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HomeMy WebLinkAboutAgenda Packet - PR - 1996.05.16BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, May 16, 1996 Conference Room A, City Hall, 501 Primrose Road, Burlingame 1. Roll Call Grijalva, Kelly, Larios, Mau, Nilmeyer, Nyhan, Pera, Picetti, Roberts 2. Approval of Minutes Approve the minutes of the April 18, 1996 meeting 3. Old Business A. Teen program issues & teen center B. Report from City Attorney on status of Washington Park Tennis Court "bumps" C. BIS athletic field project D. Recreation Center improvement project E. Victoria Park playground project F. Ray Park court resurfacing project G. AYSO request for use of Washington Park Baseball Field H. Selection process for Youth Advisory Commissioners 4. New Business A. Mercy HS request for use of Franklin Field B. Commissioner attendance at Burlingame Together Summer Workshop 5. Reports A. Park Department B. Recreation Department C. Commissioners 6. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. 7. Adiournment Next Regular Meeting: Thursday, June 20, 1996 Burlingame Recreation Department 4E 1qo MEMORANDUM ....6 May 16, 1996 TO: FROM: SUBJECT Park and Recreation Commissioners Director of Recreation Cost to Fill '/z-Time Temporary Coordinator Position As requested by the Commission, here are salary and other costs for a temporary half time Teen Coordinator. A normal full time benefitted employee works a little over 2,000 hours each year. Temporary positions are 950 hours or less. The Recreation Coordinator salary range starts at $14.39 per hour. Step B is $15.08. We should assume that the person selected will do a good job and be eligible for a raise to Step B after 6 months. Part time benefits (Social security, Medicare and Workers Comp) now equal approximately 9.9% of salary. Any new employee working on a new program will generate new support costs. That individual will need a desk, telephone, filing cabinet and office supplies. The new program will generate photocopying and duplicating costs, clerical staff time and other overhead costs. The Recreation Division can absorb these costs -- but there are costs. Direct Employee Costs 475 hours @ $14.39 $ 6,835 475 hours @ $15.08 7,163 Benefits @ 9.9% 1 386 Total $15,3 84 CITY OF BURLINGAME TO: Park and Recreation Commission DATE: May 8, 1996 FROM: City Attorne SUBJECT: Tennis Co rt 11'tigation I believe the Commission is aware that this is set for jury trial on September 16. Discovery, inspections and other trial preparations are under way. Our attorney is meeting with our experts to determine what additional discovery should be conducted, and the defendants have recently visited the courts to make a first-hand inspection. Hopefully we will have settlement discussions as we approach the trial. 05/15i96 12:02 U415 5950718 G,.BORTOLOT'TO & OOMPANY N 869 LURUNE STREET FOSTER CITY, CALIFORNIA 94404 (415) 595-2591 State License # A397341 PROGRESS SCHEDULE ' Projects Ray Park -Tennis Court Modification May' 28 .- May 29; .1996 May'28:- May 30, 1996 NIaX' 29`.- May 31; 1996 .xgy, 29; Tune 3;i. 1996 .June.10 June 12, 1996 acne. 14. - June 21, 1996• May 15, 1996 Mobilization. Preparation, clearing, grubbing Drainage System. Dig out & repa-ir. Asphalt Concrete paving Court topping, striping, and: hardware. Post -IV Fax Note 7671 Date 5 tS 4 pag�Y 1 70 � iYi 1 t l From ^ f'V'1 ! l COJDMPL� l..t l Hm Phase p GR r . _. -7Z. Phase A.. Faz a �t 4 Fax AMERICAN YOUTH SOCCER ORGANIZATION a nonprofit corporation dedicated to youth soccer everyone ploys ° 815 Fairfield Road Burlingame, CA 94010-3732 April 26, 1996 John Williams Director, Burlingame Recreation Department Burlingame Recreation Center 850 Burlingame Ave. Burlingame, CA 94010 Dear Mr. Williams: RE: Soccer goal donation On behalf of the board of directors for American Youth Soccer Organization, Region 63, Burlingame it gives me great pleasure to present as a gift a set of full size soccer goals to the