Loading...
HomeMy WebLinkAboutMin - PR - 1996.05.16MINUTES Burlingame Park and Recreation Commission Thursday, May 16, 1996 The regular meeting of the Burlingame Park and Recreation Commission was called to order by Chairman Don Roberts at 7:34 p.m. in City Hall Conference Room A. ROLL CALL Commissioners Present: Larios, Nilmeyer, Nyhan, Pera, Roberts and Youth Advisory Commissioners Grijalva and Mau Commissioners Absent: Kelly and Piccetti Staff Present: Recreation Director Williams Guests Present: John Fraher, 1365 Desoto Avenue; Sister Rosann Fraher, 2300 Adeline Drive; Marti Knight, 455 Chatham Road; Cheryl Nash, 2750 Adeline Drive MINUTES The minutes of the April 18, 1996 meeting of the Commission were approved as presented. OLD BUSINESS Teen Prop -ram Reports. a. Director Williams reported that he could not include a part time Teen Coordinator in the 1996-97 proposed Recreation Division budget, as requested by the Commission, under this year's budget preparation guidelines,. He indicated that the cost for a new temporary part time coordinator for 1996-97 would be $15,384 in salary and benefits. Several Commissioners noted that an employee dedicated to working with young people is a vital first step to providing recreation opportunities for teens. It was moved by Chairman Roberts, seconded by Commissioner Larios and approved 5-0 to recommend that the Recreation Department make a strong proposal at the City Council budget review that a temporary part time Teen Coordinator position be included in the 1996-97 Recreation Division budget. Williams indicated that the Council budget review is scheduled for Wednesday night, June 5. b. Chairman Roberts reiterated his previously expressed feeling that the City should consider relocating the Park Corporation Yard so that a teen center could be developed at that site. 2. Washington Park Tennis Court "Bumps". A written report from the City Attorney on the status of the City's action against the tennis court renovation general contractor was provided to Commissioners. 3. Burlingamme Intermediate School Athletic Field. Williams reported that design work will begin shortly on the B.I.S. athletic field renovation project. A fall planting and spring 1997 opening of the field is proposed. 4. Recreation Center Remodel. Williams reported that plans and specifications are presently being reviewed by the City building review section. 5. Victoria Park Renovation. Williams stated that the Victoria Park renovation project is presently out to bid. Commissioner Nyhan asked what color scheme was decided -on for the playground equipment. Williams will check and report back to Nyhan. 6. Ray Park Court Resurfacing. Williams reported that the Ray Park court resurfacing project will be underway within one week. Williams noted that parent Becky Kirschener is no longer involved with youth roller hockey, but that she was getting the names and telephone numbers of some parents who are still involved. 7. AYSO Request for use of Washington Park Baseball Field. Williams stated that he and Recreation Supervisor Mike Ciardella met with Youth Baseball President Brock Riddle and AYSO President Peter Wickman and that all fall Saturday baseball and soccer schedules can be accommodated at Washington Park. Williams also noted that AYSO has donated the league's Franklin Field soccer goals to the City of Burlingame so that City staff can make the goals available to all soccer users at Franklin. 8. Selection Process for Youth Advisory Commissioners. Application for Commission Youth Advisory Members are being distributed to Burlingame, Mills and Mercy High Schools. Commissioner Larios will make applications available to other parochial schools that have City of Burlingame resident students attending their schools. The Commission will review applications at its June meeting. NEW BUSINESS 1. Mercy High School Request to Use Franklin Field for Winter Interscholastic Soccer Play. Mercy High School Dean of Students/Athletic Director Cheryl Nash requested that Mercy High of Burlingame be permitted to use the Franklin Field turf area for the school's interscholastic soccer program. Mercy High School has used City park facilities for soccer in past years and also uses Cuernavaca Park each spring for the interscholastic softball program. Director Williams noted that it has been longstanding policy in Burlingame to close turf fields in City parks to organized play during the winter months to allow fields to regenerate and recover from the heavy use incurred during the other months of the year. Multi -use fields are an efficient use of rsources, but multi -use fields need a down period each year. Williams reported that he previously denied the Mercy High request so that the Franklin Field could have the winter months for its recovery period. He expressed his concern that scheduled game play could cause extensive damage to turf during wet periods of the year and create poor field conditions for other City and School District users during spring and summer months. Williams noted that field scheduling is done by the City, but that Franklin is owned and maintained by the Burlingame School District and winter use by Mercy would also need to be approved by the District. Commissioner Larios highlighted the differences in school controlled fields where winter soccer field damage is planned -for and schools are able to close damaged fields and replant each spring. Cheryl Nash stated that she would work with the league in which Mercy competes to arrange game schedules as requested by the Commission and the School District. She stated that Franklin Field is the preferred alternative for Mercy winter season soccer due to its location and the ability of students to walk to the field. Chairman Roberts and other Commissioners asked about the future of Mercy High facilities and expressed the need for the school to develop its own athletic facilities on campus. High School Principal Sister Rosann Fraher stated that the Sisters of Mercy had been unable or unwilling to permit the High School to develop onsite due to environmental, neighborhood and other concerns. Burlingame resident and part time Mercy High coach John Fraher spoke in favor of the request to use Franklin Field. Several Commissioners spoke in favor of permitting the requested Mercy High School use, but noted that this should be a one-year only approval and that High School officials need to make it clear to the Sisters of Mercy that the school needs to develop its own on campus athletic facilities. It was moved by Commissioner Larios, seconded by Commissioner Pera and approved 5-0 to recommend that Mercy High School of Burlingame be permitted to use Franklin Field for soccer practice and games during the 1996-97 winter high school season only. Mercy High use is subject to Elementary School District approval and Parks Division approval of field conditions. Sister Fraher is requested to respond back to the Commission regarding the progress of her request to have a playing field constructed on campus. Director Williams indicated that he will setup a meeting soon with Mercy High, School District staff and Parks Division staff to discuss Mercy's use. Cheryl Nash will work with Mercy's league to minimize the number of games scheduled at Franklin late in the season. 