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HomeMy WebLinkAboutAgenda Packet - PR - 1995.07.20BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, July 20, 1995 Conference Room A, City Hall 501 Primrose Road, Burlingame 1. Roll Call Grijalva, Henderson, Kelly, Larios, Mau, Nilmeyer, Nyhan, Pera, Roberts 2. Welcome to New Youth Advisory Commissioners 3. Approval of Minutes Approve the minutes of the June 15, 1995 meeting 4. Old Business A. Status report on play equipment installations for Ray & Burlingame Village Parks B. Teen program status report 5. New Business A. Presentation of Proposed Recreation Center Masterplan (Commission review and recommend.) 6. Reports A. Park Director B. Recreation Director C. Commissioners 7. Public Comments This is the opportunityfor members of the public to address the Commission regarding items not otherwise on the agenda. 8. Ad-journment No meeting in August. Meeting is cancelled due to vacation schedules. Next Meeting: Thursday, September 21, 1995 MEMO July 19, 1995 TO: Park & Recreation Commission FROM: Director of Recreation I)r SUBJECT: Teen Program Activity Reports Overall Recreation Programs. Numerous junior and senior high school students are participating in Recreation Department classes, community sports leagues and other programs sponsored by School District and the City again this summer. Staff continues to have problems finding instructors for teen programs --specifically fitness and aerobics --that can be conducted during weekday hours. Obviously, many high school age young people are also busy with summerjobs during the vacation period. B.I.S. Drop -In Program. Our three night -per -week drop -in gym and game room program at B.I.S. has not been successful. Even though we dropped the $1.00 per night fee, attendance started weak and virtually disappeared in July. I have cancelled the program, effective July 18. The Police Department contributed $200 for athletic and billiards equipment; the Recreation Department spent $450 on salaries for a gym supervisor and recovering the pool table at B.I. S. Other than staff time, flyers, etc., the Department is not out a lot financially and we believe that it was important to make the effort for this program. The program operated six nights in June, with a total attendance of 46 young people. In five night of operation during July, a total of 4 participated. We were promised a parent volunteer each night to operate the game room and develop non -athletic activities for the young people. One parent showed -up on the first night, none thereafter. We can consider something similar in the future, but I really believe that parents and young people at the intermediate school level prefer recreation activities with more structure (i.e., leagues, tournaments, etc.) to "hanging -around." Especially when that "hanging around" is to take place in the institutional setting where they spend so much school year time. And programs for high school age students fall into very different categories! Quality programs require planning, qualified staff, staff training, supervision, and materials and supplies. We continue to be stymied by the dual problems that the Recreation Department does not have a budget for teen staff or facilities to carry -out the programs. In the current economic climate, any new programs or program expansions must be associated with a revenue stream. I am hopeful that the "Together We Can Make a Difference" conference next week will be the first step toward developing some strategies that might produce recreation activity programs for and by kids here in Burlingame. As frustrating as it is to not have a plan or direction, I still believe that we cannot simply abandon our efforts. The Commission should continue to be a catalyst for these discussions. lonrCingame �kerrentton Beyartm.ent 850 BURLINGAME AVENUE July 18, 1995 BURLINGAME, CALIFORNIA 94010-2858 (415) 344-6386 TO: Park and Recreation Commission FROM: Director of Recreation SUBJECT: Approval of New Masterplan r Recreation Center Recommendation. It is recommended that the Commission approve the proposed Recreation Center Masterplan, in concept. Background. There are several health, safety, building code and program issues at the Recreation Center that need to be addressed. Listed alphabetically, some of these issues are: 1. A.D.A. There are presently NO restrooms in the Center that totally meet accessibility standards. $99,000 is presently budgeted for a capital improvement project to renovate the restrooms. Automatic opening outside doors are needed for disabled users, seniors and for energy conservation. 2. Asbestos. The Center has been surveyed and some asbestos is located in the building. It is presently safe and in a static condition, but it must be removed in the prescribed manner before any reconstruction work can begin. We are now seeking an estimate for that work. 3. Auditorium Improvements. In addition to seismic issues, there are several other concerns in the auditorium: the auditorium floor will probably accept only one more refinishing; acoustics in the auditorium are difficult; the size of the room make it difficult to efficiently heat, cool and light; we do not have the time available to schedule stage performances and the full stage is very seldom used; many small groups feel lost and uncomfortable in the large space. 