Burlingame Park and Recreation Department. The goals are currently located at the Franklin Field in Burlingame, locked to the fence. With the delivery of these goals to the Park and Recreation Department, the city takes full responsibility for the goals, including maintenance and insurance as required. AYSO will continue to benefit from the use of the goals as any other program wishing to use the fields of Burlingame to play soccer. The set is made up of, 2 goals - each goal measures 24' wide a 8' high s 8' deep. 3 pieces/goal - each piece is fabricated from 3 1/2" square steel 1 cross bar per goal 2 side pieces per goal Sincerely, Peter D. Wickman Commissioner Burlingame A.Y.S.O., Region 63 CITY �t Burlingame Recreation Department euRUNGAME 850 Burlingame Avenue Burlingame, California 94010-3997 Telephone (415) 696-3770 (415) 696-7216 Fax April30, 1996 Peter D. Wickman, Commissioner Burlingame A.Y.S.O., Region 63 815 Fairfield Road Burlingame, CA 94010-3732 Dear Peter: I am happy to accept the A.Y.S.O. donation to the City of the two soccer goals located at Franklin Field. We will make these available to all youth and community soccer groups in the community for soccer play. Thank you on behalf of the City of Burlingame and all of the soccer players in Burlingame. SitWerely, Jo Williams Di ctor of Recreation I Burlingame Recreation Department 850 Burlingame Avenue Burlingame, California 94010-3997 Telephone (415) 696-3770 • (415) 696-7216 Fax WANTED: TWO HIGH SCHOOL STUDENTS WHO LIVE IN BURLINGAME To serve one year community service terms as Youth Advisory Members to the City of Burlingame Park & Recreation Commission. This volunteer opportunity will give two students the opportunity to influence the development and operation of City recreation programs and park facilities that are used by area residents of all ages. The two Youth Advisory Commissioners are a direct communications link between Burlingame teens and the City Government process. WHAT'S INVOLVED? WHEN? HOW TO APPLY? WHAT' S NEXT? MORE INFORMATION? 5/9/96 Attend one meeting of the Park month on the 3rd Thursday nigh transportation to City Hall.) t & Recreation Commission each of the month. (You will need Attend occasional events, ceremonies, workshops and recognition dinners representing Burlingame young people and the Commission. The two terms will each begin in July, 1996 and end June 30, 1997. Fill -out the attached application form and submit it, along with any other information or resume you would like considered, to Burlingame High Principal Larry Teshara or Recreation Coordinator John Cannon at the Recreation Center, 850 Burlingame Avenue, Burlingame by Friday, June 7, 1996 The Park & Recreation Commission will review applications at 7:30 p.m., Thursday night, June 20, 1996 at Burlingame City Hall, 501 Primrose Road. You may be asked to be present that night to meet the Commission. The City Council will make final Youth Advisory Commissioner appointments at its regular meeting of July 1, 1996. See - BHS students Heather Mau or Nick Grijalva who currently serve as Youth Advisory Commissioners. -or- See - Recreation Coordinator John Cannon or Recreation Director John Williams at the Burlingame Recreation Center. - or - See - BHS Principal Larry Teshara or Park & Recreation Commissioner & BHS Teacher Ed Larios. of -�Btlrlf igame BS1RLlNCAME • COMMISSION CANDIDATE APPLICATION (Please type or print clearl .) NOTE. All applicants must be residents and registered voters of the City of Burlingame. DATE Name Address Length of residence in Burlingame Education Date of Birth: Home phone: Occupation: Work phone: Are you available for evening meetings? RENEWAL OF INTEREST El NEW APPLICATION 13 In which City Commission are you interested in serving? (Beautification, Civil Service, Library, Park & Recreation, Planning, Senior, Traffic Safety Parking) PLEASE LIST ONLY ONE CHOICE. Second choice (if any) tease list any special education, training, work or other experience