisco, California 94080 Subject: Washington Park Tennis Courts Dear Mr. Pariani: TEL: (415) 696-7207 FAX: (415) 342-8386 When I last wrote you in October of 1994 I commented that the cause of the bumps on the Washington Park Tennis Courts was unclear and that in all likelihood we would not be pursuing legal action on the matter. Circumstances have caused both of these conclusions to change. The condition of the courts worsened and we determined that it would be worthwhile to spend some time and money on testing to see if we could develop real facts about the cause of the bumps. Those tests have been performed and it appears that we have found the problem. A few weeks ago we took three core samples at the courts. Each sample was centered on the high point of a prominent bump. When they were removed each core separated where the asphalt pavement meets the base rock. At the center bottom of each of the three cores, that is at the center of the meeting of the asphalt and the base rock, we found unusual materials and apparent chemical reactions. These were analyzed in a laboratory, and in each case it was determined that the active element was aluminum. I am informed that when pieces of aluminum combine with moisture in the described circumstances they create expansion and that this caused the bumps. I understand that the base rock on this job was recycled material and that it is not unusual for recycled material to contain scraps of aluminum. Your contract with the city provided that "imported material shall contain no organic or other deleterious material." Obviously that provision was not met. Since the problem is in the base throughout the courts it appears replacement, down to the natural this type of instance is covered rock and the bumps have appeared that the only remedy is complete soil. I have been advised that by the "resultant damages" es a area m rwycw wan 1W provision of your insurance policy. The purpose of this letter is to suggest that we meet with you and your insurance carrier to --� discuss replacement of the courts. If we cannot meet or come to some agreement we will of course have to pursue a lawsuit. Please give us a response by June 1, 1995. Yours tZuly�� JEROME F. CO AN City At orney Park and Recreation Commission -- N May 16, 1995 TO: Park & Recreation Commission FROM: Rich Quadri, Park Director John Williams, Recreation Direc or Cr SUBJECT: Capital Project Priority Lists Attached are two priority lists for the same park and recreation improvement projects. Chart #A shows projects by category and has a column for you to use in selecting your priorities. Chart #B lists the same projects, but shows them by year so you can see the financial impacts as they occur. We have been authorized to include $100,00 per department in the 1995-96 FY budget for capital projects and we probably should budget based on about the same amount of money for each of the next few years. Some of these projects are funded by money from the operating budget or other undetermined sources, not just the capital improvements pot, and we can probably consider those projects outside of the $200,000 annual total. THERE ARE NO GUARANTEES THAT ANY FUNDING WILL BE AVAILABLE AT ANY TIME IN THE FUTURE. Clearly, some new source of revenue needs to be found in order to fund the major Recreation Center and Village Park building projects in the Recreation Department. San Mateo County has also discussed a County -wide tax measure with some funding for City parks or facilities. New or proposed taxes should not be included in the mix until the processes are further along. Chart #A May 11, 1995 CITY OF BURLINGAME Park and Recreation Commission CAPITAL IMPROVEMENT PROJECT PRIORITY AND STATUS LIST PRIOR PROJECT ESTIM. TIMETABLE STATUS COST Tennis court resurfacine - Ray (2) $ 40,000 '95-96 FY Submitted in C.I.P. budget request - Washington (4) 8,000 '97-98 (?) Not yet budgeted - Laguna (2) 6,000 '98-99 (?) Not Yet Budgeted ($54,000) Other court resurfacine - Cuernavaca basketball ✓ $ 8,500 Completed 9/94 Completed ✓ - Washington basketball 8,000 Completed 9/94 Completed - Victoria basketball 10,000 '95-96 FY Submitted in C.I.P. budget request - Ray roller hockey 15,000 '95-96 FY Submitted in C.I.P. budget request - 2nd roller hockey facility 70,000 '97-98 FY Project not yet developed ($111,500) Playground renovations - Village Park $ 85,000 Now underway Anticipate completion summer'95 - Ray Park 85,000 Now underway Anticipate completion summer'95 - Victoria Park 50,000 '95-96 FY Submitted in C.I.P. budget request - Laguna Park 50,000 '95-96 FY Submitted in C.I.P. budget request - 4 Tot Lots 60,000 '96-97 FY Project not yet developed - Rtrofit 4 exist plygmd 70,000 '97-98 FY Completes ADA/safety renovat. ($400,000) Night ighting - Bayside Repair/Improve $ 35,000 '95-96 FY