2. Commissioner Attendance at Burlingame Together Summer Workshop. Chairman Roberts was the only Commissioner who thought he might be able to represent the Commission at the June 30-July 1&2 workshop. Roberts will get back to Williams with his availability. REPORTS 1. Recreation Director. Director Williams reported that: a. Mechanical problems have developed at the Burlingame High School swim pool and the City has been advised that the pool will not be available for City use this summer. The YMCA has rescheduled its swim classes this summer to other San Mateo High School District schools. The City will not offer recreational swimming this summer. b. The San Mateo High School District has installed new signs at Burlingame High stating that no one may use the facilities without a permit. District staff has stated that the intent is to regulate unauthorized groups use of the facilities, however, Williams and several Commissioners noted that, as stated, the signs appear to bar all users at all times from the use of school facilities. Chairman Roberts noted that the City has made significant contributions of money to the District to assist in maintenance so that Burlingame residents could make use of the fields, courts and other facilities. Williams and Marti Knight reported that several residents have been chased -off Burlingame High grounds by weekend guards. Williams has been working with District staff to resolve this matter. 3. Commissioners. a. Chairman Roberts reminded Commissioners of Park Director Rich Quadri's retirement party, scheduled for Sunday afternoon, May 19. 4 b. Chairman Roberts stated that he would be out of town on June 20 when the next Commission meeting is scheduled. Other Commissioners also had a problem with the June 20 date. Tuesday evening, June I 1 was discussed as a possible alternative meeting date. Williams will have Department Secretary Pat Abdilla poll the Commission and B.I.S. staff regarding their availability on the alternative date. COMMENTS FROM THE PUBLIC There were no comments from the public. ADJOURNMENT The meeting was adjourned by Chairman Roberts at 8:56 p.m. Respectfully Submitted, � - (44A _ John . Williams Dire or of Recreation attachments: 2 Own Attachment A Burlingame Recreation Department MEMORANDUM May 16, 1996 TO: Park and Recreation Commissioners FROM: Director of Recreation SUBJECT: Cost to Fill '/z-Time Temporary een Coordinator Position As requested by the Commission, here are salary and other costs for a temporary half time Teen Coordinator. A normal full time benefitted employee works a little over 2,000 hours each year. Temporary positions are 950 hours or less. The Recreation Coordinator salary range starts at $14.39 per hour. Step B is $15.08. We should assume that the person selected will do a good ed b are and d be eWorkersligible oComp) now equal after 6 months. Part time benefits (Social security, approximately 9.9% of salary. Any new employee working on a new program will generate new support costs. That individual will need a desk, telephone, filing cabinet and office supplies. The new program will generate photocopying and duplicating costs, clerical staff time and other overhead costs. The Recreation Division can absorb these costs -- but there are costs. Direct Employee Costs 475 hours @ $14.39 $ 6,835 475 hours @ $15.08 71163 Benefits @ 9.9% 1.386 Total $153384 May 7, 1996 Park and Recreation Commission Burlingame Recreation Department 850 Burlingame Ave. Burlingame, Ca. 94010 Dear Commissioner: Attachment B College Preparatory F,dueallon S/nce 19.;1 Sponsored by the ,Sisters of Mercy Mercy High School has been a member of the Burlingame community for almost 65 years. Next year we will be celebrating our 65th birthday. We actively support our Burlingame community with retreats, conferences and events at Mercy Center. Our concerts, corporate events, and weddings at the Kohl Mansion bring more and more people to the Burlingame community. The high school and the Kohl Mansion are involved in Burlingame Together. This summer, we will be sending students to the Burlingame Together workshop. As a member of the Burlingame community, we are asking for support from the community for our high school athletics program. We currently are in need of a field for our 3 soccer teams to practice at and use for home games. We have approximately 360 students and 60 of them play soccer for Mercy. We do not have any athletic fields at Mercy High School. The grounds at Mercy may seem large but the Sisters of Mercy not the high school own the land. The Sisters of Mercy are committed to keeping the grounds quiet so as not to disturb the retreat center, the retirement home, or the neighbors. Therefore, we need to look outside of the grounds for a field. The values gained from participation in athletics have long been understood. Our students are no different. They gain leadership skills as well as athletic and life skills. They learn about dedication, commitment, teamwork, responsibility, and goal -setting. They can not learn these life skills if they do not have the opportunity to practice, play and develop as a team. For this we need the support of the City of Burlingame and the use of Franklin Field. When we have communicated with other cities about field rental, we have been advised that our school is not in their community and therefore, we are not eligible. Most of the schools we compete with rent fields from the city they are located in. We would be willing to pay a rental fee for the season or a daily rate for the use of Franklin Field. We would, of course, respect and take pride in the field, and make sure we only use it when the field conditions are good. We stayed off Franklin Field this past January and February even though other groups were playing on the field. We have been told that CYSA will let us use their goals. We have our own nets and a chalker to line the field. Therefore, there would not be a lot of additional maintenance. M High School 2i� ,deline Drive Burlingame, California 94010 (415) 343-3631 • Fax (415) 343-2316 Lastly, we realize that November thru February is a challenging time of the year to be playing soccer. But, this is out of our control. Mercy High School and the Central Coast Section, as well as the State, plays soccer during this time. Please make it possible for our school to train, practice, and participate as well. Thank you for your support and cooperation. I look forward to meeting you at the Commissioners meeting on May 16th. Sincerely, Cheryl Nash Dean/Athletic Director