you may have had which you feel affects your capability to serve �—ie commission of your preference. Special interests and hobbies. Please comment on your reasons for offering to serve on a City commission and any ideas you have which may serve for the betterment of the City. Do you have any comments on City problems or current procedures? Rev 09I21i93 ICOMMAPPLt Signature: MERCY May 7, 1996 Park and Recreation Commission Burlingame Recreation Department 850 Burlingame Ave. Burlingame, Ca. 94010 Dear Commissioner: College Preparatory Education Since 1931 Sponsored by the Sisters of Mercy Mercy High School has been a member of the Burlingame community for almost 65 years. Next year we will be celebrating our 65th birthday. We actively support our Burlingame community with retreats, conferences and events at Mercy Center. Our concerts, corporate events, and weddings at the Kohl Mansion bring more and more people to the Burlingame community. The high school and the Kohl Mansion are involved in Burlingame Together. This summer, we will be sending students to the Burlingame Together workshop. As a member of the Burlingame community, we are asking for support from the community for our high school athletics program. We currently are in need of a field for our 3 soccer teams to practice at and use for home games. We have approximately 360 students and 60 of them play soccer for Mercy. We do not have any athletic fields at Mercy High School. The grounds at Mercy may seem large but the Sisters of Mercy not the high school own the land. The Sisters of Mercy are committed to keeping the grounds quiet so as not to disturb the retreat center, the retirement home, or the neighbors. Therefore, we need to look outside of the grounds for a field. The values gained from participation in athletics have long been understood. Our students are no different. They gain leadership skills as well as athletic and life skills. They learn about dedication, commitment, teamwork, responsibility, and goal -setting. They can not learn these life skills if they do not have the opportunity to practice, play and develop as a team. For this we need the support of the City of Burlingame and the use of Franklin Field. When we have communicated with other cities about field rental, we have been advised that our school is not in their community and therefore, we are not eligible. Most of the schools we compete with rent fields from the city they are located in. We would be willing to pay a rental fee for the season or a daily rate for the use of Franklin Field. We would, of course, respect and take pride in the field, and make sure we only use it when the field conditions are good. We stayed off Franklin Field this past January and February even though other groups were playing on the field. We have been told that CYSA will let us use their goals. We have our own nets and a chalker to line the field. Therefore, there would not be a lot of additional maintenance. Mercy High School 2750 Adeline Drive Burlingame, California 94010 (415) 343-3631 9 Fax (415) 343-2316 OR Lastly, we realize that November thru February is a challenging time of the year to be playing soccer. But, this is out of our control. Mercy High School and the Central Coast Section, as well as the State, plays soccer during this time. Please make it possible for our school to train, practice, and participate as well. Thank you for your support and cooperation. I look forward to meeting you at the Commissioners meeting on May 16th. Sincerely, Cheryl Nash Dean/Athletic Director L Burlingame Recreation Department MEMORANDUM May 23, 1996 TO: City Council City manager FROM: Recreation Director SUBJECT: Park & Recreation Co6nission Recommendation re Part Time Teen Coordinator At its regular meeting of May 16, 1996, the Park & Recreation Commission unanimously recommended that your Council consider the addition of a '/z-time part time Recreation Coordinator position in order to begin direct programming