Submitted in C.I.P. budget request �- - Washington Outfield 30,000 '96-97 FY Project not yet developed - BHS Tennis Courts (4) 30,000 '97-98 FY Project not yet developed ($95,000) Recreation Buildings - Depot Complete/Landsc $ 10,000 Now underway Anticipate completion fall'95 - Recreation Center ✓ - Office Remodel 100,000 Completed 9/94 Completed - Masterplan/Restrooms 101,000 Masterplan now Masterplan will determine type and underway extent of remodelling proposed ✓ - Seismic Study 5,000 Completed 1/95 Completed - Sr Cit Area/Stage, etc. 300,000 '96-97 FY Project not yet developed - Seismic Upgrade 100,000 '96-97 FY Project not yet developed - Village Bldg/Masterplan 5,000 '95-96 FY Submitted in Cap OIL budget req. - Village Bldg Renov 300,000 '96-98 FY (2) Project not yet developed ($921,000) Project not yet developed Park Improvements - Washington Bandstand 50,000 '99-00 FY Project not yet developed - Other park improve (?) 50,000 ? Projects not yet developed ($100,000) School Site Improvements -Franklin Field Improvem ✓ $ 225,000 Completed 3/95 Completed ✓ -BHS Tennis Courts (8) 10,000 Completed 8/94 Completed -BHS Small Gym Floor 10,000 '95-96 FY Submitted in Oper Budget request -BHS Facility Improvem 10,000 '96-97 FY Project request submitted annually 10,000 '97-98 FY Project request submitted annually 10,000 '98-99 FY Project request submitted annually 10,000 '99-00 FY Project request submitted annually -BIS Ath Field Irrigation 5,000 '95-96 FY Submitted in Oper Budget request X -BIS Tennis Court Renov 40,000 '96-97 FY Project not yet developed -BIS Facility Improvem 5,000 '97-98 FY Project request submitted annually 5,000 '98-99 FY Project request submitted annually ($345,000) 5,000 '99-00 FY Project request submitted annually TOTAL OF PROJECTS $2,026,500 LISTED owl Chart #B May 11, 1995 CAPITAL IMPROVEMENT PROJECT FUNDING BY YEAR YEAR AMOUNT PROJECT COMMENT 1994-95 $ 8,500 Cuernavaca basketball resurfacing Completed 8,000 Washington basketball resurfacing Completed (Some project 85,000 Village Park playground renovation Now underway carried over 85,000 Ray Park playground renovation Now underway from previous 225,000 Franklin Field renovation Completed year) 10,000 Depot completion/landscaping Now underway 100,000 Recreation Center office remodel Completed 101,000 Recreation Center masterplan/restroom Bldg masterplan now underway ($637,500) 5,000 Recreation Center seismic study Completed (Operating budget) 10,000 BHS tennis court resurfacing Completed 1995-96 $ 40,000 Ray Park Tennis Court renovation Submitted in C.I.P. request 10,000 Victoria Park basketball court renovation Submitted in C.I.P. request 15,000 Ray Park conversion to roller hockey Submitted in C.I.P. request 50,000 Victoria Park playground renovation Submitted in C.I.P. request 50,000 Laguna Park playground renovation Submitted in C.I.P. request 35,000 Bayside Park ballfield lights Submitted in C.I.P. request 5,000 Village Park building masterplan Submitted in Cap/Outlay request 10,000 BHS small gym floor refinished Submitted in oper budget request ($220,000) 5,000 BIS athletic field irrigation improvements Submitted in oper budget request 1996-97 $ 60,000 4 tot lots playground renovation No project yet 30,000 Washington Park outfield lights No project yet 300,000 Rec Center remodel - seniors, stage, etc. Presently seeking other funding 100,000 Rec Center remodel - seismic upgrade No project yet 10,000 BHS facility improvement Project request submitted annually ($540,000) 40,000 BIS tennis court renovation No other elem dist funding this year 1997-98 $ 8,000 Washington Park tennis court resurface Maybe not, if redone for bumps 70,000 Retrofit 4 existing playgrounds to ADA Completes ADA/safety renovation 150,000 Village Park building renovate/replace I No project yet 10,000 BHS facility improvement Project request submitted annually ($243,000) 5,000 BIS facility improvement Project request submitted annually 1998-99 $ 6,000 Laguna tennis court resurfacing No project yet 30,000 BHS tennis court lights No project yet 70,000 2nd roller hockey facility No project yet 150,000 Village Park building renovate/replace II Combine w/'97-98 project 10,000 BHS facility improvement Project request submitted annually ($271,000) 5,000 BIS facility improvement Project request submitted annually 1999-2000 $ 50,000 Washington Park bandstand No project yet 50,000 Other park improvements No project yet 10,000 BHS facility improvement Project request submitted annually ($115,000) 5,000 BIS facility improvement Project request submitted annually $2,026,500 TOTAL OF PROJECTS LISTED May 16, 1995 TO: Park & Recreation Commission FROM: John Williams SUBJECT: Girls Softball Issues Park Bill Heiman, 1994 President of the Burlingame Girls Softball organization recently forwarded the attached letters to me. I suggest that you put them with your notes about Ray Park and softball and save them for our discussions with the league this fall. I assume Ray got the original letter last year, but I had not seen it until I received this copy. attachment GIRLS 53060WTBALL, � Ct I "'mil % �, � P.O.lit C •CALIFORNIA940 0 fi g/ /??