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HomeMy WebLinkAboutAgenda Packet - PR - 1995.11.16BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, November 16, 1995 Conference Room A, City Hall 501 Primrose Road, Burlingame 1. Roll Call Grijalva, Henderson, Kelly, Larios, Mau, Nilmeyer, Nyhan, Pera, Roberts 2. Approval of Minutes Approve the minutes of the October 19, 1995 meeting 3. Old Business A. Review City tennis program & issues (Bill Smith, City Tennis Contractor) B. Teen program status report D. No new report on status of Washington Park Tennis Court "bumps" actions 4. New Business A. Maintenance at Franklin Field B. Discuss cancellation of December Commission meeting 5. Reports A. Park Director B. Recreation Director C. Commissioners 6. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. 7. Adjournment Next Meeting: Thursday, December 21, 1995 -or- Thursday, January 19, 1995 DATE: NOVEMBER 21, 1995 TO: PARK & RECREATION COMMISSION FROM: R. QUADRI - DIRECTOR OF PARKS RE: FRANKLIN SCHOOL BALLFIELD Since your meeting of November 16, 1995, two meetings have been held concerning Franklin Field. The first involved an on site inspection and system review by landscape architect Mark Slichter, 3 employees of the maintenance contractor (Waterwise Division of Environmental Care), a representative from Rainbird Co., the sprinkler manufacturer, and me. I am enclosing a copy of Mr. Slichter's summary of that meeting: I concur with his recommendations. On Monday afternoon (Nov. 20) Dennis Argyres, John Williams and I met with Bob Peterson to review the various aspects of the current maintenance problem and the overall agreement between the City and School District. (A copy of Mr. Peterson's memo is enclosed.) It was agreed that the Park Department is available for consultation of the technical aspects of the maintenance contract, but the administration and control of the contract lies with the School District. �— The problems on this field are basically of a "maintenance" nature, and relatively easy to resolve. Recovery of the bare spots will be slow at this time of year, but I am confident there will be no long lasting effects. Please call me at 696-7245 if you have any questions. Callander Associates 311 Seventh Ave. San Mateo, CA 94401 (415) 375-1313 Fax (415) 344-3290 Ca. Lic. #1308 (800) 232-1313 November 20, 1995 (415) 259-3812 Fax (415) 259-3821 MEMO TO: Bob Peterson, Burlingame School District FROM: Mark Slichter, Callander Associates RE: FRANKLIN SCHOOL BALLFIELD/site r i view I visited the site on Saturday and ran all the sprinklers, a ad met with Waterwise personnel and a representative from the sprinkler manufacturer on site on Monday to further review system operation and take soil samples. The concerns with the field expressed by the parents are the presence of wet and dry spots and poor drainage. My initial recommendation is that v re optimize irrigation system operation to allow a trial run and implement other meas Tres thereafter as warranted. Without first establishing this "baseline" any piecemeal 'ixes could actually compound �,.. problems. Therefore, our first step will be to maximize i he efficiency of the irrigation system. Over the next week, Waterwise will be on site to • raise sprinklers that have settled • reset tipped sprinklers plumb • open orifices to allow maximum throw • replace damaged or defective heads • observe heads for any evidence of leaks from riser asset ibly • adjust arc of part circle heads for coverage • replace unspecified sprinklers with originally specified ! prinklers • aerate, overseed, and fertilize field These measures will be allowed to run for a period of a: nonth to allow adequate time to assess the results. During this time, I will be in touch with Waterwise to monitor the progress. Because we are going into the rainy season, tb a results may not be conclusive. Additional recommendations that can be implemented if the situation doesn't improve include: • installing larger remote control valves to reduce pressui a loss • changing sprinkler nozzles to increase or decrease "thre W as warranted • adjusting sprinkler locations to improve uniformity Landscape Architecture Land Planning Waterfront Design Park and Recreation Planning Environmental Planning C Il der ASLA Principal Peter aan , William S. Harris, ASLA, Principal John D. Cahalan, ASLA, Principal Mark Slichter, ASLA, Associate Robert Stephen, Associate Mr. 'Bob Peterson RE: FRANKLIN SCHOOL BALLFIELD/site review November 20, 1995 Page 2 of 2 In the interim, the following additional measures are beii tg taken: • obtain recommendations from soils testing lab for fertilizer and amendment application (Callender Associates) • perform on -site test of irrigation system efficiency (Water wise/Callander Associates) • provide Irrigation plan to sprinkler manufacturer for review and recommendations if warranted F(Callander/Rainbird) In visiting the field it is apparent that it receives very hef vy use. The quality of the field could be significantly improved by taking it out of play periodically to give it a chance to recover, and the contractor a chance to aerate, overseed, Ind fertilize. At a minimum the field should be closed for two weeks three times a year. If you could work with Waterwise to establish a schedule for these closures it would help i nmensely. Some things that I noted in visiting