and contact with teens in Burlingame. Although I support the concept of adding such a position, I was unable to include it within my department budget for 1996-97 and still come in within the City Manager's budget guidelines. It is my understanding that one or more of the Commissioners may wish to appear at your budget review work session on June 5 to make the request to you. Attached is the staff report I prepared at the request of the Commission. Attachment cc: Park & Recreation Commission Randy Schwartz CITY o Burlingame Recreation Department BURUNGAI t MEMORANDUM JUN[° May 16, 1996 If fel FROM SUBJECT Park and Recreation Commissioners Director of Recreation Cost to Fill '/s-Time TemporaryVeen Coordinator Position As requested by the Commission, here are salary and other costs for a temporary half time Teen Coordinator. A normal full time benefitted employee works a little over 2,000 hours each year. Temporary positions are 950 hours or less. The Recreation Coordinator salary range starts at $14.39 per hour. Step B is $15.08. We should assume that the person selected will do a good job and be eligible for a raise to Step B after 6 months. Part time benefits (Social security, Medicare and Workers Comp) now equal approximately 9.9% of salary. Any new employee working on a new program will generate new support costs. That individual will need a desk, telephone, filing cabinet and office supplies. The new program will generate photocopying and duplicating costs, clerical staff time and other overhead costs. The Recreation Division can absorb these costs -- but there are costs. Direct Employee _ Costs 475 hours @ $14.39 $ 6,835 475 hours @ $15.08 7,163 Benefits @ 9.9% 1,386 Total $153384 BURUNGAME RECREATION DEPARTMENT Collection Report May '96 '95-'96 '94-'95 93-'94 eni i VTn COLL. YTD COLL. YTD K0 Pr ram MAY 11 M_Q NTH ill MONTH 11 M NTH 00 Rec. Admin. $0.00 $0.00 $0.00 $0.00 10 Advertising 350.00 2,658.00 3,158.00 1,957.00 12 Tickets/Books 5,771.75 42,495.92 22,862.26 16,533.86 13 Bldg. Rental 2,035.00 24,334.90 18,830.00 15,667.00 14 Miscellaneous 272.20 5,860.22 4,763.68 5,993.41 16 Park Permit 600.00 2,675.00 11,950.00 1,830.00 17 School Dist. 28,478.70 36,960.70 72,259.50 60,513.63 20 Sr. Lunch 1,232.94 12,740.67 12,488.35 11,380.89 21 Sr. Trips 72.00 93.00 802.52 586.65 30 Pre-school 650.00 54,577.37 47,990.40 46,326.68 40 Music 1,170.00 15,859.45 12,286.50 10,627.81 42 Dance Classes 1,572.00 24,899.10 19,658.04 19,461.05 43 jArt Sales 15.00 834.64 1,003.33 1,242.55 44 Adult Art 2,071.00 43,081.58 41,596.44 48,286.13 45 Culinary 64.00 7,552.00 3,938.12 7,240.50 46 Child Art 1,842.00 30,697.60 20,250.50 21,195.55 47 Art Misc. 595.00 4,948.20 407.00 468.00 50 Art in Park 350.00 31,861.00 27,510.16 27,270.64 51 Music -Park 0.00 106.00 0.00 0.00 52 Tree Light 0.00 43.00 0.00 0.00 10 Sp. Int. Classes 4,129.75 79,441.75 68,381.20 66,337.10 �61 Fitness 2,799.60 53,668.41 49,106.67 50,757.24 62 Boating/Sailing475.00 2,851.00 3,869.72 2,965.35 63 Skating666.00 5,661.00 14,229.54 13,803.56 70 Youth Cams 5,055.00 41,238.82 35,760.17 55,363.39 71 Youth Trips 340.00 3,914.13 7,222.68 5,279.85 72 Athl. Cams 20,026.25 88,991.25 66,404.51 64,416.62 80 Elem. Sports 0.00 3,467.00 13,202.50 10,349.00 81 Jr. Sports 490.00 22,628.00 23,186.50 20,055.50 82 Tennis 5,064.00 36,040.75 36,514.56 38,587.58 83 Swimming 0.00 8,915.05 8,770.49 8,745.10 84 Golf 1,815.00 9,911.00 9,133.54 4,882.24 85 Misc. Sports 0.00 4,049.50 14,229.54 13,803.56 86 Mart. Arts 1,124.00 11,388.00 7,657.62 9,394.00 87 Softball 880.00 58,420.00 72,529.00 69,748.85 88 Basketball 3,426.00 15,130.00 12,956.00 16,258.00 89 Volleyball 1,033.00 11,618.50 9,029.36 6,919.15 90 Field Lights 184.00 3,390.10 3,359.18 3,588.10 91 Field Permit 0.00 2,119.00 2,340.00 2,611.00 92 Tennis Court Totals 875.00 $95,524.19 3.712.00 $808,833.61 3.1 $772,762.58 3.307.00 $763,833.54 18.350.25 Less Refunds 3-021.00 19.242.66 15.774.66 $756,987.92 $745,483.22 Net $92,503.19 $789,590.95