�- xz,'4 8So yd / G4 9 ya�o , yw n�Yro o Ge�7 0 Qy.,. i a Sj / 99 - 4q ? x a ( yi5r) 5-71-16k `i March 23, 1994 Ray Wagner Burl. Park Burlingame Burlingame, Dear Ray, and Recreation Ave. California We had a board meeting last night, March 22, 1994 and we discussed at length the issue of Sunday play at Ray Park. I'm sure you remember all the discussions and concessions Burlingame Girls Softball made last year. We have fulfilled all the agreements that we made with the neighbors last year. When you and I spoke at the beginning of the year we discussed "limited" use of Ray Park on Sundays. Limited meaning after 12:00 noon games on the south field away from the neighbors. This would usu�llly involve one game but occaionally, because of rain outs or any other unforseen scheduling problem;, more. This was agreeable at the time but now it seems the neighbors want MORE control of our program which we as a board can not go along with. The board decided that the league will abide by the limited use of one game, or more, if rescheduling or rain outs are necessary. We will also limit our play to the south field away from the neighbors. We have also gotten permission to use the Lincoln parking lot for these daySso the parking will be kept at a minimum. Instead of anticipating problems before they happen we would like to try this plan and agree to promptly meet if any problems do arise. Since none of can predict what next .year will bring we can only commit to agreements which involve this year's league and Board of Directors. I hope this is agreeable to all parties involved. Please feel free to call me if you have any further questions. Also please direct any neighbor calls that you think I should handle to me. Sincerely, Patricia Bowling President BURLINGAME RECREATION DEPARTMENT Collection Report May 1995 — '94-95 '93-94 '92-93 COLL. YTD COLL. YTD COLL. YTD May'95 (11 MONTHS) (11 MONTHS) (11 MONTHS) 1 Pre-school .............. $6,112.50 $47,990.40 $46,326.68 $44,031.01 2 Packages ............... 13,762.44 35,760.17 55,363.39 50,840.31 3 Trips ................... 1,154.00 8,025.20 5,866.50 6,089.06 4 Advertising ............. 850.00 3,158.00 1,957.00 2,445.00 5 Domestic Arts ........... 555.50 3,938.12 7,240.50 4,236.50 6 Special Interest Classes..... 9,949.50 68,381.20 66,337.10 62,834.62 7 Singles ................. 25.00 790.00 1,314.65 3,070.00 8 Art -in -Park .............. 570.00 27,510.16 27,270.64 22,876.76 9 Childrens Art ............. 8,798.00 20,250.50 21,195.55 20,167.01 10 Adult Arts/Crafts.......... 5,044.00 41,596.44 48,286.13 45,558.51 11 Office Supplies............ 152.65 292.98 419.45 724.42 12 Tennis Court Rentals ....... 0.00 3,125.00 3,387.00 4,457.50 13 Music .................. 4,101.50 12,286.50 10,627.81 8,993.00 14 Theatrics ............... 325.00 407.00 468.00 741.00 15 Dance (Ballet, Ballroom).... 5,728.00 19,658.04 19,461.05 17,099.00 16 Tennis Lights ............ 172.00 2,327.18 2,916.35 3,008.70 17 Elementary School Sports .. 130.00 13,202.50 10,349.00 9,400.75 18 Junior Sports ............. 880.00 23,186.50 20,055.50 18,017.50 t 19 Physical Fitness.......... 7,037.50 49,106.67 50,757.24 52,175.77 20 Tickets/Gymnastics....... 3,507.95 9,371.60 2,032.05 2,955.00 21 Golf .................... 4,324.20 9,133.54 4,882.24 9,167.75 22 Sports, Misc............. 37,762.50 94,863.59 92,023.74 69,461.80 23 Martial Arts .............. 1,545.00 7,657.62 9,394.00 7,197.44 24 Building Rental........... 1,829.50 18,830.00 15,667.00 19,747.30 25 Tennis .................. 11,200.00 36,514.56 38,587.58 31,360.81 26 Vending ................ 459.40 3,680.70 4,259.31 4,191.34 27 Materials Sold............ 354.05 13,490.66 14,501.81 15,156.58 28 Field Lights .............. 0.00 1,032.00 671.75 164.25 29 Field Permits ............. 0.00 2,340.00 2,611.00 2,282.50 30 Softball ................. 568.00 72,529.00 69,748.85 66,524.50 31 Basketball ............... 3,840.00 12,956.00 16,258.00 18,135.00 32 Volleyball/Sailing ......... 2,816.08 12,899.08 9,884.50 8,131.30 33 Park Permits ............. 525.00 1,950.00 1,830.00 2,756.00 34 Art Sales ................ 89.85 1,003.33 1,242.55 1,030.85 35 Swimming ............... 100.00 8,770.49 8,745.10 9,540.88 36 Senior Nutrition Program ... 775.45 12,488.35 11,380.89 10,907.55 37 School District ........... 24,001.00 72,259.50 60,513.63 37,235.00 Totals $159,045.57 $772,762.58 $763,833.54 $692,712.27 Less Refunds 999.00 15,774.66 18,350.25 16,866.14 Net $158,046.57 $756,987.92 $746,485.29 $675,846.13