the site include: • Valves for spinklers turned off: Someone turned off the valves that provide water to the sprinklers in the soccer field area. Tampering with the system mal es it impossible for Waterwise to do their job. • Porte - Potty at gg91_tlt�: Disrupts spray pattern. How is Porte -Potty serviced? If vehicle drives over lawn to service it will compact the turf (preventinf percolation and thereby exacerbating drainage problem) and may damage or displace sprinkle !rs. -END- AMS:bI xc: Tom Glowski, Waterwise Doug Lape, Waterwise Rich Quadri, Burlingame Park Department 93.055 SiteReview BURLINGAME SCHOOL DISTRICT BURLINGAME, CA Office of Business Services DATE: November 16, 1995 TO: ATTENDEES OF NOVEMBER 15TH MEETING FROM: BOB PETERSON SUBJECT: FRANKLIN FIELD RENOVATION I want to personally thank you for attending the Franklin Field renovation meeting regarding the inconsistent watering, drainage concerns and safety issues. As discussed, we will meet again on November 27th at 1:00 to review response from Callender Associates. Further, I met with the City (Dennis Argyres and Rich Quodri) on 11/20/95. Listed below is an update of the meetings. Meeting of 11/15/95 with Parents Environmental Care and Callender Associates Parents and soccer representatives expressed concerns regarding the areas where there was no water and too much water in the area adjacent to the baseball field. Mark Slichter, Callender Associates, indicated he needed two weeks in order to come back with an appropriate response. Bob Peterson indicated that these are not new issues and they had been expressed before and that it needed immediate attention and suggested a meeting on the 27th. There was concern expressed by Mr. Whisman asking if the District had contacted appropriate legal counsel. Mr. Peterson explained this project was a joint project between the City and the School District, with School District providing the land with the City contracting and hiring Jensen Corporation and the landscape architect, Callender Associates. Mr. Mark Slichter indicated that he would be prepared to respond to these concerns at the next meeting on the 27th. Both parties indicated they were interested in resolving the matter since it was in the best interests of the City, the District, and the children of Burlingame. Meetina of 11/20/95 Meeting with City of Burlinaame After reviewing the irrigation system with the landscape architect the following was determined: 1. The system was not being operated the way it was designed. 2. Water pressure has been erratic and not consistent. 3. The rainbird sprinkler heads were designed to operate with heads open with cross coverage. 4. In order to reduce flooding the system was turned down which tended to compound the situation. 5. Waterwise/Environmental Care have made recommendations and these recommendations are being implemented. 6. A copy of those recommendations will be provided for the November 27th meeting. The next meeting will be at 1:00 p.m. November 27th. In addition to the attendees at the November 15th meeting, Rich Quadri and representative from Waterwise will attend the meeting. cc: Attendees of 11/15/95 Meeting Bob Beuthel Dennis Argyres, Burlingame City Manager BURL INGAME RECREATION DEPARTMENT Collection Report November 1995 '95-'96 '94-'95 '93-'94 COLL YTD COLL.YTD COLL.YTD K Pro ram NOVEMBER JLMQ=N=THS MONTHS $0.00 5 M NTH $0.00 00 Rec. Admin. $0.00 $0.00 10 Advertising 0.00 767.00 716.00 506.00 12 Tickets/Books 3,104.65 20,601.51 8,061.55 10,834.40 13 Bldg. Rental 2,300.00 12,410.50 7,064.50 5,835.50 14 Miscellaneous 208.05 4,055.66 3,059.19 3,753.13 16 Park Permit 0.00 750.00 675.00 405.00 17 School Dist. 0.00 8,482.00 2,325.00 0.00 20 Sr. Lunch 1,599.25 6,217.62 6,132.55 5,795.70 21 Sr. Trips 0.00 11.00 667.42 274.30 30 Pre-school 0.00 23,805.00 20,011.90 19,916.18 40 Music 406.00 5,877.00 3,844.50 3,600.00 42 1 Dance Classes 972.60 8,603.60 6,904.04 6,980.75 43 jArt Sales 97.00 371.00 445.78 430.90 44 Adult Art 2,204.00 19,524.58 18,343.44 20,622.00 45 Culinary 462.00 3,869.50 1,754.62 2,254.00 46 Child Art 139.00 7,945.00 5,311.50 6,479.50 47 Art Misc. 0.00 1,049.00 82.00 114.00 50 Art in Park 0.00 311.00 1.59 0.36 51 Music -Park 0.00 106.00 0.00 0.00 52 Tree Light 0.00 43.00 0.00 0.00 60 Sp. Int. Classes 660.00 30,632.75 28,106.77 24,111.58 61 IFItness 426.00 20,043.81 19,858.67 21,083.38 62 Boating/Sailing 0.00 586.00 1,498.05 1,119.60 63 Skating 45.00 1,542.00 3,075.76 2,155.50 70 Youth Cams 1,758.00 14,660.00 12,091.23 12,866.77 71 Youth Trips 0.00 2,893.00 6,006.78 2,468.70 72 Athl. Camps 1,864.50 30,582.00 14,353.56 10,059.00 80 Elem. Sports 1,424.00 1,584.00 12,772.50 10,043.00 81 Jr. Sports 75.00 7,221.00 7,250.00 7,200.00 82 Tennis 520.50 13,769.50 11,695.63 11,197.00 83 Swimming 0.00 8,915.05 8,670.49 8,605.10 84 Golf 0.00 3,850.00 1,716.94 2,503.24 85 Misc. sports 0.00 503.00 3,075.76 2,155.50 86 IMart. Arts 0.00 3,389.00 2,657.62 2,158.00 87 ISoftball 125.00 34,060.00 42,175.00 38,801.85 88 Basketball 0.00 3,911.00 3,605.00 3,917.00 89 Volleyball 71.00 5,050.50 3,495.45 2,612.40 90 Field Lights 392.00 1,982.76 1,601.00 2,031.25 91 Field Permit 795.00 1,909.00 2,050.00 2,118.00 92 Tennis Court 9 00 22 1AL454Q L0-0,00 Totals $19,648.55 $313,112.34 $272,301.79 $256,058.59 Less Refunds 2.6 8.00 14.500.89 $ S9_L_25 7.811,04 Net $17,040.55 $298,611.45 $263,400.54 $248.247.59