4. Kitchen. The kitchen is located so that it becomes a passageway between the staff parking lot and the Center when the building is open. This not only creates health concerns when food is being prepared in the kitchen, it also restricts fire exiting. The kitchen is not adequate for many cooking classes and some kitchen equipment is nearing the end of its useful life. 5. Seismic Safety. A seismic survey of the Recreation Center has been completed. Work should be performed in the auditorium and social hall to strengthen the brick/block walls and bring them up to current code. We have an estimate of $80-120,000 for that work. 6. Senior Citizens Programs. The Recreation Center is already home to many senior programs and seniors participate in City subsidized programs held at the Center. Burlingame does not have a dedicated senior center and staff does not anticipate that the $3million plus required to purchase a site and develop an adequate stand-alone facility will be available to the City anytime in the near future. There are many advantages to including seniors in Recreation Center programming and not banishing them to a separate facility. Many of our seniors understand and want their activities to be inclusive and a part of community life. By adding a few facilities and amenities to the current Center, present and future seniors can be accommodated for many program and services. As an example, Millbrae has attached its senior offices and meeting areas to its Community Center as we are suggesting. (We think we can do it better than Millbrae does!) Staff proposes that the existing social hall be converted into a small senior facility with offices, game rooms and sitting area. This will also open -up the main entrance and make a more comfortable lobby area for auditorium activities and special events. 7. Teen Programs. Staff has worked many hours to fit some facilities for teens into the Recreation Center. We have not been able to develop a strategy to do that. The Recreation Center is a multi -use facility and we can find no corner of the building that could be dedicated to teens and could accommodate the noise concerns, easy outside access and feeling of a special space that teens tell us they want. We are aware of teen areas in other recreation centers that have failed, been closed, and then moved to separate facilities in San Ramon, Santa Clara and Sunnyvale. Davis had to develop a stand-alone facility in order to attract teens. We know that teen rooms in Foster City, San Bruno and Palo Alto recreation centers have become hangouts for a few middle school students, but those cities have not been able to develop viable drop -in programs for high school students for a variety of reasons. Staff is aware of no in -center teen drop -in facility that is rated a success by recreation staff or the public. We are aware that the cities of Daly City and Palo Alto are presently planning (Daly City has just opened) drop - in teen centers in storefront buildings in commercial areas. Staff cannot recommend the addition of any dedicated teen drop -in space in the Recreation Center at this time. 8. Other issues relating to the size and location of the conference/classroom; better dance/fitness classroom space; improved gallery space; and more efficient office area were discussed by staff and the architect. These issues are addressed in the plans, as possible. 2 Discussion. Staff recommends that you recommend adoption of the proposed Recreation Center Masterplan so that further work can be done to develop cost estimates, consider phasing alternatives, and seek funding for the project/s. Our rough estimate of construction costs to remodel the Center, as shown, is $600,000. There will be additional costs for architectural services, project administration and unforeseen problems. A first phase remodelling could include restroom renovation, seismic and asbestos work in the west part of the building, and some office, hallway, entry and exterior improvements. No improved senior facilities would be included in that first phase. A masterplan is essential before any work is started. Financial Impacts. At this time, staff sees no viable alternatives that might fund the remodel project in its entirety. City funding of about $200,000 from current and 1996-97 FY funds can be developed for a first phase project that could start the remodelling process within the next 12 months. BURUNGAME RECREATION DEPARTMENT Collection Report July 1995 '95-'96 '94-'95 '93-'94 COLL. YTD COLL. YTD COLL. YTD Key Pro ram JULY '95 1 MONTH 1 MONTH)1 MONTH 00 IlRec. Admin. $0.00 $0.00 $0.00 10 jAdvertising 0.00 280.00 270.00 12 Tickets/Books 5,557.20 214.33 180.90 13 1 Bldg. Rental 2,109.00 524.00 808.50 14 Imiscellaneous 936.78 640.29 954.11 16 jPark Permit 375.00 375.00 100.00 17 ISchool Dist. 8,482.00 1,905.00 0.00 20 jSr.Lunch 1,131.65 885.25 864.25 21 Sr. Trips 11.00 288.30 179.00 30 Pre-school 22,025.00 36.00 0.00 40 Music 191.00 64.00 127.00 42 Dance Classes 239.00 734.00 821.00 43 Art Sales 0.00 0.00 65.80 44 Adult Art 625.00 562.00 402.50 45 Culinary 301.50 282.00 149.00 46 Child Art 809.00 37.00 87.00 47 Art Misc. 0.00 82.00 90.00 50 Art in Park 217.00 0.00 0.00 51 Music -Park 0.00 0.00 0.00 52 Tree Light 0.00 0.00 0.00 60 Sp. Int. Classes 2,567.00 1,581.00 692.00 61 Fitness 508.00 557.50 982.50 62 Boating/SailingBoating/Sailing 486.00 37.80 30.60 63 Skating 277.00 1,897.66 1,695.00 70 Youth Cams 5,615.00 5,155.97 5,738.78 71 IYouth Trips 2,008.00 2,594.65 1 ,611 .00 72 lAthl. Cams 11,572.50 8,855.77 7,910.00 80 1 Elem. sports 0.00 0.00 0.00 81 Jr. Sports 25.00 0.00 0.00 82 Tennis 4,376.00 3,900.00 3,437.00 83 Swimming 1,436.05 1,568.25 8,292.60 84 Golf 200.00 100.00 200.00 85 Misc. S orts 278.00 1,897.66 1,695.00 86 Mart. Arts 317.00 48.00 0.00 87 Softball 27,805.00 40,040.00 37,551.85 88 Basketball 711.00 145.00 0.00 89 Volleyball 246.00 88.20 71.40 90 Field Li hts 236.00 387.25 271.25 91 Field Permit 0.00 630.00 0.00 92 Tennis Court 0 0.00 100.00 Totals $101,673.68 $0.00 $76,393.88 $75,378.04 Less Refunds 5.623.00 2,116.00 2.600.00 Net 1 $96,050.681 $0.001 $74,277.881 $72,778.04